## Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year From 01 11 2023 To 31 10 2024 ## Section A Reference and administration details ~~ee~~ Charity name SOLEBAY CARE FUND Other names charity is known by > Registered charity number (if any) ~~OT~~ 1144108 Charity's principal address Solebay Health Centre Teal Close, Reydon Southwold, Suffolk Postcode IP18 6GY Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled to Trustee name Office (if any) ~~a~~ year appoint trustee (if any) 1 Rigby Whittaker Trustee/Chairperson 22/5/23 – 20/5/24 ~~ee ee~~ 2 Catherine Ryan Trustee/Chairperson 20/5/24 – 31/10/24 ~~ee~~ ~~**ee**~~ 3[Belinda Guise] Trustee ~~ee~~ 4 Sally Bird Trustee/Secretary ~~ee es~~ 5 Rita Woodcraft Trustee ~~ee ee~~ 6 Jane Samkin Treasurer ~~ee ee~~ 7 ~~ee ee~~ ~~**e**~~ 8 ~~eeee~~ 9 ~~ee~~ 10 ~~ee ee~~ 11 ~~ee ee~~ 12 ~~ee ee~~ 13 ~~ee ee~~ 14 ~~ee ee~~ 15 ~~ee ee~~ 16 ~~ee ee~~ 17 ~~ee ee~~ 18 ~~ee ee~~ 19 ~~ee e e~~ ~~**e**~~ 20 March 2012 TAR 1 Section A Reference and administration details Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year ## Names and addresses of advisers (Optional information) |Type of adviser|Name
Address|Name
Address| |---|---|---| |||| |||| |||| |||| |Name of chief executive or names of senior staff members (Optional information)||| |||| March 2012 TAR 2 Section B Structure,governance and management ## Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted Constitution adopted 28.6.2011, as amended 27.9.2011., further amended 05.03.23 Association (e.g.trust, association,company) Appointed by invitation drawn from the people with the skill, knowledge or Trustee selection methods experience and an interest in the aims & objectives of the Charity, subject (e.g. appointed by, elected by) to the ‘disqualification from acting as a Trustee’ check/confirmation and approval of the Board. ## Additional governance issues (Optional information) You may choose to include additional information, where relevant,about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any relatedparties; - Trustees’ consideration of major risks and the system and procedures to manage them. The Charity was registered with the Charity Commission on 3.10.2011. The Trustees have had regard on the guidance issued by The Charity Commission on public benefit in carrying out their duties during the year. The Charity’s income consists of donations from patients/families of patients of Solebay Health Centre, GP Surgery & local people in the Solebay area of Suffolk and sponsorship & fundraising events completed by the local GP Practice, the Trustees &/or their associates and local people in the Solebay area. - Expenditure is requested by the Community Matron based at Solebay Health Centre GP Surgery and is authorised by a minimum of two of the Charity’s Trustees. The Charity’s expenditure ranges from providing short term non-NHS/Social Services funded services such as immediate 24hour nursing care at home, to the fitting of key safes/alarms, giving recipients a rapid response to meet their urgent medical/social need. The Charity maintains a very clear & transparent recording process of all income & expense items, which is subject to an independent annual examination. With the help of the Community Matron, Trustees & local people, for the financial year ended 31[st] October 2024 the Charity received income of £80K which came mainly from donations and bequeaths. For the same period the Charity had expenses of £150K which provided local people with non-NHS/Social Services funded immediate care and equipment. . Section C Objectives and activities March 2012 TAR 3 |Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public benefit
in relation to these objects
(include within this section the
statutory declaration that trustees
have had regard to the guidance
issued by the Charity
Commission on public benefit)|The objectives of the Charity, which can be viewed on the Charity
Commission website, are: ‘To relieve suffering and provide essential
medical care for those members of the population of the Solebay area of
Suffolk, who require it by providing or assisting in the provision of
equipment, facilities, aiding mental health, and services not provided by
the statutory authorities.’| |---|---| ||This has been dealt with in the section above, entitled Structure,
Governance & Management, under the sub heading additional
governance issues.| Additional details of objectives and activities (Optional information) This has been dealt with in the section above, entitled Structure, Governance& Management under the subheading additional Governance issues. You may choose to include further statements, where relevant,about:  policy on grant making;  policy programme related investment;  contribution made by volunteers. March 2012 TAR 4 Section D Achievements and performance Summary of the main achievements of the charity during the year During 2023/24 the Charity spent £150,992.13 demonstrated through the independently examined accounts, and expenditure examples for the year 1.11.23 - 31.10.24 were as follows: Nursing Care– £57.8K Expenditure ranged from 24-hour respite care to emergency carer cover for elderly people suffering from Dementia & Alzheimer’s enabling the recipients to remain in their own homes rather than the trauma of hospital admission. Key safes/Alarms- £1.2K The Charity funded the installation/supply of key safes/alarms to enable immediate access for registered carers & to help keep the vulnerable recipients safe. Equipment - £1.1K The Charity paid for items for patients to use in their homes including a specialised bed, Stomp Sessions - £2.1K: The cost of providing weekly music activities which the Charity funds at a local Care Home. Insurance - £484.24: For the Charity’s annual liability insurance cover. Community Bus - £12.8K Donations to the transport provider of the Community Bus, to enable the continuation of a much-needed service for the local community helped with driving by local volunteers. Walk & Talk - £1.7K The cost of providing a weekly walking session for local people to help/aid both their physical & mental health by reducing loneliness/isolation through activity & socialising. Admiral Nurse - £26.2K Donations to the Solebay Health Centre to help to fund (including associated training & development costs)a dedicated Dementia Nurse to support local people and their families. Dementia& Lung Health Singing Groups- £8.5K To fund the cost of a weekly singing groups at a local Community Centre to help residents with Dementia and to also help promote lung health. . Feed All Kids - £25.9K: Provided local school children with a lunch time meal every day for the autumn and winter terms, proving valuable to the children’s ability to learn and their dietary needs. March 2012 TAR 5 |Section D|Achievements andperformance|Achievements andperformance| |---|---|---| |||Admin
- £2K:
Treasurer’s book keeping services.
Other
–£3.6K
Community Assessment Therapy, hire of hall for dementia singing and
lung health sessions, , residential short term accommodation, the
funding of winter coats for kids at local schools,
Care Home-£2.2K
Providing respite for residents in local care home when required
Food Bank-£2K
Subsidising the local food bank to help them provide food to those unable
to afford the basic foods
School Playground-£1K
The local primary school needed funds to bring their playground up to a
better standard for the pupils
Oaklands-£2K
Providing funds to a local care home who started a nature garden and
pond for all local residents to enjoy and help with their mental health| |Section E Financial review|Section E Financial review|Section E Financial review| |---|---|---| |Brief statement of the charity’s
policy on reserves
The Trustees previously agreed to operate a reserve fund of £25K, as a
prudent measure to help ensure any requests for immediate
non-NHS/Social Services funded nursing care/equipment could be made
by the Charity.
The balance of the Charity’s reserve account as at 31.10.24 was £128K.
Details of any funds materially in
deficit
N/A
Further financial review details (Optional information)
Youmay chooseto include
additional information, where
relevant about:

the charity’s principal
sources of funds (including
any fundraising);

how expenditure has
supported the key objectives
of the charity;

investment policy and
objectives including any
ethical investment policy
adopted.
The Charity’s principal sources of funds come from bequeaths, public
donations and sponsorship & fundraising events.
During 2023/24 examples of
:
Donations
included: Numerous bequeaths & public donations by cheque,
bacs, cash, standing orders, Golden Giving and Peoples Fundraising,
Charities Aid Foundation and Much Loved ,a donation from a local
Common Lands Charity, local Parish Councils, PCC’s & Society
donations, a local Rotary Club donation and local Charitable Trust
donations. Donation from Latitude, a local music event., Bus hire,
donation from local Steam Rally
Sponsorship & fundraiser events
included: a local community quiz night
fundraiser, a Starlight Walk event, , local singing group fundraising event,
a pub quiz night fundraiser and a local plant selling stall.||| ||The Trustees previously agreed to operate a reserve fund of £25K, as a
prudent measure to help ensure any requests for immediate
non-NHS/Social Services funded nursing care/equipment could be made
by the Charity.
The balance of the Charity’s reserve account as at 31.10.24 was £128K.|| ||N/A|| |||The Charity’s principal sources of funds come from bequeaths, public
donations and sponsorship & fundraising events.
During 2023/24 examples of
:
Donations
included: Numerous bequeaths & public donations by cheque,
bacs, cash, standing orders, Golden Giving and Peoples Fundraising,
Charities Aid Foundation and Much Loved ,a donation from a local
Common Lands Charity, local Parish Councils, PCC’s & Society
donations, a local Rotary Club donation and local Charitable Trust
donations. Donation from Latitude, a local music event., Bus hire,
donation from local Steam Rally
Sponsorship & fundraiser events
included: a local community quiz night
fundraiser, a Starlight Walk event, , local singing group fundraising event,
a pub quiz night fundraiser and a local plant selling stall.| March 2012 TAR 6 The Charity operates 2 bank accounts with Barclays Bank Plc, a current account and a reserve account as mentioned in the reserves section above. ## Section F Other optional information The Charity received many thank you letters & cards from grateful recipients/their families and several donations/bequeaths, which are a simple measure of the public benefit provided throughout the year. ## Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Jane Samkin Full name(s) Jane Mary Samkin Position (e.g.Secretary, Chair, Treasurer etc) Date 05/08/25 March 2012 TAR 7