## **Keele Postgraduate Association** **Statement of Financial Activities** **for the year ended 31 July 2025** ## **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Contents** ||Page| |---|---| |Reference and Administrative Details|1| |Trustees and Officers' Report|2 to 8| |Independent Examiner's Report|9| |Statement of Financial Activities|10| |Balance Sheet|11| |Notes to the Financial Statements|12 to 20| **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Reference & Administrative Details for 2024-25 KPA Annual Report** ## **Trustees & Officers** Chair & President: Ms Anne George (elected 1[st] July 2024, re-elected 1[st] July 2025) Vice President: Ms Sandra Suresh (elected 1[st] July 2024, re-elected 1[st] July 2025) Association Secretary: Ms Shalini Shankar (elected 1[st] July 2024, resigned 30[th] June 2025) Association Secretary: Ms Shubham Verma (elected 1[st] July 2025) Student Trustee: Mr Zahid Islam (elected 15[th] November 2024, resigned 30[th] June 2025) Student Trustee: Mr Abdullah Lekan Abikan (elected 1[st] July 2025) External Trustees: Mr David James Mr Robert Meredith (appointed 19[th] December 2022) Dr Becky Bowler (appointed 31[st] August 2022) Ms Xihui Chen (appointed 17[th] June 2024) **Principal Office:** Room 97, Keele Hall, Keele University, Staffordshire, ST5 5BG **Charity Registration Number** : 1143888 **Bankers** : Santander Bank (Clubhouse) and Co-op Bank (Activity Account) **Independent Examiner** : Claire Slater Slaters & Co Accountants Lymore Villa 162A London Road Chesterton Newcastle Under Lyme Staffordshire ST5 7JB 1 **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees’ and Officers’ Report 2024 – 2025** The Trustees and Officers of Keele Postgraduate Association (KPA) are honoured to present their Annual Report for the year ending 31 July 2025. ## **Introduction** It is with great pleasure that I present the Annual Report of the Keele Postgraduate Association (KPA) for the academic year 2024-2025. This period has been one of remarkable growth, resilience, and community building for our association. Under the guiding principle of enhancing every aspect of postgraduate life, the KPA has executed a robust portfolio of initiatives focused on academic support, well-being, cultural inclusion, and strategic development. This report provides a comprehensive overview of our key activities, achievements, and the tangible impact we have made on the postgraduate community at Keele University. ## **The KPA’s Charitable Objects** Our commitment to the postgraduate community at Keele University is anchored in these foundational objects: - **To relieve financial hardship** : Ensuring, where possible, that financial barriers do not hinder the academic and personal growth of postgraduate students - **To advance education** : Facilitating academic workshops, seminars, and collaborative projects to enrich the learning experience - **To promote and protect good health** : Implementing programs that focus on mental, emotional, and physical well-being - **To provide facilities for recreation and leisure time occupation of those who have need of such facilities in the interests of social welfare with the object of improving their condition of life:** Creating spaces and opportunities for students to relax, socialise, and build a sense of community ## **Strategic Initiatives and Achievements** 1. Postgraduate Advocacy and Representation 2. Community Building and Engagement 3. Governance and Structural Evolution 4. Clubhouse Operations and Staffing 5. Financial Stewardship 2 **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees and Officers Report** ## 1. **Postgraduate Advocacy and Representation** Participating in meetings of the University Committee, our full-time elected KPA Officers, who represent a variety of academic disciplines, have made sure that the special needs and goals of post graduate students are taken into consideration. To increase postgraduate representation and support, the KPA Committee has actively worked with partners including Keele University, the KDA (Keele Doctoral Academy), and Keele SU throughout the past year. To provide a platform for members who live in remote areas or have families, we started Tuesday Drop-in sessions in March 2024. This allowed students who were unable to visit the university on a regular basis, such as online PG students or PhD candidates, to feel more connected to the university. Additionally, many students who were unable to participate in the evening KPA activities because of their commitments to their families were able to connect with us and share their concerns. For us, this was a great success, and some people came back time and time again just to take advantage of the chance to socialize with other fellow students. Finally, but just as importantly, we have put a lot of effort into a number of case studies tailored to particular postgraduate students, ensuring that they make the most of their time at Keele; communicating their opinions and concerns to the University and guiding them to the right resources when they have particular concerns. Many of our members benefited from these resources, as we have discussed them in all our induction sessions and other get-togethers with members. The KPA committee was actively involved in the development of new postgraduate modules and programs, which were heavily promoted at open days and through international recruitment. We also contributed to the development of the revised plans for international induction and Welcome Week for the incoming class of international undergraduate and postgraduate students in September 2024. Workshops on academic writing and research methodology were provided, focusing on research methodologies, and academic writing, thus equipping students with crucial skills for their scholarly pursuits. Additionally, weekly Coffee Mornings were organised, offering students a relaxed environment to discuss their research and share experiences. Furthermore, our KPA Bursary Program has continued to be actively promoted, providing financial assistance of between £50 and £500 to postgraduate students seeking to enhance their academic endeavours. We appreciate the time and effort the Bursary Committee puts into assessing applications from students who need financial assistance to advance their studies or further develop their research. We extend our heartfelt thanks to them for their dedication to the KPA and its members. 3 **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees and Officers Report** Through the Bursary awards we make, we assist our members to participate in various conferences, seminars and training courses that are relevant to their study area. Recipients have given us positive feedback on how the Bursary has helped them to advance, both academically and personally. This demonstrates our ongoing commitment to enhance the academic experience of the Keele postgraduate community. We sincerely appreciate everyone's assistance in helping us to spread the word about the Bursary programme and ensure that it remains relevant for our members. We would also like to thank the Keele Alumni Team for contributing additional funding of **£1,175** to support our Bursary scheme this year. This year has been a particularly successful one for our Bursary Scheme. We have made awards totalling just under £13,115 and are on target to reach our maximum budget of £13,175 by the end of the academic year. We have supported 47 postgraduates so far, to take part in a variety of stimulating and enriching activities. For the last couple of years, we have been very fortunate to receive additional funding towards our Bursary Scheme from Keele Alumni. They have passed on to us donations made by previous students who specifically want to support postgraduates at Keele. This has enabled us to expand our Bursary budget and benefit many more students. ## **2. Community Building and Engagement** Academic symposiums, social events, and cultural gatherings were interspersed throughout the year. This was done with the intention of serving our postgraduate community's varied interests and backgrounds. In response to concerns about postgraduates experiencing social isolation, highlighted in our September survey, we organized a wide variety of events. We held regular “PG Study Sessions” on Mondays and Thursdays additional to the “Coffee- Mornings”. Regular “Wellbeing Workshops”, “Sports Days” and “PG Trips” have been successful additions this year. In addition, we provided a weekly online drop-in session so that students who would otherwise be reluctant to speak with us or unable to commit to an in-person meeting could do so. Our members were able to feel a greater sense of belonging and community as a result. We have also launched a variety of cultural events, including Afro-Night, Chinese New Year, Various trips, Halloween events, movie trips, and Diwali, which were the well-attended events of the year. This was a success because of the postgraduate students’ involvement as volunteers. 4 ## **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees and Officers Report** These events enjoyed robust participation, offering members a chance to engage with the committee and address their concerns. We continued offering Tuesday quiz evenings, as well as chocolate tasting, online cookie decorating, cheese and wine evenings, mindfulness creative workshops, future teachers’ night, separate welcome session for the PhDs, speed dating eves, survey socials, craft sessions and yoga, amongst others. We are deeply thankful to the KPA Clubhouse management team and team leaders for their unwavering support and assistance in orchestrating these events throughout the year. Their commitment and diligence have been pivotal in ensuring the success of these initiatives and in realising the KPA's goals. We also hosted hot meals and mulled wine Christmas Eve celebrations, Christmas Day brunches, woodland walks and football gatherings. We also took our students on the woods walk with the committee, providing them with a free coffee on their journey. This encouraged students to make connections with the campus and committee, incorporate an active lifestyle into their days, take breaks from their busy schedules, and generally improve their well-being. The KPA had a fruitful year, curating events that resonated with diverse interests while emphasizing well-being, diversity, and community engagement. Our priority is to continue creating a supportive and welcoming atmosphere for all postgraduate students at Keele. We also held our annual Postgraduate Celebration Evening and Bob Beattie Awards on 28[th] July 2025. This event, brimming with unity and camaraderie, highlighted the significant achievements of the KPA and the postgraduate community during the year. It was heartening to see our community unite to acknowledge and celebrate our shared accomplishments. We extend our sincere thanks to all attendees; your support was crucial to the event's success and our milestones this past year. ## **3. Governance and Structural Evolution** The governance framework underwent a review, including plans for the introduction of new roles and responsibilities for our Officers and Student Trustee. This was aimed at enhancing efficiency and responsiveness. Role descriptions were added as updated by the previous committee, for each of the elected Officer roles and we have created a “Q&A Guide” to assist KPA Officers in better understanding and carrying out their roles. The Trustees along with our Co-ordinator have worked on the changes for the change of the legal status of the KPA to CIO and the new constitution was finally submitted to the Charity Commission and approved. The President was in continuous touch with the Council and the Governance team in this regard and the President along with the Co-ordinator were timely involved in discussion with the Lawyer in this respect so that our task could be finished finally. The President contributed to the University’s review of KPA's governance and strategy. 5 **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees and Officers Report** ## **4. Clubhouse Operations and Staffing** The KPA Clubhouse continues to serve as a central hub for postgraduate students, offering both social and study spaces. The venue remains well-used during peak times, particularly evenings and weekends, when demand for seating and service is highest. Staffing levels are generally stable, with team members managing day-to-day operations effectively. Charlotte’s (Clubhouse Manager) presence continues to be particularly valuable, ensuring smooth coordination and strong support for both staff and students. Recruitment and shift coverage was adequate. Looking ahead, it may be beneficial to review shift patterns to ensure consistent cover during peak times and to consider whether additional training or casual staff support would further strengthen operations. Overall, the clubhouse remains a reliable and welcoming space, underpinned by dedicated staff efforts. continuous ## **5. Financial Stewardship** Financial transparency and accountability remained our top priorities. Regular financial reviews were conducted and financial reports were made available to our members. We reported on a 6-monthly basis to the University’s Business Review Committee. The committee has learnt the lesson from previous couple of years, and we have been vigil enough to have sufficient finances for our student activities till the end of the year. The annual grant from Keele University ensured that we remained financially robust. ## **Trustee Board** The governance structure of the KPA encompasses three types of trustees; Officer Trustees (elected), Student Trustee (elected), and External Trustees (appointed). The latter are selected by the existing board of trustees, through an Appointments Committee. One more external trustee appointment is in progress. I am Extremely thankful to them to be our big support throughout the year. ## **Staff Members** The KPA has three permanent salaried staff positions: 1. KPA Finance and Administration Coordinator: Alison Tansey (part time) (Resigned on 31st March 2025) 2. Senior Clubhouse Bar and Entertainments Manager: Charlotte Davies (full time) 3. Deputy Clubhouse Bar and Entertainments Manager: Kyle (full time) We also have a series of Bar and Kitchen Team Leaders and Casual Staff employed at the Clubhouse on flexible contracts. 6 **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees and Officers Report** ## **Coordinator Role Update** The coordinator role could not be filled immediately following the vacancy earlier this year. Recruitment has taken longer than anticipated due to various pressures in decision making by the VC, but progress is being made to ensure the right candidate is appointed. We are actively working on finalising the process and are hopeful that the new Coordinator will be in post and able to begin by 1st October 2025. ## **Funds held as custodian trustee on behalf of others** The KPA does not hold funds for third parties. Receiving an annual grant from Keele University, paid in instalments, the KPA continues to hold and manage its own funds. ## **Fostering Academic Excellence and Personal Support** A cornerstone of the KPA’s mission is to provide unwavering academic and personal support to both Postgraduate Taught (PGT) and Postgraduate Research (PGR) students. This year, we successfully institutionalized a framework of support services that have become a vital resource for our community. Our **weekly study sessions** (Mondays) offered structured, quiet spaces for focused work, while our **drop-in sessions** (Tuesdays) provided an informal, accessible platform for peer advice and discussion. Beyond these group settings, we provided **personalized one-to-one support** , guiding students through complex challenges related to dissertation writing, assessments, and personal well-being. This holistic approach ensured that students not only received academic guidance but also felt heard and supported on an individual level. Furthermore, the KPA actively facilitated dialogue between PGR students and university leadership to address community concerns, ensuring the postgraduate voice was represented in significant institutional discussions. ## **Building a Vibrant and Inclusive Community** The KPA believes a strong sense of community is essential for student success and well-being. We curated a diverse and dynamic events calendar designed to cater to a wide array of interests and backgrounds. Highlights from the year included: - **Cultural Celebrations:** Events such as our Diwali Festival, Afro Night, Ramadan Iftar, and a major Cultural Celebration event allowed students to share their heritage through traditional attire, food, music, and dance, fostering profound intercultural understanding and exchange. - **Well-being and Social Events:** We hosted a well-attended "Coping with Anxiety" workshop, a Valentine's Day social, themed movie nights, and a variety of sports events including badminton and volleyball. Initiatives like the "Squid Game" social combined fun with practical financial advice during Student Money Week. 7 **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** ## **Trustees and Officers Report** - **Community Excursions:** Trips to Trentham Gardens and Mow Cop provided students with muchneeded opportunities to relax, socialize, and explore the local region outside of the academic environment. _The_ _**KPA Clubhouse** served as the physical heart of this community, functioning as a central hub for networking, socializing, and event hosting. The introduction of a new, diverse menu further enhanced its appeal and utility for students._ ## **Enhancing Representation and Strategic Governance** The KPA has strengthened its role as the representative body for all postgraduates at Keele. Our officers actively participated in over 15 university committees, including Senate, Council, Education Committee, and the University Doctoral Academy Committee (UDAC), ensuring the postgraduate perspective was integral to institutional decision-making. A landmark achievement this year was the successful approval of our application to become a **Charitable Incorporated Organisation (CIO)** by the Charity Commission. This transition marks a significant step forward for the KPA, enhancing our legal standing, governance robustness, and long-term financial sustainability. Our **annual elections and by-elections** were conducted transparently, welcoming a new cohort of dedicated officers ensuring continued passionate advocacy for the student body. ## **Conclusion and Acknowledgements** The 2024-2025 academic year has been a period of exceptional progress for the Keele Postgraduate Association. We have solidified our role as an essential pillar of the postgraduate experience at Keele, providing critical support, fostering an inclusive community, and ensuring effective student representation at the highest levels of university governance. None of this would have been possible without the tireless efforts of the KPA Committee, our dedicated volunteers, the support of Keele University staff, and the enthusiastic participation of our postgraduate community. As we look to the future, we are committed to building on this momentum, deepening our engagement with all student demographics, and continuing to innovate in our support for the scholars who are so vital to Keele’s academic mission. **We extend our profound gratitude to Keele University for its continued support and collaboration.** 8 ## **Keele Postgraduate Association** ## **Independent examiner's report to the Trustees and Officers of Keele Postgraduate Association (Charity no : 1143888)** I report on accounts for the year ended 31 July 2025, which are set out on Pages 10 to 20. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Association of Certified Chartered Accountants. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the - Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 27 October 2025 **Name:** Claire Slater FCCA **Address:** Slaters & Co Accountants, Lymore Villa, London Road, Chesterton, Staffs ST5 7JB 9 ## **Keele Postgraduate Association Statement of Financial Activities for the year ended 31 July 2025** |**_Note_**
**Income and Endowments from:**
Donations and legacies
**_2_**
Charitable Activities
**_3_**
**Total Income**
**Expenditure on:**
Charitable Activities
**_4_**
**Total Expenditure**
Net movement in funds
Gains/(Losses) on disposal of Assets
Net movement in funds
**Reconciliation of funds**
Total Funds Brought forward
**Total Funds Carried Forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2025 Total**
**Funds**
**£**
**£**
**£**
206,833
1,175
208,008
571,831
0
571,831
778,664
1,175
779,839
762,064
1,175
763,239
762,064
1,175
763,239
16,600
0
16,600
0
0
0
16,600
0
16,600
83,765
0
83,765
**100,365**
0
**100,365**|**2024 Total**
**Funds**
**£**
200,795
751,426| |---|---|---| |||952,221| |||985,612| |||985,612| |||(33,391)
0
(33,391)
117,156| |||83,765| 10 ## **Keele Postgraduate Association Balance Sheet** ## **at 31 July 2025** |**_Note_**
**Fixed Assets**
Tangible Assets
**_11_**
Total fixed Assets
**Current Assets**
Stocks
**_12_**
Debtors
**_13_**
Cash at Bank and in hand
Total Current Assets
**Creditors: Amounts falling due in one year**
**_14_**
**Net Current Assets**
**Net Assets**
**The funds of the Charity**
Unrestricted income funds
Restricted income funds
**Total Funds**
**_15_**|**£**
**£**
6,055
6,055
12,780
7,862
111,530
132,172
(37,862)
94,310
100,365
100,365
0
100,365
**2025**|**£**
**£**
8,164
8,164
8,626
35,786
79,970
124,382
(48,781)
75,601
83,765
83,765
0
83,765
**2024**|**£**
**£**
8,164
8,164
8,626
35,786
79,970
124,382
(48,781)
75,601
83,765
83,765
0
83,765
**2024**| |---|---|---|---| ||||83,765| ||||83,765
0| ||||83,765| The financial statements on pages 10 to 20 were approved by the Trustees and Officers, and authorised for issue on 30th October 2025 and signed on their behalf by …............................................ Anne George Trustee 11 **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** ## **1. Accounting Policies** ## **Statement of compliance** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting - Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. ## **Basis of preparation** Keele Postgraduate Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. ## **Exemption from preparing a cash flow statement** The Charity opted to early adopt Bulletin I published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements. ## **Going concern** The Trustees and Officers consider that there are no material uncertainties about the Charity's ability to continue as a going concern. ## **Income and endowments** Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the Charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability. ## **Donations and legacies** Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. ## **Grants receivable** Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. ## **Expenditure** All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. 12 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** ## **Charitable activities** Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. ## **Support costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **Governance costs** These include the costs attributable to the Charity's compliance with constitutional and statutory requirements, including audit, strategic management and Trustee's meetings and reimbursed expenses. ## **Taxation** The Charity is considered to pass the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. ## **Tangible fixed assets** Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses ## **Depreciation and amortisation** Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: **Asset class Depreciation method and rate** Fixtures, Fittings and Equipment 25% on cost ## **Stock** Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO). ## **Fund structure** Unrestricted income funds are general funds that are available for use at the trustee's discretion in furtherance of the objectives of the Charity. 13 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** |**_Note_**
**2. Income from donations and legacies**
Donations and legacies;
Donations from companies, trusts and similar
proceeds
**_17_**
Government grants
Grants, including capital grants;
Grants from other charities
**3. Income from charitable activities**
Bar Sales
Catering Sales
Bar snacks and Tobacco
Sundry Other Income|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2025 Total**
**Funds**
**£**
**£**
**£**
52,861
1,175
54,036
0
0
0
153,972
-
153,972
206,833
1,175
208,008
410,263
0
410,263
147,230
0
147,230
0
0
0
14,338
0
14,338
571,831
0
571,831|**2024 Total**
**Funds**
**£**
53,861
0
146,934| |---|---|---| |||200,795| |||516,955
204,864
762
28,845| |||751,426| 14 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** |**_Note_**
**4. Expenditure on charitable activities**
**Charitable Activities**
Purchases
Staff Costs
**_9_**
Training & Governance Consultancy
**_9_**
Rent and Utilities
Agency - Security
Insurance
Equipment hire and rental
Equipment
Repairs and Renewals
Events Fees / Exps
Conference Fees/Expenses
Media / Marketing
Stationary, printing and postage
Travel
Licences
Cleaning
Computer costs
Sundry Other Expenditure
Subscriptions
Accountancy fees
**_5_**
Bank Charge and Interest
Student support
**_6_**
Bad Debt
Depreciation
**_7_**|**Activity**
**undertaken**
**Activity**
**support**
**2025**
**directly**
**costs**
**Total**
**£**
**£**
**£**
265,409
265,409
196,247
140,355
336,602
1,440
1,440
52,861
52,861
7,679
7,679
2,800
2,800
2,092
2,092
6,966
941
7,907
0
0
19,359
19,359
0
0
0
0
301
301
938
938
1,694
1,694
1,692
1,692
22,737
22,737
3,020
3,020
543
1,730
2,273
1,593
1,593
4,500
1,437
5,937
12,881
12,881
10,817
10,817
0
0
3,207
3,207
594,777
168,462
763,239|**2024**
**Total**
**£**
378,681
421,464
5,446
52,861
13,566
3,658
3,324
6,926
1,033
19,603
0
606
2,430
1,377
1,255
16,598
4,348
7,445
1,991
10,405
15,205
13,630
0
3,760| |---|---|---| |||985,612| £762,064 (2024 - £980,612) of the above expenditure was attributable to unrestricted funds and £1,175 (2024 - £5,000) to restricted funds. Included in the expenditure analysed above, are governance costs of £1,200 (2024 - £1,185). See Note 5 for further details. 15 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** |**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2025 Total**
**Funds**
**£**
**£**
**£**
**5. Analysis of governance and support costs**
Governance costs
Independent Examiner's remuneration
1,200
0
1,200
Management accounts & FRS102 financial
statements
4,737
4,737
Other governance costs
0
0
0
5,937
0
5,937
**6. Grant Making**
**Grants to**
**individuals**
**2025**
**£**
**Analysis**
Student Support
10,817
10,817
The support costs associated with grant-making are £Nil (2024 - £Nil)
**7. Net incoming/outgoing resources**
**2025**
**£**
Depreciation of Fixed Assets
3,207
3,207|**2024 Total**
**Funds**
**£**
1,185
9,220
0| |---|---| ||10,405| ||**2024**
**£**
13,630| ||13,630| ||**2024**
**£**
2,870| ||2,870| ## **8. Trustees' remuneration and expenses** No Trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No Trustees were reimbursed any expenses during the year. No Trustees received benefits from the charity during the year. 16 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** ## **9. Staff Costs** The aggregate payroll costs were as follows: |**Staff costs during the year were:**
Wages and Salaries
Social Security Costs
Training|**2025**
**£**
290,990
45,612
1,440
338,042|**2024**
**£**
361,855
59,609
5,446| |---|---|---| |||426,910| The monthly average number of persons (including senior management team) employed by the Charity during the year expressed as full time equivalents were as follows: |Administration and Supervisory Staff
Bar Staff|**2025**
3
56
59|**2024**
3
56| |---|---|---| |||59| No employee received emoluments of more than £60,000 during the year. ## **10. Taxation** The Charity is a registered charity and is therefore potentially exempt from taxation. 17 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** |**11. Tangible Fixed Assets**
**Cost**
As at 1 August 2024
Additions
Disposals
At 31 July 2025
**Depreciation**
As at 1 August 2024
Charge for year
Elimination on Disposals
At 31 July 2025
**Net book Value**
At 31 July 2025
At 31 July 2024
**12. Stock**
Stocks
**13. Debtors**
Prepayments
Other Debtors
**14. Creditors: amounts falling due within on year**
Trade Creditors
Other Taxation and Social Security
Deferred income
Accruals|**Furniture and**
**Equipment**
**£**
29,705
1,098
0
30,803
21,541
3,207
0
24,748
6,055
8,164|**Total**
**£**
29,705
1,098
0
30,803
21,541
3,207
0
24,748
6,055
8,164
**2025**
**£**
12,780
**2025**
**£**
0
7,862
7,862
**2025**
**£**
10,824
20,429
0
6,609
37,862|**2024**
**£**| |---|---|---|---| ||||8,626| ||||**2024**
**£**
0
35,786| ||||35,786| ||||**2024**
**£**
17,727
20,381
0
10,673| ||||48,781| 18 ## **Keele Postgraduate Association Notes to the Financial Statements** ## **for Year Ended 31 July 2025** |**15. Funds**
**Unrestricted funds**
**_Unrestricted general funds_**
General funds
**Restricted funds**
Keele University
Government Grants
**Total restricted funds**
**Total funds**
Comparative Funds
**Unrestricted funds**
**_Unrestricted general funds_**
General funds
**Restricted funds**
Keele University
Other
**Total restricted funds**
**Total funds**|**Balance at 1**
**August 2024**
**Incoming**
**resources**
**Resources**
**expended**
**£**
**£**
**£**
83,765
778,664
(762,064)
0
2104
0
0
0
0
0
2104
0
83,765
780,768
(762,064)
**Balance at 1**
**August 2023**
**Incoming**
**resources**
**Resources**
**expended**
**£**
**£**
**£**
117,156
947,221
(980,612)
0
5,000
(5,000)
0
0
0
0
5,000
(5,000)
117,156
952,221
(985,612)|**Balance at 31**
**July 2025**
**£**
100,365
2104
0| |---|---|---| |||2,104| |||**102,469**| |||**Balance at 31**
**July 2024**
**£**
83,765
0
0| |||0| |||83,765| 19 ## **Keele Postgraduate Association Notes to the Financial Statements for Year Ended 31 July 2025** ## **16. Analysis of net assets between funds** |**16. Analysis of net assets between funds**|| |---|---| |Fixed assets
Current assets
Current liabilities|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**General funds**
**General funds**
**Total funds**
**£**
**£**
**£**
6,055
0
6,055
132,172
0
132,172
(37,862)
0
(37,862)| ||100,365
0
**100,365**| ## **17. Related party transactions** During the year the Charity made the following related party transactions: ## **Keele University** (KPA is the Postgraduate Association for Keele University) KPA received grants from Keele University of £129,972, during the year (2024 £118,934). In addition KPA bought goods and services from Keele University to the value of £3,182 (2024 £3,182) on commercial terms. KPA occupies the University's buildings on a rent free basis under an informal agreement. The value of donated rent and overheads amounted to £52,861 in the year under review (2024 £52,861). A donation from Keele Alumni for KPA Bursaries was received totalling £1,175. At the balance sheet date the amount due to Keele University was nil (2024 nil). 20