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Section A
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Trustees’ Annual Report for the period Period start date Period end date 01 07 2024 30 06 2025 From To
Reference and administration details
Charity name The Rotary Club of Bedford Park
Other names charity is known by
RCBP
Registered charity number (if any) | 1143918
Charity's principal address | 212 Kimbolton Road
Bedford
Names of the charity trustees who manage the charity
1 | Alan Bretherton Full Year Trustees of RCBP 3|StephenGilder | = = —————«s| Full Year Trustees of RCBP 4 | Tim O’Leary Full Year Trustees of RCBP RC a RG A sO a D 2 Names of the trustees for the charity, if any, (for example, any custodian trustees) | Name Daates acted if not for whole year OZ
Names and addresses of advisers (Optional information)
Type of adviser Name Address Independent Examiner | Christopher Ward 33 Nether Road Se
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
- Type of governing document Trust Deed as part of the constitution of Rotary Clubs of Great Britain and Ireland
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Trusi#e selection methods Appointed by existing Trustees after consultation with RCBP Council
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Additional governance issues (Optional information)
You may choose to include
additional information, where relevant, about:
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e policies and procedures adopted for the induction and training of trustees;
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e the charity’s organisational structure and any wider network with which the charity works;
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e relationship with any related parties;
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e trustees’ consideration of major risks and the system and procedures to manage them.
Section C
Objectives and activities
Rotary’s Five Avenues of Service are the philosophical and practical framework for the work of this Rotary club.
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Club Service, the first Avenue of Service, involves action a member should take within this club to help it function successfully.
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Vocational Service, the second Avenue of Service, has the purpose of promoting high ethical standards in businesses and professions, recognizing the worthiness of all dignified occupations, and fostering the ideal of service in the pursuit of all vocations. The role of members includes conducting themselves
Susmary of fie ohieet of the and their businesses in accordance with Rotary’s principles and charit a crak sd lending their vocational skills to club-developed projects in order to gavannin doeamant address the issues and needs of society. g 3. Community Service, the third Avenue of Service, comprises varied efforts that members make, sometimes in conjunction with others, to improve the quality of life of those who live within this club’s locality or municipality.
- International Service, the fourth Avenue of Service, comprises those activities that members do to advance international understanding, goodwill, and peace by fostering acquaintance with people of other countries, their cultures, customs, accomplishments, aspirations, and problems, through reading and correspondence and through cooperation in all club activities and
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projects designed to help people in other lands.
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- Youth Service, the fifth Avenue of Service, recognizes the positive change implemented by youth and young adults through leadership development activities, involvement in community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding.
The Charity work undertaken by the club adheres to the five sections described above, both in terms of contributions made to individuals and organisations.
In addition to the contributions described below, members of the club are involved in vocational work. During the year to 30" June 2025, our regular fundraising activities continued, with the bulk of the Trust Income coming from the monies raised by the Extra Mile Challenges Cycle Event and the St George’s Day Golf. However, 2024-25 also saw the biennial Raft Race and some new fundraising events which raised considerable amounts for their chosen charities — a cycle ride from Land’s End to John O’Groats (LeJoG) by two of our members (a one-off fundraiser), a Carols in the Chapel ticketed event (potentially annual) and a production of Summary of the main Godspell in conjunction with a local theatre. activities undertaken for the public benefit in relation to Major donations from the above events were made to Tibbs Dementia these objects (include within Foundation (£9,647 in total from LeJoG, Carols and Godspell), Bedford this section the statutory Hospitals Charity (£4,011 from the Raft Race and Carols), Schoolreaders declaration that trustees have | (£3,500, using funds from the 2023-24 St George’s Day Golf but donated had regard to the guidance in August in order to benefit from it being doubled via a Radio 4 Appeal), issued by the Charity Dine With Us (£3,500 from 2024 and 2025 St George’s Day Golf), Commission on public FACES (£3,000 from St George’s Day Golf) and Movember (£2,068 from benefit) Carols). In addition, the Trust made its usual, and one ad hoc, donation to Shelterbox (£2,145), Rotary Foundation including End Polio Now (£2,200) and Bedfordshire Festival of Music, Speech & Drama (£1,000), as well as smaller amounts to 16 other charities. The Trustees, in making decisions about the activities and charitable donations, have had due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
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Additional details of objectives and activities (Optional information)
N/A
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|You|may|choose|to|include|
|further|statements,|where|
|relevant,|about:|
|e|policy|on|grantmaking;|
|e|policy|programme|related|
|investment;|
|e|contribution|made|by|
|volunteers.|
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| section | section | section | D | Achievements and performance | |
|---|---|---|---|---|---|
| ———e echievensauts ofthecharit devine deems 9 y |
y | In the 2024-25 year, conscious that2025-26 could be the last ofthe Extra MileChallenges (EMC) cycling event (in itscurrentformatat least),whilst we still benefited fromthetworegularfund-raisingeventswhichRCBP either run orare involved in -the annual StGeorge’s Daythemed Golf |
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| Day in April and the annual EMC cycling event in September - as major | |||||
| sources of income, 3 new events were introduced which boosted our | |||||
| income significantly. These were a cycle ride from Land’s End to John | |||||
| O’Groats (LeJoG) by two ofourmembers (a one-offfundraiser), a Carols |
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| in the Chapel ticketed event (potentially annual) and a production of | |||||
| Godspell in conjunction with a local theatre. | |||||
| Out ofthe total income of£32,476, the total raised from the regulartwo | |||||
| events this yearwas £12,083 (2023-24: £16,630). | |||||
| Itwas decided that the St George’s Golf Day income of£7,016 would not | |||||
| all be specifically allocated to one charity, rather £3,000 would go to Dine | |||||
| With Us and £3,000 to FACES. | |||||
| The income from Extra Mile of£5,066 was used in the main to coverthe | |||||
| multiple smaller donations /speaker fees. | |||||
| The one-off LeJoG cycling event raised £5,175, ofwhich £5,000was | |||||
| donated to Tibbs Dementia Foundation. | |||||
| A highly successful new event, Carols in the Chapel, took place in | |||||
| December 2024 and raised £6,147, which was largely donated to Tibbs | |||||
| Dementia Foundation (£1,711), the Bedford Hospitals Charity (£1,711) | |||||
| and Movember (£2,068), the latter being a higheramount to meet the | |||||
| Movember organisation’s deadline for donations. | |||||
| Another new venture was the production ofGodspell at Sharnbrook Mill | |||||
| Theatre which raised £2,936 for Tibbs Dementia Foundation. | |||||
| Every2years, there isa RaftRaceorganised byRCBPand held as part | |||||
| ofthe Bedford River Festival. The event was held in July 2024, so in this | |||||
| 2024-25 year, and raised £2,300 forthe Bedford Hospitals Charity. | |||||
| From these main income streams, plus donations from members and | |||||
| other donations and reserves, the Trust made total donations of£38,249 | |||||
| (2023-24: £14,557), although £3,500 ofthis year’s donations related to | |||||
| £3,000 and£500 raised from the2024 StGeorge’s GolfDayfor Schoolreaders and Dine With Us, respectively. |
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| In addition to the major donations listed above and in section C, we | |||||
| donated £1,148 to Project 229, £1,000 to Bedford Blues (Disabled Stand | |||||
| Project), £670 to SMART CJS, £516 to Bedford Sports Foundation and | |||||
| £500 each to Rotary Fun Day (aka Kids Out), Road Victims’ Trust, Faith | |||||
| in Queen’s Park and Rotary District D1260 Mercy Ships Appeal, plus | |||||
| donation of under£500 totalling £1,844 to 8 other charities. | |||||
| As well as these donations, our Community/Vocational Committee | |||||
| provided many hours ofvolunteering support to various homeless | |||||
| charities, special schools and the Tibbs Dementia Foundation allotment. | |||||
| The International Committee continued to support Lend With Care and | |||||
| the Youth Committee supported several events in conjunction with Rotary | |||||
| DistrictandtheotherBedford-basedRotaryClubs. |
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Section E
Financial review
The Charity normally intends to carry forward reserves of between Brief statement of the £10,000 to £15,000 annually. The year-end bank balance was £11,194 — charity’s policy on reserves there were no uncleared cheques (cheques are rarely used now). Whilst the Trustees and Council are in agreement that we may wish to reduce this in the next year or two to £5,000 to £7,500 in reserve, this reduction is pending the results of the future of the Extra Mile Challenges (EMC) cycling event.
The EMC has already taken place in September 2025, however, it will be last event in its current format (organised by the Rotary Clubs of Bedford Park and Milton Keynes Grand Union), so, after the expected large amount of income in March 2026, the future of this income stream is currently unknown.
Going forward, we still expect to run the St George’s Day Golf event in April 2026 and another Carols in the Chapel event is scheduled for December 2025.
The Trustees will continue to mitigate against the impact of the likely loss in 2026-27 of the large EMC income-stream by carrying a reserve to provide charitable funds during the next 2-3 years. Details of any funds materially ' in deficit Not applicable
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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e the charity’s principal sources of funds (including any fundraising);
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e how expenditure has supported the key objectives of the charity;
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e investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information | | I | ee
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Section G
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Full name(s)fue | ™\ fue WomarPAM. CleAWGA TIMOTHY MICHA, Of BAY |
™\ fue WomarPAM. CleAWGA TIMOTHY MICHA, Of BAY |
™\ fue WomarPAM. CleAWGA TIMOTHY MICHA, Of BAY |
™\ fue WomarPAM. CleAWGA TIMOTHY MICHA, Of BAY |
||
|---|---|---|---|---|---|---|
| Position | (eg | Secretary, Chair, etc) |
“M5 | Cuan | . | |
| Date | j , |
iy\Le, |
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ee} FOR ENGLAND AND WALES
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Receipts and payments accounts CC16a
For the period 01/07/2024 To 30/06/2025
from
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
funds funds funds
tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£
A‘ Receipts
Carols ees |eee
in the Chapel event apC dCi‘E |e
[Extra Mile Challenges cyclingevent ss Cid|C CC‘ | [C“‘“SCYTSCOOOOOCCCCdLTSSCS~~~S=«] GY |e
; ee [|
Raft Race event Po teoP PP 860] [4,00
[ C hristmas Cardamnesty TCS [CC TCC«dCEC(SSCSCC«3BY
a eee |
[SundrydonationsCi‘“‘sU_CSCOAOBOO eeTC~C“—;é‘“CdCYECSCOC“‘(SN’NSNCNWCUUYSC™‘“C‘“C;CCC‘éAOWSSYS [|
[BikesforUkrainiansCEC aCC~“‘HYCTSOCOOOOCCOCCdCTC“C$¥SNN’NNNNNN- J f@—Cé‘“‘;WTW-CiLCCL.UOUO~~CS@|
|HonoraryMemberdonationsCT CYT [C“‘“CCWLLSO™OCOCOCOCC#‘(#(NSNTUYL)~~~S~S~COC™C~C~#éCQ2OO] |eC
[ReceiptsCTCoflessthan£250_Sub ]TC™~“‘“SCWLYTSOOOCOOCOCOC~C“‘CNSC‘UCYE:SC(‘(CASNNC.-|J f|@—CO™C—C|
total (Gross income forAR)|_ 32,208] {fC 2208]
a
a
Subtotal]
A3 Payments
|Donation-Bedford Hospitals Charity CT COT eeTCCd | | [«S90] |
Donation-Schoolreaders[Donation-DineWithUS_C‘dE:C“(‘#CS$RNNTOOTBOD] | [CS] |COC SC™~CS:S [dTTSC™~“‘“] dTSSC™C™~“~;CSCWCCL’S=“(!’’;~SCSé~‘“CtiSC CLYLOWC#O#‘(#(#V#SSOO| «S| | |SCOCC«SsLCSBO |
Donation-FACES OO C—“‘LSCO#C#(+(ClAO#/[ ~=—CC“‘sCW|])SCSCSCSC™~é—“—~CWTCYESCOC~~‘“‘;~COOOLYYSO C C“‘NSNNNCOC#”’TTCSC~&™
[DonationDonation-Project229[Donation-BedfordBlues- Bedfordshire Festival of Music, SpeechCC‘CT @Drama_—s| CC‘Ci;ABE TC|a[CCT]C“‘SCL]SSSS™CCTCOCCdTCYS’NSW$NCd SSSCSCSC™~~CCdTC™~“—~tCdCYE C SSCS~~‘“‘;~wOO‘YWCY-CSC~~~«é,O0(C(SNSCNC#sAYS@WB4,000] ||sizTOCSY|
es ——CXS
| | [850]
|Donation-King's|Donation- BedfordArmsSportsFoundation Project |TCECCE [CCS] | dTTC“(‘#$’$”NNNNNNNTJ ]—S—~<C~C:‘;CS| SCYSSCSS™S™SC~COY|
[Donation-RotaryDistictFunDay|Donation-RoadVictimsTrust_TCT |CCT [CC~C<“CdCYTSC“‘NN’NNNCO#CWCCUCYLSSOCOCC‘“‘(’T] C™~“‘;CdC'YLSC“‘(<Cs; [#CSOO‘YS’YLSOOCOWC‘«éwo] OCMO(YT:SOC~‘“‘;C;C~'|
[Donation-FaithinQueen'sParkCT COT |CC~“‘“SC‘LYTSS™#CO##C#C(§NCUYT;SOCOC~‘CNS’S:;#§OYYYSCOCOC‘“CN’NCOC‘#«S
[Donation[Donation -RotaryD1260- Bedford MagistratesMercy ShipsAppealCourt mocktriaisevent_||[| SB]COTCSOT | | | [CC][CC] CC~=“‘SCWLTSS™OCOOCOCOC~CSCWUT];SC“(‘™S’’Y.CCOOTOC~‘“CSCW«dTCTT(“‘SCOCOC~CCdCYTCCCC™C~CCdCdES“C#$ S N$SY‘C~‘“‘;SWC(OOOLLT...OOCOC‘<Sps8] |
[Donation-impakt_[Donation-FDAC[Donation-CdSupportLtd Cd CC‘ YTC“‘($UCTWCC“‘éBOYTSC“‘(Y’NSCS“C‘UYLSC(‘Y#NNNN’.WLT”SCS(“‘’CNNWNT OCW‘-- | |—S—<“C~™ts‘Cs;CO'Y'Y|S=~CO;‘“‘;SSTTTCC~ [~CSBO] YW —S——iSYTOOC™~—~CSSY
|Donation-BedfordSeaCadets_ Bedfordshire Crimebeat_ CT CT TC“ dTSSC™~“‘CSWCCLSCOCOC(‘(#’‘N($NS #§OlLOOO~O~C~C~C~@Y
[Donation - Ukrainian ChristmasConvoyss CTCidEC(CCC“‘(SC§WOWYSCC“‘®SNSNSNSC#CST |C C NWSCUTSCS(SN’sSCSC~CCdCY|s=“<‘(s’r’~S~<‘éwOYTSOOOOOTCOCOC~SY«dTTSS™~“‘“ CCYLSC‘“‘S3SWOUOC(SOUW'LOC#‘C‘é@S@
Donation-AzaleaTrust_[Donation-Bedford & District AudioNews CT| C~—“iéitSEC“‘(‘#‘#NSNSNNNWCTCJ«dT [—S—Cts—CCT][C™~“—t] J | [S—™~C~™CC] TP)SSS||
[DonationCT -MobiityTrust_ SCé‘i MTT SC TYTCCTCTC™C™~™SC«dC;S“(“:~S~S~=
donationsundere200_
[Sundry CT C —“‘iYLCYESCNC“‘##SNSN’N’NNNN“‘SSJ YTTSSS™™CO™COCOCCdSCSTSC‘“CNNCQOOilWL.OOOOC#‘é«]—S—~<~‘;S3SW-iiT~~~~~(S6| |.
ShetterboxRotaryFoundationJEndPolioNowCid(“OeeT C—C‘i:SC“(;‘“CSSCOC#AMOOHTSCC“‘($EUCSWC—“‘~wSC“‘CNC#C#AMOOH(‘RCC TdCCT] TS™~—tCUTSSSSOS™~“—;CS~SC™~“~™™SCdCE;SC“C(‘#N’N’WNYTCT C S dCSCS™“(‘NN’¥CCAOO|TC~Céd,00C~~C=«i4,00] —OCO™~~“‘~~~«@Y|_—S=~S~—t,00|
[Charity[Charityeventexpenditure-Carolsintheevent expenditure-Godspel Chapel TC}| CT TC“| TSCdCYESC“‘(‘#$N$"..-«Sd||——C'9YT | S—~C~;~CS~Y'|
|Sundrytransferbetweenbankaccountsdonation | CTCCT TTC™~“—~—CTCTESTTTCSC™~—BSYCLCYESNSNSNNNN’-S'~S~=SSCs
lUnpresented chequeslastyearend SC«dTSCCSCdCYSTCCdCYYRee eeeSSCS PCS|
Sub total
ee| (| Ell
Net of receipts/(payments) ee: |eee | [«S153]
AS Transfers between funds | ee ee |es |
A6 Cash funds last year end ee | [12,670
CCXX R1 accounts (SS)Cash funds this yearend] 14,194]- PE1 14,194] 30/09/20
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| Section B Statement ofassets and | liabilities at the end ofthe period | liabilities at the end ofthe period | ||
|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | ||
| to nearest£ | tonearest£ | tonearest£ | ||
| eS** | ** | |||
| Totalcashfunds | (agree balances with receipts and payments |
tttoa}P-L |
||
| account(s)) | ||||
| Unrestricted | Restricted | Endowment | ||
| funds | funds | funds | ||
| Details | tonearest£ | tonearest£ | tonearest£ | |
| —_ | — | |||
| _ | Fundtowhich Cost(optional) Currentvalue Details asset belongs P optional ——ee |
ee ee |
ee | |
| Fundtowhich Cost (opti ' Current value Details assetbelongs owt toptional) optional 7/==== ee |
ee ee |
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| - | Fundtowhich Details liability relates —== |
Amountdue optional |
Whendue optional = |
|
| Signed byoneoriwotrusteeson behalfofallthetrustees | Signature | SindName | Date of = |
CCXX R2 accounts (SS)
2
30/09/2025
a
x: CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts
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Section A Independent Examiner’s Report
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Report to the trustees/ members of | [he Rotary Club of Bedford Park
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On accounts for the year | 30 June 2025
ended
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Charity no | 1143918
(if any)
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended :
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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e accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Name:) CeiicfofiZQ Mie wpe L/Anr i
Relevant professional
qualification(s) or body
(if any):
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Address:| 22 "e7ee Ki
Ave DICH Sankaey
Satfkohle Coto SOA
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October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
October 2018