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← Swan Youth Project (Norfolk) Ltd

2025-03-31-accounts

ANNUAL REPORT 2024/25 Charity Number: 1143957 Private Company Limited by Guarantee: 07639262

Just its a really nice place to be, I like it

Swan Youth Project, Paradise Road, Downham Market

Presented By : Anna Foster

www.swanyouthproject.org

Contents

Message from our Chair of Trustees 1 CEO’s Report 2 -9 Legal and administrative information 10 Trustees’ report 11 - 12 Independent examiner’s report 13 Statement of financial activities 14 Balance sheet 15 Notes to the financial statements 16 - 31

A message from our Chair of Trustees James Bagge

Swan Youth Project continues to provide outstanding support to some of the most vulnerable young people in our community. Each year, the demand for our services grows — a reflection, in part, of the enduring impact of Covid and lockdowns. More positively, it also speaks to the growing recognition of the excellent work delivered by the dedicated team at the centre.

It was no surprise that our local MP, Terry Jermy, publicly acknowledged this work in a speech in the House of Commons. Nor was it surprising that earlier in the year, Anna Foster and some of the team were invited to Parliament to receive the award as Regional Winner for the Holiday Activity Fund programme — a proud moment that celebrated her dedication and the project's impact.

Our work has received further validation with a significant grant from the National Lottery, which will fund our flagship Open Access service for the next five years. This secures the continued delivery of a vital safe social space, open three times a week, where young people can gather under the careful guidance of our experienced team.

Recognising that young people are part of a broader community, the Project has increasingly expanded its outreach in Downham. The family support service, led by Sonja Fysh, the efforts of Louise Ramsey as our Community Liaison Officer, and the Love Downham shop all exemplify this community engagement. By connecting with the wider community, the Project models the values of care and involvement, offering our young people tangible ways to contribute and feel part of something larger. This year, the Trustees were pleased to host a special event for local community leaders. It was a valuable opportunity for the team to share firsthand insights into their work and for us to raise the Project’s profile. Feedback from the event suggested it was a great success.

On behalf of the Trustees, past and present, I extend my heartfelt thanks to the incredible team at the Project for the vital and inspiring work you do every day.

1

CEO’s Report - Project Overview

Swan Youth Project has had another extremely busy year, with many challenges along the way. We are seeing a big increase in safeguarding concerns, with a third more time being taken on these than the same time last year. Our young people are having to wait huge amounts of time for referrals for mental health or for an assessment for ADHD or ASD; leaving many in the wrong

schools and without the correct support. Our project is plugging many gaps in provision and services locally, but we have big waiting lists and the need is rising fast.

As a small local charity we have to constantly weigh the demand for our services, against the funding landscape to work out what is possible, sustainable and manageable. We are extremely grateful to all of our amazing funders for their support and belief in our work. We are proud to be able to offer a holistic and comprehensive range of services for our community:

Being embedded in the community means that we have first hand knowledge of what is happening and what the needs are in our area. We are a trusted place to come when things go wrong; we are also the place to come and celebrate life's wins.

The help that can be accessed runs much deeper than the swan project. The connections they have are amazing.

2

Who did we help?

Hygiene Bank was accessed 783 times

The types of issues we are seeing include:

Our support is different to others as we know our community so well and listen to the need on the ground. We are not prescriptive and can be flexible in our approach and the services we deliver.

3

Annual feedback.....

The best things about our service...

What are the main challenges you face?

Do you feel represented by our project?

4

Our services

Open Access – These are the gateway to our project for many young people, who can turn up at any one of our 3 sessions every week. These vital sessions offer positive activities and support for young people aged 8-18 that can be accessed without booking on a first come, first served basis. Our Open Access sessions run: Tuesday 4:30pm-6:30pm for all ages, Thursday 4pm-6pm for ages 8+ at primary school, and Friday 4:30pm-6:30pm for secondary school age. These sessions provide a safe space for

young people to connect and access support, guidance, positive activities and spend time with an emotionally available adult. We regularly see between 30 – 40 young people at these sessions, many of whom have complicated and concerning worries. We work in a Trauma Informed way to get to know all of

these young people really well, making them feel important and wanted, often in a world where they do not feel this anywhere else. We never know who is going to walk through our doors, and often we are the place where young people come to disclose safeguarding concerns, so we have to be ready for anything.

In the town, young people and parents know that we are a safe space to come to, so we see new members regularly. Young people trust that we will keep them safe and not accept poor behaviour or bullying

1:1 support for mild/emerging mental health – Our 1:1 support can help young people who may be struggling with a variety of worries. This service is oversubscribed, with a waiting list in place.

Family Support - Family Support is an integral part of our work, we support families with a whole variety of issues including family breakdown, domestic abuse, additional needs, and financial worries. This service is oversubscribed, with a waiting list in place

Young Carers - Our Young Carers asked for a link worker rather than a specific group, so we have implemented this model. All young carers can come 30 minutes before Open Access to link with Lucy and have some quality time to offload and catch up

Community Liaison and Small Groups - Bain Capital has funded a vital role for us meaning we can run assemblies and group workshops for a variety of young people of all ages in schools and community groups locally. This then links around 100 young people back to our project a year.

More than a Bike - Our More than a Bike aims to attract the 'harder to reach' young people to come onsite and fix their bikes whilst engaging in positive and supportive conversations with our youth workers. Young people accessing this service are at risk of becoming involved or are involved in anti-social behaviour

Love Downham Shop – Love Downham is part of the Nourishing Norfolk Network, providing subsidised food and high-quality pre-loved clothing to the community. We offer volunteering, training opportunities, and qualifications for the community and a warm space to prevent loneliness

Hygiene Bank and ‘No Child Goes Hungry’ – Young people can access hygiene products when they need to during our Open Access sessions, and we also provide food parcels to families in need

Alternative Provision - We launched this service in March 2024 and are excited to see how this develops over the coming year. We are providing 1 day a week to young people at risk of exclusion, in years 4,5,6. We take a maximum of 8 young people a day and work with a Trauma Informed Approach.

5

I'm lucky enough to say that our family is building strength, remains together, and moves forward, following months of support and advice from Sonja, during the summer of last year. I have personally benefited from groups and one to one sessions. I continue to see a counsellor who was introduced to me, via the centre. My husband and sons have all had one to one support and advice that Sonja can offer, and my daughter remains an active Youth Club member. As a family, I do not know where we would be, without the Swan centres involvement and Sonja in particular. I cannot thank Sonja enough for the care, respect and understanding that she showed myself and my family

Love Downham

Our Love Downham shop continues to support the community with subsidised food, pre-loved clothes and a safe space to spend time. You just cannot underestimate the importance of giving time and care to all who come through our doors.

We are so happy that we are able to link with other services who all use our space to get directly to the community. Greta, our CAB worker has been particularly busy on a Friday as the demand to see her is really high. She supports people with a wide variety of situations such as: debt, homelessness, DLA forms, overcrowding, benefits, managing money, accessing education. It is wonderful to have her as part of our team and to be able to share her knowledge with the community. We currently host:

CAB NCLS Family Hubs

----- Start of picture text -----
Citizens Advice
have seen 37 people
in the first quarter
of 2025
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Love is the answer....
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6

Thank You

We are so grateful for the support of our funders and loyal supporters, we simply could not do this valuable work without you. Raising money in these tough times is particularly difficult, so we salute every person who has given their time and money to help our cause.

www.swanyouthproject.org Paradise Road, Downham Market. PE38 9JE 01366 386259

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

J Bagge A Hornby C Edwards D Wynne B Filby Hobbs J Wilcox

(Appointed 22 April 2024) (Appointed 14 April 2025) (Appointed 8 February 2025) (Appointed 8 February 2025)

Charity number (England and Wales) 1143957 Company number 07639262

Registered office Swan Youth Project Norfolk Paradise Road Downham Market Norfolk PE38 9JE Independent examiner Mapus-Smith & Lemmon LLP 48 King Street King's Lynn Norfolk PE30 1HE

Bankers

National Westminister Bank Plc 4 Tuesday Market Place King's Lynn Norfolk PE30 1YY

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

Financialreview

Reserves policy

Reserves need to be held to enable an orderly winding down of the charity's affairs in the event that adequate funding is no longer is available. The Trustees have resolved that the Unrestricted Income and Expenditure Fund should be held at a level of between 25% and 50% of total annual expenditure. At 31 March 2025, the fund held £111,498 (2024 £82,876) in unrestricted reserves. This equates to 40% of our planned annual running costs for 2025/26, which are budgeted to be £280,119. The trustees emergency reserve of £80,000 is also within this agreed level, at 28% of budgeted annual running costs for 2025/26. The trustees are satisfied that these figures are in-line with our stated policy and enable us to have the confidence to go ahead with the planned expansion of our charitable support work for the coming year.

Structure, governance and management

SwanYouthProject (Norfolk) was registered as a charity on 23 September 2011 with charity number: 1143957 as a charitable company. As such, it is also registered in England and Wales under the company registration number: 07639262.

The charity is also known by other previous names and shortened versions being: Swan Youth Project

The South West Norfolk Youth Opportunities Project

The Swan Youth Project (Norfolk) is governed by its Memorandum and Articles of Association which were incorporated on 18 May 2011 and as amended by special resolution registered at Companies House on 12 September 2011 with further amendments on 1 November 2019 and 25 February 2021.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

H L Peak (Resigned 14 April 2025) J Harris (Resigned 14 June 2024) J Bagge M Bullen (Resigned 18 October 2024) A Hornby C Edwards (Appointed 22 April 2024) D Wynne (Appointed 14 April 2025) B Filby Hobbs (Appointed 8 February 2025) J Wilcox (Appointed 8 February 2025)

11

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

Recruitmentandappointmentof trustees

Members of the trustees shall be persons who through occupation, employment or otherwise have special knowledge of the area of benefit or who are otherwise able, by virtue of their personal or professional qualifications, to contribute to the pursuits of the objects of the charity.

All new trustees will be provided with:

·The governing document of the charity

·The latest financial statements of the charity

·Details of the Charity Commission guidance notes The Essential Trustee - "What you need to know. What you need to do"

In addition, the trustees are encouraged to read Charity Commission and other newsletters and to attend courses designed to keep them abreast of their duties and responsibilities.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up.

Training is provided to keep trustees up to date with new legislation on a regular basis.

Organisational structure

The charitable company is governed by a Board of Trustees of at least three trustees with no maximum number. The Board of Trustees control the financial affairs of the charitable company.

The day to day running of the charity is delegated to Anna Foster, the CEO of the charity.

The trustees' report was approved by the Board of Trustees.

J Bagge

Trustee

11 July 2025

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

INDEPENDENTEXAMINER'S REPORT

TO THE TRUSTEES OF SWAN YOUTH PROJECT (NORFOLK) LIMITED

I report to the trustees on my examination of the financial statements of Swan Youth Project (Norfolk) Limited (the charity) for the year ended 31 March 2025.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of

the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Sharon Edwards, F.C.A.

Mapus-Smith& Lemmon LLP

48 King Street King's Lynn Norfolk PE30 1HE 14 July 2025

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

STATEMENT OFFINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted Restricted Total Unrestricted Total Unrestricted Restricted Total
funds funds funds funds
2025 2025 2025 2024 2024 2024
Notes £ £ £ £ £ £
Income from:
Donations andlegacies 3 66,968 247,246 314,214 59,403 232,505 291,908
Charitable activities 4 41,549 - 41,549 31,165 725 31,890
Investments 5 1,093 - 1,093 976 - 976
Total income 109,610 247,246 356,856 91,544 233,230 324,774
Expenditure on:
Raising funds 6 275 6,925 7,200 - 7,000 7,000
Charitable activities 7 75,713 201,310 277,023 108,288 151,743 260,031
Total expenditure 75,988 208,235 284,223 108,288 158,743 267,031
Net income 33,622 39,011 72,633 (16,744) 74,487 57,743
Transfers between
funds (5,000) 5,000 - (881) 881 -
Net movement in
funds 9 28,622 44,011 72,633 (17,625) 75,368 57,743
Reconciliation of funds:
Fund balances at1April 2024 Fund balances at1April 2024 82,876 145,884 228,760 100,501 70,516 171,017
Fund balances at 31 March
2025 111,498 189,895 301,393 82,876 145,884 228,760

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) BALANCE SHEET

AS AT 31 MARCH 2025

2025 2024
Notes £ £ £ £
Fixed assets
Tangibleassets 13 57,353 65,870
Current assets
Stocks 14 2,121 1,500
Debtors 15 - 4,129
Cash at bank and in hand 249,740 166,446
251,861 172,075
Creditors: amounts falling due within 17
one year (7,821) (9,185)
Net current assets 244,040 162,890
Total assets less current liabilities 301,393 228,760
The funds of the charity
Restricted incomefunds 19 189,895 145,884
Unrestricted funds 20 111,498 82,876
301,393 228,760

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 11 July 2025

J Bagge

Trustee

Company registration number 07639262 (England and Wales)

15-

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

Charity information

Swan Youth Project(Norfolk) Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Swan Youth Project Norfolk, Paradise Road, Downham Market, Norfolk, PE38 9JE.

1.1 Accounting convention

Thefinancial statementshave been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At thetime of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestrictedfundsare available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Incomeis recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified

of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangiblefixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold improvements Over the term of the lease
Computers 20% straight line
Project assets 20% straight line
Kitchen equipment 20% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

Ateach reporting end date,the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9 Cash and cash equivalents

Cash andcash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.10Financial instruments

Thecharityhas electedto apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financialassets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.11Employee benefits

Thecostofanyunused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12Retirement benefits

Paymentstodefinedcontribution retirement benefit schemes are charged as an expense as they fall due.

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Restricted Total Unrestricted Total Unrestricted Restricted Total
funds funds funds funds
2025 2025 2025 2024 2024 2024
£ £ £ £ £ £
Donations and gifts 17,968 4,425 22,393 19,403 - 19,403
Grants 49,000 242,821 291,821 40,000 232,505 272,505
66,968 247,246 314,214 59,403 232,505 291,908

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

3 Income from donations and legacies

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|||||||| |---|---|---|---|---|---|---| |Income from donations and legacies|(Continued)| |Unrestricted|Restricted|Total Unrestricted|Restricted|Total| |funds|funds|funds|funds| |2025|2025|2025|2024|2024|2024| |£|£|£|£|£|£| |Grants receivable for core activities| |-|-| |Unrestricted grants|49,000|49,000|40,000|40,000| |Bain Associates|-|50,000|50,000|-|30,000|30,000| |De Laszlo Fund|-|6,000|6,000|-|6,000|6,000| |Garfield Weston|-|30,000|30,000|-|-|-| |-|-|-|-| |Love Downham Shop|37,399|37,399| |Love Norfolk|-|5,000|5,000|-|5,000|5,000| |NCF Mental Health| |-|-|-|-| |10,000|10,000| |Support| |Sir Norman Lamb Mental| |-|-|-|-| |6,000|6,000| |Health & Wellbeing Fund| |-|-|-| |NCF Space Youth Fund|15,000|15,000|15,000| |-|-|-|-|-| |Youth Investment Fund|18,812| |National Lottery|-|-|-| |58,822|58,822|20,000| |Community Fund| |-|-|-|-|-| |BCKLWN CIL|50,000| |-|-|-|-|-| |HAF funding|12,391| |-|-|-|-|-| |Youth Advisory Board|5,500| |-|-|-|-|-| |The Kerrison Trust|5,000| |-|-|-|-|-| |NCF Capital Grant|5,079| |-|-|-|-| |Norfolk County Council|7,114|7,114| |-|-|-|-| |NCF - Parents Group|7,750|7,750| |-|-|-|-| |NCF - Norfolk Community|7,750|7,750| |Foundation|-|-|-|-| |20,000|20,000| |Active Norfolk|-|-|-|-| |10,000|10,000| |Alan Boswell| |-|-|-|-| |5,000|5,000| |The Fathing Trust|-|-| |14,385|14,385|12,324|12,324| |Other small grants| |49,000|242,821|291,821|40,000|232,505|140,723|

----- End of picture text -----

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

4 Income from charitable activities

Unrestricted Restricted Total Unrestricted Total Unrestricted Restricted Total
funds funds funds funds
2025 2025 2025 2024 2024 2024
£ £ £ £ £ £
Charitable activities income
Saleof goods 646 - 646 1,200 - 1,200
Services provided under
contract 9,240 - 9,240 - - -
Sales of services by
beneficiaries 5,101 - 5,101 5,887 - 5,887
Charitable rental income 7,800 - 7,800 1,564 725 2,289
Other income 18,762 - 18,762 22,514 - 22,514
41,549 - 41,549 31,165 725 31,890

5 Income from investments

Unrestricted Unrestricted Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interest receivable 1,093 976
Unrestricted Restricted Total Unrestricted Total Unrestricted Restricted Total
funds funds funds funds
2025 2025 2025 2024 2024 2024
£ £ £ £ £ £
Fundraising and publicity
Seeking donations,grants
and legacies 275 6,925 7,200 - 7,000 7,000

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

7 Expenditure on charitable activities

Charitable Charitable
activities activities
2025 2024
£ £
Direct costs
Staff costs 176,997 169,312
Depreciation and impairment 9,092 9,100
Activity and group costs 10,424 9,335
Training costs 2,498 1,715
Light and heat 10,071 8,019
Repairs and maintenance 9,259 4,719
Advertising 933 598
Insurance 1,996 1,817
Telephone 1,696 1,556
Printing, postage and stationery 1,451 1,355
Sundry expenses 6,364 3,849
Travel costs 2,097 2,540
Grants and donations 978 1,643
Shop purchases 6,098 4,060
Rent and rates 15,898 16,350
255,852 235,968
Share of support and governance costs (see note 8)
Support 19,311 18,147
Governance 1,860 5,916
277,023 260,031
Analysis by fund
Unrestricted funds 75,713 108,288
Restricted funds 201,310 151,743
277,023 260,031

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

8 Support costs allocated to activities

8 Support costs allocated to activities
2025 2024
£ £
Staff costs 14,571 15,797
Depreciation 144 72
Software and licences 2,816 1,060
Subscriptions 999 764
Bank fees 781 454
Governance costs 1,860 5,916
21,171 24,063
Analysed between:
Charitable activities 21,171 24,063
2025 2024
Governance costs comprise: £ £
Independent examination 1,066 4,116
Accountancy 34 -
Legal and professional 760 1,800
1,860 5,916
9 Net movement in funds 2025 2024
£ £
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements 1,066 4,116
Depreciation of owned tangible fixed assets 9,236 9,172

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

11 Employees

The average monthly number of employees during the year was:

2025 2024
Number Number
10 9

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

11 Employees (Continued)
Employment costs 2025 2024
£ £
Wages and salaries 184,477 169,170
Social security costs 4,426 14,069
Other pension costs 2,665 1,870
191,568 185,109
The full time equivalent of this was 7 (2024 - 7).
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel
Theremunerationofkeymanagementpersonnelwas as follows:
2025 2024
£ £
Aggregate compensation 45,542 45,527

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13 Tangible fixed assets

Tangible fixed assets
Leasehold ComputersProject assets ComputersProject assets Kitchen Total
improvements equipment
£ £ £ £ £
Cost
At1April 2024 67,098 360 6,971 4,982 79,411
Additions - 719 - - 719
At 31 March 2025 67,098 1,079 6,971 4,982 80,130
Depreciation and impairment
At 1April 2024 6,710 360 5,475 996 13,541
Depreciation charged in the year 6,710 144 1,386 996 9,236
At 31 March 2025 13,420 504 6,861 1,992 22,777
Carrying amount
At 31 March 2025 53,678 575 110 2,990 57,353
At 31 March 2024 60,388 - 1,496 3,986 65,870

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

13 Tangible fixed assets

(Continued)

Project assets include furniture, equipment and office equipment purchased by restricted funds for relevant project. Office equipment is purchased specifically for the office and support use.

the

14 Stocks
2025 2024
£ £
Finished goods and goods for resale 2,121 1,500
15 Debtors
2025 2024
Amounts falling due within one year: £ £
Trade debtors - 4,129
16 Loans and overdrafts
2025 2024
£ £
Loans from related parties - 4,306
Payable within one year - 4,306

The balance in 2024 related to a loan made by a former trustee. The loan was interest free, unsecured and had no repayment terms. It was being repaid at a rate of £50 per month. This has subsequently been written off in 2025 as a donation.

17 Creditors: amounts falling due within one year

18
Retirement benefit schemes
Defined contribution schemes
Borrowings
Other taxation and social security
Trade creditors
Accruals and deferred income
Charge to profit or loss in respect of defined contribution schemes		 2025
£
2025
£
2,665
-
2,747
2,783
2,291
7,821		 2024
£
4,306
1,526
1,115
2,238
9,185
2024
£
1,870

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

18 Retirement benefit schemes

(Continued)

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

19 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April Incoming Resources Transfers Gains and At 31 March
2024 resources expended losses 2025
£ £ £ £ £ £
Alan Boswell - 10,000 (2,500) - - 7,500
Bain Associates 7,675 50,000 (38,759) - - 18,916
De Laszlo Fund 925 6,000 (6,925) - - -
Norfolk County
Council		 - 7,114 (7,114) - - -
National Lottery
Community
Fund - 58,822 (32,638) - - 26,184
Love Downham
Shop
Love Norfolk
No Child Goes		 22,891
1,344		 12,400
-		 (29,055)
(1,344)		 -
-		 -
-		 6,236
-
Hungry 408 1,125 (800) - - 733
Garfield Weston - 30,000 (15,120) - - 14,880
The Fathing - 5,000 (1,250) 3,750
Trust
NCF - Parents - 7,750 (5,667) 2,083
Group
Sir Norman
Lamb Mental
Health &
Wellbeing Fund
West Norfolk - 6,000 (17) - - 5,983
Lives
Love Norfolk - 20,000 (8,333) - - 11,667
and Flux fund
YAB: Mental - 5,000 (4,437) - - 563
Health Tender
BCKLWN CIL		 5,500 - (5,500) - - -
HAF funding
NCF Space		 45,112
2,760		 -
-		 (4,888)
(2,760)		 -
-		 -
-		 40,224
-
Youth Fund
Youth		 11,500 15,000 (13,524) - - 12,976
Investment
Fund
National Lottery
Other small		 15,968
20,000		 -
-		 (1,774)
(10,000)		 -
-		 -
-		 14,194
10,000
funds 11,801 13,035 (15,830) 5,000 - 14,006
145,884 247,246 (208,235) 5,000 - 189,895

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

19 Restricted funds (Continued)
Previous year: At 1 April Incoming Resources Transfers Gains and At 31 March
2023 resources expended losses 2024
£ £ £ £ £ £
Awards for All 4,366 - (4,366) - - -
Bain Associates 10,489 30,000 (32,814) - - 7,675
De Laszlo Fund 2,200 6,000 (7,275) - - 925
Garfield Weston 8,830 - (8,830) - - -
Love Downham
Shop		 21,320 37,399 (35,828) - - 22,891
Love Norfolk - 5,000 (3,656) - - 1,344
No Child Goes 1,476 - (1,068) - - 408
Hungry
NCF Mental - 10,000 (10,000) - - -
Health Support
Sir Norman
Lamb Mental
Health &
Wellbeing Fund
West Norfolk		 1,447 - (1,447) - - -
Lives
YAB: Mental		 5,000 - (5,000) - - -
Health Tender
BCKLWN CIL
HAF funding
NCF Space		 10,653
-
-		 5,500
50,000
12,391		 (10,653)
(4,888)
(9,631)		 -
-
-		 -
-
-		 5,500
45,112
2,760
Youth Fund
Youth		 - 15,000 (3,500) - - 11,500
Investment
Fund
National Lottery
Other small		 -
-		 18,812
20,000		 (2,844)
-		 -
-		 -
-		 15,968
20,000
funds 4,735 23,128 (16,943) 881 - 11,801
70,516 233,230 (158,743) 881 - 145,884

228-

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

19 Restricted funds

(Continued)

The 'Other small funds' relates to retracted funds for which the income and expenditure is below £5,000 and have therefore been amalgamated for the purposes of the financial statement but separate details are retained by the charity.

AlanBoswell fund represents monies received for core costs for Love Downham shop (staff/utilities/running costs)

Bain Associates fund represents monies received for the purpose of delivery of our Community Liaison work; getting out to all of our schools, groups and businesses to raise the profile of the charity and engage and inspire young people to attend the project, Again surpluses are unlikely and any deficit will be covered by unrestricted funds.

De Laszlo fund represents monies received for the purpose of expanding and improving our fundraising. Any surplus would be repayable and deficits are covered by use of unrestricted funds.

NorfolkCounty Council Community Fund represents monies received to fund a sport coach in our Junior

Youth Group,

National Lottery Community Fund monies received for the Open Access service

Love Downham Shop fund represents monies received towards funding the start up costs for our Community Shop and project Co-Ordinator. Any surplus can be added to our unrestricted funds and deficits are covered by unrestricted funds.

Love Norfolk fund represents monies received towards funding the charity's Family Support Service. Any surplus can be added to our unrestricted funds and deficits are covered by unrestricted funds.

No Child Goes Hungry fund represents monies received to enable us to provide food parcels and food related learning to young people and families within our area who are in short term financial need. This will never be in surplus and deficits will be covered by unrestricted funds.

Garfield Weston Fund represents monies received for the purpose of providing social and emotional support through groups and 1:1 support. Any surplus can be added to our unrestricted funds and deficits are covered by unrestricted funds.

The Fathing Trust fund represents monies received for us to deliver Family Support and 1:1 support to young people and their families.

NCF - Freebridge fund represents monies received for our Parents Group on a Tuesday morning.

Sir Norman Lamb Mental Health & Wellbeing fund represents monies received for the purposes of supporting out core offer for young people. Any surplus could be added to our unrestricted funds and deficits are covered by unrestricted funds.

West Norfolk Lives fund represents monies received towards funding the charity's Open Access sessions. Any surplus could be added to our unrestricted funds and deficits are covered by unrestricted funds.

LoveNorfolkandFlux fund represents monies received for supporting young people with work readiness

and work experience.

NCF Mental Health Support fund represents monies received towards funding the charity's 1:1 support sessions for mild / emerging mental health problems. Any surplus can be added to our unrestricted funds and deficits are covered by unrestricted funds.

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT)

NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

19 Restricted funds

(Continued)

BCKLWN CIL fund is for reconfiguring the building. HAF Funding to deliver holiday sessions to young people.

NCF Space Youth Fund to employ a worker to support young people at risk of anti-social behaviour. Youth Investment Fund to fit a new heating system in our building, which is more environmentally friendly and cost effective.

National Lottery is2 years funding for core costs of our delivery.

20 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources Transfers At 31 March
2024 resources expended 2025
£ £ £ £ £
General funds 82,876 109,610 (75,988) (5,000) 111,498
Previous year: At 1 April Incoming Resources Transfers At 31 March
2023 resources expended 2024
£ £ £ £ £
General funds 100,501 91,544 (108,288) (881) 82,876

The charity aims to maintain an emergency reserve of £80,000, to cover annual running costs, with the balance of funds (although not restricted) being designated by the trustees for projects in the forthcoming year.

21 Analysis of net assets between funds

Unrestricted Restricted Total
funds funds
2025 2025 2025
£ £ £
At 31 March 2025:
Tangible assets 685 56,668 57,353
Current assets/(liabilities) 110,813 133,227 244,040
111,498 189,895 301,393

SWAN YOUTH PROJECT (NORFOLK) LIMITED (FORMERLY - THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES PROJECT) NOTESTOTHE FINANCIALSTATEMENTS(CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

21 Analysis of net assets between funds

Analysis of net assets between funds
Analysis of net assets between funds (Continued)
Unrestricted Restricted Total
funds funds
2024 2024 2024
£ £ £
At 31 March 2024:
Tangible assets 6,496 59,374 65,870
Current assets/(liabilities) 76,380 86,510 162,890
82,876 145,884 228,760

22 Operating lease commitments

Lessee

Atthereporting enddate thecharity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2025 2024
£ £
Within one year 24,600 24,600
Between two and five years 48,400 63,400
In over five years 2,400 12,000
75,400 100,000

23 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).