CBW Trustees Annual Report for year ended 31.08.25FINAL
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|Trustees' Annual Report for the period|
|Period start date|Period end date|
|1|Sept|2024|31|August 2025|
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Section A Reference and administration details
Charity name: Crash Bang Wallop Youth Theatre Other names charity is known by: CBW Youth Theatre
Registered charity number (if any) 1143849 Charity's principal address 29 Roseberry Avenue Great Ayton Middlesbrough Postcode TS9 6EN
Names of the charity trustees who manage the charity
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|---|---|---|---|
|Name of person|
|(or body) entitled|
|Trustee name|Office (if any)|Dates acted if not for whole year|
|to appoint|
|trustee|(if any)|
|1|Daniel Greenhalgh|
|2|Gordon Rose|Chair (to 14/6/24)|Resigned 13 November 2024|
|3|Sharon Lane|Chair (from 14/6/24)|
|4|Hazel Clayson|Treasurer|
|5|Samantha Macdonald|Secretary (to 13/11/24)|Trustee for the whole year|
|6|Louise Egan|
|7|Claire Gence|Secretary (from 13/11/24)|Trustee for the whole year|
|8|Scott Blyth|
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
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|Name|Dates acted if not for whole year|
|N/A|
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Names and addresses of advisers (Optional information)
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|---|---|---|
|Type of adviser|Name|Address|
|NONE|
|Name of chief executive or names of senior staff members (Optional information)|
|N/A|
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CBW Trustees Annual Report for year ended 31.08.25FINAL
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document ( revised November 2014 – and submitted 2016 ) (e.g. trust deed, constitution) Trust How the charity is constituted (e.g. trust, association, company) The Trustees are elected/re-elected annually via the Annual General Meeting, Trustee selection methods which is held in November each year. (e.g. appointed by, elected by)
Additional governance issues (Optional information)
ORGANISATIONAL STRUCTURE
You may choose to include Crash Bang Wallop Youth Theatre (CBW) has been a registered charity since additional information, where 19[th] September 2011. The current governing document is the approved relevant, about: Constitution, which was revised at the AGM in November 2014. ● policies and procedures adopted for the induction CBW is governed by its Trustees, who are elected/re-elected annually at the and training of trustees; Annual General Meeting, scheduled for each November. Our last AGM took ● the charity’s place on 15 November 2024. Established trustees work with newly appointed trustees to provide face to face induction training.
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the charity’s organisational structure and any wider network with which the charity works;
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The Trustees meet together as a management committee at least six times per year, together with two parent/guardian representatives, two youth members from rehearsals, and a teaching assistant representative. This continues to provide ample opportunity for all CBW users to have their say about the Youth Theatre and its future development.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Nominations to become a trustee are actively welcomed from the parents and guardians of the youth theatre members, and from other people from the local community who have an active interest in the performing arts and can offer their business knowledge and skills, in order to assist the financial wellbeing and future development of the Youth Theatre Group.
RISK REVIEW
CBW trustees are very aware of the need to manage risk and to plan strategically for the long-term future of our Youth Theatre. All our trustees are committed and they have a range of relevant skills to assist with the further development of CBW Youth Theatre.
The main risks continue to be financial ones, as there are monthly outgoings for rent, utilities and insurance which are not fully covered by income from productions and rent and utility costs continue to rise. The management committee aim to keep between 3 to 6 months of monthly costs in (cash) reserves to cover contingencies.
CBW Youth Theatre continues to organise a large number of fundraising events in order to provide sufficient finances to plan for future productions, and we apply for grants when available. The CBW family always pull together to fundraise. We offer our rehearsal studios and facilities for hire to other organisations and we will continue to encourage other organisations in our local community to make good use of them. One of CBW’s greatest strengths is its excellent reputation, and the fact that all our productions are featured in the local and regional press, meaning that our performances are well attended
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CBW Trustees Annual Report for year ended 31.08.25FINAL
by families, friends and the local community, generating strong ticket sales which enables us to largely cover our costs of putting on shows. Working with young people, safeguarding is also a key risk for the charity, and to mitigate this risk we have a safeguarding officer and documented safeguarding policy and procedures. All staff who require DBS check have them done, and we carry out training for staff every year.
Section C Objectives and activities
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Charity’s objects are to advance the education of young people in the performing arts by running and maintaining a Youth Theatre, and to develop public appreciation in a rural area of such art through the showing of such performances. |
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The Charity’s objectives and principal activity for the public benefit is to continue to provide education and training for young people in all aspects of the performing arts. Skills in teamwork, meeting deadlines, communication and supporting others are as valuable in development of our young people as those in acting, singing and dancing. We are an inclusive, non-selective youth theatre and are slightly unusual in that there are no auditions or entry requirements for membership. We work hard to keep subscriptions as low as possible to further ensure that the theatre is accessible to all local children. CBW usually performs two major productions for the public each year, and these are very well received by all audiences. Further details of the shows presented this year are included in section D of this report. CBW also provides and maintains our own leased Youth Theatre Studios, a rehearsal space which is also available for use by other community groups who have put on shows throughout the year. The CBW trustees confirm that they have referred to the Charity Commission’s guidance on ‘public benefit’ in making its decisions, and by reviewing the Youth Theatre’s aims and objectives on a regular basis. |
| Additional details of objectives and activities (Optional information) | |
| Youmay chooseto include further statements, where relevant, about: ●policy on grant making; ●policy programme related investment; ●Contribution made by volunteers. |
CBW Youth Theatre does not employ any paid staff. The artistic director, Dan Brookes, who set up CBW Youth Theatre in 2005 has never received any financial payments, and our Choreographer and rehearsal assistants also provide their services on a voluntary and unpaid basis. The Musical Director is usually paid a fee following each major production and we also pay a small fee to all orchestra members including a conductor, in order to ensure that we obtain high quality and experienced musicians. The CBW Trustees are extremely grateful to the parents and guardians of the 30+ youth members of the theatre for their time and skills, and without their help and support it would not have been possible to have achieved what we have done as a registered charity. The children’s parents continue to be involved with all major shows each year, helping with set painting, obtaining props, costumes making, dressing room cover as well as other forms of fundraising. |
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CBW Trustees Annual Report for year ended 31.08.25FINAL
Section D Achievements and performance
Summary of the main achievements of the charity during the year
We presented 2 full audience performances in the year to 31 August 2025 at the Forum Theatre Northallerton: Shrek in February 2025, and Everybody’s Talking About Jamie in July 2025. Shrek had excellent ticket sales including for a sixth show added on the Tuesday evening. Jamie sold very well given it is a newer and lesser known musical. Both received excellent reviews and audience feedback, and Shrek was included in the October 2025 annual NODA awards period (Jamie is considered for 2026 awards). Individuals and the show itself achieved great success, winning multiple categories and overall Best Show for the North in Youth Theatre.
Our Director, Dan Brookes, was also presented with the Joyce Lonsdale Outstanding Contribution award, in recognition of his commitment to youth theatre over the past 20 years. Feedback for the children involved is overwhelmingly positive about the CBWYT Theatre experience. Seeing their growing confidence and abilities is hugely rewarding, as is the fact that there is now a strong stream of alumni now entering higher and further education in the performance arts area going on to graduate and now working professionally in the sector.
The children all work extremely hard in rehearsals and the theatrical performances that result from this are always of a high standard. Local and regional newspaper articles continue to comment regularly upon the energy and professionalism of our Youth Theatre group.
We ran our Christmas fair fundraiser in December 2024, which raised over £700, our popular open mic nights (two of these) which raised over £500, and our annual ‘parents and leavers’ show in December 2024 (Elf the Musical) which raised over £1,800. We also sang at local community events for which we received some small donations.
To celebrate our 20th year, we performed three anniversary concerts, on the theme of ‘Shows We Wish We’d Done’, which raised over £4,500. These concerts took place in Yarm, Northallerton, and Botton village, taking our performances to a wider reach. The concert was awarded ‘Best Concert’ at the NODA awards. We used these funds to purchase costumes and sound equipment for use in future performances.
We were fortunate this year to receive two grants to purchase new LED stage lights which will be used in all future performances.
As well as important fundraising, our social events and local concerts help to foster relationships with our community, reach a wide demographic and further our objective of sharing a musical theatre experience. By performing and sharing in community events such as church concerts, street events and agricultural shows we value the opportunity to support others. Further information about CBWYT can be found at; http://crashbangwallop.org.uk/
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CBW Trustees Annual Report for year ended 31.08.25FINAL
| Section E | Financial review |
|---|---|
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
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| At the year end the charity had £23,211 (23/24: 22,706) in unrestricted reserves, either in cash or in the Charity Bank Account at the year end. There were also £9,250 in restricted reserves relating to funds received to support the investigation into purchasing a property as a local Community Arts Centre which will become repayable in 25/26. The charity aims to keep small unrestricted reserves (3 to 6 months of operating costs) in order to cover running costs for the continuance of the charity into the next financial year. At 31 August 2025 our unrestricted reserves stand slightly higher than 6 months of current operating costs. Trustees are comfortable with this as it is known that rent costs are increasing from 25/26 onwards and utility costs continue to increase. |
|
| N/A |
Further financial review details (Optional information)
| Youmay chooseto include additional information, where relevant about: ●the charity’s principal sources of funds (including any fundraising); ●how expenditure has supported the key objectives of the charity; ●Investment policy and objectives including any ethical investment policy adopted. |
We aim for our two main shows in the year to breakeven taking into account ticket sales and the costs of putting on the shows, which include royalties and costs of the show, hiring of the performance hall and technical equipment, a small budget for costumes (which are made by volunteers), set and props. Our main sources of regular income come from cast members subscriptions and we also run a number of fundraising events in the year including a Christmas Fair, ●a Christmas Fair (at which the children perform) which raised £700 ●Parents and adults show at Christmas (Elf the Musical) which raised £1,800 ●Senior cast members performance (Dear Evan Hansen) which raised £600 Additional funds raised in this 20thAnniversary year from concerts and other performances have been spent on new lights, sound equipment and costumes which will be used in all future performances. Major operating costs include the rent payable for the Studio which is used for rehearsals, heating, lighting, cleaning and maintenance of the Studios, set storage space. These currently total around £3,200 outgoings per month, however rent costs will be increasing during 25/26. |
|---|---|
Section F Other optional information
As noted last year, the Trustees progressed with plans to change the charity constitution to a CIO following a vote by members at an EGM on 19[th] June 2024. This change in structure is to enable us to purchase assets (including property) in the future as the Trustees consider a range of opportunities to further embed the Youth Theatre into the local community. The CIO (named Crash Bang Wallop Youth Theatre) was created on 18 December 2024 and on 25[th] September 2025 the Trustees signed a transfer of assets document to transfer all the assets of the charity to the CIO from the start of the new CIO financial year, 1[st] September 2025.
During the year the Trustees also engaged in discussions with a view to purchase a property in Stokesley to refurbish as a Community Arts Centre. Restricted grants were received to fund pre planning application work and surveys. Unfortunately this opportunity fell through, but the Trustees of the CIO continue to consider other options to develop a local Community Arts Centre in the future.
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CBW Trustees Annual Report for year ended 31.08.25FINAL
Section G Declaration ~~ee~~
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
|---|---|---|
| **Full name(s) ** | Sharon Lane | Hazel Clayson |
| Position (e.g. Secretary, Chair, etc) |
Position (e.g. Secretary, Chair |
Treasurer |
| **Date ** | 26 November 2025 | 26 November 2025 |
TAR template April 2009
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Year ended 31 August 2025
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Crash Bang Wallop Youth Theatre members of On accounts for the 31[st] August 2025 Charity no 1143849 year ended (if any) Set out on pages 3 to 5 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my Independent examiner's attention ( ~~other than that disclosed below~~ *) in connection with the examination which statement gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: Signed: 12 November 2025 Name: Wendy Kay Jersby Relevant professional ACCA/FCCA qualification: 30 Northfield Close Stokesley Address: North Yorkshire TS9 5PG
1
Year ended 31 August 2025
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose .
2
Year ended 31 August 2025
| Crash Bang Wallop Youth Theatre | CC16a | CC16a | CC16a | CC16a |
|---|---|---|---|---|
| Charity Number 1143849 | ||||
| Receipts and Payments | ~~“~~ | ~~N~~ | ||
| Year ended 31 August >>>>> | 2025 ~~“~~ |
2025 ~~NX~~ |
2025 | 2024 ~~N~~ |
| bd | Unrestricted funds £ Y |
Restricted funds £ ~~NX~~ Bd |
Total funds £ Bd |
Unrestricted funds £ Y |
| A1 RECEIPTS | ||||
| Donations | ||||
| Subscriptions | 11,820.00 | 11,820.00 | 11,920.00 | |
| Donations | 3,052.09 | - | 3,052.09 | 1,102.78 |
| Gift Aid | 3,139.28 | 9,250.00 | 12,389.28 | 9,691.33 |
| Grants | - | 28,433.00 | 28,433.00 | 1,000.00 |
| 18,011.37 | 37,683.00 | 55,694.37 | 23,714.11 | |
| Other income | ||||
| Patron Scheme | 1,030.00 | 1,030.00 | 735.00 | |
| Hire of Theatre studios and equipment ~~NX~~ |
7,450.00 | 7,450.00 | 6,316.00 | |
| Charitable collections(=charitable donations) ~~NX~~ |
807.97 | 807.97 | 1,108.98 | |
| Patreon streamingsubscription | 610.46 | 610.46 | - | |
| LotteryBingo | 1,000.50 | 1,000.50 | 908.50 | |
| Christmas Fair | 1,030.60 | 1,030.60 | 1,138.55 | |
| Other concerts(student and leaders) | 8,016.76 | 8,016.76 | 6,696.47 | |
| April coffee morning (new in 22/23)- was easter fair | - | - | - | |
| Summer draw(everyotheryear) | - | - | - | |
| Tuck shop (stopped this at covid) | - | - | - | |
| Other fundraisingincome | 1,647.47 | 1,647.47 | 2,375.69 | |
| AcademyShow fundraisingincome for YT(bars) ~~NX~~ |
3,090.29 | 3,090.29 | 1,422.05 | |
| AcademyShow fundraisingincome for YT(raffles) ~~NX~~ ~~“~~ |
370.53 | 370.53 | 883.92 | |
| Bank interest received(manual input) ~~“~~ |
584.69 | 584.69 | 287.33 | |
| 25,639.27 | - | 25,639.27 | 21,872.49 | |
| Show Income | ||||
| Ticket sales | 38,849.79 | 38,849.79 | 38,667.65 | |
| Raffle | 1,014.70 | 1,014.70 | 477.20 | |
| Ice cream/refreshments | - | |||
| Programme sales | 2,005.67 | 2,005.67 | 1,310.67 | |
| Advertisingincome | 3,219.00 | 3,219.00 | 140.00 | |
| DVD/CD/photo sales | - | - | - | |
| Tshirt sales | 2,885.00 | 2,885.00 | 2,519.00 | |
| 47,974.16 | - | 47,974.16 | 43,114.52 | |
| TOTAL GROSS INCOME(A1) | 91,624.80 | 37,683.00 | 129,307.80 | 88,701.12 |
| A2 ASSET AND INVESTMENTSALES | - | - | - | - |
| TOTAL RECEIPTS | 91,624.80 | 37,683.00 | 129,307.80 | 88,701.12 |
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Year ended 31 August 2025
| CBW financial statements – Receipts and payments Year ended 31 August 2025gust 2025ust 2025 |
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|---|---|---|---|---|
| Crash Bang Wallop Youth Theatre | CC16a | CC16a | ||
| Charity Number 1143849 | ||||
| Receipts and Payments | ~~x~~ | ~~N~~ | ||
| Year ended 31 August >>>>> | 2025 ~~x~~ |
2025 ~~NX~~ |
2025 | 2024 ~~N~~ |
| Unrestricted funds £ |
Restricted funds £ ~~NX~~ |
Total funds £ | Unrestricted funds £ |
|
| A3 PAYMENTS | ||||
| Premises costs | ||||
| Rent | 12,184.00 | 12,184.00 | 10,223.00 | |
| Heat andLight | 3,941.14 | 3,941.14 | 4,610.60 | |
| Rates | 1,326.88 | 1,326.88 | 1,151.51 | |
| Insurance | 448.82 | 448.82 | 447.54 | |
| Internet costs and mailchimp ~~N~~ |
1,731.04 | 1,731.04 | 1,765.33 | |
| Studio cleaning ~~N~~ ~~NX~~ |
2,970.13 | 2,970.13 | 3,401.59 | |
| Set storage ~~NX~~ |
2,184.00 | 2,184.00 | 2,184.00 | |
| Repairs and renewals | 617.98 | 617.98 | 1,220.91 | |
| 25,403.99 | - | 25,403.99 | 25,004.48 | |
| Other costs | ||||
| Bank charges ~~x~~ |
87.56 | 87.56 | 107.12 | |
| Performance operatinglicences ~~x~~ |
603.52 | 603.52 | 428.75 | |
| Administration/operating costs | 1,547.95 | 1,547.95 | 189.39 | |
| Technical | 680.22 | 680.22 | 4,433.80 | |
| Technicalpurchasesfromgrants | - | - | - | |
| Studiorefreshments (including barsupplies) | 1,807.44 | 1,807.44 | 791.07 | |
| Advertisingandpromotion | - | |||
| Van hire to transport set | 2,366.77 | 2,366.77 | 1,799.98 | |
| Other fundraising (show) expenses | 2,013.16 | 2,013.16 | 2,946.22 | |
| ChristmasFair fundraising costs | 187.70 | 187.70 | 681.72 | |
| Yeomancosts | 714.40 | 23,933.00 | 24,647.40 | |
| Charitable donations (=charitable collections) | 807.97 | 807.97 | 1,108.98 | |
| 10,816.69 | 23,933.00 | 34,749.69 | 12,487.03 | |
| Show costs | ||||
| Script and material | 1,735.76 | 1,735.76 | 4,615.40 | |
| Showtheatre costs | 8,980.45 | 8,980.45 | 8,164.38 | |
| Show licences ~~x~~ |
9,095.29 | 9,095.29 | 7,163.99 | |
| Programmeprinting ~~x~~ |
1,992.50 | 1,992.50 | 1,392.01 | |
| Posters/leaflets | 1,647.00 | 1,647.00 | 1,626.40 | |
| Costumes | 2,617.89 | 2,617.89 | 1,148.67 | |
| Props | 2,360.16 | 2,360.16 | 2,578.51 | |
| Scenary/set | 2,194.15 | 2,194.15 | 1,554.99 | |
| Lighting/sound | 6,453.23 | 6,453.23 | 7,089.48 | |
| Musical director/orchestra | 7,300.00 | 7,300.00 | 8,376.97 | |
| Depreciationon fixed assets (manual input) | - | - | ||
| Refreshments | 657.60 | 657.60 | 649.92 | |
| Show training Workshops | - | - | 105.00 | |
| DVD andphoto costs | - | - | 250.00 | |
| Tshirt costs | 2,254.00 | 2,254.00 | 2,028.60 | |
| 47,288.03 | - | 47,288.03 | 46,744.32 | |
| TOTAL EXPENSES(A3) | 83,508.71 | 23,933.00 | 107,441.71 | 84,235.83 |
| A4 ASSET AND INVESTMENT PURCHASES | 7,611.24 | 4,500.00 | 12,111.24 | - |
| TOTAL PAYMENTS | 91,119.95 | 28,433.00 | 119,552.95 | 84,235.83 |
| NET OF RECEIPTS/(PAYMENTS) | 504.85 | 9,250.00 | 9,754.85 | 4,465.29 |
| A5 Transfers between funds | - | - | - | - |
| A6 Cash funds last year | 22,706.82 | 22,706.82 | 18,241.53 | |
| Cash funds thisyear end | 23,211.67 | 9,250.00 | 32,461.67 | 22,706.82 |
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Year ended 31 August 2025
| Crash Bang Wallop Youth Theatre | CC16a | CC16a | CC16a | |
|---|---|---|---|---|
| Charity Number 1143849 | ||||
| Receipts and Payments | ||||
| Statement of assets and liabilities at the end of the | period | 2025 | 2024 | |
| £ | £ | |||
| B3 Investment assets | - | - | ||
| B1 Current assets | ||||
| Bank accounts | 560.91 | 1,690.75 | ||
| Savings account HSBC | 31,760.76 | 20,876.07 | ||
| Bar float | 60.00 | 60.00 | ||
| Raffle float | 40.00 | 40.00 | ||
| Programme float | 40.00 | 40.00 | ||
| 32,461.67 | 22,706.82 | |||
| B5 liabilities | - | - | ||
| Net of assets and liabilities | 32,461.67 | 22,706.82 | ||
| Represented by funds of the charity | ||||
| Savings account balance brought forward | 20,876.07 | 12,088.74 | ||
| Floats brought forward | 140.00 | 140.00 | ||
| Current account balance brought forward | 1,690.75 | 6,012.79 | ||
| Excess receipts overpayments YT | 504.85 | 4,465.29 | ||
| 23,211.67 | 22,706.82 | |||
| Restricted reserves(Yeoman,brunton and two ridings) | 9,250.00 | - | ||
| 32,461.67 | 22,706.82 |
5
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Crash Bang Wallop Youth Theatre
On accounts for the year 31[st] August 2025 Charity no 1143849 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention ( ~~other than that disclosed below~~ *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Date: 12 November 2025 ~~oe~~
Name: Wendy Kay Jersby ~~PO~~ Relevant professional ACCA/FCCA qualification(s) or body (if any):
Address: 30 Northfield Close Stokesley North Yorkshire, TS9 5PG
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER