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← Friends Of Godstowe

2023-08-31-accounts

Trustees’ Full Year Review 2022/23

The year ending August 2023 was a strong one, boosted by the biannual Summer ball. From a community perspective, there was reasonable interest and participation in our events, both large (the summer ball and the Christmas fair) as well as the smaller ones (including cake sales, wreathmaking workshops, Mother’s day event and clothes donations).

This year has seen a full FOG team for the first time in many years. Each member of the team brings different skills and qualities, and the result has been a variety of well organised and fun events. As a result of increased membership, we have been able to be more evaluative of events and, consequently, to be more strategic and proactive in our planning. For example, we have decided to move away from parent focused events which attracted minimal interest and towards child-focused events, with disco’s for both Lodge and the Main school in early 2024 as well as the cake sales and the mother’s day events.

Whilst we are a strong team, we are aware of the challenges that the next year holds. Many of our members have children in the upper school and main school and for the purposes of succession planning, we are keen to recruit new members, especially from the parents with Lodge age children. We are taking a multi-pronged approach to this, via the school newsletter, the class WhatsApp groups and a new event to thank class reps for their involvement over the year.

The revision to the charity donations has been successful. We are now supporting charities chosen by the students up to a capped maximum of £1500 each year from the money raised at cake sales.

The various fundraising activities are allowing one larger donation for the benefit of girls across the school, as well as a number of smaller ones. Although we have made some significant donations this year, we do still need to work on a system which continues to identify suitable future spending projects.

Fundraising

The Trustees have aimed to balance fundraising with community building across a range of activities. Whilst some of our event proceeds are allocated towards external charities, the remainder are to fund projects to benefit Godstowe school directly both now and for the future.

The following events were held over the course of the year (with income after costs):

In total these raised : £41,950 (including £258 of admin expenses)

Donations

FoG made donations of £33,846 during the year. These can be split into those to the school itself and those to charities and external support.

Donations to the school amounted to £27,669 with the key purchases being swimming headsets, updates to the Lodge playground and a laser cutter. The aim is for donations to be broadly benefitted from across a number of school years and by as many girls as possible.

Donations to charities amounted to £3873 and was primarily directed by Mrs Lake and through choices influenced by the girls. In general, a share of the cake sales funds these donations.

Our aim is not to retain any more than a ‘working balance’ so that we can manage future events. As much income as possible is donated or allocated to future donations. At this point, we have earmarked around £30,000 for an update to the main school library. Our year end balance of £47,897 reflects this allocation as well as the fact that the key income came from the summer ball which was at the tail end of the year.

Organisation

As laid down in the rules the Trustees have continued to meet to make decisions on the strategic direction of the Friends and any fundraising activity, whilst the Committee has met at least each half term to plan events.

Financial summary:

The net increase in overall balance held during the year is £8105.

We continue to operate cash accounting – this means that the cost of individual events are not presented in the accounts, i.e. the total profit of the event is reported only. Once presented and approved by the Trustees, the 22/23 accounts, once signed off by Trustees, can be verified and must be submitted to the Charities Commission by 30/6/24.

Please note and approve this report.

Charles Fellowes Treasurer 24th April 2024

Charity registra,on number 1143885

FRIENDS OF GODSTOWE

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2023

FRIENDS OF GODSTOWE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr C Fellowes
Miss M Grainger
Mrs P Ladkin-Brand
Mrs S North
Mrs H Ross
Mrs E Smith
Mrs E Van Der Zee-Teeken Mr T Weiss
Mrs C Wiseman-Clarke
Mr T Weiss
Charity number 1143885
Principal address Godstowe Preparatory School
Shrubbery Road
High Wycombe
HP13 6PR
Independent examiner
Mr Kayeye Cedric Ntumba
Ins,tute of Chartered Accountants in England and Wales
(9060376)
20-22 Wenlock Road
London N1 7GU

FRIENDS OF GODSTOWE

CONTENTS

Page
Trustees' report 1
Independent examiner's report 2
Statement of fnancial ac,vi,es 3
Balance sheet 4
Notes to the fnancial statements 5 - 8

FRIENDS OF GODSTOWE

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2023

statements and comply with the Charity's [governing document], the Chari,es Act 2011 and "Accoun,ng and Repor,ng by Chari,es: Statement of Recommended Prac,ce applicable to chari,es preparing their accounts in accordance with the Financial Repor,ng Standard applicable in the UK and Republic of Ireland (FRS 102)" (effec,ve 1 January 2019).

Objec,ves and ac,vi,es

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what ac,vi,es the Charity should undertake.

rela,onships between staff, parents and others associated with the school; Engaging in ac,vi,es or providing facili,es or equipment which support the school and advance the educa,on of the pupils.

Achievements and performance Financial review

website. Legisla,on in the United Kingdom governing the prepara,on and dissemina,on of financial statements may differ from legisla,on in other jurisdic,ons.

exposure to the major risks.

Structure, governance and management

Governing document

The charity is controlled by its governing document, a deed of trust, and cons,tutes an unincorporated charity.

statements were:

Mr C Fellowes Miss M Grainger Mrs P Ladkin-Brand Mrs S North Mrs H Ross Mrs E Smith Mrs E Van Der Zee-Teeken Mr T Weiss Mrs C Wiseman-Clarke Mr T Weiss

The Trustees' report was approved by the Board of Trustees.

.............................. Mr C Fellowes Trustee

Date: .............................................

FRIENDS OF GODSTOWE

FRIENDS OF GODSTOWE

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF FRIENDS OF GODSTOWE

31 August 2023.

Responsibili/es and basis of report

requirements of the Chari,es Act 2011 (the 2011 Act).

carrying out my examina,on I have followed all the applicable Direc,ons given by the Charity Commission under sec,on 145(5)(b) of the 2011 Act.

Independent examiner's statement

Repor,ng by Chari,es preparing their accounts in accordance with the Financial Repor,ng Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accoun,ng and Repor,ng by Chari,es: Statement of Recommended Prac,ce issued on 1 April 2005 which is referred to in the extant regula,ons but has now been withdrawn.

Prac,ce effec,ve for repor,ng periods beginning on or amer 1 January 2015.

giving me cause to believe that in any material respect:

  1. accoun,ng records were not kept in respect of the Charity as required by sec,on 130 of the 2011 Act or

  3. set out in the Chari,es (Accounts and Reports) Regula,ons 2008 other than any requirement that the accounts give a true and fair view which is not a maler considered as part of an independent examina,on.

I have no concerns and have come across no other malers in connec,on with the examina,on to which alen,on should be drawn in this report to enable a proper understanding of the financial statements to be reached.

Mr Kayeye Cedric Ntumba

Ins/tute of Chartered Accountants in England and Wales (9060376)

20-22 Wenlock Road London N1 7GU United Kingdom

Dated: .........................

FRIENDS OF GODSTOWE

STATEMENT OF FINANCIAL ACTIVITIES

INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2023

Income from:
Dona&ons & Legacies
Expenditure on:
Raising funds
Charitable ac&vi&es
Total expenditure
Net income for the year/ Net movement in funds
Fund balances at 1 September
Fund balances at 31 August		 Unrestricted
Funds (£)
Notes
2022
3
28,610
4
16,434
5
4,793
21,227
7,383
32,409
39,792		 2023
90,396
48,446
33,846
82,291
8,105
39,792
47,897

All income and expenditure derive from con,nuing ac,vi,es.

FRIENDS OF GODSTOWE

BALANCE SHEET

AS AT 31 AUGUST 2023

Notes
Current Assets (£)
Cash at bank and in hand
Creditors: amounts falling due within one year
Net current assets
8
Income funds (£)
Unrestricted funds		 2022
40,192
(400)
39,792
39,792
39,792		 2023
47,897
47,897
47,897
47,897

The financial statements were approved by the Trustees on ......................... .............................. Mr C Fellowes Trustee

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED

31 AUGUST 2023

1 Accoun/ng policies

Charity informa/on

Friends of Godstowe is a registered charity with the Charity Commission of England and Wales.

1.1 Accoun/ng conven/on

2011, FRS 102 “The Financial Repor,ng Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Chari,es SORP "Accoun,ng and Repor,ng by Chari,es: Statement of Recommended Prac,ce applicable to chari,es preparing their accounts in accordance with the Financial Repor,ng Standard applicable in the UK and Republic of Ireland (FRS 102)" (effec,ve 1 January 2019). The Charity is a Public Benefit En,ty as defined by FRS 102.

The Charity has taken advantage of the provisions in the SORP for chari,es not to prepare a Statement of Cash Flows.

required to provide a true and fair view. This departure has involved following the Statement of Recommended Prac,ce for chari,es applying FRS 102 rather than the version of the Statement of Recommended Prac,ce which is referred to in the Regula,ons but which has since been withdrawn.

of freehold proper,es and to include investment proper,es and certain financial instruments at fair value]. The principal accoun,ng policies adopted are set out below.

1.2 Going concern

adequate resources to con,nue in opera,onal existence for the foreseeable future. Thus the Trustees con,nue to adopt the going concern basis of accoun,ng in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discre,on of the Trustees in furtherance of their charitable objec,ves.

1.4 Income

Income is recognised when the Charity is legally en,tled to it amer any performance condi,ons have been met, the amounts can be measured reliably, and it is probable that income will be received.

dona,on, unless performance condi,ons require deferral of the amount. Income tax recoverable in rela,on to dona,ons received under Gim Aid or deeds of covenant is recognised at the ,me of the dona,on.

is known, and receipt is expected. If the amount is not known, the legacy is treated as a con,ngent asset.

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

1.5 Expenditure

is probable that a transfer of economic benefits will be required in sellement, and the amount of the obliga,on can be measured reliably.

including support costs involved in undertaking each ac,vity. Direct costs alributable to a single ac,vity are allocated directly to that ac,vity. Shared costs which contribute to more than one ac,vity and support costs which are not alributable to a single ac,vity are appor,oned between those ac,vi,es on a basis consistent with the use of resources. Central staff costs are allocated on the basis of ,me spent, and deprecia,on charges are allocated on the por,on of the asset’s use.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturi,es of three months or less, and bank overdrams. Bank overdrams are shown within borrowings in current liabili,es.

including transac,on costs and are subsequently carried at amor,sed cost using the effec,ve interest method unless the arrangement cons,tutes a financing transac,on, where the transac,on is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amor,sed.

arrangement cons,tutes a financing transac,on, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabili,es classified as payable within one year are not amor,sed.

Trade creditors are obliga,ons to pay for goods or services that have been acquired in the ordinary course of opera,ons from suppliers. Amounts payable are classified as current liabili,es if payment is due within one year or less. If not, they are presented as non-current liabili,es. Trade creditors are recognised ini,ally at transac,on price and subsequently measured at amor,sed cost using the effec,ve interest method.

Financial liabili,es are derecognised when the Charity’s contractual obliga,ons expire or are discharged or cancelled.

In the applica,on of the Charity’s accoun,ng policies, the Trustees are required to make judgements, es,mates and assump,ons about the carrying amount of assets and liabili,es that are not readily apparent from other sources. The es,mates and associated assump,ons are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these es,mates.

The es,mates and underlying assump,ons are reviewed on an ongoing basis. Revisions to accoun,ng es,mates are recognised in the period in which the es,mate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

Unrestricted Funds (£)

2022
Dona,ons and gims
19,358
Other
9252
Total
28,610
4
Raising funds (Fundraising and publicity)
2022
Staging fundraising events
11,676
Support costs
4,758
Total
16,434
5
Charitable ac/vi/es
Direct dona/ons
made (£)
2022
Direct dona,ons made
4,793		 2023
73,377
17,019
90,396
2023
48,187
258
48,446
2023
33,846

during the year.

7 Taxa/on

The charity is exempt from tax on income and gains falling within sec,on 505 of the Taxes Act 1988 or sec,on 252 of the Taxa,on of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

Creditors: amounts falling due within one year
2022 2023
Accruals and deferred income 400 0

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

End of report

Charity registra,on number 1143885

FRIENDS OF GODSTOWE

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2023

FRIENDS OF GODSTOWE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr C Fellowes
Miss M Grainger
Mrs P Ladkin-Brand
Mrs S North
Mrs H Ross
Mrs E Smith
Mrs E Van Der Zee-Teeken Mr T Weiss
Mrs C Wiseman-Clarke
Mr T Weiss
Charity number 1143885
Principal address Godstowe Preparatory School
Shrubbery Road
High Wycombe
HP13 6PR
Independent examiner
Mr Kayeye Cedric Ntumba
Ins,tute of Chartered Accountants in England and Wales
(9060376)
20-22 Wenlock Road
London N1 7GU

FRIENDS OF GODSTOWE

CONTENTS

Page
Trustees' report 1
Independent examiner's report 2
Statement of fnancial ac,vi,es 3
Balance sheet 4
Notes to the fnancial statements 5 - 8

FRIENDS OF GODSTOWE

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2023

statements and comply with the Charity's [governing document], the Chari,es Act 2011 and "Accoun,ng and Repor,ng by Chari,es: Statement of Recommended Prac,ce applicable to chari,es preparing their accounts in accordance with the Financial Repor,ng Standard applicable in the UK and Republic of Ireland (FRS 102)" (effec,ve 1 January 2019).

Objec,ves and ac,vi,es

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what ac,vi,es the Charity should undertake.

rela,onships between staff, parents and others associated with the school; Engaging in ac,vi,es or providing facili,es or equipment which support the school and advance the educa,on of the pupils.

Achievements and performance Financial review

website. Legisla,on in the United Kingdom governing the prepara,on and dissemina,on of financial statements may differ from legisla,on in other jurisdic,ons.

exposure to the major risks.

Structure, governance and management

Governing document

The charity is controlled by its governing document, a deed of trust, and cons,tutes an unincorporated charity.

statements were:

Mr C Fellowes Miss M Grainger Mrs P Ladkin-Brand Mrs S North Mrs H Ross Mrs E Smith Mrs E Van Der Zee-Teeken Mr T Weiss Mrs C Wiseman-Clarke Mr T Weiss

The Trustees' report was approved by the Board of Trustees.

.............................. Mr C Fellowes Trustee

Date: .............................................

FRIENDS OF GODSTOWE

FRIENDS OF GODSTOWE

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF FRIENDS OF GODSTOWE

31 August 2023.

Responsibili/es and basis of report

requirements of the Chari,es Act 2011 (the 2011 Act).

carrying out my examina,on I have followed all the applicable Direc,ons given by the Charity Commission under sec,on 145(5)(b) of the 2011 Act.

Independent examiner's statement

Repor,ng by Chari,es preparing their accounts in accordance with the Financial Repor,ng Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accoun,ng and Repor,ng by Chari,es: Statement of Recommended Prac,ce issued on 1 April 2005 which is referred to in the extant regula,ons but has now been withdrawn.

Prac,ce effec,ve for repor,ng periods beginning on or amer 1 January 2015.

giving me cause to believe that in any material respect:

  1. accoun,ng records were not kept in respect of the Charity as required by sec,on 130 of the 2011 Act or

  3. set out in the Chari,es (Accounts and Reports) Regula,ons 2008 other than any requirement that the accounts give a true and fair view which is not a maler considered as part of an independent examina,on.

I have no concerns and have come across no other malers in connec,on with the examina,on to which alen,on should be drawn in this report to enable a proper understanding of the financial statements to be reached.

Mr Kayeye Cedric Ntumba

Ins/tute of Chartered Accountants in England and Wales (9060376)

20-22 Wenlock Road London N1 7GU United Kingdom

Dated: .........................

FRIENDS OF GODSTOWE

STATEMENT OF FINANCIAL ACTIVITIES

INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2023

Income from:
Dona&ons & Legacies
Expenditure on:
Raising funds
Charitable ac&vi&es
Total expenditure
Net income for the year/ Net movement in funds
Fund balances at 1 September
Fund balances at 31 August		 Unrestricted
Funds (£)
Notes
2022
3
28,610
4
16,434
5
4,793
21,227
7,383
32,409
39,792		 2023
90,396
48,446
33,846
82,291
8,105
39,792
47,897

All income and expenditure derive from con,nuing ac,vi,es.

FRIENDS OF GODSTOWE

BALANCE SHEET

AS AT 31 AUGUST 2023

Notes
Current Assets (£)
Cash at bank and in hand
Creditors: amounts falling due within one year
Net current assets
8
Income funds (£)
Unrestricted funds		 2022
40,192
(400)
39,792
39,792
39,792		 2023
47,897
47,897
47,897
47,897

The financial statements were approved by the Trustees on ......................... .............................. Mr C Fellowes Trustee

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED

31 AUGUST 2023

1 Accoun/ng policies

Charity informa/on

Friends of Godstowe is a registered charity with the Charity Commission of England and Wales.

1.1 Accoun/ng conven/on

2011, FRS 102 “The Financial Repor,ng Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Chari,es SORP "Accoun,ng and Repor,ng by Chari,es: Statement of Recommended Prac,ce applicable to chari,es preparing their accounts in accordance with the Financial Repor,ng Standard applicable in the UK and Republic of Ireland (FRS 102)" (effec,ve 1 January 2019). The Charity is a Public Benefit En,ty as defined by FRS 102.

The Charity has taken advantage of the provisions in the SORP for chari,es not to prepare a Statement of Cash Flows.

required to provide a true and fair view. This departure has involved following the Statement of Recommended Prac,ce for chari,es applying FRS 102 rather than the version of the Statement of Recommended Prac,ce which is referred to in the Regula,ons but which has since been withdrawn.

of freehold proper,es and to include investment proper,es and certain financial instruments at fair value]. The principal accoun,ng policies adopted are set out below.

1.2 Going concern

adequate resources to con,nue in opera,onal existence for the foreseeable future. Thus the Trustees con,nue to adopt the going concern basis of accoun,ng in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discre,on of the Trustees in furtherance of their charitable objec,ves.

1.4 Income

Income is recognised when the Charity is legally en,tled to it amer any performance condi,ons have been met, the amounts can be measured reliably, and it is probable that income will be received.

dona,on, unless performance condi,ons require deferral of the amount. Income tax recoverable in rela,on to dona,ons received under Gim Aid or deeds of covenant is recognised at the ,me of the dona,on.

is known, and receipt is expected. If the amount is not known, the legacy is treated as a con,ngent asset.

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

1.5 Expenditure

is probable that a transfer of economic benefits will be required in sellement, and the amount of the obliga,on can be measured reliably.

including support costs involved in undertaking each ac,vity. Direct costs alributable to a single ac,vity are allocated directly to that ac,vity. Shared costs which contribute to more than one ac,vity and support costs which are not alributable to a single ac,vity are appor,oned between those ac,vi,es on a basis consistent with the use of resources. Central staff costs are allocated on the basis of ,me spent, and deprecia,on charges are allocated on the por,on of the asset’s use.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturi,es of three months or less, and bank overdrams. Bank overdrams are shown within borrowings in current liabili,es.

including transac,on costs and are subsequently carried at amor,sed cost using the effec,ve interest method unless the arrangement cons,tutes a financing transac,on, where the transac,on is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amor,sed.

arrangement cons,tutes a financing transac,on, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabili,es classified as payable within one year are not amor,sed.

Trade creditors are obliga,ons to pay for goods or services that have been acquired in the ordinary course of opera,ons from suppliers. Amounts payable are classified as current liabili,es if payment is due within one year or less. If not, they are presented as non-current liabili,es. Trade creditors are recognised ini,ally at transac,on price and subsequently measured at amor,sed cost using the effec,ve interest method.

Financial liabili,es are derecognised when the Charity’s contractual obliga,ons expire or are discharged or cancelled.

In the applica,on of the Charity’s accoun,ng policies, the Trustees are required to make judgements, es,mates and assump,ons about the carrying amount of assets and liabili,es that are not readily apparent from other sources. The es,mates and associated assump,ons are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these es,mates.

The es,mates and underlying assump,ons are reviewed on an ongoing basis. Revisions to accoun,ng es,mates are recognised in the period in which the es,mate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

Unrestricted Funds (£)

2022
Dona,ons and gims
19,358
Other
9252
Total
28,610
4
Raising funds (Fundraising and publicity)
2022
Staging fundraising events
11,676
Support costs
4,758
Total
16,434
5
Charitable ac/vi/es
Direct dona/ons
made (£)
2022
Direct dona,ons made
4,793		 2023
73,377
17,019
90,396
2023
48,187
258
48,446
2023
33,846

during the year.

7 Taxa/on

The charity is exempt from tax on income and gains falling within sec,on 505 of the Taxes Act 1988 or sec,on 252 of the Taxa,on of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

Creditors: amounts falling due within one year
2022 2023
Accruals and deferred income 400 0

FRIENDS OF GODSTOWE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

End of report