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2022-03-31-accounts

Company registration No. 07729308 (England & Wales) Charity No. 1144163

Ludus Dance

Company Limited by Guarantee

For The Year Ended 31 March 2022

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CONTENTS

Page
Charity reference and administrative details 1
2
trustees 15
Statement of financial activities (incorporating the income and expenditure
account)		 16
Balance sheet 17
Notes to the accounts 18

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CHARITY REFERENCE AND ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 MARCH 2022

Registered charity name Ludus Dance
Charity registration number 1144163
Company registration number 07729308
Registered office The Storey
Meeting House Lane
Lancaster
LA1 1TH
Trustees J Wareing
S Mansfield
H Machell
A Dangerfield
E Payne
Secretary R Deadman
Independent Examiner MHA Moore and Smalley
Chartered Accountants
Priory Close
Lancaster
Lancashire
LA1 1XB

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

(INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2022

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ending 31 March 2022, which are also prepared to meet the

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Trustees

The directors who served during the year were:

J Wareing S Mansfield H Machell A Dangerfield E Payne

Secretary - R Deadman (appointed 21[st] July 2021)

Independent Examiner - MHA Moore & Smalley

Introduction

Founded in 1975, Ludus Dance North West Dance in Education Ltd was constituted as a co-operative trading as Ludus Dance. In 2011/12 the company became a registered charity and company limited by guarantee.

Ludus brings the joy of dance to Children & Young People in Lancaster & across Lancashire, to embed creative dance and wellbeing practices where cultural opportunities are limited & demand for statutory services is high. As an NPO of Arts Council England our programmes are designed to contribute to changing the national/regional landscapes of who gets to participate, progress in dance & become creative leaders of the future.

We create pathways of engagement, to widen accessibility for people to continue making, performing and/or experiencing dance for:

We commission dance artists with wide ranging movement styles whose approach to practice is grounded in mindfulness and awareness. These enable CYP to be present in their bodies and with others, so that they might let go of self-criticism, judgment of peers & as a result learn how to be accepting, curious & open to their own potential & that of others. We have established long-term relationships with statutory partners, with shared ambition, in education, local authorities, social & mental health services within the NHS. Through these we develop programmes that contribute to how dance can be part of the solution to support CYP to live healthier & happier lives.

With the success of the Arts Council England National Portfolio Organisation (NPO) application in 2017, a fouryear business plan and suite of strategy documents were developed. The programme of activity constituted six core strands of work and was designed to drive targeted delivery, financial investment and stakeholder/partnership development.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management

Governance

Ludus Dance is a Registered Charity and Company Limited by Guarantee, incorporated on 4[th] August 2011. A Board of Directors controls the overall strategic direction of the organisation and ensures regulatory and legal compliance. Board members are recruited for the balance of skills that they can bring to the organisation. These are:

The Board meets quarterly alongside subgroup meetings, which are developed alongside the developmental needs of the Charity, there are currently finance & policy review subgroups.

Staffing

financial and operational sustainability. In 2021/22, Ludus Dance operated with the equivalent of 4 full time members of staff.

Over the last year, staff had the opportunity to attend a number of training programmes, including: Safeguarding, Chaperoning Children, Adapting to Motherhood as a Dancer, Youth Mental Health First Aid, Governance Now and Marketing for Small Businesses.

External Human Resource Company Elcons were retained in 2021/22 to support senior staff and Trustees as appropriate.

This year 30 freelance artists were contracted for project delivery, a significant increase to the 11 contracted in 20/21 due to Covid-19. Ludus Dance also piloted its first accredited traineeship and apprenticeship programmes.

Charitable Objects

The company is established to:

Encourage and advance the appreciation of the art of dance and its associated art forms by the public particularly by providing opportunities for people to create, watch and take part in dance predominantly but not exclusively in the North West of England.

These objects are supported by the core organisational mission of Ludus Dance: - To inspire, engage and empower through dance.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

The charitable objects, organisational mission and values provide the framework for all of the activities of Ludus Dance. These are articulated through the vision.

The vision is of a world where everyone has the right and ability to access high quality dance experiences produced to the highest standard leading to a lifelong engagement in the arts. This vision centres on the essential aims of:

To deliver our mission, vision and core aims, activity has been split across six core strands:

As part of an organisational restructure, caused by the unexpected departure of the CEO in the first quarter of 2021, the appointed Interim-Senior Leadership Team worked with the trustees to analyse the 6 core strands. pporting transitional documents, designed to guide NPOs towards the next NPO investment period 2023-26, an analysis was undertaken. Where the current strands were successful in enabling Ludus to secure NPO investment in 2018, both the micro & macro landscape of Ludus Dance had shifted considerably. Largely due to the change in SLT and organisational restructure alongside the shifting needs of our clients, partners, workers & funders due to the impact of the global pandemic.

One such change was Arts Counc for a year-long extension to their current funding agreement in light of the huge challenges caused by Covid-19. To secure further investment Ludus Dance successfully wrote a new one-year business plan, the key purpose of which was to outline:

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

The new business planning document did not remove any of the 6 core strands but brought them together. The following strands are how Ludus delivered our mission, vision & core aims in 2021/22:

Commissioning & Producing accessible dance events (live and digital)

Public benefit

In setting Ludus Dance policies, the Board gives consideration to the guidance issued by the Charities Commission regarding the provision of public benefit. Ludus Dance achieves public benefit by delivering its charitable objectives in a number of ways:

Trustees

No remuneration is paid to any Trustee for their services as a trustee, nor did any trustee have a material interest

Induction and training of Trustees

Board members are selected based upon their professional skills to complement those of existing Board members and to ensure a range of different voices and backgrounds shape the organisation. Induction includes meetings with the CEO and the Board, receiving copies of policies, business plans and accounts and attending Board meetings prior to appointment. New trustees also receive a Trustee welcome pack.

Share Capital

The charity is limited by guarantee and as such does not have a share capital.

Risk management

The Trustees and staff of Ludus Dance conduct a quarterly review of the major risks to which the charity is exposed, and systems established to mitigate them are laid down by a written risk assessment strategy as appropriate to current circumstances. The strategy specifies actions to be taken to guard against a variety of risks with potential to impact on funding or activity. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and ensuring consistently high quality of delivery. These procedures are regularly reviewed and updated as necessary.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

External partners

The organisat -22 were:

Contribution of volunteers

The Charity is supported by highly experienced and dedicated volunteer Board members as well as a small number of additional volunteers who support the organisation more generally through events support such as ushering crowds through to research for youth programmes). Ludus Dance is keen to develop new and additional volunteers who can offer support to the organisation both with specific projects and more generally as and when needed. This year 10 individuals volunteered to help support a number of projects.

Achievements and performance of the Charity during the year

Ludus Dance continued to build on its reputation as an organisation that focuses on Children & Young People (CYP). Work was targeted towards people and places in Lancaster and Lancashire with the least existing opportunity for engagement with the creative arts. Project aims were focussed on exploring how dance, when used as a tool for children & young people to experience and realise creative potential, wellbeing and life chances might be improved. A number of new pilots were developed to explore these aims alongside our established dance programmes, all of which are detailed later.

During the last year the Interim-Senior Leadership Team continued to respond to the ongoing pandemic, securing available funding through new and existing partners, including:

In addition to the funded programmes above, the trustees committed the unfulfilled Dance Development Officer salary to be used to pilot an Artist in Residence scheme with Lancaster based dance artist Louise Gibbons. This built upon a project she had developed with Ludus Dance through her Occupied associate artist residency in 2019/20. The project culminates in 22/23, in the first year of the residency Louise explored how dance might support children in Year 2 (who were most affected by the pandemic) to feel more confident in their personal learning and better able to communicate with their peers.

Supported by the Board of Trustees the SLT led Ludus Dance through a business review and planning process, this resulted in the securing of a further 12-months of funding from Arts Council England (2022-23), through their extension offer for NPOs (as aforementioned on page 4). This put Ludus Dance in a more secure position & enabled the charity to continue testing initiatives whilst delivering upon its objectives, aligned to the 2018-22 business plan.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

Highlights from our 2021-22 programme of activity

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

WORKFORCE DEVELOPMENT STRAND:

Supporting emerging, developing & established artists to realise creative potential in themselves and others

Ludus Dance plays a key role in developing the next generation of dance facilitators, makers and leaders. The Workforce Development strand builds upon the previous Artist Development Strand. In its pilot year the programme provided a range of training in the form of:

Funding through the DWP and Children in Need was secured to deliver the traineeships and apprenticeships, whilst a combination of a small commission, core staff time, and Ludus reserves were used to deliver & support the Artist in Residence Schemes.

Key highlights

CYP DANCE DEVELOPMENT STRAND:

Working in consultation with beneficiaries & stakeholders to embed dance as a wellbeing service for CYP where need is high & opportunity is underdeveloped.

We delivered a number of targeted dance services to enable us to meet the varying access needs of young people and therefore broaden the types of CYP we have previously engaged with. We piloted ways of bringing these diverse groups of young people together through performances and intensive programmes. Through this we encouraged relationships to be built upon a shared love of dancing together, between young people who might not ordinarily meet. The following projects were delivered during the year:

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

State of Flux 2.0

The final year of the two-year Children in Need funded programme that used dance, music & film to develop a sense of self-worth in children & young people with complex mental health needs through weekly sessions at n-Person provision developed, for further qualitative feedback, outcomes & films see here.

Key highlights

LYDC

Annual Talent Development Programme for young people interested in developing a career in dance, outputs / achievements for the year include:

Borderlines Creative Traineeship

Pilot initiative to test methodology of 7-week dance traineeship intensive. Delivered in partnership with Lancaster & Morecambe College, the programme supported trainees using a responsive and adaptive approach to delivery. The trainees planned and drove decision making, fostering a sense of ownership, impacting positively on selfesteem, pride and belonging. The traineeship mirrored the working day of a performing arts professional; trainees worked together to devise a new dance work, developed their knowledge of dance through: practical movement classes & performance skills, watching & reviewing professional dance performances alongside planning their own creative event.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2022

Studio Programme (Studio Training Hub)

Following the temporary closure of the studio programme Ludus relaunched its community dance classes for 2 14 years olds at The Gregson Community Centre from the Autumn of 2021. The SLT invested their time to support the redevelopment of this programme to ensure Ludus could develop a unique and accessible offer for families. Throughout the 2021/22 year a variety of approaches were trialled, including dance styles, approaches to delivery, guest artist sessions and trainee dance artist roles - to understand how this programme could best

ts. The learning from this research informed the redesign of the

programme, now renamed Studio Training Hub.

Nature of Dance

Awarded £6,580 by Areti Charitable trust, the programme provided access to dance activity in school through a funded programme of environmentally themed work.

Year 2 and 4 pupils in primary schools in Lancashire & Cumbria learnt first-hand about pollution through local walks and outdoor movement workshops using their findings as stimulus to inspire them to respect and look after their local wildlife. It also introduced the possibility that creative dance can be delivered outside as a means of helping young people to explore, experience & articulate their natural world.

Linked to the national curriculum, children learnt how quickly plastic amasses, linking local pollution and patterns of behaviour, whilst improving their local area. Back in school, pupils were guided to move and form physical narratives to mobilise their thoughts, learning through physical creative play.

Adhoc Schools & Community Programme

e arts is at school. In 2021-22, we continued to work with schools across the Lancaster & Morecambe District to supplement their cultural offer. This area of business has notably declined over the years and was exasperated by the pandemic. The SLT addres cultural offer for schools, through the Nature of Dance Project above and the city-wide primary school commission below/ Despite the decline in adhoc school booking Ludus did still deliver a variety of curriculum based learning packages, the highlights of which are as follows:

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2022

Lancaster City Council Public Health Commission: The Alien Needs our Help

The Alien Needs Our Help is a creative health and wellbeing programme, from Ludus Dance and More Music, Morecambe district.

Designed to support teachers to deliver aspects of the science and PSHE curriculum alongside key messages from Public Health, The Alien Needs our Help, is a FREE, one-hour-a-week workshop, run over 6 weeks. For

During 2021/22 the project was developed with a team of artists, with input from the commissioner and SLT at Ludus Dance / More Music; to support the development of the project it was piloted at one school at the end of March 2022. It is being upscaled and delivered across the district to up to 40 schools in 2022/23/24. To see the project in action, click here.

LIVE & DIGITAL PERFORMANCE STRAND:

Commissioning & producing accessible dance events

As a means to bring people together through the sharing of our dance practice Ludus Dance presented dance performances to audiences in both digital and live settings:

Live:

Digital:

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

Financial review

The total income for the year was £164,447, comprising restricted funds (£34,076) and unrestricted funds (£130,731).

Ludus Dance received approximately 70% of its income through core grants from Arts Council England (ACE), Francis C Scott and Lancaster City Council to develop and deliver a rich programme of activity. This was supplemented by additional restricted grants and earned income vital for the viability of the organisation. Earned income was achieved from a range of dance activities and generated £17,562 an improvement on the £7,244 earned in the previous year (2020/21).

Following the departure from our building in 2020/21 we relocated our dance studio-office to The Storey in Lancaster and located our delivery in school, university and community buildings, this reduced our overheads significantly. Where possible venue usage was donated in-kind through working with educational partners to house our work.

We continued to diversify our income by applying to Trust & Foundations. With success coming from Children In Need and Peter Harrisson Ludus generated significant income for 2021-23 through a large public health commission from the City Council.

Throughout 2022/22 Ludus Dance have continued to make progress during a difficult year through tightening our focus on our core delivery including continued work in schools, growing the numbers in our youth dance company and widening access into dance for young people who have been emotionally affected by the pandemic. Our studio programme recommenced from September 2021, and we were able to pilot a traineeship and apprenticeship scheme through funding from the DWP.

Main areas of difficulty include:

We are aware of the national increase of requests that Trust & Foundations are receiving, this is something we will continue to monitor. We are also placing a focus on the ways we diversify our funding streams, such as Borderlines securing funding through a government traineeship scheme.

Reserves policy

As of 31st March 2022, the unrestricted reserves stood at approximately £117k.

The board are confident that running at three months would still provide continuity of services to its beneficiaries, whilst fulfilling obligations towards employees and funders. Remaining unrestricted reserves will be designated for relocation, as a match for capital investment and unplanned closure. This reserves policy and the analysis of income and expenditure is reviewed on an annual basis. However, in light of current circumstances regarding the Coronavirus pandemic, the board will be closely monitoring reserves in response to the organisational impact of Covid-19 and the Cost of Living Crisis.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

Plans for the future

In the context of current economic and social challenges brought on by the Pandemic and exasperated by the cost-of-living crisis, there are considerable challenges which have specific implications for arts and cultural provision nationally. With Arts Council England facing considerable competition for its NPO portfolio and pressure to demonstrate diverse investment across the country Ludus Dance are continuing to find ways to streamline activity, reduce overheads and find alternate income streams. During 2021/22 Ludus Dance built a new business plan, focussing our work on designing dance programmes that support children & young people experiencing poor mental health to emerge into the world healthier and happier; this area becomes a key focus for the Charity in 2022/23 with the development of our weekly well-being hub, traineeship programme, primary school public health commission and Refugee respite programme.

In 2022 Ludus Dance will continue to:

Equal Opportunities

The charity is committed to equal opportunities at all levels and has a Single Equality and Diversity Policy and Action Plan which supports the promotion of equal opportunities.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

FOR THE YEAR ENDED 31 MARCH 2022

Responsibilities of the Trustees

The Trustees (who are also the directors of Ludus Dance for the purposes of Company Law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law). Under Company Law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charitable company and the income and expenditure of the charitable company for the year.

In preparing these financial statements, the council members are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small exemption.

Signed on behalf of the Board of Trustees

J Wareing Chair of Trustees

7[th] December 2022

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

INDEPENDENT

TRUSTEES OF LUDUS DANCE

FOR THE YEAR ENDED 31 MARCH 2022

I report on the accounts of the company for the year ended 31 March 2022 which are set out on pages 16 to 31.

Responsibilities and basis of report

As the charity Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard Hall FCCA

MHA Moore and Smalley Chartered Accountants Priory Close Lancaster LA1 1XB

08/12/2022

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 MARCH 2022

FOR THE YEAR ENDED 31 MARCH 2022
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other incoming resources
6
Total
Expenditure on:
Raising funds
8
Charitable activities
9
Total
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
21		 Total
Total
Unrestricted
Restricted
funds
funds
funds
funds
2022
2021
£
£
£
£
114,734
34,076
148,810
195,892
11,027
-
11,027
6,535
4,600
-
4,600
709
10
-
10
44
130,371
34,076
164,447
203,180
-
303
303
22
177,545
34,609
212,154
190,123
177,545
34,912
212,457
190,145
(47,174)
(836)
(48,010)
13,035
39,027
(39,027)
-
-
(8,147)
(39,863)
(48,010)
13,035
125,461
55,643
181,104
168,069
117,314
15,780
133,094
181,104

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

The notes on pages 18 to 31 form part of these financial statements.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

AS AT 31 MARCH 2022

Fixed assets
Tangible fixed assets
16
Current assets
Debtors
17		 £
£
£
£
4,456
6,683
4,456
6,683
33,683
1,379
2022
2021		 £
£
£
£
4,456
6,683
4,456
6,683
33,683
1,379
2022
2021		 £
£
£
£
4,456
6,683
4,456
6,683
33,683
1,379
2022
2021		 £
£
£
£
4,456
6,683
4,456
6,683
33,683
1,379
2022
2021
Cash at bank and in hand 116,874 204,190
Creditors:amounts falling due within
one year
18
Net current assets
Total assets less current liabilities
Net assets
Funds:
Restricted funds
General funds
Designated funds
Total funds
21		 150,557
(21,919)
128,638
128,638
133,094
15,780
47,314
70,000
133,094		 205,569
(31,148)
174,421
174,421
181,104
55,643
119,211
6,250
181,104
15,780
47,314
70,000
133,094

The financial statements have been prepared in accordance with the provisions for small entities.

For the year ended 31 March 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities:

The trustees have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and the trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts were approved by the members of the council and authorised for issue on the 7 December 2022. and are signed on their behalf by:

J Wareing Chair of Trustees

Company Registration Number: 07729308

The notes on pages 18 to 31 form part of these financial statements.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Legal form

The charity constitutes a limited company, limited by guarantee as defined by the Companies Act 2006, incorporated in England and Wales. The address of the charity, the nature of its operations and its principal activities are all detailed in the Trustees statements.

Basis of accounting

The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with the accounting policies set out in note to the accounts and comply with the of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The financial statements have been prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Preparation of the accounts on a going concern basis

At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operating existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

Taxation

The charity is recognised by the Inland Revenue as a UK Charity and is entitled to exemptions from corporation tax.

Income

All income is recognised in the Statement of Financial Activities (SOFA) when the Charity is legally entitled to the income and the amount can be quantified with reasonable certainty. No income is shown net of expenditure.

Voluntary income is received by way of grants, donations and gifts and is included in the SOFA when receivable. Grants, where entitled is not conditional on delivery of specific performance by the Charity, are recognised when the Charity becomes unconditionally entitled to the grant.

Investment income is recognised when receivable.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably.

Support costs are those which assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly to support the objectives of the charity.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies (continued)

Tangible fixed assets

Fixed assets including equipment, fixtures and fittings are recorded at cost less accumulated depreciation. Depreciation is provided at the following annual rates in order to write the cost of assets off over their estimated useful lives using the reducing balance method:-

Equipment, fixtures and fittings - 20%-33% straight line

Debtors and creditors

Debtors and creditors with no stated interest rate and receivable and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash and cash equivalents

Cash held by the charity includes amounts held on call at banks.

Accumulated funds

The Charity has three distinct types of fund: Unrestricted, or general, funds arising from the accumulated surplus from its various activities. Restricted funds represent balances to be spent on particular activities as specified by the donor. Designated funds, included within unrestricted funds, are those set aside by the Board of Trustees for a specific purpose.

Financial instruments

contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to offset the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial assets are assessed for indicators of impairment at each reporting end date.

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the company transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies (continued)

Classification of financial liabilities

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.

Basic financial liabilities

Basic financial liabilities, including creditors, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest.

Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

or cancelled.

2 Judgements and key sources of estimation uncertainty

estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key assumptions, judgements and estimates

the above accounting policies.

There have been no key assumptions concerning future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

3 Income from donations and legacies

Income from donations and legacies
Year to 31 March 2022
Arts Council England: NPO		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
97,404
-
97,404
BBC Children in Need -
11,352
11,352
Francis C Scott Charitable Trust
Lancaster City Council
Lancaster City Council (in kind)
Donations
Coronavirus Job Retention Scheme Grant
Lancaster & Morecambe college - Kickstart
Education & Skills Partnership
Peter Harrison Foundation		 8,000
-
8,000
-
3,000
3,000
9,225
-
9,225
105
-
105
-
1,577
1,577
-
7,147
7,147
-
6,000
6,000
-
5,000
5,000
114,734
34,076
148,810
Year to 31 March 2021
Arts Council England: NPO		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
97,404
-
97,404
BBC Children in Need -
43,885
43,885
Francis C Scott Charitable Trust
Lancaster City Council
Lancaster City Council (in kind)
Small Trusts & Foundations
Donations
Coronavirus Job Retention Scheme Grant		 10,000
-
10,000
22,350
-
22,350
8,667
-
8,667
-
1,494
1,494
2,097
-
2,097
-
9,995
9,995
140,518
55,374
195,892

-21-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

4 Income from charitable activities

Year to 31 March 2022
Provision of dance services		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
11,027
-
11,027
11,027
-
11,027
Year to 31 March 2021
Provision of dance services
 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
6,535
-
6,535
6,535
-
6,535
Income from other trading activities
Year to 31 March 2022
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
4,600
-
4,600
4,600
-
4,600
Year to 31 March 2021
Merchandising
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
-
-
-
709
-
709
709
-
709

-22-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

6 Other incoming resources

Other incoming resources
Year to 31 March 2022
Interest received		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
10
-
10
10
-
10
Year to 31 March 2021
Interest received		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
44
-
44
44
-
44

7 Donated goods, facilities and services

Donated goods and services with an estimated value of £nil (2021: £8,667) were received during the year, related to rent. Ludus relies on the contribution of unpaid volunteers to deliver its Programmes.

-23-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

8 Fundraising costs

Fundraising costs Fundraising costs
Year to 31 March 2022
Staff and related costs		 Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
-
303
303
-
303
303
Year to 31 March 2021
Staff and related costs
Analsis of Charitable Exenditure b te		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
22
-
22
22
-
22
y p y yp
Staff costs
Direct costs
Support costs		 Unrestricted
Restricted
Total
Total
funds
funds
2022
2021
£
£
£
£
115,162
8,266
123,428
113,778
24,640
22,542
47,182
20,235
37,743
3,801
41,544
56,110
177,545
34,609
212,154
190,123

-24-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

10
Support costs
Premises
Communications
Information Technology
Insurance
Marketing
Professional expenses
Depreciation
Sundry expenses
11
Operating Surplus/(Deficit) is stated after charging
Depreciation on tangible fixed assets
Independent examination fee
12
Staff Costs
Note
Wages and salaries
Social security costs
Pension costs
9
Total
Total
2022
2021
£
£
7,715
39,517
454
844
2,723
4,563
2,183
3,337
1,485
203
19,923
5,556
2,228
1,685
4,833
405
41,544
56,110
2022
2021
£
£
2,227
1,685
1,680
1,620
3,907
3,305
2022
2021
£
£
117,265
113,087
4,109
(563)
2,054
1,254
123,428
113,778

There were no employees (2021: none) who received emoluments (excluding employer pension costs) of more than £60,000.

-25-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

12 Staff Costs (continued)

The key management personnel of the Charity, comprise the Trustees and two interim directors.The total employee benefits of the key management personnel of the charity were £37,545 (2021: £11,486). The key management personnel were reimbursed expenses totalling £6,681 (2021: £nil) during the year.

The Charity Trustees were not paid or received any other benefits from employment with the Charity in the year (2021: £nil) neither were they reimbursed expenses during the year (2021: £nil). No charity Trustee received payment for professional or other services supplied to the Charity (2021: £nil).

The average monthly number of employees during the year was 8 (2021: 9). The Charity relies on support from unpaid volunteers in various parts of the charity.

Staff and volunteers average head count in the year
Fundraising
Charitable Activities
Governance
Other
The parts of the charity in which the
employees work		 2022
2021
Number
Number
1
1
2
3
2
1
3
4
Total 8
9

13 Defined contribution pension scheme

Note 2022 2021
£ £
Amount of contributions recognised in the
SOFA as an expense 12 2,054 1,254

14 Related party transactions

There were no related party transactions requiring disclosure during the current or prior period.

15 Corporation tax

The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

-26-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

16 Tangible fixed assets

Cost
As at 1 April 2021
Additions
Disposals
As at 31 March 2022
Depreciation
As at 1 April 2021
Charge for the year
Eliminated on disposal
As at 31 March 2022
Net book value
As at 31 March 2022
As at 1 April 2021
17
Debtors falling due within 1 year
Trade debtors
Prepayments and accrued income		 Office
Equipment
£
8,406
-
-
8,406
3,436
1,656
-
5,092
3,314
4,970

Plant &
Machinery
Total

£
£
17,485
25,891
-
-
-
-
17,485
25,891
15,772
19,208
571
2,227
-
-
16,343
21,435
1,142
4,456
1,713
6,683
2022
2021
£
£
4,081
-
29,602
1,379
33,683
1,379

-27-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

18 Creditors: amounts falling due within 1 year

Trade creditors
Social security and other taxes
Accruals and deferred income		 2022
2021
£
£
9,922
2,423
2,511
1,265
9,486
27,460
21,919
31,148

19 Commitments under operating leases

In January 2022, the company entered into a new lease agreement that resulted in annual commitments under non-cancellable operating leases as set out below:

Operating leases which expire:
Within 1 year
Within 2 to 5 years		 2022
2021
£
£
6,201
-
10,363
-
16,564
-

-28-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

20 Analysis of movements in funds

Current year

Unrestricted reserves
Designated fund
General funds
Total unrestricted reserves
Restricted reserves
ACE Catalyst
Bounce Back
BBC Children in Need
Great Place Lakes and Dales
nclusion in Motion
ancaster Arts Partnership
Shifting Focus
Springforward
The Areti Charitable Trust
Yorkshire Dales Millennium Trust
CJRS Grant
Borderlines
CC PHP
ancaster & Morecambe College Kickstart
Total restricted reserves
Total reserves		 At 1
At 31
April
March
2021
Income Expenditure Transfers
2022
£
£
£
£
£
6,250
-
-
63,750
70,000
119,211
130,371
(177,545)
(24,723)
47,314
125,461
130,371
(177,545)
39,027
117,314
1,612
-
-
(1,612)
-
4,242
-
-
-
4,242
36,886
11,352
(23,184)
(25,054)
-
1,454
-
-
(1,454)
-
250
-
-
(250)
-
1,593
-
-
(1,593)
-
1,500
-
-
-
1,500
448
-
-
-
448
6,081
-
(905)
(5,176)
-
83
-
-
-
83
-
1,577
(1,577)
-
-
1,494
11,000
(8,606)
(3,888)
-
-
3,000
(640)
-
2,360
-
7,147
-
-
7,147
55,643
34,076
(34,912)
(39,027)
15,780
181,104
164,447
(212,457)
-
133,094

During the year several transfers have been made between restricted and unrestricted funds for restricted fund projects which are fully spent and where the donor has permitted the release of unspent funds to unrestricted reserves.

Designated funds

Restricted funds

The purpose of the funds carried forward are as follows:

Bounce back fund - Funding to deliver a dance programme for young people needing respite from family members who have a cancer diagnosis.

Shifting focus fund - Shifting Focus - planned as a two-day conference event to bring together integrated dance innovators and trailblazers from across the North West and national dance community.

-29-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

20 Analysis of movements in funds (continued)

Spring forward - Spring Forwards was a small internal fundraising programme based upon paid audiences attending a dance performance by children and young people. at Ludus Dance.

Yorkshire Dales Millennium Trust Ludus Dance were commissioned to create a dance and film piece about the effects of plastic pollution.

LCC PHP The Alien Needs Our Help is a creative health and wellbeing programme, from Ludus Dance primary schools across the district.

L&M College Kickstart fund Kickstarter grants were made available from the DWP to support young people aged 18 - 25 and engaged with national job centres into 6-months of employment.

Prior year

Unrestricted reserves
Designated fund
General funds
Total unrestricted reserves
Restricted reserves
ACE Catalyst
Bounce Back
BBC Children in Need
Great Place Lakes and Dales
Inclusion in Motion
Lancaster Arts Partnership
Occupied
Shifting Focus
Springforward
The Areti Charitable Trust
Yorkshire Dales Millennium Trust
CJRS Grant
Borderlines
Total restricted reserves
Total reserves		 At 1
At 31
April
March
2020
Income Expenditure Transfers
2021
£
£
£
£
£
6,250
-
-
-
6,250
133,579
147,806
(162,174)
-
119,211
139,829
147,806
(162,174)
-
125,461
1,612
-
-
-
1,612
4,680
-
(438)
-
4,242
8,625
43,885
(15,624)
-
36,886
1,769
-
(1,415)
1,100
1,454
250
-
-
-
250
1,593
-
-
-
1,593
1,100
-
-
(1,100)
-
1,500
-
-
-
1,500
448
-
-
-
448
6,580
-
(499)
-
6,081
83
-
-
-
83
-
9,995
(9,995)
-
-
-
1,494
-
-
1,494
28,240
55,374
(27,971)
-
55,643
168,069
203,180
(190,145)
-
181,104

-30-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

21 Analysis of net assets between funds

Current year

Current year
Fund balances at 31 March 2022 are represented by:
Tangible fixed assets
Current assets
 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
4,456
-
4,456
112,858
15,780
128,638
117,314
15,780
133,094
Prior year
Fund balances at 31 March 2021 are represented by:
Tangible fixed assets
Current assets		 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
6,683
-
6,683
118,778
55,643
174,421
125,461
55,643
181,104

Prior year

-31-