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2025-03-31-accounts

Audlem and District Community Action

A Charity and a Company Limited by Guarantee

Trustees’ Report and Financial Statements

For the year ended

31[st] March 2025

Audlem and District Community Action

Annual Report & Accounts 2025

This 14[th] Annual Report of the Trustees includes the financial statements for the year ended 31st March 2025. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the SORP 2015 Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Index Page
Trustees Report
Reference and administrative information 1
Structure, governance and management 2-3
Objectives and activities 3-5
Achievements and performance 5-6
Financial review 6
Future Direction and Plans of Organisation 6-7
Statement of Financial Activities 9
Balance Sheet 10-11
Notes to the Financial Statements 12-17

Audlem and District Community Action Trustees Report for the year ended 31[st] March 2025

The Trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31[st] March 2025.

Reference and administrative information

Trustees (also Directors) F M Christie C Knibbs K Fedouloff G Clarke S Hodgkins G Cliffe Secretary K Fedouloff Registered Charity Number 1144074 Company Registration Number 07547410 Registered in England & Wales Registered Office Burr Cleft Barn 9 Wilkesley Croft Heywood Lane Wilkesley Whitchurch SY13 4DA Accountants Bradshaws Limited Charter Court 2 Well House Barns Chester Road, Bretton Chester CH4 0DH Business Address Burr Cleft Barn 9 Wilkesley Croft Heywood Lane Wilkesley Whitchurch SY13 4DA Bankers: The Co-Operative Bank PO Box 250 Business Direct Skelmersdale England WN8 6WT

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Audlem and District Community Action Trustees Report for the year ended 31[st] March 2025 (cont’d)

Structure, Governance and Management

Governing Document

The governing document of the Charity which is a company limited by guarantee is the Memorandum and Articles of Association of the company which was incorporated 1[st] March 2011.

Statement of trustees' responsibilities

The trustees (who are also directors of Audlem and District Community Action for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Recruitment and Training of Trustees

The Charity’s elected trustees are appointed at the Annual Meeting of the Charity on the basis of nominations received from the Executive Committee to the Charity’s specification concerning eligibility, personal competence, specialist skills and local availability. New Trustees are inducted into the workings of the Charity including Policy and Operational Procedures.

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Audlem and District Community Action Trustees Report for the year ended 31[st] March 2025 (cont’d)

Organisational Management

The appointed and elected Trustees of the Charity are legally responsible for the overall management and control of the Charity. The members of the Board who meet on a minimum of four occasions annually carry out the work of implementing most of their policies including approving the budgets and finalising the Financial Accounts and Trustees report for approval by the annual meeting of the Board of Trustees. The Board works under the chairmanship of the Chair of the Charity.

The day to day running of the Charity is delegated to the Development Co-ordinator who reports to the Chairman. The Development Co-ordinator reports to the Board at their quarterly meetings.

Risk Management

A formal review of the Charity’s risk management processes is undertaken on an annual basis.

The key controls used by the Charity include:

Systems of internal control include:

Through the risk management processes established for the Charity, the Trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately safeguarded against material mismanagement or loss.

Objectives and Activities

Charitable Objects

The charity’s objects shall be:

(For the purpose of this clause ‘socially excluded’ means being excluded from society, or parts of society, as a result of one of more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental); substance abuse or dependency including alcohol and drugs; discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender re-assignment; poor educational or skills attainment; relationship and family breakdown; poor housing (that is, housing that does not meet basic habitable standards); crime, either as a victim of crime or as an offender rehabilitating into society.)

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Audlem and District Community Action Trustees Report for the year ended 31[st] March 2025 (cont’d)

Charitable Objects (Continued)

Aims and intended impact

We are an equal opportunity organisation and are committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. We will make reasonable adjustments to meet the needs of staff or vulnerable adults who use our services who are or become disabled or frail. As such our entire function is to provide benefit to all such members of the public.

Our overall aim is to provide physical and mental stimulation, social activity and support to older people and their carers so as to promote people’s social inclusion and independence within their own homes and local community.

Statement of Public Benefit

The activities of the charity are detailed in this report and they are beneficial in improving the overall health and well-being of people in the Audlem area aged over 50, including carers, through a programme of early intervention and prevention. These activities include physical exercise, social interaction, mental stimulation and nutritious meals, aiming to combat in particular social isolation, loneliness and depression, as well as improving physical and mental health.

The Audlem area has a very high level of residents living in isolated rural communities, with 66.4% of residents in this category. In addition, 30% of residents in the Audlem area are aged over 65, so the benefits from ADCA’s services are available to a significant section of the public locally. These services are open and advertised widely and frequently to the public throughout the area, as well as by word of mouth.

In pursuing the Objects of the charity, ADCA’s Trustees have due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant, including supplementary public benefit guidance on fee-charging.

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Audlem & District Community Action (ADCA)

Trustees’ Annual Report

For the year ended 30 September 2025

1. Reference and Administrative Details

Charity name: Audlem & District Community Action (ADCA)

Charity number: 1144074

Company number: 07547410

Legal form: Company limited by guarantee and registered charity

Area of operation: Audlem and surrounding rural areas of South Cheshire

2. Structure, Governance and Management

ADCA is governed by a Board of Trustees who are also directors for the purposes of company law. Trustees meet bi-monthly and are responsible for strategy, safeguarding, financial oversight and compliance.

resignation of the long-standing Chair due to ill health and the departure of two senior staff members. Trustees responded by appointing a new Chair, recruiting additional Trustees and appointing a new General Manager. Governance and operational arrangements were strengthened, resulting in improved stability and resilience by year end

3. Objectives and Activities

Charitable Purpose

ADCA exists to reduce social isolation, improve wellbeing and support independent living for older and vulnerable people and their carers in rural South Cheshire.

Principal Activities

During 2024/25 ADCA delivered:

Activities were delivered from Audlem Public Hall Annexe and other community venues across the locality

4. Achievements and Performance

grant.

Across the programme, the partnership exceeded its original target of supporting 500 people, reaching hundreds of older people, carers and volunteers across rural South Cheshire.

During the year ADCA:

Demand continued to increase, with service users presenting with higher levels of frailty, dementia and complex need. Dementia and carer support remained a core strength of delivery

public benefit.

wellbeing, maintaining independence and preventing escalation to crisis for older people and carers living in isolated rural communities. Feedback and monitoring evidence high satisfaction and positive wellbeing outcomes

6. Financial Review

The year was financially challenging due to leadership transition, staffing pressures and rising costs. Trustees took steps to improve financial controls, introduce more robust budgeting and reduce ongoing costs.

level during the year; however, efficiencies introduced and new funding secured provide confidence in future financial sustainability

7. Risk Management

Trustees maintain a risk register which is reviewed quarterly. Key risks during the year related to leadership capacity, volunteer recruitment and financial sustainability. Mitigating actions were implemented, and no unresolved safeguarding or compliance issues were identified during the year

8. Plans for Future Periods

In 2025 ADCA was grant , providing long-term funding stability.

This funding supports delivery of ADCA’s 2025–2030 Business Plan , which focuses on:

deliver sustainable impact over the next five years

Audlem and District Community Action Trustees Report for the year ended 31[st] March 2025 (cont’d)

Financial Review

Incoming resources

During the year the charity received income of £xxx (2024: £31,791). There was restricted income during the year of £xxx (2024: £58,598). A significant proportion of this income came from grants to help to support our work. During the year we were awarded a continuing National Lottery Reaching Communities Grant of £xxx. This is to be shared with other local Charities. During the year we also received a grant totalling £xxx from the Cooperative Group. The Medical Transport Service showed income of £xxx (2024: £920).

The various other forms of income in the year were donations £xxx (2024: £8,468) and other fundraising £1,746 (2024: £1,746). Income from the Day and Coffee clubs totalled £xxx (2024: £16,751)

Resources expended

The expenditure in the year totaled £xxx (2024: £105,732) of which the majority, £xxx (2024: £54,040) was spent on salaries. The charity had six employees during the year. There was restricted expenditure in the year of £xxx (2024: £50,249) of which related to the shared National Lottery Reaching Communities Grant, Nantwich Thursday Club and the Comfort Fund.

Reserves Policy

The Management Committee has examined the charity’s requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be satisfactory to meet the charity’s contractual obligations over and above normal trading.

The long term strategy is to build reserves through planned operating surpluses. These would serve as a contingency against future funding reductions and increases in the demand for the Charity’s services.

The Charity’s Management Committee agreed to set its target reserve level at £36,000. The free reserves at the 31st March 2025 of £xxx (2024: £25,189) were £10,811 below the agreed level.

Investment Policy

The Investment policy adopted by the Trustees is to maintain a high standard of the assets of the Charity and implement a programme of continual development to optimise their use in line with the Charity’s objectives.

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Reporting Accountants

A resolution will be proposed for the re-appointment of Bradshaws Limited, Chartered Accountants and Registered Auditors of Chester as the Independent Examiners.

Bankers

The bankers to the Trustees remain as The Co-operative Bank

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Declaration

I declare, in my capacity as charity trustee, that: -

Gary Cliffe Chairman

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Audlem and District Community Action

Statement of Financial Activities

(including income expenditure account) for the year ended 31[st] March 2025

2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Notes Funds Funds Funds Funds
£ £ £ £ £ £
Income:
Incoming resources:
Charitable Activities 3 52,531 73,086 125,617 31,791 58,598 90,389
Investments 4 684
_____
-
_____
684
_____
386
_____
-
_____
386
_____
Total 53,215 73,086 126,301 32,177 58,598 90,775
Expenditure on:
Charitable activities 5 56,107
82,979 139,086
55,483 50,249 105,732
_____ _____ _____ _____ _____ _____
Total 56,107 82,979 139,086 55,483 50,249 105,732
_____ _____ _____ _____ _____ _____
Net income / (expenditure) (2,892) (9,893) (12,785) (23,306) 8,349 (14,957)
Reconciliation of funds
Total funds brought forward 7,779 26,683 34,462 31,085 18,334 49,419
_____ _____ _____ _____ _____ _____
Total funds carried forward 4,887 16,790 21,677 7,779 26,683 34,462

-9The notes on pages 12 to 17 form an integral part of these financial statements

Audlem and District Community Action

Balance Sheet As at 31[st] March 2025

Notes
Fixed Assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
11
Creditors falling due within one year
12
Net current assets
Net assets
The funds of the Charity
Unrestricted income funds
13
Restricted funds
14
Total Charity funds
2025
£
414
28,660
_
29,074
7,487

7,487
___
£
90
21,587
_
21,677
4,887
16,790
___
21,677
2024
£
£
447
412
35,009
_
35,421
1,406

1,406

34,015
__
34,462
7,779
26,683
_____
34,462
2024
£
£
447
412
35,009
_
35,421
1,406

1,406

34,015
__
34,462
7,779
26,683
_____
34,462
7,779
26,683
_____
34,462

The directors’ statements required by Section 475(2) and (3) are shown on the following page which forms part of this Balance Sheet

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The notes on pages 12 to 17 form an integral part of these financial statements

Audlem and District Community Action

Balance sheet (cont’d)

for the year ended 31[st] March 2025

In approving these financial statements as trustees of the company we hereby confirm:

(a) that for the year stated above the company was entitled to the exemption conferred by Section 477 of the Companies Act 2006 ;

(b) that no notice has been deposited at the registered office of the company pursuant to Section 476 requesting that an independent examination be conducted for the year ended 31[st] March 2025 and

(c) that we acknowledge our responsibilities for:

(1) ensuring that the company keeps accounting records which comply with Section 386, and

(2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of Section 393 and which otherwise comply with the provisions of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

These financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The financial statements were approved by the board on xxx and signed on its behalf by

G Cliffe Trustee

Company Registration Number: 07547410

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The notes on pages 12 to 17 form an integral part of these financial statements

Audlem and District Community Action

Notes to the Financial Statements

for the year ended 31[st] March 2025

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102. The Trustees consider that there are no uncertainties about the Trust’s ability to continue as a going concern over the next twelve months.

Reconciliation with previous Generally Accepted Accounting Practice

In preparing the accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and whether the Charities SORP FRS 102 a restatement of comparative items was needed. No restatements were required.

1.2. Fund accounting

Funds held by the Charity are:

Unrestricted general funds – General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Grant fund – these are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects

Restricted Funds – these are funds held on behalf of and for the benefit of the members of the Charity.

1.3 Incoming resources

All incoming resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

1.4 Grants payable and receivable

All grants are accounted for gross when receivable. Grants payable are recognised as expenditure when the commitment is entered into.

1.5. Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.

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Audlem and District Community Action

Notes to the Financial Statements (cont’d)

for the year ended 31[st] March 2025

1.6 Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised in finance costs in profit or loss in the period in which it arises.

2. Cashflow statement

The Charity is exempt from the requirement to prepare a cashflow statement because it is a small Charity.

2025
Unrestricted
Funds
Restricted
Funds
£
£
3
Income from Charitable
activities
Grants received
12,200
-
National
Lottery
Reaching
Communities
-
60,322
Day Clubs
21,466
-
Coffee Club
2,430
-
Befriending
500
-
Medical Transport Service
901
-
Comfort Fund
-
764
Donations
9,457
-
Other Fundraising
5,577
-
Other Income
-
-
__
____
52,531
73,086
4
Investment income
Bank interest
684
-
2024
Total
Unrestricted
Funds
Restricted
Funds

£
£
£
12,200
1,631
-
60,322
1,905
57,675
21,466
14,865
-
2,430
1,886
-
500
370
-
901
920
-
764
-
923
9,457
8,468
-
5,577
1,746
-
-
-
-
__
_
___
125,617
31,791
58,598
684
386
-
Total
£
1,631
59,580
14,865
1,886
370
920
923
8,468
1,746
-
______
90,389
386

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Audlem and District Community Action

Notes to the Financial Statements (cont’d)

for the year ended 31[st] March 2025

2025
Unrestricted
Funds
Restricted
Funds
5
Cost of charitable activities
£
£
Salaries
26,002
47,295
National Lottery Reaching
Communities: Shared
-
15,355
Cheshire East Expenses
-
7,758
Employers Pension
contribution
1,925
-
Food costs
10,291
4,500
Medical Transport Service
290
250
Insurance
-
412
Rent
3,520
2,200
Administration
2,294
2,231
DBS checks
211
-
Comfort Fund Expenses
-
120
Training
-
24
Fundraising Costs
1,483
200
Befriending
343
-
Carers
2,449
-
Day Club Others
3,227
-
Transport Day Club
729
-
Activities & equipment
1,709
-
Independent examiner's fee
-
734
Depreciation
357
-
Competition Prizes
-
-
Computer costs
1,067
1,700
Other expenditure
211
200
__
____
56,107
82,979
2024
Total Unrestricted
Funds
Restricted
Funds
£
£
£
73,297
34,761
19,289
15,355
-
15,240
7,758
-
5,100

1,925
1,171
-
14,791
5,382
3,472
540
-
280
412
-
410
5,720
4,345
2,315
4,525
-
1,543
211
448
-
120
-
648
24
1,065
-
1,683
-
795
343
281
-
2,449
37
1,157
3,227
878
-
729
125
-
1,709
3,933
-
734
600
-
357
730
-
-
-
-
2,767
462
-
411
1,265
-
__
_
___
139,086
55,483
50,249
Total
£
54,050
15,240
5,100
1,171
8,854
280
410
6,660
1,543
448
648
1,065
795
281
1,194
878
125
3,933
600
730
-
462
1,265
______
105,732

6 Staff numbers and costs

xx (2024: Six) part time staff were employed during the year. The key management personnel of the charity comprises the Development Coordinator. The total employee benefits of the key management personnel of the Trust were £xxx (2024: £12,204 No employee of the charity received emoluments of more than £60,000 (2024: none).

Staff costs
Wages
Pension
2025
£
72,374
1,925
______
74,299
2024
£
54,050
1,171
______
55,221

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Audlem and District Community Action

Notes to the Financial Statements (cont’d)

for the year ended 31[st] March 2025

7 Trustees’ remuneration and expenses

None of the Trustees received any remuneration for services to the Charity. The Trustees did claim expenses incurred on behalf of the Charity.

8 Taxation

The Charity's activities fall within the exemptions afforded by the provisions of the Corporation Tax Act 2010. Accordingly, there is no taxation charge in these accounts.

9
Tangible fixed assets
Fixtures,
Fittings
and
Equipment
Cost
£
At 1st April 2024
4,006
Additions during the period
-
_
At 31stMarch 2024
4,006
Depreciation
At 1st April 2024
3,559
Charge for the period
357

At 31stMarch 2025
3,916
Net book value
At 31stMarch 2025
90
At 31stMarch 2024
447
Total
2025
10
Debtors
£
Other Debtors
-
Prepayments
414
___

414

Total
2025
11
Cash at bank and in hand
£
Bank accounts
28,660
Total
2024
£
4,006
-
_
4,006
3,559
357

3,916
90
447
Total
2024
£
-
412
___
412
Total
2024
£
35,009

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Audlem and District Community Action

Notes to the Financial Statements (cont’d)

for the year ended 31[st] March 2025

Total Total
2025 2024
£ £
12 Creditors
Accruals 500 500
Social Security Costs - -
Other Creditors 6,000 -
Pension 987 906
Wages - -
_____ _____
7,487 1,406
13 Analysis of net assets between General Designated Restricted Total
funds fund Funds Funds Funds
£ £ £ £
Fund balances at 31stMarch 2025
Are represented by:
Fixed Assets - - - -
Current assets - - - -
Less:Current liabilities (-) - - (-)
______ ______ ______ ______
- - - -
14 Restricted funds Opening Net Transfers Closing
Balance Incoming Balance
Resources
£ £ £ £
Comfort fund - - - -
Cheshire East Health - - - -
Wellbeing Grant - (-) - -
______ ______ ______ ______
- - - -

15 Capital commitments

There were no capital commitments authorised or contracted for at the year-end.

16 Control

The Charity is under the control of the Trustees.

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Audlem and District Community Action

Notes to the Financial Statements (cont’d)

for the year ended 31[st] March 2025

17 Company limited by guarantee

Audlem and District Community Action is a company limited by guarantee and accordingly does not have a share capital. Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.

18. Financial Instrument

The Charity has financed their working capital requirement through its own fund raising activity during the year and historic Revenue Reserves. Under Section 11 of FRS 102 this will be the present value of the cash holding.

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