**SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS** Charity Number: 1143912 Company Number: 07519992
**ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **CONTENTS FOR THE YEAR ENDED 31 MARCH 2021**
||Page|
|---|---|
|Legal and administrative information|1|
|Trustees Annual Report|2 - 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9-14|
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **REFERENCE AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2021**
**Charity number** 1143912 **Company number** 07519992 **Contact Address & c/o** Copleston Office Copleston Road London SE15 4AN **Trustees** Jane Kelly (Resigned September 2020) Gillian Reeve (Resigned October2020) Simon Taylor Mary Boley Alan Robertson (Chair) (Appointed October2020) Tod Heyda Ajoke Ojie Sarah Gay Barry Caroline McGill (Treasurer) John Rhodes Sally Inman **Independent Examiner** Community 360 Winsley's House High Street Colchester Essex, CO1 1UG **Bankers** Barclays Bank
**1**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020**
## **Structure, governance and management**
## Governing document
The Southwark Day Centre for Asylum Seekers is an incorporated company limited by guarantee number 07519992. Registered under charity number 1143912 and governed by the memorandum and articles of association which were adopted on the 30[th] of August 2011.
## **The organisation and decision-making structure**
Members are appointed by the Board of Trustees (the directors of the charity). There is no maximum number of Trustees and the minimum is three. The trustee board normally meets on a monthly cycle and is required to hold an Annual General Meeting (“AGM”) and not more than 15 months may elapse between successive AGMs. The board delegates areas of work to sub-groups who report regularly to the chair and to board meetings., The sub-groups are finance and fundraising, social media, human resources and facilities. Each sub-group is chaired by a trustee, with the exception of the finance and fundraising group which is chaired by a volunteer.
## **The Director**
The Director is responsible for the day-to-day management of the Charity's affairs and for implementing policies agreed by the Board of Trustees.
## **Statement of Trustee Responsibilities and overall Governance**
The Trustees have overall responsibility for ensuring that the Charity has appropriate systems and controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and for their proper application as required by charity law, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Risk Management**
The Trustees have reviewed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Objectives of the charity**
1) The relief of poverty, the promotion of health and the advancement of education of asylum seekers and refugees in the London Borough of Southwark.
2) To provide or assist in the provision of facilities in the interest of social welfare for recreation or other leisure time occupation of asylum seekers and refugees who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.
**2**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020**
The year 2020/2021 has been a challenging one, as it has been for many in society.
Due to the Covid-19 pandemic we were forced to balance delivering remote and in person services to meet the needs of our clients while following government lockdown restrictions and keeping staff, volunteers and clients safe. The isolation caused by the lockdowns and the closure of many other services has meant that the needs of our clients have been higher than ever. Our staff and volunteers have worked extremely hard to provide services in the face of the challenges presented by the pandemic.
We continue to help over 1,000 clients and their families each year normally from three centres welcoming over 5,000 visits for food, advice, help with health issues and ESOL language training.
## **Activities and projects**
- Sessions at PPRBC have continued to attract families and under 5's.
- The gardening project has been extremely successful
- St Mary Newington on Thursdays closed during lockdown and has not reopened.
- We continue to work with ARSP to have full time volunteers from Poland and Germany who provide an excellent addition to the team.
• Two members of staff are working on a homelessness project as part of a larger funded Refugee Action Project. Aspects of the project include putting together a toolkit for staff and volunteers working with clients with housing issues and developing the confidence of experts by experience to help design and co produce services.
- Researchers who volunteer at SDCAS have completed a research project focussing on the contributions of the gardening and story-telling classes to the well-being of clients
**Volunteers** are integral to the success of our work. They provide a range of services for clients including advice sessions and educational activities including ESOL, art, story- telling, and gardening. They have, as always, done an excellent job this year, particularly with the additional challenges created by Covid-19 and lockdowns.
## **Advice**
Clients come with a range of issues for which they need advice or information. These may include help with general welfare benefits, access to health or education services, concern about their immigration status and housing etc. All these are particularly crucial for clients with no recourse to public funds. We are extremely fortunate in having a core of experienced and able staff and volunteers who have gained considerable knowledge and expertise in these fields of work.
As part of our partnership working, we also have two members of staff from the NHS Health Inclusion Team who comes regularly to all of our centres. We also have access to an immigration lawyer from the Citizens Advice Bureau who comes once a month to us and previously a Welfare adviser from the Citizens Advice Bureau who provides generalist welfare advice. Southwark Law Centre is also very accessible by telephone for appropriate information or support. An Honorary Clinical Senior Lecturer and Consultant Psychologist at Kings College is available on a pro bono basis to give 'on site' support to members of staff on their work with clients with mental health issues.
**3**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020**
**Staff development:** Both paid staff and volunteers are attend regular training sessions relating to a range of issues: immigration legislation, first aid, mental health awareness, basic food hygiene etc
## **Strategic report**
The following sections for achievements and performance and financial review form the strategic report of the charity.
## _**Achievements and performance**_
Responding to the needs of clients meant that we opened a weekly foodbank service at the start of the first lockdown. This saw us reach over 300 people per week through our service at Peckham Park Road and through home deliveries.
Due the restrictions on face-to-face services, we also moved to a remote service, providing advice over the phone on immigration, housing, benefits and other issues our clients face.
Our gardening group has continued to allow clients to get close to nature and a new walking group helped people connect outside.
## _**Funders**_
We continue to be grateful to the London Borough of Southwark which has again provided a substantial grant towards the core costs. This grant has continued to strengthen our applications to other key funding bodies. We are also immensely grateful for the support we continue to receive from other individual donors, as well as the generosity of all the just over 20 charitable trusts and organisations (listed in Notes 2, 3 and 12 to the accounts) that have helped to fund our work. We have continued to engage with the church and faith groups across the Borough of Southwark and developed some very fruitful and trusting relationships.
The “Friends of SDCAS” continued to support us, and funding received from Friends increased by 20%. We are extremely grateful for all of this continued support of our community. Thanks to the generosity of donors and fundraisers our fundraising income increased by an incredible 179%. We are extremely grateful for the continued support of our community.
## _**Future Developments**_
We remain conscious that we must think broadly and widely within resource-driven opportunities. We are committed to:
- raising awareness of the needs of asylum seekers
- working more intensively with clients who wish to become Volunteers and use this experience to further their integration
working more effectively with clients who have mental health needs and the agencies who support them. This includes supporting them as they receive their status and are able to access training and employment opportunities.
- working with other agencies to coordinate borough wide interest in the need of asylum seekers and refugees.
**4**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2020**
## **Financial revie** _**w**_
## _**Reserves Policy**_
Our reserves policy calculates target reserves based on potential unplanned expenditure, cashflow requirements and unfunded planned spending. As at 31 March 2021, our target reserves calculation
|**Reserves Category**|**£**|
|---|---|
|**Contingency for 10% of expenditure**|23,630|
|**Contingency for financial difficulty:**||
|**Redundancy**|18,712|
|**Other**|5,000|
|**Contingency for 6 months' temporary senior staff member in case of illness**|20,662|
|**6 months min. essential operating costs in case of fundraising shortfall or delay**|116,185|
|**Planned spending commitments**||
|**Cash flow trough**|13,964|
|**Target Total Funds**|**198,153**|
|**Year end restricted funds balance:**|-52,830|
|**Target "free" reserves cash**|**145,323**|
As at the year end, the Charity’s unrestricted reserves were £171,416. This is above our target which is helpful at a time of extreme uncertainty and represents a success in increase our reserves as in previous years we were well below our target amount.
## **Summary**
SDCAS has risen to the challenge of meeting higher client needs while finding new ways to work during the lockdowns. Our staff and volunteers have worked tirelessly and flexibly to keep our services open. We are grateful for the donations from individuals and organisations which have helped us stay open and without which we would not be able to provide our vital support services. The trustees' annual report was approved on 24[th] December 2021 and signed on behalf of the board of trustees by:
Alan Robertson, Chair of Trustees
**5**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**Notes**
**Incoming resources**
Incoming resources from generating funds:
Donations and legacies
**2**
Income from charitable activities
**3**
Investment income
**4**
**Total incoming resources**
**Resources expended**
Raising funds
Costs of Charitable activities
**5**
**Total resources expended**
**Net income/(expense) for the year**
Previous Year Adjustment
**12**
Transfer between funds
**11**
**Net income/(expense) for the year after transfers**
**Reconciliation of Funds**
Total Funds B/Fwd
Total Funds C/Fwd|**2021**
**£**
87,887
11,500
148
**99,535**
570
4,622
**5,192**
94,343
-
(1,222)
93,121
82,099
**175,220**
**Unrestricted**
**Funds**|**2021**
**£**
-
289,911
-
**289,911**
390
230,552
**230,942**
58,969
-
1,222
60,191
92,357
**152,548**
**Restricted**
**Funds**|**2021**
**£**
87,887
301,411
148
**389,446**
960
235,174
**236,134**
153,312
-
-
153,312
174,456
**327,768**
**Total Funds**|**2020**
**£**
55,607
223,845
150
**Prior period**
**Total Funds**|
|---|---|---|---|---|
|||||**279,602**|
|||||216
188,854|
|||||**189,070**|
|||||90,532
4,018
-|
|||||94,551
79,905|
|||||**174,456**|
The notes on pages 9-14 form an integral part of these financial statements.
**7**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **BALANCE SHEET AS AT 31 MARCH 2021**
|**Notes**
**Current assets**
Cash at bank and in hand
Debtors
**8**
**Creditors: amounts falling due within one year**
**9**
**Net current assets**
**Net assets**
**Funds**
Unrestricted income funds
**11**
Restricted income funds
**11**|**£**
**£**
**£**
**£**
327,967
177,291
5,761
1,217
333,728
178,508
5,960
4,052
327,768
174,456
**327,768**
**174,456**
175,220
82,099
152,548
92,357
**327,768**
**174,456**
**2020**
**2021**|**£**
**£**
**£**
**£**
327,967
177,291
5,761
1,217
333,728
178,508
5,960
4,052
327,768
174,456
**327,768**
**174,456**
175,220
82,099
152,548
92,357
**327,768**
**174,456**
**2020**
**2021**|
|---|---|---|
||333,728
5,960||
||||
|||**174,456**|
|||82,099
92,357|
|||**174,456**|
For the year ended 31 March 2021 the charity was entitiled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Director's responsibilities
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
- The directors acknowledge their responsibilites for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and were authorised for issue. They are signed on behalf of the board by:
Signed Date 24/12/2021 Alan Robertson (Chair) Trustee
**8**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1 Accounting policies**
## **1.1 Basis of accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".
## **1.2 Incoming resources**
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income;
- income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable, and its amount can be measured reliably.
- legacy income is recognised when receipt is probable and entitlement is established.
- income from donated goods is measured at the fair value of the goods unless this is inpractible to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
- income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
## **1.3 Resources expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully revcovered, and is classifed under headings of the statement of financial activities to which it relates:
- expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
- other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
**9**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1.4 Fund accounting**
Unrestricted funds are avaliable for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subject to restrictions on their expenditure declared by the donor or through the terms of an appeal and fall into one of two sub-classes: restricted income funds or endowment funds.
## **1.4 Going concern**
There are no material uncertainties about the charity's ability to continue.
|**2**
**Donations and Legacies**
**2021**
**Unrestricted **
**£**
Donations
28,036
Friends donations
13,936
Counterprint
-
Fundraising
45,915
**87,887**
**3**
**Income from Charitiable Activities**
**2021**
**Unrestricted **
**£**
**Grants**
Garfield Weston Foundation
-
Southwark Council
-
Catholic Womens League
-
Wakefield and Tetley
-
National Zakat Foundation
-
National Maritime Museum
-
City of London
-
Henry Smith
-
Adrian Swire Charitable Trust
11,500
C19 London Community Fund
-
Big Lottery
-
London Community Foundation
-
Mercers Trustee
-
C&M Fleming
-
Fund for Human Need
-
Migration Exchange
-
Refugee Action
-
Southwalk Law Centre
-
United Saviour's Trust
-
**11,500**|**2021**
**Restricted**
**£**
-
-
-
-
**-**
**2021**
**Restricted**
**£**
-
45,321
-
-
150
-
13,040
-
-
64,460
69,511
9,000
-
6,000
840
30,000
27,571
11,518
12,500
**289,911**|**2021**
**Total**
**£**
28,036
13,936
-
45,915
**87,887**
**2021**
**Total**
**£**
-
45,321
-
-
150
-
13,040
-
11,500
64,460
69,511
9,000
-
6,000
840
30,000
27,571
11,518
12,500
**301,411**|**2020**
**Total**
**£**
24,560
11,618
3,000
16,429|
|---|---|---|---|
||||**55,607**|
||||**2020**
**Total**
**£**
40,000
45,321
3,150
4,950
800
445
8,920
15,000
11,500
-
-
15,000
25,000
6,000
-
-
29,009
-
18,750|
||||**223,845**|
**10**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
|**4**
**Investment Income**
**2021**
**Unrestricted**
Bank Interest Receivable
148
**148**
**5**
**Charitable Activities**
**2021**
**Unrestricted**
**£**
Wages and Salaries
-
Employers NIC
-
Employers pension
-
Rent
945
Covid Steward
-
Equipment
-
Insurance
69
Accountancy fees
-
Telephone & internet
303
Other office costs
339
Travel expenses
-
Food services
-
Hardship Allowance
350
Sundry Expenses
579
Repairs
-
Childcare
-
Activities
-
Training
-
Professional fees
2,037
Counselling
-
Gardening Project
-
**4,622**|**2021**
**Restricted**
-
**-**
**2021**
**Restricted**
**£**
135,362
6,474
4,055
12,895
2,520
7,922
1,721
-
2,050
5,120
1,528
14,767
26,083
1,098
2,370
352
-
420
3,189
-
2,626
**230,552**|**2021**
**Total**
**£**
148
**148**
**2021**
**Total**
**£**
135,362
6,474
4,055
13,840
2,520
7,922
1,790
-
2,353
5,459
1,528
14,767
26,433
1,677
2,370
352
-
420
5,226
-
2,626
**235,174**|**2020**
**Total**
**£**
150|
|---|---|---|---|
||||**150**|
||||**2020**
**Total**
**£**
111,543
4,165
3,350
22,015
-
3,530
1,836
456
1,691
4,905
4,200
9,314
8,398
692
-
4,814
3,784
-
1,180
75
2,906|
||||**188,854**|
## **6 Employees remuneration**
The total staff costs and employee benefits for the reporting period are analysed as follows:
|Wages and salaries
Social security costs
Employer contributions to pension plans|**2021**
**Total**
**£**
135,362
6,474
4,055
**145,891**|**2020**
**Total**
**£**
111,543
4,165
3,350|
|---|---|---|
|||**119,058**|
**11**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **6 Employees remuneration continued**
The average head count of employees during the year was 7 (2020: 7). The average number of full-time equivalent employees during the year is analysed as follows:
|Director
Project Workers
Administrator|**2021**
**2020**
**Total**
**Total**
1
1
5
5
1
1
**7**
**7**|
|---|---|
No employee received employee benefits of more than £60,000 during the year (2020: Nil).
## **Key Management Personnel**
During the year total remuneration of £61,623 (2020: £62,581.78) was paid to key management personnel.
## **7 Trustees' Remuneration and Expenses**
None of the trustees received any emoluments during the year other than expenses.
|**8**
**Debtors**
Accrued income
Prepayments
**9**
**Creditors**
Accruals and deferred income
Other creditors|**2021**
**Total**
**£**
4,120
1,641
**5,761**
**2021**
**Total**
**£**
510
5,450
**5,960**|**2020**
**Total**
**£**
-
1,217|
|---|---|---|
|||**1,217**|
|||**2020**
**Total**
**£**
4,052
-|
|||**4,052**|
## **10 Pensions and other post-retirement benefits**
## **Defined contribution plans**
The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £Nil (2020: £Nil).
**12**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **11 Analysis of charitable funds**
|**Unrestricted funds**
General Funds
**Restricted funds**
Awards for all
Big Lottery
C19 London Community
C & M Fleming
City of London
Fund for Human Need
Garfield Weston Foundation
Henry Smith
London Community Foundation
Mercers Trust
Migration Exchange
National Zakat Foundation
Refugee Action
Southwark Council
Southwalk Law Centre
United Saviour's Trust
Wakefield & Tetley|**As at**
**31-Mar-20**
**£**
82,099
**82,099**
**As at**
**31-Mar-20**
**£**
(1,222)
-
5,703
170
-
26,921
4,944
3,370
25,000
-
-
16,001
-
-
7,454
4,016
**92,357**|**Income**
**£**
99,535
**99,535**
**Income**
**£**
-
69,511
64,460
6,000
13,040
840
-
-
9,000
-
30,000
150
27,571
45,321
11,518
12,500
-
**289,911**|**Expenditure**
**£**
5,192
**5,192**
**Expenditure**
**£**
-
(43,369)
(51,666)
(140)
(12,895)
(840)
(14,664)
(3,832)
-
(12,135)
(2,188)
(150)
(29,127)
(42,918)
(10,870)
(6,148)
-
**(230,942)**|**Transfer of**
**funds**
(1,222)
**(1,222)**
**Transfer of**
**funds**
1,222
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**1,222**|**As at**
**31-Mar-21**
**£**
175,220|
|---|---|---|---|---|---|
||||||**175,220**|
||||||**As at**
**31-Mar-21**
**£**
-
26,142
12,794
11,563
315
-
12,257
1,112
12,370
12,865
27,812
-
14,445
2,403
648
13,806
4,016|
||||||**152,548**|
## **12 Previous year adjustment**
A previous year adjustment has been applied to the accounts ending 31 March 2020 due to a difference in opening balances.
**13**
## **SOUTHWARK DAY CENTRE FOR ASYLUM SEEKERS**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **13 Previous year statement of financial activities**
|**2020**
**Notes**
**£**
**Incoming resources**
Incoming resources from generating funds:
Donations and legacies
**2**
55,007
Income from charitable activities
**3**
11,500
Investment income
**4**
150
**Total incoming resources**
**66,657**
**Resources expended**
Cost of generating funds
216
Costs of Charitable activities
**5**
23,241
**Total resources expended**
**23,457**
**Net income/(expense) for the year**
43,200
Previous Year Adjustment
**13**
4,018
Transfer between funds
449
**Reconciliation of Funds**
Total Funds B/Fwd
34,431
Total Funds C/Fwd
**82,099**
**Unrestricted**
**Funds**|**2020**
**2020**
**£**
**£**
600
55,607
212,345
223,845
-
150
**212,945**
**279,602**
-
216
165,613
188,854
**165,613**
**189,070**
47,332
90,533
-
4,018
(449)
-
45,474
79,905
**92,357**
**174,456**
**Restricted**
**Funds**
**Total Funds**|
|---|---|
A statement of financial activities for 2020 is shown here for comparative purposes as per Charity SORP regulations.
**14**