Charity registration number 1143914 Company registration number 07705033 (England and Wales) VICTORIA HALL COMMUNITY TRUST LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 'AEOIC2C9" 1510412025 COMPANIES HOUSE A10
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VICTORIA HALL COMMUNITY TRUST LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Truslees Mrs. S. Smith Mr. O. A. Allen Mrs. J. Evans Charity number 1143914 Company number 07705033 Registered office Victoria Hall Victoria Hall Walk Higher Bebington CH63 8AB Independent examiner Horner Downey & Company Llmited 10 Stadium Court Stadium Road Bromborough United Kingdom CH62 3RP
VICTORIA HALL COMMUNITY TRUST LIMITED CONTENTS Page Trustees report Independent examiner's report Statement of flnancial activities Balance sheet Notes to the financial statements 7-14
VICTORIA HALL COMMUNITY TRUST LIMITED TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT) FOR THE YEAR ENDED 31 JULY 2024 The Trustees present thelr annual report and financial slatements for the year ended 31 July 2024. The financial statements have been prepared in accordance wilh the accounting policies set out in ,note 1 to the financial statements and comply with the charity's Memorandum and Artic18s of Association, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Siandard applicable in the UK 8nd Republic of Ireland (FRS 102)" (effective 1 January 2019). Oblectives and activitles The Charitable Company was formed to benefit the inhabitants of Higher 8ebington and the surrounding area through the establishment and management of a community cenlre. Strategic report The following sections for achievements and performance and financial review fomi the strategic r8POrt of the charity. Achievements and perfomiance SignifiGant activities and achievem8nls 8g8inst objèctlV8S During the reported period beginning 1 st Augusl 2023. the thlrteenth year of running Victoria Hall as a community asset. was a time of consolidation. The refocus in the processes and practices relating to the organisation and management of the hall by Ihe Centre Development Officer and the hall's trustees enabled it to maintain a viable position. Regular hirers and their groups were once again able to enjoy the full benefits provided by Victoria Hall without the restrictive practices of the previous years. In the reported period 2023-24 new hirers were welcomed offering further health, wellbeing and educational sessions and seNices for the peopl8 of Wirral. The change in 2022-23 to VHCT'S business focus with regular hirings being the sole income source has proven to be a positive one. Wictoria Hall's essential purpose as a place for education and recreation, as shown in its Articles of Association, continues to be fulfill8d. Th8 spaces for hire.. Nvo halls,. the Exhibition Room. the catering kitchen. and, refreshments kitchen are welcoming spaces and continue to be cleanedlcared for by an amazing team. The repurposed bar, now a storage space, has had a positive impact. The storage area. off the main hall, has been altered providing an insulating floor, level with the hall floor ensuring easier access, and original ventilatlon reinstalled. The Exhibition Room has become a favoured mulli functional, pleasant social space. It is hired for craft workshops, fonnal meetings, as well as used for refreshments by regular groups. In July 2024, a post capital asset transfer {CAT) form from Wirral Council was submitted to the local authority. The completion of the document served as a reminder of what had been achieved since VHCT was incorporated, with responsibility for Victoria Hall happening nearly 2 years later in August 2012. The covid related risk assessment policy remains in place for Victoria Hall (5th edition), lo support the health and safety of the hall's extended community. Aspects of safe practice highlighted since March 2020 have become integrated into the hall's day to day operations. Such practices have been introduGed by those hirers who have assessed factors relating to the safety and wellbeing of their chargeslclienlslmembers. VHCT thanks them for their considered support which is apprecialed. The wellbeing of all users is at the heart of what is offered at Victoria Hall. As a charity with responsibility for a historic building, VHCT Ltd is well aware of its role in Ihe mainlenan¢e and running of Victoria Hall. See below for further developments. 8th Septemb8r 2023 Victoria Hall held its popular Heritage Open Day event with Swan Movie Makers presenting another programme from their magnificent collection of local history films. Feedback sheets provided evidence of an enjoyable evening with 'greal comments, mada.
VICTORIA HALL COMMUNITY TRUST LIMITED TRUSTEES REPORT (INCLUDING DIRECTORS, REPORT AND STRATEGIC REPORT) (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 After several years of uncertainty and many challenges, the changes lo how Victorla Hall operates have been shown to be effective. An underlying concem in the financial period has been the effect of rising costs on the running of the hall. In September 2023 the rate of room hire was increased whilst storage charges were costed dependent on the designated allotted space. In addition. hirers being requiied to pay by BACS to eliminate bank oharges placed on each cashlcheque transaction has had a significant positive impact on financial management. The updating of systems is a priority. Flnanclal revtew ReseNes Policy The Trustees have determined that sufficient reserves wlll be held lo ensure Vlclorla Hall is maintained lo a high standard. This will equate to six months running costs, in addition lo funds allocated as Revenue Support and Operational Equipment from the Social Fund {Wirral Council's Capital Asset Transfer Fund). The latter are maintained to supportlfund salaries, major rnainlenance, continuing refurbishment and development works. Principal Funding Sources During the period under review, Victoria Hall Community Trust Limited continued lo draw down on the funds provided. Unrestricted funding in the period was predominantly through hall hire. There is an operaling surplus of £3,259. Currenl PlanlFuture Developments Vicloria Hall conlinu8S to be mainlained and preserved. In the financial period 2023-2024. the catering dishwasher (no longer working) was removed. As a replacement was not necessary (no longer holding large functions). a washing machine was purchased in ils place. This is for the cleaning team to maintain dusters, cleaning cloths, mop heads. The removal of bar fixtures and fittings has enabled a reorganisation of the bar inlo much needed storage space. The purchase of industrial shelving which will provide additional storag8 IS to be addressed still. The main hall store, as stated abov8 has had Its ventllallon bricks r8inslated, its floor has been insulat8d and levelled to that of the maln hall. The problematic side gate has been replaced by a substantial new one. Initial issues have been resolved. The green waste bin was devoured by the bin lorry. FortLJnalely, the contraclor replaced il with a new one. Areas of concern relate to ongoing problems with blocked drains, internal and external, not helped by ill considered actions. Heavy periods of rainfall add lo the situation. Roof leaks to both flat roof and 1897 chimney slack area, although both had major works carried out in 2014 and 2020 respectlvely, are challenging. The cracked toilet suite in the 1897 washroom is in need of replacement. In the next financial period fresh sources of income are being ¢onsidered. The upper room with its view across to Liverpool has remained in the state inherited by the trust in August 2012. Totally neglected, ils potential not recognised by those who wenl before, the room is to have a renovation project befitting an Arts and Crafts (1897) room becoming a further space for hire.
VICTORIA HALL COMMUNITY TRUST LIMITED TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT) (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 Structure, governance and management Goveming document The charity is controlled by its governing document, a deed of trust. and constitutes a limited company, limited by guarantee as defined by the Companies Act 2006. Victoria Hall Community Trust Ltd registered with the Charity Commission on 22 Septernber 2011 to enable the Trustees to complete negotiations with Wirral Metropolitan Borough Council IWMBCI to take into communily use Victoria Hall in Higher Bebinglon, Wirral under the Council's Community Assel Transfer Scheme (CAT). Risk management The trustees have a duty to identify and review the risks to which the charity is exposed to ensure appropriate Controls are in place lo provide reasonable assurance against fraud and error. They are satisfied that systems are in place to mitigate exposure lo major risks. The Trustees present their annual report and financial statements for the year ended 31 July 2024. Mrs. S. Smith Mr. O. A. Allen Mrs. J. Evans Mrs. V. Jones (Resigned 3 May 2024) Recruitment and appointment of trustees The Trustees report, including the strategic report, was approved by the Board of Trustees. Trustee Date.. 2025
VICTORIA HALL COMMUNITYTRUST LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF VICTORIA HALL COMMUNITY TRUST LIMITED I report to the Trustees on my examination of the financial statements of Victoria Hall Community Trust Limited (the charity) for the year ended 31 July 2024. Responslbllities and basls of report As the TnJstees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of Ihe financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Acl). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of the charity's financial statements carried out under section 145 of Ihe Charilies Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charlly Commission under section 145(5)Ibl of the 2011 Act. Independent examinerfs slatement I have completed my examination. I confirm that no matters have come to my attention in Connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or the financial statements do not accord with those records. or th8 flnancial statements do not comply with th8 accounting requlrements of secllon 396 of the 2006 Act oth8r than any requirement that the accounts give a true and fair view which is not a matter consld8red as part of an independent examination; or the financial statements have not been prepared in accordance with the methods and principles of the Slalemenl of Recommended Practice for accounting 8nd reportlng by charities applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). I have no concerns and have come across no other matters In connection with the examination to which attention ould b in this report in order to enable a proper understanding of the financial statements to be reached. Horner ney&C Ited 10 Stadium ou Stadium Road Bromborough CH62 3RP United Kingdom
VICTORIA HALL COMMUNITY TRUST LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2024 Unrestricted Reslri¢led funds funds 2024 2024 Total Unrestricted Restricted funds funds 2023 2023 Total 2024 2023 Notes Income from: Charitable activities Other trading activities 42,839 42,839 38,996 38,996 Total Income 42,846 42,846 38,998 38.998 Expendlture on: Raising funds Charitable activities 50 38,900 50 39,537 56 31,754 56 33,619 637 1,865 Total expenditure 38,950 637 39.587 31,810 1.865 33,675 Net Incomellexpendlture) and movement in funds 3,896 <6371 3,259 7,188 {1,865) 5,323 Reconcillatlon of funds: Fund balances al 1 August 2023 64,211 24,127 88,338 57,023 25,992 83,015 Fund balances at 31 July 2024 68,107 23,490 91,597 64,211 24,127 88.338 The statement of flnancial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
VICTORIA HALL COMMUNITY TRUST LIMITED BALANCE SHEET ASAT31 JULY2024 2024 2023 Notes Fixed assets Tangible assets 646 647 Current assets Debtors Cash at bank and in hand 12 2,093 91,271 537 89,696 93,364 90.233 Cr8dltor$: amounts falllng due wlthin one year 13 (2,413) (2,542) Net current assets 90,951 87.691 Total assets less currant Ilabllltlos 91.597 88.338 Net assels excluding pension liability 91,597 88,338 The funds of the ch8rity Restricted income funds Unreslricled funds 15 23.490 68.107 24.127 64,211 91,597 88,338 The company is entitled to the exemption from the audit requirement contaSned in section 477 of the Comp8nies Act 2006, for the year ended 31 July 2024. The directors acknowledge their responsibilities for complying with the requirements of the Comparsies Act 2006 with respect to a¢¢ounting records and the preparalion of financial stalemenls. The members have not required the company to obtain an audlt of its financial stalemenls for the year in queslion in accordance with section 476. These financial statements have been prepared in accordance with the provisions applicable lo companies subject to the small companies regime. The fi ancial statements wer8 approved by the Trustees on Mrs. Trustee mith Company registration number 07705033 (England and Wales)
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 A¢¢ounting pollcies Charity Inforniation Victoria Hall Cornmunity Trust Limited is a private company limiled by guarantee incorporated in England and Wales. The registered office is Victoria Hall, Victoria Hall Walk, Higher Bebinglon, CH63 8AB. 1.1 Ac¢ounling conventlon The financial statements have been prepared in ac¢ordanc8 with Ihe charity's Memorandum and Articles of Association, the Companies Act 2006, FRS 102 "The Financial Reporting Slandard applicable in the UK and Republic of Ireland" {"FRS 102") and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" {effe¢tive 1 January 2019). The charity is a Public Benefit Enlity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charily. Monetary amounts in these financial slatemenls are rounded to the nearest £. The financial statements have been prepared under the historical cost convention, Imodified to include the revaluation of freehold properties and to include investment properties and certain financial instruments al fair Valuel. The principal a¢¢ounting policies adopied are set out below. 1.2 Going concern At the time of approving the financial statements, the Trustees have a reasonabl8 expectation that the charity has adequate resources to continue in operational exislence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charltable funds Unrestricted funds are available for use at the discrelion of the Trustees in furtherance of Iheir charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the reslricted funds are set out in the notes to the financial slatements. Endowmenl funds are subject to specific conditions by donors that the capital must be maintained by the charity. 1.4 Incomo Income is recognised when the charity is legally 8nlitled to It after any perfonnance conditions have been met, the amounts can be measured reliably, and it is probable Ihat income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on recelpt or otheThvis8 if the charlty has been notified of an impending distribution. the amount is known, and r8ceipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 Accounting policies (Continued) 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amounl of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared cosls, including support costs involved in undertaking each activity. Direct ¢osts attribulable to a single activity are allocated directly lo that activity. Shared costs which conlribute lo more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocaled on the basis of time spent, and depr8ciatlon charges are allocated on the portion of the assel's use. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valualion, net of depreciation and any impairment losses. Depreciation is recognlsed so as to write off the cost or valuatlon of assels less thelr residual values over their useful lives on the following bases- Plant and equipment Computers 330/0 Straight line 330/0 Straight line The gain or loss arlslng on the disposal of an asset is determlned as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of flxad assets At each reporting end date, the charity reviews the c8rrylng amounts of its tangible assets to delemine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is eslimated in order to determine the extent of the impairment loss (if any). 1.8 Cash and cash equivalents Cash and cash equivalents include Cash in hand, deposits held at call with banks, other short-term liquid investments with origlnal malurilies of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial Instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Olher Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party lo the contractual provisions of Ihe instrument. Financial assets and liabilities are offsel, with the net amounts presented in the financial statements, when Ihere is a legally enforceable right to sel off the recognised amounts and there is an intentlon to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured al transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured al the present value of the future receipts discounted at a markel rate of interest. Financial assets classified as receivable within one year are nol amortised.
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 Accountlng policies (Continued) Basic financial liabilities Basic financial liabilities, including credilors and bank loans are initially recognised at Iransaction price unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have b88n acquired In the ordlnary course of operations from suppliers. Amounts payable are classified as current liabililies if payment is du8 Within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised Gosl using the effective interest method. Derecognltlon of flnanclal Ilabllltles Financial liabilities are derecognised when the charity's contractual obligations expire or are dlscharged or cancelled. 1.10 Employa8 beneflt6 The cosl of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termlnatlon benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employmenl of an employee or to provide termination benefits. 1.11 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. Crltlcal accountlng estimat88 and Judgemenls In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevanl. Actual results may differ from these eslimales. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 Income from charitable activities Unrestricted funds 2024 Unrestricted funds 2023 Income Hall hire Sundry income Donations 42,763 38,373 25 76 598 42,839 38,996 Income from other tradlng activities Unrestrlcted Unrestrfcted funds funds 2024 2023 Bank interest Expenditure on raising funds Unreslrlcted Unrestrlcted funds funds 2024 2023 Fundralslng and publlclty Advertising 50 10-
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED> FOR THE YEAR ENDED 31 JULY 2024 ExpendSlure on charltable activities Expenditure Expenditure 2024 2023 Direct costs Staff costs Depreciation Subcontractor costs Water rates Light & Heal Repairs & Maintenance Insurance Sundries Telephone Office costs Bank charges Accountancy Legal & Professlonal Catering 11.996 639 1.704 1.535 6.863 10.650 1,927 34 738 529 92 1,628 1.168 34 11,888 425 3,008 1,391 6.770 4,834 1,667 13 922 865 125 1,618 50 43 39,537 33,619 Analysls by fund Unrestricted funds R8strict8d funds 38,900 637 31,754 1,865 39,537 33,619 Net movement in funds 2024 2023 The net movement in funds is stated after chargingl{crediting)'. Deprecialion of owned tangible fixed assets 637 425 Trustees None of the Tnjstees {or any persons connected wilh them) received any remuneration or benefits from the charity during the year. Employees The average monthly number of employees during the year was: 2024 Number 2023 Number 11
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 Employees {Continu8d) Employment costs 2024 2023 Wages and salaries Social security costs Other pension costs 11.867 13 116 11,791 90 11,996 11,888 There were no employees whose annual remuneration was more than £60,000. 10 Taxation The charity is exempt from taxation on its activSties because all its income is applied for charitablè purposes. 11 Tangible fixed assets Plant and gqulpm•nt Computers Totsl Cost At 1 August 2023 Additions 18.949 636 3,391 22,340 636 At 31 July 2024 19.585 3,391 22,976 Depreciation and impairment At 1 August 2023 Depreciation Charged in the year 18.949 212 2,744 425 21,693 637 Al 31 July 2024 19,161 3,169 22,330 Carrylng amount At 31 July 2024 424 222 646 At 31 July 2023 647 647 12 Debtors 2024 2023 Amounts falllng due wlthln one year: Trade debtors Prepayments and accrued income 1,937 156 393 144 2,093 537 12
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2024 13 Creditors: amounts falling due within one y8ar 2024 2023 Other taxation and social security Other creditors Accruals and deferred income 172 395 1,846 173 334 2,035 2.413 2,542 14 Retlrement beneflt schemes 2024 2023 Deflned contributlon schemes Charge to profrt or loss in respect of defined contribution schemes 90 90 The charity operates a defined contribution pension scheme for all quallfylng employees. The assets of the scheme are he5d separately from those of the charity in an independently administered fund. 15 Re8trlcted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject lo specific conditions by donors as to how they may be used. At 1 August 2023 Resources expended At 31 July 2024 Operalional Equipment 24,127 (637) 23,490 Previous year: At 1 August Resources 2022 expended At 31 July 2023 Operational Equipment 25,992 (1.865) 24,127 16 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donalions and grants which are not subject lo specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestriGted funds by the trustees for specific purposes. At 1 August 2023 Incoming resources Resources expended At 31 July 2024 General funds 64,211 42,846 (38.950) 68,107 13-
VICTORIA HALL COMMUNITY TRUST LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JUL Y 2024 16 Unrestrlcted funds {Continued) Prevlous year: At 1 August 2022 Incoming resources Resources expended At 31 July 2023 General funds 57,023 38,998 131,810) 64,211 17 Analysis of net assets between funds Unrestrlcted funds 2024 Restricted funds 2024 Total 2024 At 31 July 2024: Tangible assets Current asselsl(liabililies) 646 67.461 646 90,951 23,490 68,107 23.490 91,597 Unrestrlcted funds 2023 Re3trlcted funds 2023 Total 2023 At 31 July 2023: Tangible assets Current assetsl{liabililies) 1,072 63,139 {4251 24,552 647 87,691 64,211 24,127 88,338 14-