Swan
Pro'ect
01
'*é
ANNUAL REPORT 2023124
Charity Number: 1143957
Private Company Limited by Guarantee: 07639262
66
Thank you for everything YO14 do to support us,
we would definitely be lost with014t you all
99
Swan Youth Project,
Paradise Road,
Downham Market
Presented By . Anna Foster
www.swanyouthproject.org

Contents
Message from our Chair of Trustees
CEO'S Report
Legal and administrative information
Trustees, report
9-10
Independent examiner's report
11
Statement of financial activities
12
Balance sheet
13
Notes to the financial statements
14-27

A message from our Chair
of Trustees James Bagge
I have been privileged to be chairman of this great Project for the last three years. To have been
there to observe how much it has grown and developed its approach to meeting the needs of so
many young people in Downham and its environs has itself been an education and l am so proud
to be involved.
This last year has been particularly challenging. The knock-on effects of the pandemic have been
considerable and largely go unnoticed in our wider community. I never cease to be shocked and
alarmed at the referrals which the team share with me and which they must manage. The many
hours spent supporting families with safeguarding concerns is increasing all the time, with 16% of
the registered young people falling into this category. The waiting lists for vital support, as I write
this, have 32 young peoplelfamilies listed, which increases weekly.
At the same time many usual sources of funding have dried up or been much harder to access in
an environment which is increasingly competitive. This means that more time is having to be
devoted to bidding for grants - we are hugely appreciative of the help offered to us by the De
Laszlo foundation who have been providing the funding for these efforts for the last five years.
Whilst grants and trusts are becoming more challenging to access, we are going to have to find
more innovative ways to raise funds, particularly difficult with the cost of living crisis we are in.
In addition to these challenges Anna and the team have been running the Love Downham
venture which is becoming more and more a feature of Downham Community life and increases
awareness of the work which they are doing at the Project. The team have also been managing
to work around the alterations being made to the Project building itself. These have greatly
improved the facilities we can offer and the environment in which the team now operate. Big
thanks to Naked Kitchen for giving us such a magnificent new kitchen.
We are endeavouring to find ways of developing income streams of our own and it is hoped that
in time the shop will deliver a contribution and we hope that offering Alternate (education)
Provision to those primary school children who need more specific attention to encourage and
enable them to cope with school will also help us earn our keep. It is increasingly clear that
reliance on grant funding alone is not sufficient. We are of course indebted to those who do give
us money and I would particularly like to thank UK Youth. Garfield Weston Foundation, Norfolk
Community Foundation, Borough Council of Kings Lyn and West Norfolk, Bain Capital and
Ellerdale Trust.
My thanks too to my fellow trustees and a particular 'shout out, to Jack Harris who as a long
serving trustee has been the rock on which this Project has developed over the last six years or
so. It is our great misfortune that he has had to stand down and we will miss him enormously.
Finally and once again I must congTatulate and thank Anna and her team for all the wonderful
and essential work they do. Down
m and West Norfolk owes them a lot.

CEO'S Report - Project Overview
Swan Youth Project supports over 350 young people aged 8-18 and their families
per year with a whole variety of needs. Our work includes a variety of activities which
take a holistic approach to enable us to provide wrap around support not just for the
young person but also their family. These services include:
Open Access sessions (3 per week)
Family Support Ser*/ice
Parents, Group
One to One support for mildlemerging mental health
Holiday Activities
Young Carers Support
Hygiene Bank
Bike Kitchen
Princes Trust Achieve Program
Vocational Trips and Workshops
Residential Trips
Love Downham Shop
Alternative Provision
If it wasn't f or
here I wo(41d kave
no f riends
Our Open Access sessions act as a gateway to all of our other services, allowing young people to come
into a safe and positive space with no booking. In these groups we use a Trauma Informed Approach to
get to know young people really well, seeing behaviour as a direct message to their feelings and
experiences. Our holistic approach means that we can step up support where needed, with I:1 or Family
Support, as well as Young Carers support. We can also offer holiday sessions and vocational tasters to
increase aspiration and inspire young people to think of their futures.
Being embedded in the community means that we have first hand knowledge of what is happening and
what the needs are in our area. We are a trusted place to come when things go wrong; we are also the
place to come and celebrate life's wins.

Who did we help.
We saw over 100 young people every week in Open Access sessions
We supported over 300 young people last year
There were 5373 attendances at our Young People sessions
Hygiene Bank was accessed 855 times
Open Access was attended 3142 times
The types of issues we are seeing include:
Trauma
Family Breakdown
Boundaries
SEND
Anxiety
School refusal
Complex home situations
Identity
17% are Yo¢Ang Carers
7% are LG8TQ,
36% are SEND
51% hove mental health concerns
16% we have safeguardin9 concerns
f or
Our support is different to others as we know our community so well and listen to the need on the ground. We
are not prescriptive and can be flexible in our approach and the services we deliver.
Our latest quarterly feedback....
66
Incredible SL4pport
Tkank YOL4
Nopw
99

Updates
We were able to access YIF funding to reconfigure our building back before Christmas. This has allowed
us to bring our building in line with the needs of our young people. creating a safe and welcoming
reception area plus more usable rooms for every day. Our front door was moved to the middle of the
building, making rooms private and no longer walk-ways to another room. We have also created a lovely
Sensory Room that young people can use if they are feeling overwhelmed or need a bit of a break.
Naked Kitchens donated the most wonderful bespoke kitchen to us, which we are using every single day
we are at the centre - we are so incredibly grateful to them for their support and kindness
In August we took 16 young people to Kingswood Outward Bound Centre on a fully funded trip. All
young people had an amazing time and pushed themselves outside of their comfort zones completely.
These trips are vital in supporting young people to really find themselves and build their confidence and
social skills. Many schools have stopped these trips since covid, so we will continue to do what we can
to make this happen on a annual basis for young people who would not otherwise be able to access this.
66
really enjoyed it. It 9Ot
Tr7e 04t of My cornf or
20*1e and I spent time
w/ith rny f riends.
100 % of young people who
attended said:
They would recommend
the trip to others
The trip helped their
mental health
They felt well supported
by staff
99
3 staff completed their Trauma Informed Diploma Level 5 in November, making them Practitioners. This
approach is threaded through our project as we know that trauma plays a part in many lives. Seeing and
listening to every individual is vital and is what sets our support apart. One size does not fi.t all
EDDi*6 TRAUFIA IIFOIrnED PMCTIC£ AT .
StATan Projoct

Our services
Open Access - These are the gateway to our project for many young people, who can turn up at any
one of our 3 sessions every week. These vital sessions offer positive activities and support for young
people aged 8-18 that can be accessed without booking on a first come, first served basis. Our Open
Access sessions run: Tuesday 4:30pm-6:30pm for all ages, Thursday 4pm-6pm for ages 8+ at primary
school, and Friday 4:30pm-6:30pm for secondary school age. These sessions provide a safe space for
young people to connect and access support, guidance, positive activities and spend time with an
emotionally available adult. We regularly see bemieen 30 - 40 young people at these sessions, many of
whom have complicated and concerning worries. We work in a Trauma Informed way to get to know all of
these young people really well, making them feel important and wanted, often in a world where they do
not feel this anywhere else. We never know who is going to walk through our doors, and often we are the
place where young people come to disclose safeguarding concerns, so we have to be ready for anything.
In the town, young people and parents know that we are a safe space to come to. so we see new
members regularly. Young people trust that we will keep them safe and not accept poor behaviour or
bullying - we recently re-wrote our code of conduct with their input, so that they really took ownership of
the expectations.
I:1 support for mildlemerging mental health - Our I:1 support can help young people who may be
struggling with a variety of worries. This service is oversubscribed, with a waiting list in place.
Family Support - Family Support is an integral part of our work, we support families with a whole variety
of issues including family breakdown, domestic abuse, additional needs, and financial worries. This
service is oversubscribed, with a waiting list in place
Young Carers - Our Young Carers asked for a link worker rather than a specific group, so we have
implemented this model. All young carers can come 30 minutes before Open Access to link with Lucy and
have some quality time to offload and catch up
Community Liaison and Small Groups - Bain Capital has funded a vital role for us meaning we can run
assemblies and group workshops for a variety of young people of all ages in schools and community
groups locally. This then links around 100 young people back to our project a year.
Bike Kitchen - Our Bike Kitchen aims to attract the 'harder to reach, young people to come on-site and fix
their bikes whilst engaging in positive and supportive conversations with our youth workers. Young people
accessing this service are at risk of becoming involved or are involved in anti-social behaviour
Love Downham Shop - Love Downham is part of the Nourishing Norfolk Network, providing subsidised
food and high-quality pre-loved clothing to the community. We offer volunteering, training opportunities,
and qualifications for the community and a warm space to prevent loneliness
Hygiene Bank and 'No Child Goes Hungry. _young people can access hygiene products when they
need to during our Open Access sessions, and we also provide food parcels to families in need
Alternative Provision - We launched this service in March 2024 and are excited to see how this
develops over the coming year. We are providing I day a week to young people at risk of exclusion, in
years 4,5.6. We take a maximum of 8 young people a day and work with a Trauma Informed Approach.

Our family have been fortunate enough to have had the Swan Youth Project, in general. and Sonja.
in particular, to help us navigate some very difficult times, We turned to them for assistance due to
the caring approach that they have shown our daughter when she has used the project. As a means
to mediate through the issues we have been having they have offered us support as both a family
and to all of the individual family members separately. They have listened to everyones points of
view and have then given non judgmental support to all and offered advice on coping mechanisms
going forward. I cannot thank them enough for all the help they have given and also cannot think of
any ways to improve the service. We will always be in their debt for the help and kindness we have
received.
Love Downham
Our Love Downham shop continues to support the community with subsidised food, pre-loved
clothes and a safe space to spend time. You just cannot underestimate the importance of giving
time and care to all who come through our doors.
We welcomed Emma to our shop as Project Coordinator in February. She brings a fresh pair of
eyes and lots of ideas to us, as well as many years community work for Girl Guiding. She has
been loving meeting our customers and getting to know everyone.
We are so happy that we are able to link with other services who all use our space to get directly
to the community. Greta, our CAB worker has been particularly busy on a Friday as the demand
to see her is really high. She supports people with a wide variety of situations such as: debt.
homelessness. DLA forms, overcrowding, benefits, managing money. accessing education. It is
wonderful to have her as part of our team and to be able to share her knowledge with the
community. We currently host:
CAB
NCC Tech team
Family Hubs
It's so friendly
and
accessible
I1,￿-T¥..
60
Luca thinks its fvn to at'Love Downham.. He feels
independent and likes rhafyou tru5r him to use the pnce gun. He
say5 you have helped him M"Ih his times tables too. Luca thinks the
staff are fvnny, he gets excited aljout coming to work and he likes
thatyou a￿ doing a good thing ftjr people who use the shop.
Mum of young peTson who is complets.ng bK)rk experience with us.
Sept 2023
Love is the answer

A year in Pictures

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
HLPeak
J Bagge
M Bullen
A Hornby
C Edwards
(Appointed 22 April 20241
Charity number
1143957
Company number
07639262
Re9lStered office
Swan Youth Project Norfolk
Paradise Road
Downham Market
Norfolk
PE38 9JE
Independent examlnor
Mapus-srnith & Lemmon LLP
48 King Street
King's Lynn
Norfolk
PE30 1HE
Bankers
National Westminister Bank PIC
4 Tuesday Market Place
King's Lynn
Norfolk
PE30 1YY

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT)
FOR THE YEAR ENDED 31 MARCH 2024
The trustees present their annual report and financial statement5 for the year ended 31 March 2024.
The financial statements have been prepared in accordance with the accounting policies set out in rKJte 1 to the
financial statements and comply with Ihe charity's governing document. the Companies Act 2006 and 'Accounting
and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)"
{effective 1 January 20191.
Objectives and activities
The Swan Youth Project INorfolk} seeks to provide young people, from eight years and upwards. in South West
Norfolk. with access to a wide range of posilive and inclusive activities from a dedicated venue. By working with
young people. within their local communities, our aim is to raise awareness of existing activities and opportunities
for them and encourage new ones.
The area in which the charity can operate is Wesl Norlolk and the objecb.ves of the company as set out in the
Memorandum of Association are as follows:
To act as a resource for your people up lo the age of 25 living in South West Norfolk by providing advice and
assistance and organising programmes of physical. educational and other activities as a means of=
advancing in life and helping young people by developing their skills, capacities and capabilities to enable
them to participate in society as independent. mature and responsible individuals-
advancing education-
relieving unemployment-
relieving sickness and promoting and protecting good mental and physical health..
providing recrealional and leisure lime activity in the interests of social welfare for people living in the area
of benefit who have nee(1 by reason of their youth. age, infirmity or disability. povety or sccial and
econornic circumstances with a view to improving the conditions of life of such persons.
Public bènefit
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the
charity should undertake.
The trustees consider that the full details of the public benefit have been displayéd within the review of activities.
Achlevements and performance
Please refer to the CEO'S feport on page 2.
Flnanclal r•vlew
R8s8rves policy
Reserves need to be held lo enable an orderly winding down of the charity's affairs in the event that adequate
funding is no longer is available. The Trustees have resolved that the Unrestricted Income and Expenditure Fund
should be held at a level of between 25% and 500/0 of total annual expenditure. Al 31 March 2024. the fund held
£82,876 (2023 £100.501) in unrestricted reserves. This equates to 30V¢ of our planned annual running costs for
2024125. which are budgeted to be £274.108. The trustees emergency reserve of £80.000 is also within this agreed
level. at 290/0 of budgeted annual running costs for 2024125. The trustees are satisfied that these figures are in4ine
with our staled policy and enable us to have the confidence lo go ahead with the planned expansion of our
charitable 5UPPOrt work for the coming year.

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Structure, governance and management
Swan Youth Project (Norfolk) was registered as a charity on 23 September 2011 with charity number- 1143957 as a
charitable company. As such, it is also registered in England and Wales under the company fegistralion number..
07639262.
The charity is also known by other previous names and shortened versions being..
Swan Youth Project
The South West Norfolk Youth Opportunities Project
The Swan Youth Project (Norfolkl is governed by its Memorandum and Articles of Association which were
incorporated on 18 May 2011 and as amended by special resolution registered at Companies House on 12
September 2011 with further amendments on 1 November 2019 and 25 February 2021.
The trustees. who are also the directors for the purpose of company law. and who served during th8 year and up to
the date of signature of the financial stslements were:
HLPeak
J Harris
J Bagge
M Bullen
A Homby
C Edwards
(Resigned 14 June 2024)
{Appointed 22 April 20241
Recruitment and appointment of trustees
Members of the trustees shall be persons who through occupation, employment or otherwise have special
knowledge of the area of benefit or who are olhemise able. by virtue of their personal or professional qualifications.
to contribute to the pursuits of the objects of the charity.
All new trustees w￿11 be provided with".
The governing document of the charity
The latest financial statements of the charily
Details of the Charity Commission guidance notes The Essential Trustee - 'What you need to know. What YOU
need to do"
In addition, the trustees are encouraged to read Charity Commission and other nevtsletters and to attend courses
designed lo keep them abreast of their duties and responsibilities.
None of the trustees has any beneficial interèst in the company. All of the trustees are members of the company and
guarantee to contribute £10 in the event of a winding up.
Training is provided to keep trustees up to date with new legislation on a regular basis.
Organisational structure
The charitable company is governed by a Board of Trustees of al least three trustees with no maximum numb8r.
The Board of Trustees control the financial affairs of the charitable company.
The day to day running of the charity is delegated to Anna Foster. the CEO of the charity.
The trustees. report was approved by the Board of Trustees.
HLPeak
Trustee
Date: ..
.(.q(o*.................
10

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF SWAN YOUTH PROJECT (NORFOLK) LIMITED
I report lo the trustees on my examination of the financial ststements of Swan Youth Project (Norfolkl Limited (the
charity) for the year ended 31 March 2024.
Responslbllltles and basls of report
As the trustees of the charity land also its directors for the purposes of company lawl you are responsible for the
preparation of the financial statements in accordance wilh the requirements of the Companies Act 2006 Ithe 2006
Act).
Having satisfied myself that the financial statements of the charity are nol required to be audited under Part 16 of
the 2006 Act and are eligibl8 for independent examination, I report in respect of my examination of the charity's
financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my
examination I have followed all the applicable Directions given by the Charity Commission under sects'on 145{5)(b)
of the 2011 Act.
Independent examiner's statemenl
Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section
145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of the
Institute of Chartered Accountants in England and Wales. which is one of the listed bodies.
I have completed my examination. I confirm thal no mattets have come to my attention in connection with the
examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act- or
the financial statements do not accord with those records., or
the financial staternenls do not comply with the accounting requirements of section 396 of the 2006 Act other
than any requiremenl that the accounts give a true and fair view which is not a matter considered as part of an
independent examination,. or
the financial statements have not been prepared in accordance with the methods and principles of the
Statement of Recommended Practice for accounting and reporting by charities applicable to charities
preparing thèir accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and
Republic of Ireland {FRS 1021.
I have no Goncerns and have come across no other matters in connection with the examination to which attention
shoukl be drawn in this reFQrt in order to enable a proper understanding of the fi'nancial statements to be reached.
514ALdw FCA
Mapus-smllh & Lemmon LLP
48 King Street
King's Lynn
Norfolk
PE30 1HE
Dated.. l..?..
11

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOMEAND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2024
Unrestricted Restrl¢t8d
funds
funds
2024
2024
Tolal Unreslrlctèd Restrlcted
funds
funds
2023
2023
Total
2024
2023
Notes
Income from:
Donations and legacies
Charitable activities
Investments
59,403
31.165
976
232.505
725
291.908
31,890
976
49,433
15,048
236
175.407
27.200
224,840
42.248
236
Total income
91,544
233.230
324,774
64.717
202,607
267.324
Expenditure on:
Raising funds
Charitable activities
7.000
260.031
3,225
164.019
3,225
191,571
108.288
151.743
27.552
Total expenditure
108.288
158,743
267,031
27.552
167.244
194.796
Net Incomel(expenditure)
(16.744)
74,487
57,743
37.165
35.363
72.528
Transfers be￿een
funds
(881)
{1,0881
1,088
Net movement in
funds
{17.625}
75,368
57,743
36.077
36.451
72.528
Reconciliation of funds:
Fund balances at 1 April 2023
100.501
70.516
171,017
64,424
34,065
98.489
Fund balances at 31 March
2024
82,876
145,884
228.760
100.501
70.516
171,017
The slatement of financial activities includes all gains and losses recTr3nised in the year. Al income and expenditure
derive from continuing activities.
12

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
BALANCE SHEET
AS AT31 MARCH 2024
2024
2023
Notes
Fixed assets
Tangible assets
13
65.870
2,962
Current assets
Stocks
Debtors
Cash al bank and in hand
14
15
1.500
4.129
166,446
13
174,173
172,075
174.186
Credftors: amounts falling due within
one year
17
(9.185)
16,131)
Not currenl assets
162,890
168.055
Total assets less current Ilabllltles
228.760
171,017
Not assets excluding pension liability
228.760
171,017
Tho funds of the charity
Restricted income funds
Unrestricted funds
19
145,884
82.876
70,516
100,501
228.760
171,017
The company is entitled to the exemption from the audit requirement conlained in section 477 of Ihe Companies Act
2006, for the year ended 31 March 2024.
The directors acknowledge Iheir responsibilities for complying with the requirements of the Companies Act 2006
with respect to accounting records and the preparation of financial ststements.
The members have nol required the company to obtain an audit of its financial statements for the year in question in
accordance with section 476.
These financial statements have been preparèd in accordance with the provisions applicable to companies subject
to the small companies regime.
The financial statements were approved by the trustees on
HLPeak
Trustee
Company registration number 07639262 {England and Wales)
13

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Accounting policies
Charity information
Swan Youth Project (Norfolk) Limited is a private company limiled by guarantee incorporated in England and
Wales. The registered office is Swan Youth Project Norfolk. Paradise Road, Downham Market. Norfolk, PE38
9JE.
1.1 Accountlng conventlon
The financial statements have been prepared in acco¥dan￿ with the charily's Igovorning documenll, the
Companies Act 2006. FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of
Ireland" ("FRS 102.1 and the Chaiities SORP 'Accounling and Reporting by Charities: Ststemenl of
Recommended Practice applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (effective 1 January 20191. The
charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of
Cash Flows.
The financial stalements are prepared in sterling. which is the functional currency of the charity. Monetary
amounts in these financial stslements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting
policies adopted are set out below.
1.2 Golng concern
At the time of approving the financial statements, the truslees have a reasonable expeGtstion that the charity
has adequate resources to conts'nue in operational existence for the foreseeable future. Thus the trustees
continue to adopt the going concérn basis of accoLsnling in preparing the financial statements.
1.3 Charitable funds
Unrestricted fijnds are available for use at the discretion of the trustees in furtherance of their charitable
objectives.
Restricted funds are subject to S￿cIfiC conditions by donors or grantors as to how they may be used. The
purposes and usés of the restricted fvnds are sel out in the notes lo the financial statements.
Endowment funds are subject to specific conditions by dorK)rs that the capitsl must be maintained by the
charity.
1.4 Income
Income is recognised when the charity is legally entilled to il after any perfomiance conditions have been met.
the amounts can be measured reliably. and it is probable that income will be received.
Cash donations are recognised on receipt. Olher donations are recognised once Ihe charity has been notified
of the donation. unless performance conditions require deferral of the amount. Income tax recoverable in
relation lo donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution,
the amount is known. and receipt is expecled. If the amount is not known. the legacy is treated as a
contingent asset.
14

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation lo transfer economic benefil to a
third paty. it is probable that a transfer of economic benefits will be required in settlement, and the amount of
the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and
shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single
activity are allocated directly to that activity- Shared costs which contribute to more than one activty and
support costs which are not attributsble to a single activity are apportioned behveen those activilies on a basis
consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and
deprecialion charges are allocated on the portion of the asset's use.
1.6 Tanglblo fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation. net of
depreciats'on and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual valu8s over their
useful lives on the following bases..
Leasehold improvements
Computers
Project assets
Kitchen equipment
Over the temi of the lease
20QA straight line
20Yo straight line
20% straight line
The gain or loss arising on the disposal of an asset is determined as the differen￿ between the sale pf¢)ceeds
and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impalrment of fixed assets
At each reporting end date. the charity reviews the carrying amounts of its tangible assets to detennine
whelher there is any indication that those assets have suffered an impairment loss. If any such indication
exists. the recoverable amount of the asset is estimated in order to determine the extent of the impairment
loss (if any).
1.8 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost
comprises direct materials and. where applicable. direct labour costs and those overheads that have been
inGurred in bringing the stocks to their present location and Condition. Items held for distribution at no or
nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be
incurred in marketing. selling and distribution.
1.9 Cash and cash equlvalents
Cash and cash equivalents indude cash In hand. deposits held at call with banks, other short-lem liquid
investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown
within borrowings in Gurrent liabilities.
15

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Accounting policies
(Continued)
1.10 Financial instruments
The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments. and Section 12
'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes paty to the
contractual provisions of the instrument.
Financial assets and liabilities are offset. with the net amounts presenled in the financial stalements. when
there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net
basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic finanaal assets. which include debtors and ￿s￿ and bank balances, are initially measured at
transaction price including transaction costs and are subsequently carried al amortised cost using Ihe effective
interest method unless the arrangement constitutes a financing transaclion. where the transaction is
measured at the p￿sent value of the future re￿iptS discounted at a market rale of interest. Financial assets
classified as receivable within one year are not amortised.
Baslc financlal Ilabllltles
Basic financial liabilities, including Gredilors and bank loans are initially recognised at transaction price unless
the arrangement constitutes a financing transaction. where the debt instrument is measured at Ihe present
value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable
within one year are not amorb'sed.
Debt instruments are subsequently carried at amortised cost. using the effective interest rate method.
Trade creditors are obligations lo pay for go¢)ds or servi￿$ that have been acquired in the ordinary course of
operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one
year or less. If not. they are presented as non-currenl liabililies. Trade creditors are recognised initially al
transaction pri￿ and subsequently measured at amortised cost using the effective interest methcrfj.
Derecognition of financial liabilities
Financial liabilities are derecognised when the GhaTity's contractual obligations expire or are discharged or
cancelled.
1.11 Employee beneffts
The cost of any unused holiday entiuement is recognised in the period in which the employee's services are
received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed
to terminate the employment of an employee or to provide termination benefits.
1.12 Retlrement beneflts
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
16

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Critical accounling eslimates and judgements
In the application of the charity 5 accounting policies. the trustees are required to make judgements, estimates
and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other
sources. The estimates and associated assumptions are based on historical experience and other factors that
are considered to be relevant. Actual results may differ from these ests'mates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting
estimates are recognised in the period in which the estimate is revised where the revision affects only that
period. or in the period of the revision and future periods where the revision affects both current and future
periods.
Income from donatlons and legacies
Unrestricted Restrlcted
funds
funds
2024
2024
Total Unrestrlcted Restrlclod
funds
funds
2023
2023
Total
2024
2023
Donations and gifts
Grants
19,403
40.000
19.403
272.505
19.433
30,000
5.568
169.839
25,001
199.839
232.505
59,403
232.505
291.908
49.433
175.407
224.840
17

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Income frorn donations and legacies
(Continued)
Unrestrlcted Restricted
funds
funds
2024
2024
Tolal Unroslrlctod Restrlcted
funds
funds
2023
2023
Total
2024
2023
Grants recelvable for core activities
Borough Council of King's
Lynn and West Norfolk
UK Youth
Awards for All
Bain Associates
De Laszlo Fund
Garfield Weston
Love Downham Shop
Love Norfolk
NCF Mental Health
Support
Sir Norman Lamb Mental
Health & Wellbeing Fund
West Norfolk Lives
Winter Resilien￿ Fund
NCF Space Youth Fund
Youth Investrnent Fund
National Lottery
Community Fund
BCKLWN CIL
HAF funding
Youth Advisory Board
The Kerrison Trust
NCF Capital Grant
Other small grants
25.000
15.000
25,000
15,000
15,000
15,000
15.000
15.000
10.000
27,689
5,000
30,000
49,650
5,000
10,000
27,689
5.000
30.000
49,650
5.000
30.000
6.Crf)O
30,000
6.OiXI
37,399
5.000
37.399
5.000
10.000
10.()JO
10.000
10.oc
20,000
5,000
7.500
20,000
5,000
7,500
15,000
18,812
15.000
18.812
20.OCKI
50.000
12.391
5.500
5.000
5,079
12,324
20,000
50,000
12,391
5,5IXI
5.000
5.079
12.324
40.000
232.505
272,505
30,000
169,839
199.839
18

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Incoffle from charitable activltios
Unreslricled Restrlcted
funds
funds
2024
2024
Totsl Unrestricted Restricted
funds
funds
2023
2023
Total
2024
2023
Charltable actlvltlos Incom•
Subscriptions
Shop for the Youth
Charitable rental income
Other income
1.200
5.887
1.564
22.514
1,200
5,887
2,289
22.514
385
385
7.051
7,051
725
7.997
26.815
34,812
31.165
725
31,890
15,048
27,200
42.248
Income from inveslmenls
Unrostrlcted Unreslricled
funds
funds
2024
2023
Interest re￿1vable
976
236
Expendlture on ralslng funds
Reslrlcted
funds
2024
Restricted
funds
2023
Fundraislng and publicity
Seeking donations, grants and lègacies
7,000
3,225
19

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Exponditure on charitable activities
Charitsblo
activities
Charitabl•
aclivities
2024
2023
Dlrect costs
Staff costs
Depreciation and impairment
Activity and group costs
Therapy
Residential costs
Training cosls
Light and heal
Repairs and Maintenance
Advertising
Insurance
Telephone
Printing. poslage and stationery
Sundry expenses
Travel costs
Grants and donations
Shop purchases
R8nt and rates
169,312
9,100
9,335
129,791
1,397
10,841
4,320
2,500
5,248
3,491
11,865
186
372
920
1.499
5.743
568
1,512
1,715
8.019
4.719
598
1.817
1.556
1,355
3,849
2.540
1.643
4,060
16.350
235.968
180,253
Share of support and governance costs (see note 8)
Support
Govemance
18.147
5.916
10,634
260.031
191.571
Analysls by fund
Unrestricted funds
Restricted funds
108.288
151,743
27.552
164,019
260.031
191,571
20

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
Support costs allocated to aclivities
2024
2023
Staff costs
Depreciation
Software and licences
Subscriptions
Bank fees
Governance costs
15,797
72
1,060
764
454
5,916
6,280
72
3,571
711
24.063
11.318
Analysed between..
Charitable activities
24.063
11,318
2024
2023
Governance costs comprlse:
Accountancy
Legal and professional
4,116
1,800
5.916
Net movement In funds
2024
2023
The net movement in funds is ststed after chargingllcrediting):
Depreciation of owned tangible fixed assets
9,172
1,469
10 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the
charity during the year.
11 Employees
The average monthly number of employees during the year was..
2024
Number
2023
Number
21

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
13 Tangible fixed assets
(Continuodl
Project assets include furniture, equipment and office equipmenl purchased by restricted funds for the
relevant project. Office equipment is purchased specifically frjr the office and support use.
14 Sto¢k5
2024
2023
Finished goods and goods for resale
1,500
15 Debtors
2024
2023
Amounts falling due wlthin one year:
Trade debtors
Other debtors
4.129
13
4.129
13
16 Loans and overdrafts
2024
2023
Loans from related parties
4,306
4,856
Payable within one year
4.306
4,856
This balance relates to a loan made by a former trustee. The loan is interest free. unsecured and has no
repayment terms. It is being repaid at a rate of £50 per month.
17 Credltors: amounts falllng due wlthln one year
2024
2023
Borrowings
Other taxation and social security
Trade creditors
ArKruals and deferred income
4.306
1,526
1,115
2,238
4,856
248
1,027
9.185
6.131
22

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED}
FOR THE YEAR ENDED 31 MARCH 2024
18 Retirement benefit schemes
2024
2023
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes
1.870
857
The charity operates a defined contribution pension scheme for all qualifying efnployees. The assets of the
scherne are held separately from those of the charity in an independently administered fund.
19 Restrlcted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust
subject to specific conditions by donors as to how they may be used.
Al 1 April
2023
Incoming
resources
Resources
expended
Transfors At 31 March
2024
Awards for All
Bain Associales
De Laszlo Fund
Garfield Weston
Love Downham Shop
Love Norfolk
No Child Goes Hungry
NCF Mental Health Support
Sir Norman Lamb Mental
Health & Wellbeing Fund
West Norfolk Lives
YAB.. Mental Health Tender
BCKLWN CIL
HAF funding
NCF Space Youth Fund
Youth Investment Fund
National Lottery
other small funds
4.366
10,489
2,200
8,830
21.320
{4,3661
132.8141
17.2751
(8.8301
{35.8281
13.656)
{1.0681
(10,000)
30.000
6.000
7,675
925
37,399
5.000
22,891
1.344
408
1,476
10.000
1,447
5.000
10.653
{1,4471
{5,0001
110,6531
(4,8881
19,6311
13.5001
12.8441
5.500
50.000
12.391
15,000
18,812
20.000
23.128
5,5
45,112
2,760
11,500
15.968
20,000
11.801
4,735
{16.943)
70.516
233,230
1158.743)
145.884
23

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
19 Restricted funds
(Contlnued)
Prevlous year:
At 1 April
2022
Incorning
resources
Resources
expended
Transfers At 31 March
2023
Awards for All
Bain Associates
De Laszlo Fund
Foyle Foundation
Garfield Weston
Love Downham Shop
Love Norfolk
No Child Goes Hungry
NCF Mental Health Support
Norfolk Communty Foundation
Sir Norman Lamb Mental
Health & Wellbeing Fund
West Norfolk Lives
Winter Resilience Fund
YAB.. Mental Health Tender
Other small funds
41
8,428
1,250
816
20.135
10,000
27,689
5,000
(7.063)
{25.628}
{4.050)
(8161
141,3051
128.3301
14,891)
{673)
{9,8621
1.388
4,366
10,489
2,200
30,000
49.650
5,000
8,830
21.320
(109)
2.149
1.476
10,000
1138)
(41)
41
20.000
5,000
7.500
18.000
14,768
(18,553)
1.447
5,000
(7,4881
(7.3471
111.2381
(121
10.653
4,735
1.205
34.065
202.607
1167.244}
1.088
70.516
24

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
19 Restricted funds
(Continuod)
The 'Other small funds. relales to retracted funds for which the income and expenditure is below £5.000 and
have therefore been amalgamated for the purposes of the financial statement but separate details are
retained by the charity-
Awards for All fund represents monies received for the purposes of supporting our core services of Open
Access Youth Groups and 1..1 support. Any surplus would be repayable but are unlikely and deficits are
covered by the use of unrestricted funds.
Bain Associates fund represents monies received for the purpose of delivery of our Community Liaison work;
getting out lo all of our schools. groups and businesses to raise the profile of ihe charity and engage and
inspire young people to attend the project. Again surpluses are unlikely and any deficit will be covered by
nrestricted funds.
De Laszlo fund represents monies received for the purpose of expanding and improving our fundraising. Any
surplus would be repayable and deficits are covered by use of unrestricted funds.
Garfield Weston Fund represents monies re￿iVed for the purpose of providing social and emotional support
through groups and 1..1 support. Any surplus can be added to our unreslricted funds and deficits are covered
by unrestricted funds.
Love Downham Shop fund represents monies received towards funding the start up costs for OUT Community
Shop and project Co-ordinator. Any surplus can be added lo our unreslricted funds and deficits are covered
by unrestricted fLJnds.
Love Norfolk fund represents monies received towards funding the charity's Family Support Servi￿. Any
surplus can be added to our unrestricted funds and deficits are covered by unrestricted funds.
No Chlld Goes Hungry fund represents monie5 received lo enable us to provide food parcels and foo(1
related learning to young people and families within our area who are in short term financial need. This will
never be in surplus and deficits will be covered by unrestricted funds.
Norfolk Community Foundation
represenls monies received for the purposes of various projects
undertaken by the charity from the NCF. Any surplus coultj be added to our unrestricted funds and deficits are
overed by unrestricted funds.
NCF Mental Heallh Support fund represents monies received towards funding the charivs 1..1 support
sessions for mild l emerging mental heallh problems. Any surplus Gan be added to our unrestricted fvnds and
deficits are covered by unrestricted funds.
Slr Norman Lamb Mental Health & Wellbeing fund represents monies received for the purposes of
supporting out core offer for young people. Any surplus could be added to our unrestricted funds and deficits
are covered by unrestricted fund5.
Wesl Norfolk Llves fund represents monies received lowards funding the charity's Open Access sessions.
Any surplus could be added to our unrestricted funds and deficits are covered by unrestricted funds.
BCKLWN CIL fund is for reconfiguring the building.
HAF Funding to deliver holiday sessions to young people.
NCF Space Youth Fund lo employ a worker to support young people at risk of anti-social behaviour.
25

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
19 Restricted funds
(Continued)
Youth Investment Fund to fit a new heating system in our building, which is more environmentally friendly
and cost effective.
Nallonal Lott•ry is 2 years funding for core costs of our delivery.
20 Unrostrlcted funds
The unreslricted funds of the charty comprise the unexpended balances of donations and grants which are
not subject to specific conditions by donors and grantor5 as to how they may be used. These include
designated lunds which have been sel aside out of unrestricted funds by the trustees for specific purposes.
At 1 Aprll
2023
Incoming
resources
Resources
expended
Transfers At 31 March
2024
General funds
100.501
91,544
1108,2881
1881)
82,876
Prevlous year:
At 1 Aprll
2022
Incoming
resources
ResoufC•S
expended
Transfors At 31 March
2023
General funds
64.424
64,717
(27.5521
{1.0881
100,501
The charity aims to maintsin an emergency reserve of £80.000. lo cover annual running costs. with the
balance of funds (although not restricted) bein9 designated by the trustees for projects in the forthcoming
year.
21 Analysis of net assots bolween lunds
Unrestrieted
funds
2024
Reslrlcted
funds
2024
Total
2024
At 31 March 2024".
Tangible assets
Current 3ssetsllliabilrties)
6,496
76.380
59.374
86,510
65,870
162,890
82.876
145,884
228.760
26

SWAN YOUTH PROJECT (NORFOLK) LIMITED
(FORMERLY- THE SOUTH WEST NORFOLK YOUTH OPPORTUNITIES
PROJECT)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2024
21 Analysls of nel assets between funds
(Continued)
Unrestricted
funds
2023
Restricted
funds
2023
Total
2023
At 31 March 2023:
Tangible assets
Current assetsl{liabilitiesl
2.962
97,539
2.962
168.055
70,516
100,501
70,516
171.017
22 Related party transactions
There were no disclosable related party transactions during the year (2023 - none).
27

Thank You
We are so grateful for the
support of our funders and
loyal supporters, we simply
could not do this valuable
work without you. Raising
money in these tough times
is particularly difficult, so we
salute every person who has
given their time and money to
help our cause.
vvvvw.swanyouthproject.org
Paradise Road, Downham Market.
PE38 9JE
01366 386259
Swan
Project