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2025-02-28-accounts

Friends Of Kianjai, Kenya Charity No 1143972

Annual Report and Accounts For the year ended 28th February 2025

Trustees Jonathan, Caroline and Sally with Bishop Harrison at the Mituntu VTC Graduation Contents

Trustees Jonathan, Caroline and Sally with Bishop
Contents		 Harrison at the Mituntu VTC Graduation
Page
Trustees' Report 2-6
Independent Examiner's Report 7
Statement of Financial Activities
and Balance Sheet 8
Notes to the Financial Statements 9

FKK -Annual Accounts - year to 28th Feb 2025-FINAL

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Friends Of Kianjai, Kenya Charity No 1143972

Trustees Report

For the year ended 28th February 2025

Joyce supervises her trainees at the Kalitheria Tailoring workshop

Name of the Charity: Friends of Kianjai, Kenya Registration number: 1143972 Date of Registration: 26th September 2011 Bankers: Lloyds Bank Plc A/c number: 33171360 Sort code:30-90-49 Principal address: Burgage Lodge, Hornbeam Gardens Bradninch Exeter EX5 4NZ

Governing Instrument:

Friends of Kianjai was formed as an unincorporated association by the declaration of a trust made on the 31st August 2011

Trustees:

Caroline Newton (CN) (Chair) Jonathan Gichaara (JG) (Vice - Chair) Sally Livsey (SL) (Treasurer) Elizabeth Gichaara (EG) Gladys Gesage (GG)

All above trustees held office for the whole year under review. They have all been selected based on experience of the region in Kenya, friendships and expertise. The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

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Friends Of Kianjai, Kenya Charity No 1143972

Aim and Purposes

Trustees Report (continued) For the year ended 28th February 2025

Friends of Kianjai, Kenya (FKK) are a group of Kenyans and Europeans who formed to send resources to Kianjai in the summer of 2011 to enable locals to survive a famine due to drought.

This vibrant community of Kianjai, has leaders of integrity with vision, creativity and energy for change. Their resources are depleted but the social enterprise and dedication is inspiring.

The friendships that were forged during 2011 continue and FKK see it as our role to work with these leaders

to provide resources and expertise which will empower them to realise their vision to rebuild their community.

Objectives and Activities

Currently our focus of support is divided into four areas:

Achievements and Performance

In the forteenth year of activities for FKK the trustees had their annual visit in February to our projects and met with our wonderful volunteers to hear updates and see for ourselves the progress and challenges they face.

Peter Gitonga (PG) and Nkanata Mwiti (NM) remain our key points of contact and have responded positively to the challenges and unpredictability in their areas of responsibility.

These updates on activities that are contained within our objectives are detailed on the following pages:

Famine Relief and Food security

The trustees continue to make a priority of via permaculture farming education as a viable alternative to traditional methods of farming particularly suitable for water- challenged areas. This is the main energy behind our support for the school farms and the Mituntu Vocational Training Centre.

Our Christmas fundraising raised over £5000 for our Water is Life project. In conjunction with Rotary International this ambitious project aims to bring water to 7 institutions and 4 village communities by installing Bore hole and solar technology and piping to key areas within Tigania West. During this year we worked alongside Davies and Shirtliff (D&S) water engineers, who were instrumental in obtaining substantial charitable funding within Kenya which was very encouraging to the trustees. We were able to complete 2 of our major BoreHole sites, bringing water to the communities, churches and schools in Kitheo and Kalitheria.

Co-ordination of the funding for the final sites in this project is reliant on Rotary International and Kenyan charity partners and our UK Trustees will be working on this during 2026.

Educational support

Water is Life !

The School sponsorship scheme, which formally ceased during this year has enabled FKK to make lasting friendships and crucial colleagues amongst Tigania West. We often are supported in delivering workshops within school compounds and continue to match sponsors to particular students including trainee nurses and those in extreme hardship.

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Friends Of Kianjai, Kenya Charity No 1143972

Trustees Report (continued) For the year ended 28th February 2025

Mituntu Vocational Training Centre (VTC -formerly the Polytechnic) and the Permaculture Farm

Duncan our new farm labourer continues to be a diligent member of the team and the chicken , pig and cow units were introduced during the year. High enrolment has brought challenges which we observed in our February visit. Welfare facilities for the learners are woefully inadequate with serious investment needed for dormitories and washrooms to accommodate the new recruits.Funding from the Water is life project has been earmarked to this institution. There is high commitment to this institution from both the local community and parents and FKK recognises that investment here at this time will be well supported. It was a moving day in February 2025 when the trustees attended the first ever graduation ceremony and attendance was high and many people were remembered on the long journey taken by this institution to bring it to this historic occasion!

Peter Gitonga and Bonface (our County Agricultural Officer) have brought support, resources and energy to the VTC with a focus on income generation from the investments made over the years to the Permaculture Farm. The trustees have agreed that FKK will continue to include the Farm labourers salary in the Budget.

Bonface continues his guidance and passion for manure !

Special needs educational support and permaculture farms .

The 14 farms based at Special Needs Units are spread across the sub county over an area of approx. 455 sq kms. As all of them continue to face challenges of the effects of a sustained drought, minimal funding and teachers being moved around without warning. Focus has moved towards provision of secure water in the form of BoreHole and piping access. There has been limited government support, however where the water has been secured it has a major effect on our small farms. Another major shift has been the collaborations that are forming between the mainstream primary schools and the special needs units and teachers. FKK trustees are highly motivated to continue to break down walls of stigma, ignorance and fear and this is very encouraging. On our February visit we organised a play workshop at Kianjai Girls high school for SE Unit and primary schools teachers together that was so popular that we had to turn people away ! The Kenyan education system is at last recognising the importance of play in learning and FKK has been bringing toys and resources for the units for many years now and we are well placed to support this initiative which also brings SNE and mainstream together.

The Trustees have agreed to fund the purchase of secure cupboards to hold the toys and resources in each Special Unit.

Learners and Teachers with puzzles and play

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Friends Of Kianjai, Kenya Charity No 1143972

Trustees Report (continued) For the year ended 28th February 2025

Rehema Centre

Rehema Centre is settling into the new monthly offering.

The centre opens once a month and a team of physiotherapists, nutritionists and support workers are present. Many families come with their children and wait in a space filled with educational materials and toys. Children are monitored against a individually designed program and parents encouraged to learn physiotherapy techniques that can be administered at home. Everyone who comes is given a hot lunch and can leave the centre with a food parcel. Financial assistance is also given to parents for travel costs to the centre as the Board wish to make the facility as accessible as possible for local families.

Beatrice the SNE Teacher at the Local Kitheo Unit has been bringing her class along each month and encourging prevocational activities amongst the children there. Jewelry making and simple tailoring skills are on offer.

The Centre is under the oversight of the local Community Based Organisation and next year FKK will change it's support to a simple annual grant thus increasing local agency and creativity regarding the working of the centre. It is well placed as the Farm is currently doing well with a new established worker who lives on site.

With expert guidance from Bonface and Peter continuing it is expected that the Farm will generate income to the Centre from it's cow and produce.

Children at Rehema enjoying the facilities

The equipment lending library for disability aids continues to be maintained at the Rehema centre.

Disability Fun day - It was not possible to run the day this year and we plan to do so again when funding allows

Voluntary support is currently provided by :

Ezekiel – who oversees the land and buildings.

Nkanata – who manages the budget and oversees the activities of the centre.

Beatrice - who brings her expertise to the Centre on a monthly visit with her SNE learners from Kitheo Special Unit APT Team – current volunteers meet for 2 days a week at the APT centre to make furniture and aids for our physically disabled children. The Board of the Rehema Centre Community Based Organisation - who oversee the workings of the Centre

Entrepreneurial support

Cyprian the tailor continued to take the Machaku and Kunene special students to his workshop for training

Kalitheria Tailoring workshop students have had a successful year with many finishing training and setting up as self employed tailors. Joyce the Supervisor has been making connections with local organisations which has resulted in two contracts that have potential for orders to increase. The Kalitheria Workshop is now a recognised procurement organisation to the local University providing uniforms for staff. This year she has made all the graduation gowns for Mituntu VTC and her team worked all hours to make that order ready for the big day. Mituntu VTC now has a full set of gowns for hire and it is the plan that this can become an income generator for the VTC.

Special Needs Vocational Training SNE Units have a prevocational emphasis for the graduating learners; including cobbling, hairdressing and other small trades. This is a successful year for graduates at KK Lumbi SNE Unit who undertook a 2 years training in Hairdressing at Kianjai Polytechnic. The learners boarded and settled well into community life there, completing their courses this year. The parents and community at KK Lumbi located a unit for these individuals to set up a hair salon requesting funding from FKK for resources which we were happy to supply. This inspired the trustees to devise a seven-point pathway for our special learners culminating in establishing some form of financial independence. This pathway forms a strategy that we plan to develop in the coming years.

Special Unit Support Groups have been developed by parents at KK Lumbi and a thriving table banking activity which FKK has been encouraging. This year we gave out grow bags with a session of training to the group which was well received

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Friends Of Kianjai, Kenya Charity No 1143972

Grow bags to the KK Lumbi Parents Table banking group

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Friends Of Kianjai, Kenya Charity No 1143972

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Trustees Report (continued)
For the year ended 28th February 2025
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Partnerships

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Bonface and Trustees Caroline and Sally
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Rotary Clubs In the UK, Kenya and internationally, members have been a vital part of our fundraising Kianjai Methodist Church Circuit Members support us in many ways in the local community. UK Methodist Church Circuits Members continue to take a keen interest and support us in their prayers and financially Methodist Women In Britain Our entrepreneurial projects to empower women continue to be supported by this group. Hands around the World We met Bridget and members of the team in February and look forward to working together in future

We would like to take this opportunity to express our thanks to the above organisations and many individuals who have played an important part in supporting us this year. There are countless volunteers in Kenya and the UK, whose tireless work and enthusiasm has made all the activities we undertake possible- thankyou! Thanks go too to our faithful financial regular givers in the UK without whom we would not be where we are now.- Thankyou !

Financial review

At the end of the period FKK held funds of £23964 (2024 £23870) of which £2279 (2024 £8348) were restricted to educational sponsorship projects £6166 (2024 £3430) to Famine projects and £763 (2024 £0) to Special Needs projects. The remaining Unrestricted Funds comprise £14756 (2024 £12092 ) We are satisfied that funds will continue to be available to match the requirements in the years ahead.

Reserves Policy

The Trustees consider that all money raised is in direct response to a specific project or need. We identify these and aim to find donors in the UK willing to resource them. It is our general aim not to hold any reserves that do not fulfil the above requirements. However at the end of the period there were £14756 (2024 £12092 ) in free reserves.

Structure, Governance & Management

FKK was formed when Jonathan Gichaara ( born in Kianjai), Sally Livsey and Caroline Newton met in early 2011.Following a trip to Kianjai in July 2011 the charitable trust was formed on the 31st August 2011 with the above three as trustees and the charity was registered on the 26th September 2011.The trustees have met in person this year and maintained lively email and phone communications both in the UK and Kenya during the year including an annual trip to Kianjai

Together we share a common faith and trust in God to Whom we look with confidence for guidance, grace and yet more abundant love and gifts .The trustees declare that they have approved the trustees report above.

Sally Livsey

Sally Livsey, Trustee & Treasurer

Signed on Behalf of the Trustees on the 13th December 2025

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Friends Of Kianjai, Kenya Charity No 1143972

Independent Examiner's Report to the Trustees of Friends of Kianjai, Kenya For the year ended 28th February 2025

This report on the accounts of Friends of Kianjai Kenya for the period ended 29th February 2024 which are set out on page 8, is in respect of an examination carried out under Section 114 of the Charities Act 2011.

Respective responsibilities of the trustees and examiner

The trustees are responsible for the preparation of the accounts. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no material matters have come to my attention which give me cause to believe that, in any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached

Signed… Chris Southwell

Name: Chris Southwell FCA Address 44 Fore Street, Bradninch, Exeter EX5 4NN Date

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Friends Of Kianjai, Kenya Charity No 1143972

Statement of Financial Activities For the year ended 28th February 2025

Statement of Financial Activities
For the year ended 28th February 2025
Fundraising: Monthly Standing Orders
Individuals
Churches & other groups
Corporations
Rotary Clubs
Christmas Appeal
Gift Aid Tax reclaims
Interest on Bank Deposit		 Unrestricted
Funds
£
4453
11183
0
3804
15		 Restricted Funds
19455 2050
5693
1783
11865
40846
27843

Total Incoming Resources

Charitable activities:

e activities:
Famine relief and health 262 3883 4145 81
Education 4830 7338 12168 15876
Special Needs 5516 9641 15157 25316
Enterprise 462 2753 3215 2911
Overheads:Office costs (UK) 549 549 1512
Office costs (Kenya) 5428 5428 10304
Bank charges 90 90 191
Total Resources Expended 17137 2753 3883 7338 9641 40752 56191
Net Surplus/ (Deficit) in year 2318 (703) 1810 (5555) 2224 94 (28348)
Transfers between funds 346 703 926 (514) (1461) 0 0
2664 0 2736 (6069) 763 94 (28348)
Balances Brought Forward from Previous Year 12092 3430 8348 0 23870 52218
14756 0 6166 2279 763 23964 23870

Note 1: Any significant management & administration costs borne by the trustees have been returned to the charity in the form of voluntary donations which generate a reclaim of tax under the Gift Aid scheme.

Balance Sheet
 For the year ended 28th February 2025 Total Total
2025 2024
£ £
Current assets
Cash at bank and in hand (UK) 18526 20225
Rehema Centre - uncleared disbursements. 1943 516
Prepayments 0 0
Gift Aid Debtor 4781 3411
Other Debtors 0 165
25250 24317
Current Liabilities
Other Creditors (1286) (447)
Total Net assets £ 23964 23870
Fund Balances Carried Forward
Unrestricted funds 14756 12092
Restricted Funds : Educational Sponsorship 2279 8348
Special Needs projects 763 0
Famine & Health 6166 3430
Total Funds £ 23964 23870

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Friends Of Kianjai, Kenya Charity No 1143972

Statement of Financial Activities For the year ended 28th February 2025

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transactional value unless otherwise stated.

The accounts have been prepared in accordance with:

Friends of Kianjai Kenya meets the definition of a public benefit entity under FRS 102.

1.2 Going Concern

The financial statements have been prepared on a going concern basis.

1.3 Change of accounting policy

The accounts present a true and fair view and there is no change in accounting policy.

1.4 Change to accounting estimates

No changes to accounting estimates have occurred in the accounting period.

1.5 Material prior year errors

No material prior year errors have been identified in the reporting period.

2.1 Accounting policies

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required and decided that this was not applicable.

2.2 Income

Incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the income, it is more likely than not that it will be received by the trustees and the amount can be quantified with reasonable accuracy.

Grants Grants and donations are included when the conditions for receipt are met. Donated Donated goods are measured at fair value (the amount for which the asset could be exchanged) Goods unless impractical to do so Support Friends of Kianjai Kenya has incurred expenditure on support costs. Costs Volunteer The value of any voluntary help received is not included in the accounts but is Help described in the trustees’ annual report.

2.3 Expenditure and liabilities

Recognition Expenditure is recognised on an accrual basis when a liability is incurred. Governance Governance costs include those costs associated with meeting the constitutional and statutory obligations of the charity. They are not shown separately from other support costs 2.4 Assets

Debtors These are measured on initial recognition at settlement amount. 3. Analysis of Income This is shown on the face of the SOFA Expenditure This is shown on the face of the SOFA Support This is shown on the face of the SOFA

The Independent Examination was provided with no fees charged. None of the trustees have been paid any remuneration or received any other benefits Friends of Kianjai Kenya does not currently have any employees

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