**Trustees' Annual Report for the period** Period start date Period end date **01 07 2021 30 06 2022**
**From To**
## Section A Reference and administration details
**Charity name** The Rotary Club of Bedford Park **Other names charity is known by** RCBP **Registered charity number (if any)** 1143918 **Charity's principal address** 212 Kimbolton Road Bedford **Postcode MK41 8DP**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Alan Bretherton Chairman Full Year Trustees of RCBP
2 Paul Neanor Full Year Trustees of RCBP
3 Steven Gilder Full Year Trustees of RCBP
4 Tim O’Leary Treasurer Full Year Trustees of RCBP
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6
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19
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
N/A
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**Names and addresses of advisers (Optional information) Type of adviser Name Address Independent** Christopher Ward 33 Nether Road **Examiner** Cavendish Sudbury, Suffolk CO10 8BU **Name of chief executive or names of senior staff members (Optional information)** N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed as part of the constitution of Rotary Clubs of Great Type of governing document Britain and Ireland
- (eg. trust deed, constitution) How the charity is constituted
- (eg. trust, association, company)
Trust How the charity is constituted
Appointed by existing Trustees after consultation with RCBP Trustee selection methods Council (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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Rotary’s Five Avenues of Service are the philosophical and practical framework for the work of this Rotary club.
1. Club Service, the first Avenue of Service, involves action a member should take within this club to help it function successfully.
2. Vocational Service, the second Avenue of Service, has the purpose of promoting high ethical standards in businesses and professions, recognizing the worthiness of all dignified occupations, and fostering the ideal of service in the pursuit of all vocations. The role of members includes conducting themselves and their businesses in accordance with Rotary’s principles and lending their vocational skills to club-developed projects in order to address the issues and needs of society.
3. Community Service, the third Avenue of Service,
**Summary of the objects** comprises varied efforts that members make, sometimes **of the charity set out in** in conjunction with others, to improve the quality of life of **its governing document** those who live within this club’s locality or municipality.
4. International Service, the fourth Avenue of Service, comprises those activities that members do to advance international understanding, goodwill, and peace by fostering acquaintance with people of other countries, their cultures, customs, accomplishments, aspirations, and problems, through reading and correspondence and through cooperation in all club activities and projects designed to help people in other lands.
5. Youth Service, the fifth Avenue of Service, recognizes the positive change implemented by youth and young adults through leadership development activities, involvement in community and international service projects, and exchange programs that enrich and foster world peace and cultural understanding.
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The Charity work undertaken by the club adheres to the five sections described above, both in terms of contributions made to individuals and organisations.
In addition to the contributions described below, members of the club are involved in vocational work. During the year to 30[th] June 2022, more of the regular fundraising activities became possible (after being halted the year before owing to the COVID19 pandemic) and there was focus on the following:
**Summary of the main** 19 pandemic) and there was focus on the following: **activities undertaken for the public benefit in** support of local mental health and well-being charities **relation to these objects** support of a local hospice **(include within this** support for international charities **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Trustees, in making decisions about the activities and charitable donations, have had due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **Additional details of objectives and activities (Optional information)**
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N/A
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
After the lifting of the restrictions imposed by the COVID-19 pandemic, a number of the regular fund-raising events which RCBP run or are involved in were reinstated, notably the annual St George’s Day themed Golf Day in April and the annual Extra Mile Challenges cycling event in September, albeit the latter was a smaller event than usual.
The total funds raised from these 2 events is normally in excess of £25,000. In 2020-21 it was £0, however, this year it was £9,608.
From the golf day income of £7,000, a payment was made of £7,324 to Sue Ryder St John’s Hospice in Moggerhanger specifically for the purchase of 4 hospital beds.
In order to compensate for this reduced income and to allow the club to continue to make donations in the early part of 2021-22, it was agreed that £5,000 of membership fees (normally used to pay for breakfasts, which were not taking place at the beginning of the year) would be transferred from the Club Account to the Trust Account.
From this income and some reserves, the Trust made other donations of approximately £14,000, including to We Reach (£2,500) and Toilet-Twinning (£480), both charities which support the provision of sanitation facilities and training in Africa, Bedford Festival of Music, Speech & drama (£1,000), CF Dream Holidays (£595), which provides holidays for children with Cystic Fibrosis and their families, Bedford & District Audio News (£500), Midshires Search & Rescue (£500), as well as an increased amount of £1,540 to Shelterbox, £1,000 to Rotary Foundation and £1,000 to End Polio Plus.
For the first time this year, a major project was initiated via the Global Giving platform. By this method £22,884 was raised and passed straight-on to the benefitting charity, Bedfordshire Open Door, which provides counselling and other support for young people aged 13-25. The original target for this project was £3,600.
At 30[th] June 2022, there were 3 unpresented cheques, as follows:
Bedfordshire Open Door £202.27 Dine With Us £860.25 Sue Ryder St John’s £250.00
As at the year-end, £250 was still owed to Dine With Us, relating to a district grant provided for the purpose of buying an airconditioning unit, which had not been acquired at 30[th] June 2022. This has been acquired and the money paid in 2022-23.
## **Section E Financial review**
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## **Brief statement of the charity’s policy on reserves**
The Charity normally intends to carry forward reserves of between £10,000 to £15,000 annually. The year-end bank balance of £19,564 does not reflect unpresented cheques, creditors and debtors at the year-end and, after adjusting for these, the actual cash position is £18,251.
As last year, this is slightly more than we would expect to hold, however, this is because the main income streams in 2022-23 are likely to remain lower than historically, as the St George’s Day event is now the golf day only and the ball is unlikely to be resurrected and income from the Extra Mile Challenge cycling event is only picking up slowly.
However, after no Raft Race July 2020 or July 2021, the event was held in July 2022, so that will provide some income in 202223.
The Trustees will continue to mitigate against the impact of these uncertain income-streams by carrying a larger reserve than normal in order to provide charitable funds during the 2022-23 year.
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
In a normal year, funds are received from various fund-raising activities and the annual St George’s Day Golf event will continue to be a principal source of funds. RCBP also continues to be involved and benefit from the annual Extra Mile Challenge cycling event as well as unique efforts from individual RCBP members who carry out individual tests of endurance.
In 2021-22, the Global Giving Crowdfunding Project delivered significant funds. This was a major project and very timeconsuming for a few club members. As such, this may be something we decide to do every other year, rather than every year.
Expenditure is spread across a broad base of charities, including local mental health and hospice charities, emergency aid providers such as Shelterbox, Polio eradication, local initiatives for young people and some international projects.
There is no specific investment policy and the only asset held is cash. This is currently held in NatWest, however, we are in the process of switching to Barclays. There is a dual signature policy for all cheque payments and a monthly audit of payments. Going forward, with Barclays, we will be able to introduce online banking and a dual authorisation process.
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## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
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Rotary Club of Bedford Park 1143918
Receipts and payments accounts CC16a
For the period 7/1/2021 To 6/30/2022
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Global Giving - for Bedfordshire Open Door 22,883 - - 22,883 -
St George's Day Golf event 7,000 - - 7,000 -
Funds transferred from club Subscriptions account 5,000 - - 5,000 20,000
Extra Mile Challenges cycling event 2,608 - - 2,608 -
Gift aid on subscriptions transferred 1,313 - - 1,313 4,937
Christmas Card amnesty - Toilet Twinning 1,023 - - 1,023 1,413
J Meredith - honorary member subs 360 - - 360 360
RIBI Distrtict Grants - - - - 1,840
Raft Race entry fees 200 - - 200 -
Dine With Us - - - - 860
Paint Bedford event - Project 229 140 - - 140 748
Receipts of less than £250 125 - - 125 150
Sub total (Gross income for AR) 40,652 - - 40,652 30,308
A2 Asset and investment sales, (see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 40,652 - - 40,652 30,308
A3 Payments
Donation - Bedfordshire Open Door 22,681 - - 22,681 3,000
Donation - Sue Ryder St John's Hospice 7,324 - - 7,324 -
Donation - We Reach UK 2,500 - - 2,500 -
Donation - Bedford Festival of Music, Speech & Drama 1,000 - - 1,000 -
Donation - Dine With Us 250 - - 250 -
Donation - CF Dream Holidays 595 - - 595 -
Donation - BDAN 500 - - 500 500
Donation - Midshires Search & Rescue 500 - - 500 -
Donation - Toilet Twinning 480 - - 480 -
Donation - SMART CJS 250 - - 250 -
Donation - Project 229 210 - - 210 1,400
Donations under £200 87 - - 87 -
Donation - Ridgeway Academy 0 - - - 6,090
Donation - The Counselling Foundation 0 - - - 5,000
Donation - RC of Bedford De Parys 0 - - - 1,500
Donation - RC of Bedford 0 - - - 1,500
Donation - North Beds Hospice 0 - - - 500
Donation - RC of Bedford Castle 0 - - - 250
Donation - Anthony Nolan Trust 0 - - - 250
Shelterbox 1,540 - - 1,540 1,180
Rotary Foundation 1,000 - - 1,000 1,000
End Polio Now 1,000 - - 1,000 1,000
Unpresented cheques last year end 3,738 - - 3,738 3,250
Sub total [ 43,655 ] - - 43,655 26,420
Total payments 43,655 - - 43,655 26,420
Net of receipts/(payments) - 3,003 - - - 3,003 3,888
A5 Transfers between funds - - - - -
A6 Cash funds last year end 22,567 - - 22,567 18,679
Cash funds this year end 19,564 - - 19,564 22,567
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-
## **Section B Statement of assets and liabilities at the end of the period**
**B1 Cash funds**
**Categories**
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Unrestricted Restricted Endowment
Details funds funds funds
to nearest £ to nearest £ to nearest £
Trust account 19,564 - -
Trust no.2 Account - - -
- - -
Total cash funds 19,564 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
- - -
- - -
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**B2 Other monetary assets**
||||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|
|**-**
**-**
**-**
**-**|
|---|---|---|---|---|---|---|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**||
|**B4 Assets retained for the charity’s own use**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**||
||||**Fund to which**|**Amount due**|**When due**||
|**B5 Liabilities**|**Details**
Donations made to June 2021 but cheques
not presented||Trust
**liability relates**|**1,313**
**-**
**-**
**-**
**-**
**(optional)**|**(optional)**
**Various post**
**30/6/21**||
|Signed by one or two trustees on behalf of all the trustees||Signature|Print|Name|Date of
approval||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the tntees1
members of
The Rotary Club of Bedford Part(
On accounts for the year
ended
30 June 2022
Charlty no
(if any)
1143918
Set out on pages
1and2
I report to the trustees on my examination of the ants of the above
charity (Ihe Trusf) for the year ended
ResponsibilitFes and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance wtth the requiremenls of the Charities Act
2011 (Ihe Acr).
I report in reS[rt of my examination of the Trust's accounts carried out
under seLtion 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have completed my examination. I confinn that no material matters have
come to my attention (other than that disdosed below ") in connection with
the examination which gtves me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accourrts do not accord wrlh the accounting records
I have no cOnmS and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
. Please delete the wortls in the brackets rfthey do not apply.
Independent
examinerfs statement
Signed:
Date-
11 /1
Name".
Rèlevant professional
quallfication(s) or body
(rf any):
Address:
Colo
IER
October 2018