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2021-03-31-accounts

Company registration No. 07729308 (England & Wales) Charity No. 1144163

Ludus Dance

Company Limited by Guarantee

Trustees’ Report and Financial Statements

For The Year Ended 31 March 2021

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CONTENTS

Page
Charity reference and administrative details 1
Trustees’ Report 2
Independent Examiner’s report to the members 11
Statement of financial activities (incorporating the income and expenditure account) 12
Balance sheet 13
Notes to the accounts 14

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

CHARITY REFERENCE AND ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 MARCH 2021

Registered charity name Ludus Dance
Charity registration number 1144163
Company registration number 07729308
Registered office The Storey
Meeting House Lane
Lancaster
LA1 1TH
Trustees J Wareing
M Suringar (resigned 20 January 2021)
S Mansfield
H Machell
M J Close (resigned 20 January 2021)
A Dangerfield
E Payne
Secretary R Deadman (appointed 21 July 2021)
Independent Examiner MHA Moore and Smalley
Chartered Accountants
Priory Close
St Mary’s Gate
Lancaster
Lancashire
LA1 1XB

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2021

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ending 31 March 2021, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Introduction

Founded in 1975, Ludus Dance North West Dance in Education Ltd was constituted as a co-operative trading as Ludus Dance. In 2011/12 the company became a registered charity and company limited by guarantee.

With the success of our Arts Council England National Portfolio application in 2017, a four-year business plan and suit of strategy documents were developed. Our programme of activity constitutes six core strands of work to drive targeted delivery, financial investment, and stakeholder/partnership development.

Ludus dance introduces children and young people to dance, irrespective of their background or experience. Providing the space, time and expertise for participants to develop a unique relationship with dance, the organisation offers a creative outlet to build identify and foster well-being for life.

As a socially-engaged arts charity within the specialist field of dance, Ludus Dance is committed to ensuring that exceptional art is conceived, delivered and experienced by communities across the North West. Nurturing talented people from all sections of the community means that the organisation can reach many people who would not otherwise engage with contemporary artistic practices. The charity uses dance to empower individuals to take hold of their own futures, providing access to experiences for personal growth, health and enjoyment. Working across a wide range of social, educational and mental health and wellbeing settings, and especially with children and young people who have a limited access to high quality experiences, the charity creates unique opportunities through work that is bespoke, collaborative and inclusive.

Structure, governance and management

Governance

Ludus Dance is a Registered Charity and Company Limited by Guarantee, incorporated on 4[th] August 2011. A Board of Directors controls the overall strategic direction of the organisation and ensures regulatory and legal compliance. Board members are recruited for the balance of skills that they can bring the organisation. These are:

The Board meets quarterly and the Finance and ‘Creative Case’ subgroups continue to meet.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2021

Staffing

Ludus Dance employs a core team to deliver projects and to develop the organisation’s offer to ensure ongoing financial and operational sustainability. In 2020/21, Ludus Dance operated with the equivalent of 5 full time members of staff. Through continued Children in Need funding staff capacity continued at the same level.

Over the last year, staff had the opportunity to attend a number of training programmes, including Incorporating Youth Voice into Project Planning, Youth Mental Health Awareness During Pandemic, Safeguarding, Arts Award

An external Human Resources company were contracted in in 2020/21 to support senior staff and Trustees as appropriate.

In 2020/21, 11 freelance artists were contracted for project delivery. It is acknowledged that this is a significant decrease due to Covid-19.

Charitable objects

The company is established to:

Encourage and advance the appreciation of the art of dance and its associated art forms by the public particularly by providing opportunities for people to create, watch and take part in dance predominantly but not exclusively in the North West of England.

These objects are supported by the core organisational mission of Ludus Dance: - To inspire, engage and empower through dance.

Ludus Dance’s values are:

The charitable objects, organisational mission and values provide the framework for all of the activities of Ludus Dance. These are articulated through the vision.

The vision is of a world where everyone has the right and ability to access high quality dance experiences produced to the highest standard leading to a lifelong engagement in the arts. This vision centres on the essential aims of:

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2021

To deliver our mission, vision and core aims, activity is split across six core strands:

Public benefit

In setting Ludus Dance policies, the Board gives consideration to the guidance issued by the Charities Commission regarding the provision of public benefit. Ludus Dance achieves public benefit by delivering its charitable objectives in a number of ways:

Trustees

No remuneration is paid to any Trustee for their services as a trustee, nor did any trustee have a material interest in any of the charity’s contracts during the year.

Induction and training of Trustees

Board members are selected based upon their professional skills to complement those of existing Board members and to ensure a range of different voices and backgrounds shape the organisation. Induction includes meetings with the CEO and the Board, receiving copies of policies, business plans and accounts and attending Board meetings prior to appointment. New trustees also receive a Trustee welcome pack.

Share Capital

The charity is limited by guarantee and as such does not have a share capital.

Risk management

The Trustees and staff of Ludus Dance conduct a quarterly review of the major risks to which the charity is exposed and systems established to mitigate them are laid down by a written risk assessment strategy as appropriate to current circumstances. The strategy specifies actions to be taken to guard against a variety of risks with potential to impact on funding or activity. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and ensuring consistently high quality of delivery. These procedures are regularly reviewed and updated as necessary.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2021

External partners

The organisation’s principal investors in 2020-21 were:

Contribution of volunteers

The Charity is supported by highly experienced and dedicated volunteer Board members as well as a small number of additional volunteers who support the organisation more generally wither through events support such as ushering crowds through to research for youth programmes. Ludus Dance is keen to develop new and additional volunteers who can offer support to the organisation both with specific projects and more generally as and when needed. This year 3 individuals volunteered to help support a number of projects.

Achievements and performance of the Charity during the year

Ludus Dance, in its tenth year as a charity, continued to build on its reputation as an organisation with a focus on Children & Young People (CYP) and continues to target its work towards people and places with the least existing engagement with the arts to unlock and develop talent.

During the last year the Senior Management Team continued to respond to the ongoing pandemic, securing available funding through our partners. Significant changes were made to the organisation, which included vacating our premises, to secure the future of the charity and deliver upon its objectives.

Highlights from our 2020-21 programme of activity

INCLUSION

To deliver the vision of universal access in practice, the charity strives to engage individuals in need of additional support. The inclusion strand had to move online during the year, due to the Covid pandemic, the following projects were delivered during the year:

State of Flux 2.0

A two-year programme that uses dance, music & film to develop a sense of self-worth in children & young people with complex mental health needs through weekly sessions at mental health unit, ‘The Cove’ & in the community.

Inclusion in Motion

We continued to provide classes designed for children with special educational needs and their siblings.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2021

CULTURAL EDUCATION & HERITAGE

Many children’s first experience of the arts is at school. In 2020-21, we continued to work with schools across Lancashire to supplement their cultural offer. Some of the sessions were offered to schools free of charge. This was commissioned by external partners and sector support organisations or paid for through our fundraising successes. Highlights include:

YOUTH DANCE & TALENT DEVELOPMENT

Ludus Dance have a nationally-recognised youth company offering young people high quality training in contemporary dance technique, physical theatre and performance skills. The organisation aims to foster a wide spectrum of skills leading to either a life in the arts as a participant or as a deliverer/maker/leader.

Key highlights:

ARTIST DEVELOPMENT

Ludus Dance plays a key role in developing the next generation of arts facilitators, makers and leaders. The Artist Development strand propagates a pipeline of highly skilled and competent artists through a range of professional development opportunities. Ludus Dance reapplied for funding to deliver ‘Occupied’ our Artists Development scheme, however was unsuccessful, due to the funders putting a hold on their funding during the pandemic. As such Ludus used some of its reserves to continue supporting the freelance dance workforce.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) FOR THE YEAR ENDED 31 MARCH 2021

Key highlights:

STUDIO PROGRAMME

Ludus Dance offered opportunities for the public to make use of their building for arts activity through a subsidised programme of dance sessions for the local community with workshops catering for babies/toddlers and their parents and/or carers (birth - 4 years old), children (5 - 15 years old) and a studio hire scheme for commercial companies, wedding dances and birthday parties. This area of the business was put on hold due to the impact of Covid-19 on the delivery of dance classes. With the departure from our home at the Assembly Rooms in December 2020, we took delivery outside, online and into host venues.

CENTRAL EVENTS

Due to the pandemic Ludus Dance contributed to a number of digital community events including festivals, conferences and outdoor performances.

Key highlights include:

Financial review

The total income for the year was £203,180, comprising 28% restricted funds (£57,471) and 72% unrestricted funds (£145,709).

Ludus Dance received approximately 60% of its income through core grants from Arts Council England (ACE) and Lancaster City Council to develop and deliver a rich programme of activity. This was supplemented by additional restricted grants and earned income vital for the viability of the organisation. Earned income was achieved from a range of dance activities and generated £7244 during the year.

During 20/21 a decision was made to vacate our premises at The Assembly Rooms and take our offerings out into the communities. There were significant dilapidation costs to pay on vacation amounting to £22,800. (Shown in creditors note 18).

Earned income was down significantly from the previous year, due to our reduced ability to run the same level of workshops and classes.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2021

For the dance classes we were able to provide, we decided to change to a ‘pay what you feel’ donation-based model in order to remove financial barriers & continue to be accessible to our audiences.

We continued to diversify our income by applying to Trust & Foundations.

Throughout 2020/21 Ludus Dance have continued to make progress during a difficult year through tightening our focus on our core delivery including continued work in schools, growing the numbers in our youth dance company and widening access into dance for young people who have been emotionally affected by the pandemic. Plans are in place for the studio programme to recommence from September 2021 and our first successfully completed targeted traineeship programme 'Borderlines' has received additional funding to continue until October 2021.

Main areas of difficulty include:

We are aware of the national increase in requests that Trust & Foundations are receiving; this is something we will continue to monitor. We are also placing a focus on the ways we diversify our funding streams, such as Borderlines securing funding through a government traineeship scheme

Reserves policy

As of 31st March 2021, the unrestricted reserves stood at £125,461 (2020: £139,829).

The agreed the target for unrestricted reserves at Ludus Dance will continue to be to three months’ running costs. The board are confident that running at three months would still provide continuity of services to its beneficiaries, whilst fulfilling obligations towards employees and funders. Remaining unrestricted reserves will be designated for relocation, as a match for capital investment and unplanned closure. This reserves policy and the analysis of income and expenditure is reviewed on an annual basis. However, in light of current circumstances regarding the pandemic, the board will be closely monitoring reserves in response to the organisational impact of Covid-19.

Plans for the future

In the context of the pandemic, there are considerable unknowns which have specific implications for dance provision nationally. Ludus Dance has undertaken a restructure process and is looking at potential scenarios in line with the new NPO round of funding. However, what the charity is trying to achieve remains consistent despite the changed models of delivery and operational challenges it has face.

In 2021/22 - Ludus Dance will;

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2021

Equal opportunities

The charity is committed to equal opportunities at all levels and has a Single Equality and Diversity Policy and Action Plan which supports the promotion of equal opportunities.

Responsibilities of the Trustees

The Trustees (who are also the directors of Ludus Dance for the purposes of Company Law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Law). Under Company Law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charitable company and the income and expenditure of the charitable company for the year.

In preparing these financial statements, the council members are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW)

FOR THE YEAR ENDED 31 MARCH 2021

Small company provisions

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies’ exemption.

Signed on behalf of the Board of Trustees

J Wareing

Chair of Trustees

22/12/2021

........................

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF LUDUS DANCE

FOR THE YEAR ENDED 31 MARCH 2021

I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 12 to 27.

Responsibilities and basis of report

As the charity Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard Hall FCCA

MHA Moore and Smalley Chartered Accountants Priory Close St Mary’s Gate Lancaster LA1 1XB

23/12/2021

……………………..

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

STATEMENT OF FINANCIAL ACTIVITIES

(INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

FOR THE YEAR ENDED 31 MARCH 2021
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other incoming resources
6
Total
Expenditure on:
Raising funds
8
Charitable activities
9
Total
Net income/(expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
21		 Total
Total
Unrestricted
Restricted
funds
funds
funds
funds
2021
2020
£
£
£
£
140,518
55,374
195,892
225,081
6,535
-
6,535
23,975
709
-
709
25,238
44
-
44
220
147,806
55,374
203,180
274,514
22
-
22
153
162,152
27,971
190,123
250,072
162,174
27,971
190,145
250,225
(14,368)
27,403
13,035
24,289
-
-
-
-
(14,368)
27,403
13,035
24,289
139,829
28,240
168,069
143,780
125,461
55,643
181,104
168,069

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

The notes on pages 14 to 27 form part of these financial statements.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

BALANCE SHEET

AS AT 31 MARCH 2021

Fixed assets
Tangible fixed assets
16
Current assets
Debtors
17		 £
£
£
£
6,683
3,848
6,683
3,848
1,379
8,541
2021
2020		 £
£
£
£
6,683
3,848
6,683
3,848
1,379
8,541
2021
2020
6,683
1,379
Cash at bank and in hand 204,190 165,828
Creditors:amounts falling due within
one year
18
Net current assets
Total assets less current liabilities
Net assets
Funds:
Restricted funds
General funds
Designated funds
Total funds
21		 174,369

(10,148)
174,421
164,221
174,421
164,221
181,104
168,069
55,643
28,240
119,211
133,579
6,250
6,250
181,104
168,069
205,569
(31,148)

The financial statements have been prepared in accordance with the provisions for small entities.

For the year ended 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities:

The trustees have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and the trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

22/12/2021

These accounts were approved by the members of the council and authorised for issue on the ........................ and are signed on their behalf by:

…………………………………… J Wareing

Chair of Trustees

Company Registration Number: 07729308

The notes on pages 14 to 27 form part of these financial statements.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Legal form

The charity constitutes a limited company, limited by guarantee as defined by the Companies Act 2006, incorporated in England and Wales. The address of the charity, the nature of its operations and its principal activities are all detailed in the Trustees’ report and charity administrative details pages in these financial statements.

Basis of accounting

The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with the accounting policies set out in note to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The financial statements have been prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Preparation of the accounts on a going concern basis

The trustees have considered the impact of COVID-19 on the charity and, at the time of approving the financial statements, have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, they continue to adopt the going concern basis of accounting in preparing the financial statements.

Taxation

The charity is recognised by the Inland Revenue as a UK Charity and is entitled to exemptions from corporation tax.

Income

All income is recognised in the Statement of Financial Activities (SOFA) when the Charity is legally entitled to the income and the amount can be quantified with reasonable certainty. No income is shown net of expenditure.

Voluntary income is received by way of grants, donations and gifts and is included in the SOFA when receivable. Grants, where entitled is not conditional on delivery of specific performance by the Charity, are recognised when the Charity becomes unconditionally entitled to the grant.

Investment income is recognised when receivable.

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably.

Support costs are those which assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly to support the objectives of the charity.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies (continued)

Tangible fixed assets

Fixed assets including equipment, fixtures and fittings are recorded at cost less accumulated depreciation. Depreciation is provided at the following annual rates in order to write the cost of assets off over their estimated useful lives using the reducing balance method:-

Equipment, fixtures and fittings - 20%-33% straight line

Debtors and creditors

Debtors and creditors with no stated interest rate and receivable and payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash and cash equivalents

Cash held by the charity includes amounts held on call at banks.

Accumulated funds

The Charity has three distinct types of fund: Unrestricted, or general, funds arising from the accumulated surplus from its various activities. Restricted funds represent balances to be spent on particular activities as specified by the donor. Designated funds, included within unrestricted funds, are those set aside by the Board of Trustees for a specific purpose.

Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity’s balance sheet when the Charity becomes party to contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to offset the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Financial assets are assessed for indicators of impairment at each reporting end date.

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the company transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies (continued)

Classification of financial liabilities

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities.

Basic financial liabilities

Basic financial liabilities, including creditors, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest.

Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.

2 Judgements and key sources of estimation uncertainty

In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

Key assumptions, judgements and estimates

In the opinion of the Trustees’ there have been no significant judgements made in the process of applying the above accounting policies.

There have been no key assumptions concerning future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

3 Income from donations and legacies

Income from donations and legacies
Year to 31 March 2021
Arts Council England: NPO
Arts Council England: Catalyst		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
97,404
-
97,404
-
-
-
BBC Children in Need -
43,885
43,885
Francis C Scott Charitable Trust
Lancaster City Council
Lancaster City Council (in kind)
Small Trusts & Foundations
Donations
Coronavirus Job Retention Scheme Grant		 10,000
-
10,000
22,350
-
22,350
8,667
-
8,667
-
1,494
1,494
2,097
-
2,097
-
9,995
9,995
140,518
55,374
195,892
Year to 31 March 2020
Arts Council England: NPO
Arts Council England: Catalyst		 Unrestricted
Restricted
Total
funds
funds
2020
£
£
£
95,644
-
95,644
22,662
-
22,662
BBC Children in Need -
24,768
24,768
Francis C Scott Charitable Trust
Great Place Lakes and Dales
Lancaster City Council
Lancaster City Council (in kind)
National Heritage Mill Girls
National Lottery Awards for All
The Areti Charitable Trust
Corporate Donations
Small Trusts & Foundations
Donations		 12,000
-
12,000
-
10,000
10,000
14,175
-
14,175
13,000
-
13,000
-
5,006
5,006
-
9,943
9,943
-
6,580
6,580
1,675
-
1,675
1,000
6,711
7,711
1,670
247
1,917
161,826
63,255
225,081

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

4 Income from charitable activities

4
Income from charitable activities
Year to 31 March 2021
Provision of dance services
Year to 31 March 2020
Provision of dance services
5
Income from other trading activities
Year to 31 March 2021
Merchandising
Events, commisions & venue hire
Year to 31 March 2020
Merchandising
Events, commisions & venue hire		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
6,535
-
6,535
6,535
-
6,535
Unrestricted
Restricted
Total
funds
funds
2020
£
£
£
23,134
841
23,975
23,134
841
23,975
Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
-
-
-
709
-
709
709
-
709
Unrestricted
Restricted
Total
funds
funds
2020
£
£
£
342
-
342
24,800
96
24,896
25,142
96
25,238

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LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

6 Other incoming resources

Other incoming resources
Year to 31 March 2021
Interest received		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
44
-
44
44
-
44
Year to 31 March 2020
Interest received		 Unrestricted
Restricted
Total
funds
funds
2020
£
£
£
220
-
220
220
-
220

7 Donated goods, facilities and services

Donated goods and services with an estimated value of £8,667 (2020: £13,000) were received during the year, related to rent. Ludus relies on the contribution of unpaid volunteers to deliver its Programmes.

-19-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

8 Fundraising costs

Fundraising costs Fundraising costs
Year to 31 March 2021
Staff and related costs
Allocated support costs		 Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
22
-
22
-
-
-
22
-
22
Year to 31 March 2020
Staff and related costs
Allocated support costs
Ali f Chitbl Edit b t		 Unrestricted
Restricted
Total
funds
funds
2020
£
£
£
123
-
123
30
-
30
153
-
153
nayss o arae xpenure y ype
Staff costs
Direct costs
Support costs (note 10)		 Unrestricted
Restricted
Total
Total
funds
funds
2021
2020
£
£
£
£
103,783
9,995
113,778
134,593
4,305
15,930
20,235
65,844
54,064
2,046
56,110
49,635
162,152
27,971
190,123
250,072

9 Analysis of Charitable Expenditure by type

-20-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

10
Support costs
Premises
Communications
Information Technology
Insurance
Marketing
Professional expenses
Depreciation
Sundry expenses
Governance
11
Operating Surplus/(Deficit) is stated after charging
Depreciation on tangible fixed assets
Independent examination fee
12
Staff Costs
Note
Wages and salaries
Social security costs
Pension costs
9
Total
Total
2021
2020
£
£
39,517
25,081
844
2,652
4,563
4,455
3,337
2,879
203
1,622
5,556
8,072
1,685
2,017
405
2,756
-
131
56,110
49,665
2021
2020
£
£
1,685
2,017
1,620
1,800
3,305
3,817
2021
2020
£
£
113,087
128,263
(563)
4,401
1,254
1,929
113,778
134,593

There were no employees (2020: none) who received emoluments (excluding employer pension costs) of more than £60,000.

Social security costs include unclaimed employment allowance in respect of earlier periods.

-21-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

12 Staff Costs (continued)

The key management personnel of the Charity, comprise the Trustees, Co-Artistic Director & CEO and Co-Artistic Director & Development Manager. The total employee benefits of the key management personnel of the charity were £11,486 (2020: £39,887).

The Charity Trustees were not paid or received any other benefits from employment with the Charity in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity Trustee received payment for professional or other services supplied to the Charity (2020: £nil).

The average monthly number of employees during the year was 9 (2020: 12). The Charity relies on support from unpaid volunteers in various parts of the charity.

Staff average head count in the year
Fundraising
Charitable Activities
Governance
Other
Total
The parts of the charity in which the
employees work
Dfid tibti i h		 2021
2020
Number
Number
1
2
3
4
1
1
4
5
9
12
ene conruon penson sceme
Note
Amount of contributions recognised in the
SOFA as an expense
12		 2021
2020
£
£
1,254
1,929

13 Defined contribution pension scheme

14 Related party transactions

There were no related party transactions requiring disclosure during the current or prior period.

15 Corporation tax

The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

-22-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

16 Tangible fixed assets

Cost
As at 1 April 2020
Additions
Disposals
As at 31 March 2021
Depreciation
As at 1 April 2020
Charge for the year
Eliminated on disposal
As at 31 March 2021
Net book value
As at 31 March 2021
As at 1 April 2020		 Office
Equipment
Plant &
Machinery
Total
£
£
£
3,886
17,485
21,371
4,520
-
4,520
-
-
-
8,406
17,485
25,891
2,608
14,915
17,523
828
857
1,685
-
-
-
3,436
15,772
19,208
4,970
1,713
6,683
1,278
2,570
3,848

All assets that were disposed of upon vacation of the premises at The Assembly Rooms, Lancaster, had a £nil net book value.

17 Debtors falling due within 1 year

Debtors falling due within 1 year
Trade debtors
Prepayments and accrued income		 2021
2020
£
£
-
5,728
1,379
2,813
1,379
8,541

-23-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

18 Creditors: amounts falling due within 1 year

Creditors: amounts falling due within 1 year
Trade creditors
Social security and other taxes
Accruals and deferred income		 2021
2020
£
£
2,423
2,893
1,265
3,527
27,460
3,728
31,148
10,148
19
Deferred income
As at 1 April 2020
Released in the year
Additions in the year
As at 31 March 2021
2021
2020
£
£
-
5,289
-
(5,289)
-
-
-
-

20 Commitments under operating leases

Shortly after 31[st] March 2016 the company entered into 4 new lease agreements that resulted in annual commitments under non-cancellable operating leases as set out below:

Operating leases which expire:
Within 1 year
Within 2 to 5 years		 2021
2020
£
£
-
735
-
1,471
-
2,206

The leases were terminated on vacation of the premises at The Assembly Rooms, Lancaster in December 2020.

-24-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

21 Analysis of movements in funds

Current year

Current year
Unrestricted reserves
Designated fund		 At 1
At 31
April
March
2020
Income Expenditure Transfers
2021
£
£
£
£
£
6,250
-
-
-
6,250
General funds 133,579
147,806
(162,174)
-
119,211
Total unrestricted reserves
Restricted reserves
ACE Catalyst
Bounce Back
BBC Children in Need
Great Place Lakes and Dales
Inclusion in Motion
Lancaster Arts Partnership
Occupied
Shifting Focus
Springforward
The Areti Charitable Trust
Yorkshire Dales Millennium Trust
CJRS Grant
Borderlines
Total restricted reserves
Total reserves
139,829
147,806
(162,174)
-
**125,461 **
1,612
-
-
-
1,612
4,680
-
(438)
-
4,242
8,625
43,885
(15,624)
-
36,886
1,769
-
(1,415)
1,100
1,454
250
-
-
-
250
1,593
-
-
-
1,593
1,100
-
-
(1,100)
-
1,500
-
-
-
1,500
448
-
-
-
448
6,580
-
(499)
-
6,081
83
-
-
-
83
-
9,995
(9,995)
-
-
-
1,494
-
-
1,494
28,240
55,374
(27,971)
-
55,643
168,069
203,180
(190,145)
-
**181,104 **

-25-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

21 Analysis of movements in funds (continued)

Prior year

Prior year
At 1 At 31
April March
2019 **Income ** **Expenditure ** Transfers 2020
£ £ £ £ £
Unrestricted reserves
Designated fund 6,250 - - - 6,250
General funds 115,850 210,322 (192,593) - 133,579
Total unrestricted reserves 122,100 210,322 (192,593) - 139,829
Restricted reserves
ACE Catalyst 7,674 - (6,062) - 1,612
Bounce Back - 9,943 (5,263) - 4,680
BBC Children in Need - 24,768 (16,143) - 8,625
Community Foundation for Lancash 450 - - (450) -
Garrick Trust 2,560 - (3,120) 560 -
Great Place Lakes and Dales - 10,000 (8,231) - 1,769
HLF 4,978 5,006 (9,876) (108) -
Inclusion in Motion - 6,300 (6,050) - 250
Lancaster Arts Partnership 2,068 495 (970) - 1,593
Occupied - 1,100 - - 1,100
Shifting Focus 2,500 - (1,000) - 1,500
Springforward 450 - - (2) 448
The Areti Charitable Trust - 6,580 - - 6,580
Yorkshire Dales Millennium Trust 1,000 - (917) - 83
Total restricted reserves 21,680 64,192 (57,632) - 28,240
Total reserves 143,780 274,514 (250,225) - 168,069

-26-

LUDUS DANCE COMPANY LIMITED BY GUARANTEE

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

22 Analysis of net assets between funds

Current year

Current year
Fund balances at 31 March 2021 are represented by:
Tangible fixed assets
Current assets
 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
6,683
-
6,683
118,778
55,643
174,421
125,461
55,643
181,104
Prior year
Fund balances at 31 March 2020 are represented by:
Tangible fixed assets
Current assets		 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
3,848
-
3,848
135,981
28,240
164,221
139,829
28,240
168,069

Prior year

-27-