SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS CHARITY NUMBER: 1143912 COMPANY NUMBER: 07519992 FINANCIAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 .ADrAQL9• 1911212024 COMPANIES HOUSE A39
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SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS CONTENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Legal and administrative information Trustees Annual Report Independent Examinerfs Report Statement of Financial Activities 10 Balan Sheet 11 Notes to the financial statements 12-18
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2024 Charity number 1143912 Company number 07519992 Contact Address & clo Copleston Office Copleston Road London SE15 4AN Trustees Sally Inman - Interim Chair Chun Lau - Treasurer Leila Mulloy Alan Robertson Claudia Leonescu (until Sept 24) Simon Taylor Tod Heyda Ajoke Ojie Gay Barry Independent Examiner London Accountancy Practice Sojourner Trulh Centre 161 Sumner Road London SE15 6JL Bankers Barclays Bank
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 Welcome from Chair and Director Chair of Trustees Report It is now 12 years since the then Home Secretary announced the official use of the term hostile environment. During this year many refugees, asylum seekers and migrants have eXperiend an ever more unwelcoming environment which threatens every aspect of their lives. SDCAS continues to provide a place where people are safe, valued, supported and empowered. SDCAS staff, volunteers and trustees continue to strengthen and expand our services to enable our clients to further take control of their Ilves. Sally Inman, Interim Chair Structure, governance and managemgnt Governing document The Southwark Day Centre for Asylum Seekers is an Incorporated company limited by guarantee, company registered number 07519992. Registered with the Charity Commission in England and Wales with registration number 1143912 and governed by the memorandum and articles of association which were adopted on the 30th of August 2011 . Organization and decision-making structure Members are appointed by the Board of Trustees (the directors of the charity). There is no maximum number of Trustees, and the minimum is three. The trustee board nomially meets every two months. The board delegates areas of work to sub- committees who report regularly to the chair and to board meetings. The sub- committees are finance, human resources and heallh & safety. Each sub-group is chaired and formed by trustees.
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS The Dlrector The Dlrector is responsible for the day-to-day management supported by key senior staff of the Charity's affairs and for implementing policies agreed by the Board of Trustees. Statement of trustee re8ponsibilitie8 and overall governance The Trustees have overall responsibility for ensuring that the Charity has appropriate systems and controls, financial and olherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and for their proper application as required by charity law, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Risk managomont The Trustees have reviewed the major risks to which the Charity is exposed, In particular those related to the operations and finances of the Charity and are satisfied that systems are in place to mitigate exposure to the major risks. Objectives of the Charity 1) The relief of poverty, the promotion of health and the advancement of education of asylum seekers, refugees and migrants in the London Borough of Southwark. 2) To provide help in the London Borough of Southwark for Asylum seekers, refugees and migrants who have need of facilities, information and assistance by reason of their health, age, financial hardship OT social circumstances with the objective of improving their conditions of life.
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS Our work in 202312024 Our three drop-in centres, overseen by centre leaders, continue to have borough-wide impact, helping to reduce isolation and improving the well-being of people using our seNice. Each of our centre?4* opcno one day per week at differeTrt locations for those most in need of support. We are based in established community hubs in Peckham {Copleston Centre), Camberwell (Trinity College Centre), and in Bermondsey (South London Mission), our newest venue in the north of the borough. Clients come from a wide range of countries- we logged visitors from 65 countries over the last year with people from Iran, Afghanistan, Sudan, Ethiopia and Eritrea often at the top of our list, providing support with basic needs and advice in collaboration with the council and other VSC agencies. Our team has generally seen an increase in the number of newly arrived asylum seekers, and people easily find us as we are wilhin walking distan for those who have little or no cash to access support from us. Increasingly, the centres have been dealing with more and more safeguarding issues and homelessness, but we continue to develop our services in response to this. Our hot meals, clothing and food parcels; a social space, creche and parenting support; advice and advocacy sessions, appointments, signposting and referrals are vital in providing holistic wrap around support. Activities and Projects The centres contlnue to be very busy serving over 200 people per week.. Destitution support includes nutritious hot meals, clothing and food parcels. Advice and Advocacy sessions, including remote advice sessions. Both gardening projects continue to be beneficlal and well attended. Arts and Crafls projects including outreach at a local hostel. SDCAS continues to work with ARSP to have full lime volunteers from either Poland and Gemany who provide an excellent addition to the team. SDCAS provides a range of volunteering opportunities. Volunteers Over 100 local people volunteer at SDCAS including those with lived experience. Their skills, dedication and hard work mean our service continues to develop and grow. They do everything from sourcing donations to collecting and distributing food, clolhing, and home items. They are our reception team. English teachers, kitchen staff, advisors, fundraisers, content writers, website designers and more all overseen by our Volunteers Coordinator. Staff development Both paid staff and volunteers keep up to date as much as possible by attending training sessions relating to a range of issues such as immigration legislation, first aid, mental health awareness, safeguarding and basic food hygiene.
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS Funders We continue to be grateful to the London Borough of Southwark which has again provided a subotanti81 grant towards core costs. Tliis yrallt hÉlS continued to strengthen our applications to other key funding bodies. We are also immensely grateful for the support we continue to receive from other individual donors, exciting and dynamic fundraising events such as the annual Gala Music Festival, the bi-monthly book stall and the twice a year classical music concert, well as the generosity of around 20 charitable trusts, and organisations (listed in Notes 2, 3 and 11 to the accounts) that have helped to fvnd our work. We have continued to engage with faith groups, local specialists partner agencics, and developed more very fruitful and trusling relationships. Future Developments We are committed to: Building a Borough of Sanctuary with other agencies and continuing to play a key role in making this a reality. Challenging the hostile environment and the rise of far-right exlremism. Reviewing our cores values and updating our action plan which will include: Strengthening our core advice seTvices, now overseen by a newly appointed Advice Services Manager Ensuring we have a well-supported and resourced team which includes the work of a newly appointed Centre Operations Manager. Ensuring the people we support are represented at various organizational levels. Securing funding to ensure future sustainability. Financoal rnview The results of the year's operation are set out in the attached financial statements. The net deficit in funds for the year amounted to (£11,205) and surplus funds for the year ended 31 March 2023 was £92,894. The retsined reserves at 31 March 2024 amounted to £520,720 and for the year ended 31 March 2023 £531,925.
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS Reserves Policy Our reserve policy calculates target r6serves based on potential unplanned expenditure, cashflow requirements and unfunded planned spending. As at 31 March 2024, our target reseNes calGulation are as follows: 2024125 Reserves Category Contingency for IO% of all expenditure Contingency for financial difficulty: Redundancv Other 55,420 48,226 10,000 Contingency for 6 months, temporary senior staff mernber In case of illness 6 rnonths mSn. essential eratl in case of fundrnisin8 shortfrdll or delay Planned spending comrnltrnents Cash flow cushion 25,187 254,520 15,000 408,353 -135.534 Target Total Funds Year- end restrlcted funds balance Target "free" reserve cash 272,819 As at the year end, the Charity's unrestricted resenies were £401,343. This is above our tsrget which is helpful at a time of extreme uncertainty and represents a success in increase our reserves as in previous years we were well below our target amount. Summary SDCAS has risen to the challenge of meeting higher Llient needs while finding new ways lo work during the challenging times, Our staff and volunteers have worked tirelessly and flexibly to keep our seNices open. We are grateful for the donations from individuals and organizations which have helped us stay open and without which we would not be able to provide our vital support services. The trustees, annual report was approved . 2311112024 and signed on bchalf of the board of truslees by: Sally Inman, Interim Chair
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS INDEPENDENT EXAMINER'S REPORT I report on Ihe accounts of the organization for the year ended 31 March 2024, which are set out on page8 10 to 18. Re5pectlve responslbllltles of trustees and examlner The trustees {who are also the directors of the company for the purposes of company law) are responsible for the preparatlon of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject lo audit under company law and is eligible for independent examination, it is my responsibllty to.. examine the accounts under section 145 of Ihe 2011 Act", to follow the procedures laid down in the general Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act: and to state whether particular matters have come to my attention. Basis of Independent examlnerfs report My examination was carried out in accordance with the general Dlrections given by the Charity Commlsslon. An examination includes a revlew of the accounting records kept by the Gharity and a Gomparison of the accounts presented with those records. It also Includes consideration of any unusual items or disclosures In the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provlde all the evldence that would be requlred In an audlt and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention.. (1) which gives me reasonabl8 cause to believe that in any material respect the requirements: to keep accounting records in accordance wlth section 386 of the Companies Act 2006., and to prepare accounts which accord wlth the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accountlng and Reporting by Charlties have not been met,. or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date.... Ade Adebamb London Accountancy Practice Sojourner Truth Centre 161 Sumner Road London SE15 6JL A, ACG
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS statement of Financlal Actlvltles forthe yearended 31 March 2024 Unrestrlctsd Fund Restrictsd ' Fund 2024 ' Total 2023 Total Incomlng Resources Donab'ons and Gifts Income from Charitsble Arliviti IrNestrnent Income Total Incomlng Re8ourceg 90,168 3,190 362,004 93.358 382,004 472 97,371 345,142 79 472 366 194 Charitable actlvltles Raising Funds Charitsble Expenses 562 380,790 562 466,477 517 349,181 85,687 Totsl Resources Expendod 381351 Net Incomlng Resources 4,g52 (16,157) (11,205) 92,894 Balances brought forward 396,391 135,534 531,925 439,031 Fund balances carrfed forward 401343 119 377 620 720 631926 10
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS Balance Sheet A3 at 31 March 2024 2024 2023 Flxed As6et8 Tanglble Flxed Assets Current Assets Debtors- Accrued incomelpre[ Cash at Bank and in Hand 3,325.70 518,494 3.778 531328 621.820 636,106 Current Uabllftleg Creditors and Accruals - PAYE Accountancy Fees 2,082 1,100 3,182 520 720 531926 Funds Represented by: Unrestn. cted Fund Restricted Fund 401,343 119.377 396,391 135,534 620 720 531,925 For the year ended 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small Gompanies. Director's responsibilities The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. The directors acknowledge their responsibilities for complying with the requirements of the Act wlth respect to accounting records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies. regime. These financial statements were approved by the board of trustees and were authorized for issue. They are signed on behalf of the board by: Signed........ Sally Inman (Interim Chair) Trustee Date .2311112024........... 11
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1 Accounting policies 1.1 Basis of accountlng The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP {FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statèments do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements" 1.2 Incoming re3ourc•8 All incoming reSoUrS are included in the ststement of financial activities when entitlement has passed to the charity; it is probable that Ihe economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The followlng specific policies are applied to particular categories of income., income from donations or grants is recognized when there is evidence of entitlement to the gift, reipt is probable, and its amount can be measured ieliably. legacy income is recognized when receipt is probable and entitlement is established income from donated goods is measured at the fair value of the goods unless it is impractical to measure reliably. in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognized in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. income from contracts for the supply of services is recognized with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and retumed if unspent, in which case it may be regarded as restricted. 1.3 Resources expended Expenditure is recognized on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: 12
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods. expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. other expenditure includes all expenditure that is neither related to raising funds for the charty nor part of its expenditure on charitable activities. All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activty. Shared costs are apportioned belAveen the activities they contribute to on a reasonable, justifiable and consistent basis. 1.4 Fund accounting Unrestricted funds are available for use at the discretion of the Irustees to further any of the charity's purposes. Designated funds are unrestrlcted funds earmarked by the trustees for particular future projact or comrnitment. Restricted funds are subject to restrictions on Iheir expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds. 1.5 Going concern There are no material uncertainties about the charitys ability to continue. 2 Donatlons and Glfts Asat 31 March 23 Asat Incom• Exp•ndlture' 31 March 24 Unrestrlcted Funds Donations Friends Scheme Fundraising Activities Interest Eamed Other Income Total 133,154 38.862 112,963 347 51,219 11,303 27.646 286 85,687 98.686 50.165 138.187 507 1,000 288 546 2,422 126 285 326 13
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS Income from Charltable Acthiltle5 2024 ' Unregtrlcted 2024 ' Restricted 2024 . Total 2023 Total Awards for All Big Lottery City Bridge Trust Acts 435 Catholic Women P Minel TST Cosaraf Charitable Fund for Human Need Oeutsche Bank Reel Fund Legaaes & Bequests Mercers Trustee Refugee Ath'on MJGL Southwark Council United St Saviour's Trust Trust for London Refunds Income The Hillcote Trust 75,484 8,200 1.820 75,484 8,200 1,820 69.511 16,639 1,930 3,000 30.000 4,550 1,160 29,997 10.000 100 25,000 47,041 32.370 100 32,370 100 19,447 10,000 19.447 10.000 34.800 31,518 32.874 79,090 23,750 12,753 34,600 31,516 32.874 79,090 23.750 12,753 76.200 25,000 15 5,000 362 004 362 004 346 142 Inv•stsnent Income 2024 ' Unragtrlcted 2024 ' Restrfcted 2024 ' Totsl 2023 Total Bank Interest - Barclays Main 472 472 472 472 79 79 14
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS Detailed Charltsble Expenditure for the year ended 31 March 2024 Unrestricted Fund Restrlcted Fund Total 2024 ' Total 2023 Wages and salan'es NIC + PAYE Ernployers pensions Rent Payroll expenses Covid Stewardlcleaning Equipments Insurance Accountanq fees SupeNision Telephone & Intemet Other office costs Membership & Subs Travel Expenses Food I Catering selv1S Hardship Alowance Securityi Sernice chgs Freelance J HR Services Volunteers Expenses Childcarel Creche IT SeNiS Events & Adivikn. es Training Professional fees Counsellingl lnterpretsts.on services Gardening Project Bank charges Fundraising Costs AdvertisinglPromotional Sundry Expenses 38,089 2,844 151 12,766 255,631 16,668 6,967 24,734 1,381 198 4.117 3,227 1,100 3.180 2.768 2,208 605 149 3,291 9,310 4,521 4.921 3,797 5,282 3,346 5,470 1,792 270 11,378 1.391 185 562 2,652 254 293,720 19,513 7,118 37,500 1,381 954 4,333 3,227 1,100 3,420 3,339 5,868 990 492 10,228 9,550 10.995 8,511 3,797 5,386 3,355 7,208 1,7g2 391 14,057 5,044 185 562 2,652 391 212,867 10,595 5,6g2 17.590 1,199 1,846 1.899 2,268 1,130 2.940 3.491 839 482 219 8.922 19,252 11,485 2,794 4,095 5,490 2.804 9,422 2,821 1,949 12,665 2,595 4g3 517 756 216 240 573 3,861 386 343 6,937 241 8,474 3,589 84 1.738 121 2,679 3,653 138 1,335 Total Expendlture 381361 15
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS 6 Employees remuneration The total stsff costs and employee benefits for the reporting period are analyzed as follows: Total 2024 Total 2023 Wages and salaries Social security costs Employer contribution to pension costs 293,720 19.513 212,867 10,595 320,351 229.104 The average head count of employees during the year was 15 {2023: 9). The average number of full-time equivalent employees during the year is analyzed as follows: 2024 . Total 2023 Total Director Project Workers Administrator 13 15 No employee received employee benefits of more than £60,000 during the year (2022." Nil). Koy Management Per8onn•l During the year total remuneration of £50,422 (2023: £47,568) was paid to key management personnel. 7 Trustees, Remuneratlon and Expenses None of the trustees received any emoluments during the year other than expenses. 8 Debtors 2024 ' 2023 Accrued income Prepayments 126 578 3,778
SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS 9 Creditors 2024 . 2023 AccrualsPAYEIPensions Accountancy Fees 2,082 10 Pensions and other post-retifement benefits Defined contribution plans The amount recognized in income or expenditure as an expense in relation to defined contribulion plan was £Nil (2023: £Nil).
SOUTHWARK DAY CENTRE FORASYLUM SEEKERS 11 Analysis of charitable funds Asat Income Expendltyre. 31 March 31 March 23 Unrestrlctsd Funds Donats'ons Friends Scheme Fundraising Adivities Interest Eamed Other Income Total 133,154 38,862 112,963 347 51,21g 11,303 27.646 286 85,687 98,686 50,165 138,187 507 2.422 126 285 326 288.546 Restrfcted Fundg Asat 31 March 23 A8at Income Expendlturn. 31 March 24 Acts 435 Big Lottery City Bridge Trust Catholic Wornen Garfield Weston Foundation Cosaraf Charilable TTUSt For London Deutche Bank London Community Foundation (LCF) Reel Fund Mercers Trustee Reftjgee Action P Minet TST Southwafk Counal United St Saviourfs Trusl Wakefield & Tetley MJGL St George The Martyr 1,820 75,484 8,200 1,820 53,865 16,734 2,850 9,563 100 11,370 18.821 15,002 12,g44 34.203 47.035 31,594 73,100 29,431 10,045 8,534 2,850 9.563 31,664 100 12,753 19,447 1,383 826 15,002 2,944 16,972 25,495 17.717 18,487 7,925 10,000 34,600 31,516 32,370 79,ogo 23,750 17,369 g,975 18.493 24,477 2,244 32,874 3,190 17,672 2.700 15,202 490 Total 366 194 378,804 121,924 18