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2022-03-31-accounts

Fleet Phoenix Empowering YoLJng People To Thrive Fleet Phoenix Annual Business Report 2021-22 @fleetphoWi￿ttO.￿k @Ile8tphoenYAII leetPthenix Registered Charity 1144057

The Management Committee presents its Trustee’ report and audited financial statements for the year ended 31 March 2022

Reference and Administrative Information Charity Name: Fleet Phoenix

Charity registration number: 1144057

Registered Office and operational address: The Point Youth Centre, Harlington way, Fleet, Hants. GU51 4BP.

Board Of trustees: Mr Brian Coney (Treasurer), Miss Sonja Gahan, Mr Andrew Kern, Martin Smith (Chair from Nov 2021). Sabrina Marnham (Joined July 21), Cat Cooke (Joined July 21), Tierney Blakemore (Joined Oct 21).

Secretary: Mrs Gemma Santiago

Chief Executive: Mrs Charlotte Tickner

Auditors – Mr J Geering

Bankers – Barclays Bank, Fleet Road, Fleet

Registered Charity 1144057

Board of Trustees Report

2021 saw Fleet Phoenix celebrate its 10[th] year supporting young people and families in our community.

2021-2022 was the charity’s first near full year after Covid-19 related lockdowns and restrictions were eased and then finally lifted. Projects that had been paused were all re-started from the beginning of September. Each of the projects run by the organisation has been specifically designed to deliver the support that young people and their families need, and projects are regularly evaluated to ensure that what is delivered meet these needs. The past few years has seen an increase in the provision of financial support in the form of food banks, school uniform banks and Christmas toys. Core service delivery providing face-to-face 1:1 support to young people and their families, detached youth projects in and around the town as well as our popular music projects, Smart Music and Jammin’ have all re-started. A new project promoting resilience against domestic abuse (RADA) commenced early in 2022.

Fundraising continued to be a challenge with a greater proportion of overall funds coming from grants and donations. The year also saw attendance at several local community events as they began to reopen to raise funds. These events included bottle tombola’s at local summer fetes and the Christmas gala night and serving refreshments at the town’s fireworks fiesta in November. These events also served to further raise community awareness of the organisation and the work that it does. Fleet Phoenix was also more widely recognised within the county being nominated for the High Sheriff of Hampshire award, as well as being invited by other local borough councils to present the services it provides. We continue to be greatly supported by local supermarkets who donated extraordinary amounts of food and local families who donated no-longer-needed school uniforms as well as over 1,000 Christmas toys and food parcels.

Fleet Phoenix relies on the support and hard work of all its staff and volunteers, who have all been working extremely hard to ensure that the level of support that our clients need can be delivered. Fleet Phoenix simply would not be the organisation it is without the support of each of our team members and the wider community who support us. This Annual Report further details the organisational aims and highlights the achievements of the individual projects. Our thanks go to everyone involved in the charity; our volunteers, our fundraisers and supporters, our staff team and especially our Managing Director Charlotte Tickner, youth worker in charge Lucy Page and administrator Gemma Santiago.

Martin Smith on behalf of the Board of Trustees.

Registered Charity 1144057

Fleet Phoenix Aims and Objectives

Fleet Phoenix became a constituted and registered Charity in September 2011. We are registered with the Charity Commission. No: 1144057

Aims:

The aims of the group shall be to:

✓ Empower the community to take responsibility and solve problems locally. ✓ Encourage the breakdown of barriers to holistic community participation.

Objectives:

To act as a resource for young people up to the age of 25, living in Fleet and the surrounding areas by providing advice and assistance, organising programmes of physical, educational, and other activities as a means of:

✓ Advancing in life and helping young people by developing their skills, capacities, and capabilities to enable them to participate in society as independent, mature and responsible individuals.

✓ Advancing education.

✓ Relieving unemployment; and

✓ Providing recreational and leisure time activities in the interest of social welfare, designed to improve their conditions of life.

Registered Charity 1144057

Accounts 2021-22

Unrestricted funds

Restricted funds

Total funds

to the nearest £

to the nearest £ to the nearest £

to the nearest £
A1 Receipts
Grants 26,647
Fund Raising 1,994
Donations 25,018
Sashas fund 411
Other 270
Savings interest 5
Courtmoor 4,583
zebon Outreach 2,977
HMRC 328
62,233
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants 26,647 52,767
Fund Raising 1,994 1,994
Donations 25,018 25,018
Sashas fund 411 411
Other 270 270
Savings interest 5 5
Courtmoor 4,583 4,583
zebon Outreach 2,977 2,977
HMRC 328 328
62,233 88,353
Sub total(Gross income for AR)
Total receipts
A3 Payments
88,353
Salaries 56,365 17,974 74,339
Fund Raising 540 540
Marketing&promotions 3,020 3,020
Daytime Projects 234 234
EveningProjects 1,755 1,755
Summer Projects 3,419 3,419
H&S 1,018 1,018
Cash Float 170 170
Maintenance & Repairs 67 67
Licences 1,871 1,871
Insurance 2,569 2,569
Phone/Broadband 985 985
Office 1,650 1,650
Rent 1,200 1,200
Staff Training 567 567
Sundryexpences 402 402
Sasha Fund 348 348
Minibus 1,302 1,302
COVID 382 382
Wenceslas 1,257 1,257

Registered Charity 1144057

----- Start of picture text -----
Xmas Toys 348 348
School Stickers -
Sub total
73,844 23,599 97,443
Total payments 73,844 23,599 97,443
Net of receipts/(payments) - 9,090
A6 Cash funds last year end 55,655
Cash funds this year end - 46,565
Restricted funds
to nearest £
B1 Cash funds Unpresented cheques
Current Account
savings account
6,663
Total cash funds 6,663
Brian Coney
Treasurer
----- End of picture text -----

Registered Charity 1144057

Funders and Supporters

21-22 has been an exceptionally difficult year for everyone in our community and the effects of COVID are still present in our most vulnerable families.

We acquired new supports and funders and are working hard to maintain and grow these relationships.

Fleet Phoenix is normally funded through numerous methods including fundraising, grants, donations, and commissioning. We are eternally grateful to our funders, supporters, business partners and local community for their continued recognition and support.

----- Start of picture text -----
Hampshire County Hart District Council Hart Lions Club
Council
Durham House Rotary Club of Fleet Ravenscroft
Morrison’s Fleet Town Council Vision Construction
M&S Court Moor School Hart food bank
Hart Voluntary Action Rotary Club of Hart Lions Community Store
Captured Moments Dart Capital Crookham Village Parish
Council
Waitrose Ray West Safety Solutions Starbucks, Fleet
Sainsburys Fleet Lions Club
----- End of picture text -----

Registered Charity 1144057

Organisation Structure

Fleet Phoenix Board of Trustee Structure 2021-22

----- Start of picture text -----
Martin Smith
Chair of Trustee’s
Charlotte Tickner
CEO
Non Voting Member
Brian Coney Lucy Page Sonja Gahan Sabrina Marnham Cat Cooke Andrew Kern (part) Tiernaey Blakemore
Treasurer & Voting Exec Trustee Non -memberVoting Voting Exec Trustee Voting Exec Trustee Voting Exec Trustee Voting Exec Trustee Voting Exec Trustee
----- End of picture text -----

Governance

Fleet Phoenix is governed by a Board of Trustees made up of local Community members and because Fleet Phoenix is a youth charity, we ensure that young people are represented.

Members are reappointed annually at the AGM.

The most important role of the trustees is to ensure that the organisation is acting, always, in pursuit of its mission and is legally compliant. The Committee does this by taking a strategic overview of Fleet Phoenix’s activities.

Three subcommittees also meet regularly to examine areas of Fleet Phoenix’s work more closely; they are:

Registered Charity 1144057

Advocacy

Fleet Phoenix takes its role within the community seriously and recognises its ability to advocate on behalf of young people and their needs. We do this through a variety of means including: 

  - Positive press and representation of young people in their community.

Risk Assessment

Effective risk assessment is increasingly important to the success of any business. Our risk assessment begins and ends with specific business objectives that are anchored in key value drivers of the organisation.

Maintaining our budget and business viability is of the utmost importance and is a main driver of the Board of Trustees.

Registered Charity 1144057

- Fleet Phoenix Operational Structure 2021 22

----- Start of picture text -----
Matt White
Drum Tutor
Louise Punchard
Richard Hawkins
Music Project
Guitar Tutor
Worker in Charge
Claire Slater
Support Music Tutor
Gemma Santiago
Administrator Tristam Slater
Support Youth Worker
Lucy Page
Danielle Knowles
Worker in Charge
Support youth Worker
Moira Smyth
Clare Hough
Young person Mentor
Support Youth Worker
Charlotte Tickner Managing Director
----- End of picture text -----

Registered Charity 1144057

Benefit to Community

Advice and Information – Fleet Phoenix continues to be very busy with Advice, Information and Mentoring daytime sessions. We have seen 250% increases in referrals. The issues we are presented with are changing constantly and there has been a dramatic increase in enquires for mental health, counselling support and family support. We continue to work with other local providers to support this increasing need for these issues, but it is becoming increasingly difficult with the cut in financial support available. This problem is only going to increase, and Fleet Phoenix is working hard to ensure continued support to our local vulnerable young people and families.

Fleet Phoenix’s daytime services offer a range of delivered sessions to support young people’s development in times of stress and crisis as well as the drop-in service.

Fleet Phoenix continues to work closely with supporting agencies to ensure smooth and effective referral, both ways, including Hampshire Constabulary, Housing providers, Family members, selfreferral, Local GP surgeries, Schools, Colleges, the Benefit Office, Children’s Services and 1:1 Counselling.

Amongst our clients, young people are reporting improved emotional wellbeing and employment.

Registered Charity 1144057

Open Access Youth Sessions – Fleet Phoenix offer a range of open access youth services for young people where they have opportunity to develop new skills, meet new friends, develop effective and challenging relationships with youth workers, take advantage of volunteering opportunities available through our local partnerships and inform the development of our services. These sessions offer a range of delivery models to ensure we attract and offer services to a range of young people.

Having open access sessions has given young people a safe, warm, and welcoming

environment where they can socialise with their friends, learn about topics that are pertinent to their lives and be challenged in a safe and constructive way. These sessions have also contributed to the reduction in youth nuisance and youth anti-social behaviour locally.

As the needs of young people change, the demands on open access sessions are also changing. Young people want more specific, focused sessions i.e., music-based sessions rather than just open access ones.

Youth Advocacy – We continue to be a presence at local meetings, groups, information sessions, forums, and events so we can continue to promote young people in a positive and constructive manner, whilst offering feedback to partners on plans, ideas, initiatives they may have which can potentially impact on our service users and young people in general locally.

We find increasingly that we need to promote and ensure that the young person’s voice is heard by advocating for them in forums that they find intimidating or unusual.

Registered Charity 1144057

Organisation Stats 2021-22

----- Start of picture text -----
TNS
Chill and Chat
Sessions run: 24
Sessions run: 35
Young people contacts:
Young people
194
contacts: 155
SMART Music Jammin
Sessions run: 22 Sessions run: 44
Young people Young people
contacts: 192 contacts: 363
Christmas Toys School Uniform
Gifts Delivered: Distributed: 420
1000 items to 40 young
people
----- End of picture text -----

----- Start of picture text -----
Open Door
Sessions run: 165
Young people
contacts: 421
TLC
Sessions run: 1 3
Young people
contacts: 228
Summer Projects
Sessions run: 12
Young people
contacts: 279
----- End of picture text -----

Registered Charity 1144057

Organisation Plans for 2022-23

Continued Staff Development – The development of our staff team’s skills, knowledge and experiences is invaluable to us. Fleet Phoenix will continue to pay attention to this area.

Funding – As with many charities funding is becoming more and more of a concern. The grants available are becoming more specific, the amounts available are less and those granting are fewer. Fleet Phoenix will be focusing on investigating and implementing new fundraising initiatives.

Partnership working – COVID was an eye opener to us in how pulling together resources and expertise can better support our community and clients. We will be actively seeing to continue developing the partnerships we have developed.

Registered Charity 1144057

Projects 2022-23

Our projects have all been developed and designed in response to the needs of young people and their community. Every session is staffed by qualified and trained Youth Workers who will also be supporting, training, and developing the skills of the community volunteers who wish to work with young people.

We constantly assess the needs and wants of young people in partnership with our users and partners to ensure we continue to offer services which are both relevant and useful to them.

OPEN DOOR

Do you feel confused, upset, angry, concerned about your sexual or mental health? Or do you need help to fill in a form, want to learn some new life skills, don’t understand a letter you have been sent, need to write a CV, fill in a job application form or just need a cup of tea and a chat…anyone is welcome with any issue. Just pop your head around the door.

Open Door is an open access, FREE drop-in session for young people aged 15-25 years old. The staff team offers support, advice, information, and guidance.

Tuesdays and Fridays from 1:30 – 4:30 pm and Wednesday 4pm - 6:30pm

OPEN DOOR MENTORING

Open Door mentoring is an additional service offered to young people who need more specific 1:1 support.

Please feel free to contact us for more information and/or a referral form. Charlotte.tickner@fleetphoenix.co.uk

Tuesdays and Fridays from 1:30 – 4:30 pm and Wednesday 4pm - 6:30pm

Registered Charity 1144057

SEXUAL HEALTH

Fleet Phoenix offers FREE pregnancy testing, condom distribution, advice and information on sexual health and relationships, to any young person under 25.

Just pop into ANY of our open sessions and ask for a chat.

SMART MUSIC

Smart Music is a music session supporting young musicians aged 11-25 years old. It offers FREE guitar and drum tuition giving young people an amazing opportunity to learn, develop and be creative.

Come along and meet the team, learn new skills, meet new people and have ago on some of the amazing equipment we have.

Pop in and have a chat with Louise to find out more.

Tuesdays from 4.30 – 6.30pm Term Time Only

TNS

TNS is a youth club for school year 8 up to and including year 11.

TNS is a FREE youth club where you can come and meet friends, hang out and chill or learn new skills. Find out more about things and subjects that affect your life like: drugs and alcohol, sexual health and relationships, in a fun and supportive place.

No pressure; just respect and fun. Alongside having fun and learning some new skills our team can offer you support and advice or just a listening ear.

Pop in and have a chat with Lucy to find out more.

Tuesdays from 7 – 9pm Term Time Only

Registered Charity 1144057

JAMMIN

Jammin is a FREE band rehearsal space for young, up and coming bands.

All young people need to come along is enthusiasm; we can provide all the instruments and equipment you need to get you going. Our staff team can support you develop your musicianship skills, singing skills, song writing skills and band if that is what you need or just offer you a place to practice where you won’t be told to turn it down Pop in and have a chat with Louise to find out more.

Wednesdays from 7pm - 10pm Weekly

CHILL & CHAT

If you are year 11+ and just want somewhere to hang out, debate the world and chat with mates, feel free to pop in.

The staff team will also be able to offer advice and information on any issues affecting your life.

If you would like more information, please contact Lucy.

Thursdays 8 – 10pm Weekly.

TLC

TLC is a FREE junior youth club for up to and including school year 7.

Come and have fun, be creative, laugh, play, and make new friends. We offer a fun, creative, and challenging programme of activities every week. You can come along, have some fun, learn something new and be stretched and challenged.

Please contact Lucy for more information.

Thursdays 6 – 7:30pm Fortnightly.

Registered Charity 1144057

SUMMER PROJECTS

Fleet Phoenix runs several events throughout the summer to keep young people engaged and busy!

SUMMER SCAM

Sponsored by Fleet Lions, Fleet Phoenix offers an extended summer project to young people every Thursday evening at The Views. The programme this year runs every Thursday from July to August. This project offers young people who are 13+ the opportunity to engage and build healthy and respectful relationships with supporting partners. We offer a FREE BBQ, FREE inflatables, team games and youth issue related workshops and experiences.

The Views, Fleet - Thursdays from 6:30 – 8:30pm, July to September.

Sponsored by Crookham Village Parish Council, Fleet Phoenix offers an extended summer project to young people every Fridays evening at Zebon Community Centre, Playing Fields. The programme this year runs every Thursday from July to August. This project offers young people who are 13+ the opportunity to engage and build healthy and respectful relationships with youth workers. We offer a FREE BBQ, FREE inflatables, team games and youth issue related workshops and experiences.

THE LEA

Fleet Phoenix offer a junior outreach project during the summer months in an area where historically the young people display anti-social behaviour from a very young age. Numerous complaints and issues are centred on young people in the area and young people site boredom as their issue.

The project was developed to offer diversionary activities, issue-based information and workshops and for all partners to develop productive & effective relationships with young people, residents and parents.

Larmer Close Playing Field - Mondays 6.30 - 8pm , July – September.

Registered Charity 1144057

LEGO Club:

Lego Club is held throughout the school holidays, Keep an eye on our Facebook page for dates and times.

RADA (Resilience against Domestic Abuse)

is a free session for children of junior school age, who have been witness to domestic abuse in the home.

This project works on an early intervention model with an appreciation of the child's life situations.

The project will offer children a safe, warm welcoming place, which offers them space, time, and freedom to:

This project actively seeks referrals from any supporting agencies and family members.

For more information, please contact Charlotte.

Registered Charity 1144057

Contacts:

The Point Youth Centre

Harlington Way

Fleet Hampshire GU51 4BP 01252 812308 info@fleetphoenix.co.uk

www.fleetphoenix.co.uk @fleetphoenix.co.uk @fleetphoenix @fleetphoenix11

charlotte.tickner@fleetphoenix.co.uk

Managing Director and Advice & Information Worker in Charge

lucy@fleetphoenix.co.uk Youth Worker in Charge

gemma.santiago@fleetphoenix.co.uk

Administration

Registered Charity 1144057

Fleet Phoenix

No (if any)

CC16a

Receipts and payments accounts

For the period Period start date Period end date To from 01-Apr-21 31-Mar-22

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
26,647
1,994
25,018
411
270
5
4,583
2,977
328
62,233
-
-
-
62,233
56,365
540
3,020
234
1,755
1,018
170
67
1,871
2,569
985
1,650
1,200
402
348
1,302
348
73,844
-
-
-
73,844
-		 Restricted
funds
to the nearest £
26,120
26,120
-
-
-
26,120
17,974
3,419

567
382
1,257
23,599
-
-
-
23,599
1		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
52,767
1,994
25,018
411
270
5
4,583
2,977
-
328
-
88,353
-
-
-
88,353
74,339
540
3,020
234
1,755
3,419
1,018
170
67
1,871
2,569
985
1,650
1,200
567
402
348
1,302
382
1,257
348
-
97,443
-
-
-
97,443
- 9,090		 Total funds
to the nearest £
52,767
1,994
25,018
411
270
5
4,583
2,977
-
328
-
88,353
-
-
-
88,353
74,339
540
3,020
234
1,755
3,419
1,018
170
67
1,871
2,569
985
1,650
1,200
567
402
348
1,302
382
1,257
348
-
97,443
-
-
-
97,443
- 9,090		 Last year
to the nearest £
Grants 26,647 30,148
Fund Raising 1,994 468
Donations 25,018 51897
Sashas fund 411 68
Other 270 23
Savings interest 5 24
Courtmoor 4,583 5,417
zebon Outreach 2,977 1,075
ToyDonations 625
HMRC 328 12,011
COVID 17,570
Sub total(Gross income for
AR)		 62,233 119,326
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
119,326

Salaries		 56,365 68,041
Fund Raising 540 184
Marketing&promotions 3,020 877
Daytime Projects 234 37
EveningProjects 1,755 310
Summer Projects 2,205
H&S 1,018 845
Cash Float 170 180
Maintance & Repairs 67 608
Licences 1,871 1,200
Insurance 2,569 2,673
Phone/Broadband 985 912
Office 1,650 1,195
Rent 1,200
Staff Training 587
Sundryexpences 402 412
Sasha Fund 348 223
Minibus 1,302 1,452
COVID 3,430
Wenceslas 1,166
Xmas Toys 348 828
School Stickers 1,016
**Sub total ** 73,844 88,381
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
CCXX R1 accounts (SS)
88,381
- 9,090 30,945
- -
55,655
- 1 - 46,565 24/10/2022

CCXX R2 accounts ISSI 2411012022

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Unpresented cheques
Current Account
savings account
Details
Details
Signature
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
1,624
38,278
6,663
39,902
6,663
Agreement Error
Agreement Error
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
Print Name
Brian Coney		 Endowment
funds
to nearest £
OK
Endowment
funds
to nearest £
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
When due
(optional)
Date of
approval
Brian Coney

CCXX R3 accounts (SS)

24/10/2022

3

Report to thetrustees/
membersof		 FleetPhoenix
Onaccountsforthe year
ended		 31stMarch 2022 Charityno
deletethewordsinthebracketsift hey donotapply.
17t9t2022
Name:
Relevantprofessional Fellowof lnstitute of FinancialAccountants
qualification(s) orbody
(ifany):		 Associate MemberofAssociationofCharity lndependentExaminers
Address: 11GlenRoad, Fleet, HampshireGU51