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2021-03-31-accounts

Fleet Phoenix Empowering YoLJng People To Thrive Fleet Phoenix Annual Business Report 2020-21 @fleetphoWi￿ttO.￿k @Ile8tphoenYAII leetPthenix Registered Charity 1144057

The Management Committee presents its Trustee’ report and audited financial statements for the year ended 31 March 2021

Reference and Administrative Information Charity Name: Fleet Phoenix

Charity registration number: 1144057

Registered Office and operational address: The Point Youth Centre, Harlington way, Fleet, Hants. GU51 4BP.

Board Of trustees: Mr Warren Parsons (Chair - retired Oct 2020), Mr Brian Coney (Treasurer), Miss Sonja Gahan (Chair from Oct 2020), Mr John Prendergast, Mr Andrew Kern, Martin Smith (Joined Oct 2020)

Secretary: Mrs Gemma Santiago

Chief Executive: Mrs Charlotte Tickner

Auditors – Mr J Geering

Bankers – Barclays Bank, Fleet Road, Fleet

Registered Charity 1144057

Board of Trustees Report

Fleet Phoenix has continued to support our local community in what has undoubtedly been a difficult year for all of us. The global pandemic, subsequent lockdowns and social distancing restrictions all contributed to necessary changes in how we were able to deliver the support that our young people and their families have come to rely on. With the first lockdown it soon became apparent that a large number of people in our community were financially struggling and feeling the effects of isolation; I am so unbelievably proud of how the team combined their efforts to set up a successful foodbank which then led on to a successful toy appeal for Christmas 2020 and a school uniform bank.

With the restrictions throughout the year a number of our projects were closed or reduced, and our fundraising opportunities diminished with the cancellation of community events. However, the support we have received from the community has been amazing. We were fortunate that a number of supermarkets donated food and alongside local businesses set up donation banks which meant that we were able to distribute food, household goods, gifts and clothes to families in need.

Although many of our youth projects had to be closed temporarily the demand for support remained to be high. Throughout the lockdown’s Charlotte and Lucy were able to continue supporting clients remotely and, in time, in person again, and that support has meant that many of our young people were able to receive the help that they so desperately needed. In the summer a number of outreach and detached projects restarted and with this the ability to start forming and re-establishing working relationships with our clients and the wider community.

Fleet Phoenix continues to rely on the support and determination of all of our staff and volunteers. The hard work that the team have put in throughout this difficult year has been extraordinary. This Annual Report continues to detail the organisation’s aims and highlights. As a closing note, I would like to thank everyone involved in the charity; particularly our Managing Director Charlotte Tickner, youth worker in charge Lucy Page and administrator Gemma Santiago.

Sonja Gahan On behalf of the Board of Trustees

Registered Charity 1144057

Fleet Phoenix Aims and Objectives

Fleet Phoenix became a constituted and registered Charity in September 2011. We are registered with the Charity Commission. No: 1144057

Aims:

The aims of the group shall be to:

Objectives:

To act as a resource for young people up to the age of 25, living in Fleet and the surrounding areas by providing advice and assistance, organising programmes of physical, educational and other activities as a means of:

✓ Advancing in life and helping young people by developing their skills, capacities, and capabilities to enable them to participate in society as independent, mature and responsible individuals.

✓ Advancing education.

✓ Relieving unemployment; and

✓ Providing recreational and leisure time activities in the interest of social welfare, designed to improve their conditions of life.

Registered Charity 1144057

- Accounts 2020 21

Section A Receipts and payments

Unrestricted funds

Restricted funds Total funds

A1 Receipts to the nearest £
15,600
318
51,897
23
24
5,417
1,075
12,011
86,365
48,108
34
877
37
310
845
180
608
1,200
2,673
912
1,195
412
1,452		 to the nearest £
15,748
150
68
-
-
-
625
16,370
32,961
19,933
150
-
-
-
2,205
-
-
-
-
-
-
-
-
587
-
223		 to the nearest £
Grants 15,600 31,348
Fund Raising 318 468
Donations 51,897 51,897
Sasha’s fund 68
Other 23 23
Savings interest 24 24
Courtmoor 5,417 5,417
Zebon Outreach 1,075 1,075
Toy Donations 625
HMRC 12,011 12,011
COVID 16,370
Sub total(Gross income for AR) 86,365 119,326
A3 Payments
Salaries 48,108 19,933 68,041
Salaries over paid 18/19
Open Door salaries
Fund Raising 34 150 184
Marketing & promotions 877 - 877
Daytime Projects 37 - 37
Evening Projects 310 - 310
Summer Projects 2,205 2,205
H&S 845 - 845
Cash Float 180 - 180
Maintenance & Repairs 608 - 608
Licences 1,200 - 1,200
Insurance 2,673 - 2,673
Phone/Broadband 912 - 912
Office 1,195 - 1,195
Rent -
Staff Training 587 587
Sundry expenses 412 - 412
Sasha Fund 223 223
Minibus 1,452 1,452

Registered Charity 1144057

COVID 3,430 3,430
Wenceslas 1,166 1,166
Xmas Toys 203 625 828
School Stickers 516 500 1,016
Sub total
59,562 28,819 88,381
Total payments 59,562 28,819 88,381
Net of receipts/(payments)
26,803 4,142 30,945
A6 Cash funds last year end 24,710 - 24,710
Cash funds this year end
51,513 4,142 55,655

Small Charities like ourselves are always financially vulnerable especially if in lean years we want to continue providing our normal excellent service. This last year, when we have been unable to attend any fund-raising events, we want to thank all those organisations, societies, clubs, and individuals who have generously supported us by increasing grants and donations or by direct supplies of food for our food parcels. Like many others we had to furlough some staff who could not perform their responsibilities because of Government regulations, these thankfully are back in the team. We managed to continue our basic services for young people and provide additional support to those families and individuals suffering hardship because of COVID restrictions. We have ended the year marginally better in financial health and improved still further our reputation in the district.

Brian Coney

Treasurer.

Registered Charity 1144057

Funders and Supporters

20-21 has been an exceptionally difficult year for everyone in our community. All fundraising events were cancelled. But our community rose to the challenge and supported Fleet Phoenix ensuring we could continue to deliver support to our vulnerable Community.

We acquired new supports and funders and are working hard to maintain and grow these relationships. Fleet Phoenix is normally funded through numerous methods including fundraising, grants, donations, and commissioning. We are eternally grateful to our funders, supporters, business partners and local community for their continued recognition and support.

Hampshire County Council Hart District Council Hart Lions Club
National Lottery Rotary Club of Fleet Ravenscroft
The Spice Merchant Fleet Town Council Vision Construction
Durham House Court Moor School Hart food bank
Morrison’s Rotary Club of Hart Lions Community Store
M&S Dart Capital Crookham Village Parish
Council
Hart Voluntary Action Captured Moments
Vodafone Waitrose Church Crookham Parish
Council
Asda Ray West Safety Solutions Waitrose
Starbucks, Fleet Fleet Lions Club Tesco
Sainsburys

Registered Charity 1144057

Organisation Structure

Fleet Phoenix Board of Trustee Structure 2020-21

----- Start of picture text -----
Warren Parsons
Chair of Trustee’s
Charlotte Tickner
CEO
Non Voting Member
Brian Coney Lucy Page Sonja Gahan John Pendergast Martin Smith Voting Andrew Kern (part)
Treasurer & Voting Exec Trustee Non -memberVoting Voting Exec Trustee Voting Exec Trustee Voting Exec TrusteeExec Trustee (part) Voting Exec Trustee
----- End of picture text -----

Governance

Fleet Phoenix is governed by a Board of Trustees made up of local Community members and because Fleet Phoenix is a youth charity, we ensure that young people are represented.

Members are reappointed annually at the AGM.

The most important role of the trustees is to ensure that the organisation is acting, at all times, in pursuit of its mission and is legally compliant. The Committee does this by taking a strategic overview of Fleet Phoenix’s activities.

Three subcommittees also meet regularly to examine particular areas of Fleet Phoenix’s work more closely; they are:

Registered Charity 1144057

Advocacy

Fleet Phoenix takes its role within the community seriously and recognises its ability to advocate on behalf of young people and their needs. We do this through a variety of means including:

Risk Assessment

Effective risk assessment is increasingly important to the success of any business. Our risk assessment begins and ends with specific business objectives that are anchored in key value drivers of the organisation.

Maintaining our budget and business viability is of the utmost importance and is a main driver of the Board of Trustees.

- Fleet Phoenix Operational Structure 2020 21

----- Start of picture text -----
Louise Punchard
Music Project
Worker in Charge
Gemma Santiago
Administrator
Lucy Page
Worker in Charge
Charlotte Tickner Managing Director
----- End of picture text -----

----- Start of picture text -----
Matt White
Drum Tutor
Richard Hawkins
Guitar Tutor
Dan Scott
Support Youth Worker
Matt White
Support Youth Worker
Clare Hough
Volunteer Support Youth
Worker (Maternity Leave )
----- End of picture text -----

Registered Charity 1144057

Benefit to Community

Advice and Information – Fleet Phoenix continues to be very busy with Advice, Information and Mentoring daytime sessions. The issues we are presented with are changing constantly and there has been a dramatic increase in enquires for mental health, counselling support and family support. We continue to work with other local providers to support the increasing need for these issues, but it is becoming increasingly difficult with the cut in financial support available. This problem is only going to increase, and Fleet Phoenix is working hard to ensure continued support to our local vulnerable young people and families.

Fleet Phoenix’s daytime services offer a range of delivered sessions to support young people’s development in times of stress and crisis as well as the drop-in service. Cooking & nutrition is popular along with budgeting, banking, and money wise sessions.

Fleet Phoenix continues to work closely with supporting agencies to ensure smooth and effective referral, both ways, including Hampshire Constabulary, Housing providers, Family members, selfreferral, Local GP surgeries, Schools, Colleges, the Benefit Office, Children’s Services and 1:1 Counselling.

Amongst our clients, young people are reporting improved emotional wellbeing and employment.

Open Access Youth Sessions – Fleet Phoenix offer a range of open access youth services for young people where they have opportunity to develop new skills, meet new friends, develop effective and challenging relationships with youth workers, take advantage of volunteering opportunities available through our local partnerships and inform the development of our services. These sessions offer a range of delivery models to ensure we attract and offer services to a range of young people.

Registered Charity 1144057

Having open access sessions has given young people a safe, warm, and welcoming

environment where they can socialise with their friends, learn about topics that are pertinent to their lives and be challenged in a safe and constructive way. These sessions have also contributed to the reduction in youth nuisance and youth anti-social behaviour locally.

As the needs of young people change, the demands on open access sessions are also changing. Young people want more specific, focused sessions i.e. music-based sessions rather than just open access ones.

Detached Youth Work – Detached youth work has changed over the last 5 years that we have been delivering it. To continue to ensure young people benefit from this service, we have had to be creative in how and when we deliver sessions. We have found that being out on regular days and regular times in the same place is no longer what young people want or need. Through consultation with young people and partners we now deliver specific programmes predominantly throughout the summer months in targeted areas of the local community. These projects offer young people, who traditionally do not access open sessions in the youth project, the contact and opportunities they need.

Youth Advocacy – We continue to be a presence at local meetings, groups, information sessions, forums and events so we can continue to promote young people in a positive and constructive manner, whilst offering feedback to partners on plans, ideas, initiatives they may have which can potentially impact on our service users and young people in general locally.

Registered Charity 1144057

- Organisation Stats 2020 21

Contacts through our Contacts through Food Parcels Covid work 769 Open Door 468 Delivered 822 Fresh & Frozen Food Winter Coats School Uniform Delivered Distributed 12 169 Distributed 474

Summer Projects Jammin Christmas Toys Sessions 13 26 Band Rehearsals Delivered 178 Contacts 171 Contacts 110 Minibus miles Fresh Lunches covered over 3,000 Delivered 123 miles.

Registered Charity 1144057

- Organisation Plans for 2021 22

Continued Staff Development – The development of our staff team’s skills, knowledge and experiences is invaluable to us. Fleet Phoenix will continue to pay attention to this area.

Funding – As with many charities funding is becoming more and more of a concern. The grants available are becoming more specific, the amounts available are less and those granting are fewer. Fleet Phoenix will be focusing on investigating and implementing new fundraising initiatives.

Partnership working – COVID was an eye opener to us in how pulling together resources and expertise can better support our community and clients. We will be actively seeing to continue developing the partnerships we have developed.

Registered Charity 1144057

- Projects 2021 22

Our projects have all been developed and designed in response to the needs of young people and their community. Every session is staffed by qualified and trained Youth Workers who will also be supporting, training, and developing the skills of the community volunteers who wish to work with young people.

We constantly assess the needs and wants of young people in partnership with our users and partners to ensure we continue to offer services which are both relevant and useful to them.

OPEN DOOR

Do you feel confused, upset, angry, concerned about your sexual or mental health? Or do you need help to fill in a form, want to learn some new life skills, don’t understand a letter you have been sent, need to write a CV, fill in a job application form or just need a cup of tea and a chat…anyone is welcome with any issue. Just pop your head around the door.

Open Door is an open access, FREE drop-in session for young people aged 15-25 years old. The staff team offers support, advice, information, and guidance.

Tuesdays and Fridays from 1:30 – 4:30 pm and Wednesday 4pm - 6:30pm

OPEN DOOR MENTORING

Open Door mentoring is an additional service offered to young people who need more specific 1:1 support.

Please feel free to contact us for more information and/or a referral form. Charlotte.tickner@fleetphoenix.co.uk

Tuesdays and Fridays from 1:30 – 4:30 pm and Wednesday 4pm - 6:30pm

Registered Charity 1144057

SEXUAL HEALTH

Fleet Phoenix offers FREE pregnancy testing, condom distribution, advice and information on sexual health and relationships, to any young person under 25.

Just pop into ANY of our open sessions and ask for a chat.

SMART MUSIC

Smart Music is a music session supporting young musicians aged 11-25 years old. It offers FREE guitar and drum tuition giving young people an amazing opportunity to learn, develop and be creative.

Come along and meet the team, learn new skills, meet new people and have ago on some of the amazing equipment we have.

Pop in and have a chat with Louise to find out more.

Tuesdays from 4.30 – 6.30pm Term Time Only

TNS

TNS is a youth club for school year 8 up to and including year 11.

TNS is a FREE youth club where you can come and meet friends, hang out and chill or learn new skills. Find out more about things and subjects that affect your life like: drugs and alcohol, sexual health and relationships, in a fun and supportive place.

No pressure; just respect and fun. Alongside having fun and learning some new skills our team can offer you support and advice or just a listening ear.

Pop in and have a chat with Lucy to find out more.

Tuesdays from 7 – 9pm Term Time Only

Registered Charity 1144057

JAMMIN

Jammin is a FREE band rehearsal space for young, up and coming bands.

All young people need to come along is enthusiasm; we can provide all the instruments and equipment you need to get you going. Our staff team can support you develop your musicianship skills, singing skills, song writing skills and band if that is what you need or just offer you a place to practice where you won’t be told to turn it down Pop in and have a chat with Louise to find out more.

Wednesdays from 7pm - 10pm Weekly

WALK IT

‘Walk It’ is an outreach youth work project working in Fleet and the surrounding areas with young people on the streets and in the local parks.

The project offers young people diversity, advice, support, education, and information. The outreach team also works in partnership with local agencies at times and areas which historically see anti-social behaviour hit a peak.

Please contact Charlotte for more information.

TBC

CHILL & CHAT

If you are year 11+ and just want somewhere to hang out, debate the world and chat with mates, feel free to pop in.

The staff team will also be able to offer advice and information on any issues affecting your life.

If you would like more information, please contact Lucy.

Thursdays 8 – 10pm Weekly.

Registered Charity 1144057

TLC

TLC is a FREE junior youth club for up to and including school year 7.

Come and have fun, be creative, laugh, play, and make new friends. We offer a fun, creative, and challenging programme of activities every week. You can come along, have some fun, learn something new and be stretched and challenged.

Please contact Lucy for more information.

Thursdays 6 – 7:30pm Fortnightly.

SUMMER PROJECTS

Fleet Phoenix runs several events throughout the summer to keep young people engaged and busy!

SUMMER SCAM

Sponsored by Fleet Lions, Fleet Phoenix offers an extended summer project to young people every Thursday evening at The Views. The programme this year runs every Thursday from July to August. This project offers young people who are 13+ the opportunity to engage and build healthy and respectful relationships with supporting partners. We offer a FREE BBQ, FREE inflatables, team games and youth issue related workshops and experiences.

The Views, Fleet - Thursdays from 6:30 – 8:30pm, July to September.

Sponsored by Crookham Village Parish Council, Fleet Phoenix offers an

extended summer project to young people every Fridays evening at Zebon Community Centre, Playing Fields. The programme this year runs every Thursday from July to August. This project offers young people who are 13+ the opportunity to engage and build healthy and respectful relationships with youth workers. We offer a FREE BBQ, FREE inflatables, team games and youth issue related workshops and experiences.

Zebon Copse Community Field – Fridays from 6 – 7:30pm, July – September.

Registered Charity 1144057

THE LEA

Fleet Phoenix offer a junior outreach project during the summer months in an area where historically the young people display anti-social behaviour from a very young age. Numerous complaints and issues are centred on young people in the area and young people site boredom as their issue.

The project was developed to offer diversionary activities, issue-based information and workshops and for all partners to develop productive & effective relationships with young people, residents and parents.

Larmer Close Playing Field - Mondays 6.30 - 8pm , July – September.

RADA (Resilience against Domestic Abuse)

is a free session for children of junior school age, who have been witness to domestic abuse in the home.

This project works on an early intervention model with an appreciation of the child's life situations.

The project will offer children a safe, warm welcoming place, which offers them space, time, and freedom to:

This project actively seeks referrals from any supporting agencies and family members.

For more information, please contact Charlotte.

Registered Charity 1144057

Contacts:

The Point Youth Centre

Harlington Way Fleet Hampshire GU51 4BP 01252 812308 info@fleetphoenix.co.uk www.fleetphoenix.co.uk @fleetphoenix.co.uk @fleetphoenix @fleetphoenix11

charlotte.tickner@fleetphoenix.co.uk Managing Director and Advice & Information Worker in Charge

lucy@fleetphoenix.co.uk Youth Worker in Charge gemma.santiago@fleetphoenix.co.uk Administration

Registered Charity 1144057

Fleet Phoenix

No (if any)

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01-Apr-20 31-Mar-21

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
15,600
318
51,897
23
24
5,417
1,075
12,011
86,365
-
-
-
86,365
48,108
34
877
37
310
845
180
608
1,200
2,673
912
1,195
412
1,452
203
516
59,562
-
-
-
59,562
26,803
-		 Restricted
funds
to the nearest £
15,748
150
68
-
-
-
625
16,370
32,961
-
-
-
32,961
19,933
150
-
-
-
2,205
-
-
-
-
-
-
-
-
587
-
223
3,430
1,166
625
500
28,819
-
-
-
28,819
4,142
-
1		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
31,348
468
51,897
68
23
24
5,417
1,075
625
12,011
16,370
119,326
-
-
-
119,327
68,041
184
877
37
310
2,205
845
180
608
1,200
2,673
912
1,195
587
412
223
1,452
3,430
1,166
828
1,016
88,381
-
-
-
88,381
30,945		 Total funds
to the nearest £
31,348
468
51,897
68
23
24
5,417
1,075
625
12,011
16,370
119,326
-
-
-
119,327
68,041
184
877
37
310
2,205
845
180
608
1,200
2,673
912
1,195
587
412
223
1,452
3,430
1,166
828
1,016
88,381
-
-
-
88,381
30,945		 Last year
to the nearest £
Grants 15,600 39,516
Fund Raising 318 10,961
Donations 51,897 32557
Sashas fund 4,068
Other 23 3,512
Savings interest 24 72
Courtmoor 5,417 -
zebon Outreach 1,075
ToyDonations
HMRC 12,011
COVID -
Sub total(Gross income for
AR)		 86,365 90,686
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
90,686

Salaries		 48,108 61,903
Salaries overpaid 18/19 - 7,594
Open Door salaries 11,000
Fund Raising 34 2,821
Marketing&promotions 877 22
Daytime Projects 37 160
EveningProjects 310 3,923
Summer Projects 3,914
H&S 845 852
Cash Float 180 250
Maintance & Repairs 608 59
Licences 1,200 1,277
Insurance 2,673 2,092
Phone/Broadband 912 918
Office 1,195 1,504
Rent
Staff Training 372
Sundryexpences 412 1,276
Sasha Fund 7,000
Minibus 1,452 2,468
COVID
Wenceslas
Xmas Toys 203
School Stickers 516
**Sub total ** 59,562 94,217
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
CCXX R1 accounts (SS)
94,217
26,803 4,142 - 30,945 - 3,531
- -
1		 - - -
08/12/2021

A6 Cash funds last year end 24,710 - - 24,710 Cash funds this year end 51,513 4,142 - 55,655

CCXX R2 accounts (SS)

08/12/2021

2

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Unpresented cheques
Current Account
savings account
Details
Details
Signature
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
1,577
4,142
49,936
-
51,513
4,142
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
Print Name
Brian Coney		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
When due
(optional)
Date of
approval
Brian Coney

CCXX R3 accounts (SS)

08/12/2021

3