Swan Youth Project Annual Review 2020/21
“Although this year has been tough and stressful, the Swan Centre has remained one of the places that I feel like I can be myself without judgement with kind leadership and a welcoming environment.”
Facebook: www.facebook.com/theswanproject1 Twitter: @DMSwanYouth Instagram: dmswanyouthproject
www.swanyouthproject.org Reg charity no: 1143957
A Message from our Patron James Bagge
“Raising funds for young carers, I became much more aware of the plight of so many of the young people living in our midst. Those of us who live in and around Downham should all be much more alive to the challenges they face and the support they need. The work which Anna Foster and her team do at the Swan Youth Project is a godsend to some of these young people and I am privileged to be able to do something to help them.”
Trustees
J D Westrop Chair J W Harris J T Woollett (Appointed 25 February 2021) J J G Kramarchuk H P Blakemore (Resigned 18 May 2020) C M R Cassidy (Appointed 18 May 2020, resigned 14 June 2020) P Forrest (Appointed 25 February 2021)
Registered office
Paradise Road Downham Market Norfolk PE38 9JE
Accountants Moore Thompson Bank House Broad Street Spalding PE11 1TB
Bankers
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
About us
maintaining structure and significant sleep issues.
Swan Youth Project is a registered charity supporting vulnerable children and young people based in Downham Market, Norfolk. Our area is one of significant social deprivation; we are the only local dedicated youth service. Since March 2020 we have needed to significantly adapt our services as we have continued to help our young people throughout the Covid-19 pandemic.
were able to access to continue with delivery in the most difficult of circumstances.
people based in Downham Market, Our aim is to provide educational, Norfolk. Our area is one of significant social and emotional support to circa 150 social deprivation; we are the only local young people each year (ages 8 to 18). dedicated youth service. Since March Throughout lockdown we have provided 2020 we have needed to significantly a full timetable of Covid-safe face to face adapt our services as we have continued and on-line sessions as we continued to to help our young people throughout the support the mental and physical health of Covid-19 pandemic. young people who have been significantly The children and teenagers we help impacted by the pandemic. It has been a face significant issues, more than a tough year, but we have become masters quarter have mental health needs, West of adaptation and creative thinking when it Norfolk has the highest exclusion rate for comes to delivery, as we knew our young schools in the whole of Norfolk, many people would need us more than ever. of our young people have chaotic home We were able to continue to support lives and currently ten have social services throughout the year and have continually involvement. Over the past year we have kept our young people engaged with our particularly seen issues with: loneliness, services. This is reflected in our figures for depression, lack of motivation, difficulty in engagement and also in the funding we
Who did we help?
We have noticed an upturn this year in the needs of our client group, including increased numbers of referrals to our 1:1 support for mild/emerging mental health and also to our Family Support Worker.
“I like coming here because I feel like people actually like me (not that sounding sad).”
156
young people supported
2864 16 10% 65%
contacts with young people
consultations with Children’s Services due to safeguarding concerns
of our young people have children’s services actively involved
had mental health concerns
11%
are young carers
The Swan Project Annual Review 2020/21 1
How did we help?
Our services are wide-ranging and adapt Group work, Family Support work, to suit the needs of the young people we 1:1 Support Work, Young Carers and are working with. Below are highlights Hygiene / Foodbank provision. of our work from the last year from our Group work
Historically our Open Access groups were one of the main strands of what we did, and enabled us to meet young people, get to know them, and refer them through to more bespoke services that we offer depending on their needs. Over the last year, we could no longer offer this open-access service and needed to become masters of changing the timetable to adjust to moving legislation. To counter the fact that we needed to restrict the numbers of young people we could have on site, we added more group sessions to our timetable so that we could
still meet with as many young people as possible. We prioritised the young people who needed us most and made sure we invited them to an appropriate group for their needs. The local RAF supported a Supper Club, by cooking up some amazing meals for a group of young people and joined the delivery of the sessions; this was particularly aimed at young men who needed a strong male role model.
Our young people tell us that they much prefer the face to face groups and get much more from them than the online
“I think that the Swan Centre is absolutely amazing because it is super fun and it lets me communicate with others and meet many new people.”
alternative. The variety of groups we offered meant that we could capture most of the young people we particularly needed to see. Participation and feedback was very good, which meant that when we finally got back to Open Access all of our young people were still well engaged with us.
“I look forward to Fridays, not because it is the weekend, because I get to come here!”
Family Support Work
In August 2020 we introduced our new Family Support Service. It has been supporting families and young people with a variety of issues such as anger management, loneliness and isolation, school refusal and mental health needs. 14 families received regular support in the first three months of 2021, and we are increasingly getting calls and visits for advice and one-off support.
34 young people have been supported by our Family Support Worker in March 2021 alone.
We also started a Parents Group back in September 2020 specifically aimed at the parents of high school aged young people. This small and friendly group is facilitated by the Family Support Worker and allows time to talk through the general teenage issues and worries that parents may have. It is working really well and is a chance to discuss the teenage brain and the science behind the changes that occur at this time, so families have a better understanding of how to support their children.
We see this service needing to expand as the year goes on and will closely monitor the demand over the next three months.
A young person was referred to us by their school for behavioural and emotional support for the young person, alongside support for their mum in setting boundaries and managing negative behaviours. We met with this family in January 2021 for an initial meeting and made a joint plant to support the mum and the young person. We have since had a monthly meeting with the mum, supporting her to identify the important boundaries she wanted to put in place and the ways in which she could do this, as well as looking at strategies for managing the young person’s negative behaviour. The young person has attended weekly one to one sessions, initially in the centre and then at school, to work through ‘Retracking’, which is the resource we use to help guide us through the topics needed.
This support has given the family the space and time to reflect on what was happening and make changes to some of the more entrenched behaviours. The family have noticed a big improvement and been able to implement the boundaries and manage the negative behaviour.
“From the first meeting at the Swan Project I found the team to be very welcoming and easy to talk to. Sonja has been so supportive and has helped me to understand my daughter more and offers help and practical solutions to deal with issues. There is no judgement just kind words. Sonja has been supporting my daughter to manage and understand her emotions and there has been a remarkable difference in how our family now interacts together. I cannot praise this service enough.”
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The Swan Project Annual Review 2020/21 3
‘No Child Goes Hungry’
Over the 2-week Christmas period 98 children from over 50 families were supported.
The Scheme was started by two mums Over the 2-week Christmas period 98 back in November 2020 with the initial children from over 50 families were idea to provide food parcels for local supported. families over the Christmas period. Swan We have extended this service into Youth Project supported from the start the new year and accessed funding to due to our contacts with families and support a project co-ordinator for one young people. Due to a continued need day a week, thanks to Norfolk Community for the scheme, food parcels were Foundation, we also have four excellent provided throughout the spring to families volunteers who really go the extra mile to with school age children that have had support this project. their finances affected by Covid and are We are aiming to keep this project not able to access Free School Meals. going for the coming year, as we know
We have extended this service into the new year and accessed funding to support a project co-ordinator for one day a week, thanks to Norfolk Community Foundation, we also have four excellent volunteers who really go the extra mile to support this project.
“The No Child Goes Hungry Scheme has really helped my family, it’s meant I’m able to support my children so they can go to school on a full tummy and not go to bed hungry. This has taken a lot of pressure and stress away from the family knowing my children are supported by the scheme.”
that the current issues are going to take a long time to fully resolve. The service supplies a food parcel for each child in the family plus access to the Hygiene Bank on a weekly basis.
So far this PARCELS YOUNG FAMILIES year we have TO PEOPLE supplied 425 57 26
1:1 Support Work Our 1:1 support continues to be a really that they are finding routine difficult and important part of our offer. Throughout getting back to social situations a struggle. lockdown we have continued to see the There have definitely been family tensions most in need face to face and offer a throughout the lockdown too, which have t tea.” listening ear alongside practical support impacted on young people. This service is and advice. We have seen an increase in consistently at capacity for Rhi, our Senior anxiety amongst our young people, due Youth Worker, who only has six slots to lack of contact with friends and schools available a week currently. being closed. Many young people report “I love coming to the . I love coming to the Swan Centre as I am able to speak to people and Young Carers
“I love coming to the Swan Centre as I am able to speak to people and Swan Centre helps me with my mental health - coming here also makes me feel better about myself and knowing that everyone is always there for me if I can’t speak to anyone else.”
Our Young Carers are supported by Sonja and receive ‘check in’ contacts regularly. Where appropriate we have linked them into groups of their choice, so they can socialise and spend time away from the home.
works well. The grandparent of one of our young carers recently was able to contact us due to concerns around behaviour, which we were able to pick up and arrange some 1:1 support in the following weeks. This model of working allows for flexibility and person- centred support in a way that a generic group does not.
We get to know the families and young people well, so we have an on-going informal line of communication, which
Hygiene Bank
Our Hygiene Bank is a now a key part of our work, having only been launched this time last year. It does exactly what we wanted it to, which is breaking down barriers about health and hygiene. All of the young people attending the project are encouraged to access this, which means there is no stigma attached to it. It opens-up conversations about
personal hygiene in a positive way and encourages young people to use products that they would not otherwise have access to. We are very lucky that we get lots of donations and some fabulous products to pass on. This also allows for ‘older’ young people who do not want to attend groups to drop in and see us and get the items they need.
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The Swan Project Annual Review 2020/21 5
Swan Youth Project Swan Youth Project (Norfolk) Ltd
Formerly-The South West Norfolk Youth Opportunities Project
A Company Limited by Guarantee
Looking forwards
We will continue to focus on our Open Access sessions where we really get alongside our young people, so we know what is needed and wanted by them. We aim to grow the number of our young members, so we can stay with them as they go through their teen years, with all of the ups and downs involved.
We will monitor our Family Work over the coming three months and assess if the service needs to grow.
We will continue to promote the small groups work and 1:1 sessions for emerging mental health. We know how much these are needed and the importance of time and space for our young people to reflect and grow.
We are collecting nearly new/new clothes to start a shop for our young people. We are only taking appropriate and immaculate clothes that our young people will like. We are aiming for it to be another positive venture that will encourage young people to re-cycle and re-love clothes, to cut down on the throw away culture, as well as allowing for young people without much money to buy aspirational clothes.
The Nearly New Clothes Shop Our Peer Mentors are going to run the shop initially, which will give them fantastic
work experience and insight. We are also they can drop in and see friends in a safe aiming for a café to be open for young space. We can then signpost to specific people four days a week after school, so groups and support/services from there.
Unaudited Financial Statements for the year ending 31st March 2021
Legal and Administrative Information 8 Trustees’ Annual Report 9-11 Independent Examiner’s Report 11
Statement of Financial Activities 12 Balance Sheet 13
Notes to the Financial Statements 14-17
Thanks
Thank-you to all of the funders, fund raiser and supporters who have helped us over the last year.
6 The Swan Project Annual Review 2020/21
The Swan Project Reports and Financial Statelments for year ending 31 March 2021 7
Trustees’ Annual Report for the year ended 31 March 2021
Legal and Administrative Information for the year ended 31 March 2021 Trustees ~~a~~ J D Westrop - Chair J W Harris J T Woollett (Appointed 25 February 2021) J J G Kramarchuk H P Blakemore (Resigned 18 May 2020) C M R Cassidy (Appointed 18 May 2020, resigned 14 June 2020) P Forrest (Appointed 25 February 2021, resigned 6 April 2021)
Registered office Paradise Road Downham Market Norfolk PE38 9JE
Accountants Moore Thompson Bank House Broad Street Spalding PE11 1TB
Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
The trustees, who are also directors for the purposes of the Companies Act, have pleasure in presenting their report and the financial statements of the charitable company for the year ended 31 March 2021.
A message from our Patron, James Bagge
“Raising funds for young carers, I became much more aware of the plight of so many of the young people living in our midst. Those of us who live in and around Downham should all be much more alive to the challenges they face and the support they need. The work which Anna Foster and her team do at the Swan Youth Project is a godsend to some of these young people and I am privileged to be able to do something to help them.”
Structure, Governance and Management
SWAN Youth Project (Norfolk) was registered as a charity on 23 September 2011 with charity number: 1143957 as a charitable company. As such, it is also regsitered in England and Wales under the company registration number: 07639262. The charity is also known by other previous names and shortened versions being:
Swan Youth Project The South West Norfolk Youth Opportunities Project
The SWAN Youth Project (Norfolk) is governed by its Memorandum and Articles of Association which were incorporated on 18 May 2011 and as amended by special resolution registered at companies house on 12 September 2011 with further amendments on 1 November 2019 and 25 February 2021.
Organisation
The charitable company is governed by a Board of Trustees of at least three trustees with no maximum number. One third of the trustees must retire at each Annual General Meeting by virtue of those who have been longest in office. A director retiring may apply for re-election Training is provided to keep trustees up to date with new legislation on a regular basis.
Trustees
The Trustees who served the charitable company during the period are listed on the legal and administrative information page, on page 8.
Objects
The SWAN Youth Project (Norfolk) seeks to provide young people, from eight years and upwards, in South West Norfolk, with access to a wide range of positive and inclusive activities from a dedicated venue. By working with young people, within their local communities, our aim is to raise awareness of existing activities and opportunities for them and encourage new ones.
The area in which the charity can operate is West Norfolk and the objectives of the company as set out in the Memorandum of Association are as follows:
To act as a resource for young people up to the age of 25 living in South West Norfolk by providing advice and assistance and organising programmes of physical, educational and other activities as a means of:
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(a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsi ble individuals;
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(b) advancing education;
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(c) relieving unemployment;
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(d) relieving sickness and promoting and protecting good mental and physical health;
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(e) providing recreational and leisure time activity in the interests of social wel fare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons.
Risk management
The Board of Trustees has conducted its own review of the major risks to which the charitable company is exposed and systems have been established to mitigate those risks. Significant external risks to funding have led to the development of a strategic plan. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure quality of delivery for all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charitable company.
8 The Swan Project Reports and Financial Statelments for year ending 31 March 2021
The Swan Project Reports and Financial Statelments for year ending 31 March 2021 9
Financial reserves
Reserves need to be held to enable an orderly winding down of the Charity’s affairs in the event that adequate funding is no longer is available. The Trustees have resolved that the Unrestricted Income and Expenditure Fund should be held at a level of between 25% and 50% of total annual expenditure. At 31 March 2021, the Fund held £52,139 (2020 £13,694) in unrestricted reserves. This equates to 54% of our planned annual running costs for 2021/2022, which are budgeted to be £90,000. The trustees are satisfied that this figure is in-line with our stated policy and enables us to have the confidence to go ahead with the planned expansion of our charitable support work for the coming year.
Financial control The Board of Trustees control the financial affairs of the charitable company.
Review of Development, Activities and Achievements
The 2020-21 financial year has been a year of continued development and growth for Swan Youth Project. Despite many setbacks and challenges, due to Covid-19, the project has gone from strength to strength. This year more than ever, has shown the importance of our Charity and the work it does for young people including the wider community. The priorities of the board of trustees in relation to Covid-19 were:
(1) Protecting the health, welfare and safety of our staff, volunteers, young people, and wider community.
(2) Protecting the financial stability and future of Swan Youth Project Charity, this includes protecting jobs.
(3) To ensure continuation of current projects to meet the needs of our young people and the requirements of our funders.
(4) Respond to Covid-19 by providing further support to our community with the needs that will arise for our young people due to the current situation. Our team of staff have taken a flexible approach to respond to the changing environment around them and put our young people including their families at the heart of what we do.
Swan Youth Project is a registered charity supporting vulnerable children and young people based in Downham Market, Norfolk. Our area is one of significant social deprivation; we are the only local dedicated youth service. Since March 2020 we have needed to significantly adapt our services as we have continued to help our young people throughout the Covid-19 pandemic.
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The children and teenagers we help
-
face significant issues, more than a quarter have mental health needs, West Norfolk has the highest exclusion rate for
schools in the whole of Norfolk, many of Our services are wide-ranging and adapt our young people have chaotic home lives to suit the needs of the young people we and currently ten have social services are working with. Below are highlights involvement. Over the past year we have of our work from the last year from our particularly seen issues with: loneliness, Group work, Family Support work, depression, lack of motivation, difficulty in 1:1 Support Work, Young Carers and maintaining structure and significant sleep Hygiene / Foodbank provision. issues.
Our aim is to provide educational, social and emotional support to circa 150 young people each year (ages 8 to 18). Throughout lockdown we have provided a full timetable of Covid-safe face to face and on-line sessions as we continued to support the mental and physical health of young people who have been significantly impacted by the pandemic. It has been a tough year, but we have become masters of adaptation and creative thinking when it comes to delivery, as we knew our young people would need us more than ever. We were able to continue to support throughout the year and have continually kept our young people engaged with our services. This is reflected in our figures for engagement and also in the funding we were able to access to continue with delivery in the most difficult of circumstances.
Future developments
We will continue to focus on our Open Access sessions where we really get alongside our young people, so we know what is needed and wanted by them. We aim to grow the number of our young members, so we can stay with them as they go through their teen years, with all of the ups and downs involved.
We will monitor our Family Work over the coming three months and assess if the service needs to grow.
We will continue to promote the small groups work and 1:1 sessions for emerging mental health. We know how much these are needed and the importance of time and space for our young people to reflect and grow.
Public benefit
The trustees have considered the Charity Commission’s guidance on public benefit and believe that the objects of the trust and the activities undertaken support this public benefit.
We have noticed an upturn this year in the needs of our client group, including increased numbers of referrals to our
1:1 support for mild/emerging mental health and also to our Family Support Worker.
The trustees consider that the full details of the public benefit have been displayed within the review of activities and the future development planned.
“I think that the Swan Centre is absolutely amazing because it is super fun and it lets me communicate with others and meet many new people.”
Going concern
Over the last year, we have been able to expand our services and increase our funding, despite the challenges of the pandemic. The trustees do not consider that there is any major risk to the charity’s going concern and indeed they are confident that they will be able to continue for the good of all beneficiaries.
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156 young people supported
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2864 contacts with young people
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16 consultations with Children’s Services due to safeguarding concerns
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10% of our young people have children’s services actively involved
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65% had mental health concerns
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11% are young carers
Trustees’ Responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Independent Examiner
A resolution to re-appoint Mr K J Maggs of Moore Thompson as independent examiner for the ensuing year will be proposed at the annual general meeting.
Small Company Provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
Signed by order of the Trustees on the 17 June 2021
J D Westrop - Chair
Independent Examiner’s Report to the trustees of the SWAN Youth Project (Norfolk) Ltd
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 8 to 20.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement I have completed my examination.
I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
K J Maggs B.A., F.C.A.
Moore Thompson, Chartered Accountants, Spalding Date: 22 June 2021
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The Swan Project Reports and Financial Statelments for year ending 31 March 2021 11
| Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
Balance Sheet at 31 March 2021 Statement of Financial Activities (including Income and Expenditure account) ~~ele~~ |
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total Funds | Total Funds | 2021 | 2021 | 2020 | ||||
| Funds | Funds | 2021 | 2020 | Note | £ | £ | £ | |||
| 2021 | 2021 | £ | £ | |||||||
| Note | £ | £ | ||||||||
| Fixed assets | ||||||||||
| Tangible assets | 6 | 5,351 | 288 | |||||||
| Income from: | ||||||||||
| Current assets | ||||||||||
| Donations and grants | 2 | 33,690 | 74,986 | 108,676 | 69,292 | Debtors | 7 | 1,000 | 2,613 | |
| Cash at bank and in hand | 83,734 | 37,439 | ||||||||
| Charitable activities | 3 | 2,565 | - | 2,565 | 2,250 | 84,734 | 40,052 | |||
| Total income | 36,255 | 74,986 | 111,241 | 71,542 | Creditors: | |||||
| Amounts falling due within one year | Amounts falling due within one year8 | (17,598) | (7,056) | |||||||
| Expenditure on: | Net current assets | 67,136 | 32,996 | |||||||
| Raising funds | - | 5,275 | 5,275 | - | ||||||
| Charitable activities | 4 | 8,044 | 58,719 | 66,763 | 49,442 | |||||
| Total assets less current liabilities | 72,487 | 33,284 | ||||||||
| Total expenditure | 8,044 | 63,994 | 72,038 | 49,442 | ||||||
| Funds | ||||||||||
| Unrestricted | 9 | 52,139 | 13,694 | |||||||
| Net income | 28,211 | 10,992 | 39,203 | 22,100 | Restricted | 10 | 20,348 | 19,590 | ||
| 72,487 | 33,284 | |||||||||
| Transfers between funds | 10,234 | (10,234) | - | - | ||||||
| Net movement in funds | 38,445 | 758 | 39,203 | 22,100 | The accounts have been prepared in accordance with the provisions applicable to companies s | |||||
| ubject to the small companies regime for the year ended 31 March 2021, the charity was entitled | ubject to the small companies regime for the year ended 31 March 2021, the charity was entitled | |||||||||
| to exemption from audit under Section 477 of the Companies Acr 2006 (the Act) relating to small companies. | to exemption from audit under Section 477 of the Companies Acr 2006 (the Act) relating to small companies. | to exemption from audit under Section 477 of the Companies Acr 2006 (the Act) relating to small companies. | ||||||||
| Reconciliation of funds: | ||||||||||
| Total funds brought forward | 13,694 | 19,590 | 33,284 | 11,184 | Trustees responsibilities: (i) The members have not required the charity to obtain an audit of its accounts |
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| for the year in question in accordance with Section 476 | ||||||||||
| Total funds carried forward | 9 | 52,139 | 20,348 | 72,487 | 33,284 | (ii) The directors acknowledge their responsibilities for complying with the requirements | (ii) The directors acknowledge their responsibilities for complying with the requirements | (ii) The directors acknowledge their responsibilities for complying with the requirements | (ii) The directors acknowledge their responsibilities for complying with the requirements |
(ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
All of the activities of the charity are classed as continuing activities.
These financial statements were approved and authorised by the Trustees on the 17 June 2021 and are signed on their behalf by:
The statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 14 to 20 form part of these financial statements.
J D Westrop - Chair
J W Harris
Company Number: 04329558
The notes on pages 14 to 20 form part of these financial statements.
12 The Swan Project Reports and Financial Statelments for year ending 31 March 2021
The Swan Project Reports and Financial Statelments for year ending 31 March 2021 13
1. Accounting policies
General information and
basis of accounting
Swan Youth Project (Norfolk) Ltd is a company limited by guarantee registered in England and Wales. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The number of guarantors at 31 March 2021 was 5 (2020 - 5).
The address of the registered office of the charity is given in the charity information on page 1 of these financial statements. The nature of the charity’s operations and principal activities is the provision of access to a wide range of positive and inclusive activities from a dedicated venue.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to
performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity.
The significant accounting policies the control of the charity and it is applied in the preparation are set out probable that they will be fulfilled. below. These policies have been Donated professional services are consistently applied to all years presented recognised in income at their fair value unless otherwise stated. when their economic benefit is probable, it can be measured reliably and the Funds charity has control over the item. Fair Unrestricted funds are available for use at value is determined on the basis of the the discretion of the trustees in furthervalue of the gift to the charity. No amount ance of the general objectives of the is included in the financial statements for charity and which have not been volunteer time in line with the SORP (FRS designated for other purposes. 102).
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the bank.
Income recognition
All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of
constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Charitable activity expenditure is detailed in note 5 to the financial statements. These expenses are subcategorised between charitable activities, support costs and governance costs.Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, computer costs, and bank charges. They are incurred directly in support of expenditure on the objects of the charity.
Governance costs are costs of charitable activities but those which relate to the governance and stewardship of the charity rather than directly to the activities themselves.
Fixed assets
Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
Depreciation
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows: Office equipment -20% straight line Project assets - 0% straight line
Project assets are assets which have been acquired for the purposes of specific activities for the beneficiaries and may include items such as office equipment.
Office equipment relates to those assets which are used for the support activities.
Debtors and creditors receivable/ payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Employee benefits
The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. The annual contributions payable are charged to the Statement of Financial Activities.
Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These
estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision and future periods if the revision affects both current and future periods. The useful economic life used to depreciate tangible fixed assets relates to the expected future performance of the assets acquired and management’s estimate of the period over which economic benefit will be derived from the asset.
The residual value of an asset is the estimated fair value of that asset at the end of its useful economic life and therefore is also dependent upon the estimation of that life span.
Historically, changes to the useful economic life and residual values have not had a material impact on the depreciation amount charge to the Statement of Financial Activities. Cut-off is applied at the year end date. An estimation of income or expenditure applicable to the relevant period must be applied when the receipt or payment relates to a different period to the year end.
Operating lease agreements
Rentals applicable to operating leases where substantially all of the benefits and risk of ownership remain with the lessor are charged against profits on a straight line basis over the period of the lease.
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14 The Swan Project Reports and Financial Statelments for year ending 31 March 2021
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The Swan Project Reports and Financial Statelments for year ending 31 March 2021 15
2. Income from donations and grants
| Unrestricted | Restricted | Total Funds | Total Funds | |
|---|---|---|---|---|
| Funds | Funds | 2021 | 2020 | |
| £ | £ | £ | £ | |
| Donations and legacies | 13,825 | - | 13,825 | 5,024 |
| Grants | ||||
| Borough Council of Kings Lynn and West Norfolk | 7,500 | - | 7,500 | 10,000 |
| Covid-19 Closure Grants | 10,000 | - | 10,000 | - |
| Furlough claims | 1,165 | - | 1,165 | - |
| Government grants | 18,665 | - | 18,665 | 10,000 |
| Awards for All | - | 10,000 | 10,000 | - |
| BBC Children in Need | - | 6,456 | 6,456 | - |
| De Laszlo Fund | - | 5,000 | 5,000 | - |
| Norfolk Community Foundation | - | 16,752 | 16,752 | 5,726 |
| Sir Norman Lamb Mental Health & Wellbeing Fund | - | 5,000 | 5,000 | - |
| The Postcode Lottery | - | 10,000 | 10,000 | - |
| UK Youth | - | - | - | 5,372 |
| YIF Fund | - | 12,917 | 12,917 | 18,898 |
| Trust and Foundation donations | - | 66,125 | 66,125 | 29,996 |
| Other donations | 1,200 | 8,861 | 10,061 | 24,272 |
| Total grants and trusts | 19,865 | 74,986 | 94,851 | 64,268 |
| Total donations and grants | 33,690 | 74,986 | 108,676 | 69,292 |
4. Charitable activities expenditure
| Unrestricted | Restricted | Total Funds | Total Funds | |
|---|---|---|---|---|
| Funds | Funds | 2021 | 2020 | |
| £ | £ | £ | £ | |
| Charitable activities | ||||
| Activity and group costs | - | 2,834 | 2,834 | - |
| Wages and salaries | 4,420 | 44,211 | 48,631 | 30,840 |
| Pension cost | - | 25 | 25 | - |
| Training costs | 76 | 238 | 314 | - |
| Light and heat | - | 618 | 618 | - |
| Repairs and Maintenance | 229 | 1,401 | 1,630 | - |
| Advertising | - | 420 | 420 | - |
| Insurance | - | 661 | 661 | |
| Telephone | - | 543 | 543 | - |
| Printing, postage and stationery | - | 1,098 | 1,098 | - |
| DBS and other checks | - | 159 | 159 | - |
| Sundry expenses | - | 778 | 778 | - |
| Depreciation | 1,287 | - | 1,287 | - |
| 6,012 | 52,986 | 58,998 | 30,840 | |
| Support costs | ||||
| Wages and salaries | - | 3,560 | 3,560 | 6,665 |
| Software and licences | - | 1,225 | 1,225 | |
| Subscriptions | - | 310 | 310 | |
| Bank charges | - | 138 | 138 | |
| Depreciation | 72 | - | 72 | 72 |
| Other costs | - | - | - | 11,285 |
| 72 | 5,233 | 5,305 | 18,022 | |
| Governance costs | ||||
| Accountancy and payroll costs | 1,800 | - | 1,800 | 80 |
| Independent examiner’s fees | 160 | 500 | 660 | 500 |
| Total charitable activities expenditure | 8,044 | 58,719 | 66,763 | 49,442 |
3. Charitable activities income
| Unrestricted | Restricted | Total Funds | Total Funds | |
|---|---|---|---|---|
| Funds | Funds | 2021 | 2020 | |
| £ | £ | £ | £ | |
| Subscriptions | 270 | - | 270 | 1,100 |
| Room hire | 2,295 | - | 2,295 | 1,150 |
| Total charitable activities income | 2,565 | - | 2,565 | 2,250 |
5. Staff costs and employee benefits
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| The aggregate payroll costs were: | ||
| Wages and salaries | 52,191 | 37,505 |
| Social security costs | - | - |
| Other pension costs | 25 | - |
| Total aggregate payroll costs | 52,216 | 37,505 |
No employee received total employee benefits (excluding employer pension costs) of more than £60,000 in either the current or prior year.
The average monthly number of employees during the year was 5 (2020 - 5). The full time equivalent of this was 3 (2020 - 3).
No amounts are payable to the trustees in respect of remuneration, benefits in kind or reimbursement of expenses.
16 The Swan Project Reports and Financial Statelments for year ending 31 March 2021
The Swan Project Reports and Financial Statelments for year ending 31 March 2021 17
6. Tangeable fixed assets
| Offce | Project | ||
|---|---|---|---|
| equipment | assets | Total | |
| £ | £ | £ | |
| Cost | 360 | - | 360 |
| Additions | - | 6,422 | 6,422 |
| At 31 March 2021 | 360 | 6,422 | 6,782 |
| Depreciation | |||
| At 1 April 2020 | 72 | - | 72 |
| Charge for the year | 72 | 1,287 | 1,359 |
| At 31 March 2021 | 144 | 1,287 | 1,431 |
| Net book value | |||
| At 31 March 2021 | 216 | 5,135 | 5,351 |
| At 31 March 2020 | 288 | - | 288 |
Project assets include furniture, equipment and office equipment purchased by restricted funds for the relevant project. Office equipment is purchased specifically for the office and support use.
7. Debtors
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Trade debtors | 1,000 | 2,613 |
| 1,000 | 2,613 |
9. Statement of funds
| Balance at 1 | Balance at 1 | Balance at 31 | ||||
|---|---|---|---|---|---|---|
| Movement in resources | March 2020 | Incoming | Outgoing | Transfers | March 2021 | |
| £ | £ | £ | £ | £ | ||
| General funda | ||||||
| General funds | 13,694 | 36,255 | (8,044) | 10,234 | 52,139 | |
| Total unrestricted funds | 13,694 | 36,255 | (8,044) | 10,234 | 52,139 | |
| Restricted funds | ||||||
| Awards for All | - | 10,000 | (9,582) | (418) | - | |
| BBC Children in Need | - | 6,456 | (6,456) | - | - | |
| De Laszlo Fund | - | 5,000 | (5,275) | 275 | - | |
| Norfolk Community Foundation | 4,048 | 16,752 | (14,571) | (878) | 5,351 | |
| Sir Norman Lamb Mental Health & Wellbeing Fund | - | 5,000 | - | - | 5,000 | |
| The Postcode Lottery | - | 10,000 | (4,322) | - | 5,678 | |
| UK Youth | 5,372 | - | (5,272) | (100) | - | |
| YIF Fund | (4,000) | 12,917 | (7,360) | (320) | 1,237 | |
| Other small funds | 14,170 | 8,861 | (11,156) | (8,793) | 3,082 | |
| Total restricted funds | 19,590 | 74,986 | (63,994) | (10,234) | 20,348 | |
| Total funds | 33,284 | 111,241 | (72,038) | - | 72,487 | |
| Transfers between restricted funds and unrestricted funds usually relate to fxed assets acquired for the restricted purpose but | ||||||
| where that asset will be used by other activities after the relevant project ceases, i.e. the funds have been used for the restricted | ||||||
| purpose frst. |
The ‘Other small funds’ relates to retracted funds for which the income and expenditure is below £5,000 and have therefore been amalgamated for the purposes of the financial statement but separate details are retained by the charity.
8. Creditors: Amounts falling due within one year
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Trade creditors | 832 | - |
| Loan made by trustee | 6,106 | 6,556 |
| Deferred grant income | 10,000 | - |
| Accrued expenses | 660 | 500 |
| 17,598 | 7,056 |
The loan made by a trustee is interest free, is unsecured and has no repayment terms. It is being repaid at a rate of £50 per month.
| Analysis of net assets | Tangible fxed assets |
Other net assets |
Total |
|---|---|---|---|
| £ | £ | £ | |
| General funds | |||
| General fund | 5,351 | 46,788 | 52,139 |
| Total unrestricted funds |
4 5,351 | 6,788 | 52,139 |
| Restricted funds | |||
| Norfolk Community Foundation | - | 5,351 | 5,351 |
| Sir Norman Lamb Mental Health & Wellbeing Fund | - | 5,000 | 5,000 |
| The Postcode Lottery | - | 5,678 | 5,678 |
| YIF Fund | - | 1,237 | 1,237 |
| Other small funds | - | 3,082 | 3,082 |
| Total restricted funds | - | 20,348 | 20,348 |
| Total funds | 5,351 | 67,136 | 72,487 |
18 The Swan Project Reports and Financial Statelments for year ending 31 March 2021
The Swan Project Reports and Financial Statelments for year ending 31 March 2021 19
9. Statement of funds (continued)
Awards for All fund represents monies received for the purposes of supporting our young people through the initial covid stages, with small groups and 1:1 work. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
BBC Children In Need fund represents monies received for the purposes of delivering both 1:1 support and small groups support to young people for their well-being and mental health. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
De Laszlo fund represents monies received for the purpose of expanding and improving our fundraising. Any surplus would be repayable and deficits are covered by use of unrestricted funds.
Norfolk Community Foundation – Covid fund represents monies received for the purposes of supporting young people through the covid pandemic, with 1:1 and small group work.
Any surplus could be used as unrestricted funds and deficits are covered by the use of unrestricted funds.
Norfolk Community Foundation – Vulnerable Family Support fund represents monies received for the purpose of recruiting a family support worker who will work with families/young people who are struggling with a variety of issues and challenges. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
Norfolk Community Foundation – Women Together fund represents monies received for the purpose of holding a specific girls group. A safe space for topics of concerns and interest to be discussed and support given. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
Sir Norman Lamb Mental Health & Wellbeing fund represents monies received for the purposes of supporting our core offer for young people. Any surplus could be used as unrestricted funds and deficits are covered by the use of unrestricted funds. The Postcode Lottery fund represents monies received for the purposes of part funding the managers salary. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
UK Youth fund represents monies received for the purposes of an additional member of staff for Open Access sessions to allow us to expand numbers. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
YMCA (YIF Fund) represents monies received as part of the Youth West Project; we were funded for a part time youth worker and to run an outreach group. We also delivered holiday activities and vocational taster sessions. Any surplus would be repayable and deficits are covered by the use of unrestricted funds.
10. Control relationship
The charity is controlled by the trustees jointly and no individual can or does exert control over the others.
11. Statement of Financial Activities comparative
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Income from: | |||
| Donations and grants | 20,368 | 48,924 | 69,292 |
| Charitable activities | 2,250 | - | 2,250 |
| Total income | 22,618 | 48,924 | 71,542 |
| Expenditure on: | |||
| Charitable activities | 98,941 | (49,499) | 49,442 |
| Total expenditure | 98,941 | (49,499) | 49,442 |
| Net expenditure | (76,323) | 98,423 | 22,100 |
20 The Swan Project Reports and Financial Statelments for year ending 31 March 2021
More information
We are always happy to talk through any potential groups or individual needs and welcome visits, by appointment, to the centre to discuss this further.
We also welcome visits to sessions (strictly by appointment) to see the work in action.
Please contact anna@swanyouthproject.org or 01366 386259
You can visit our website for more information on our groups and support www.swanyouthproject.org and also follow the links to our social media, where we post regularly about the work we do.
We are a registered charity no. 1143957.
Facebook: www.facebook.com/theswanproject1 Twitter: @DMSwanYouth Instagram: dmswanyouthproject
Swan Youth Project I Paradise Road I Downham Market I Norfolk PE38 9JE Email the Centre Manager I anna@swanyouthproject.org Telephone I 01366 386259
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