Trustees, Annual Report for the period Period stsrt date Sept , 2020 Period end date 31 August 2021 From To, Section A Reference and administration details Charlty name Crash Bang Wallop Youth Theatre Other names charlty is known by CBW Youth Theatre Registered charlty number (if any) 1143849 Charity's principal address 29 Roseberry Avenue Great Ayton Middlesbrough Postcode TS9 6EN Names of the charity trustees who manage the charity Name of person (or body) entitled to appolnt trustee (If an Trustee name Offlce (If any) Date8 actsd if not for whole year Daniel Greenhalgh Louise Egan Hazel Clayson Samantha Macdonald Hermione Wappat Jennifer Proll Elaine btrong Sharor Lane Chair Treasurer Secsetary Appointed 2416r21 (at 2020 AGM) Appointed 241er21 (at 2020 AGM) Resigned 2416r21 (at 2020 AGM) Resigned 919r2020 Victorii i Turton 10 Jennifer Williams 11 Julie Gilhespie Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional infonnation) e of adviser - Name Address NONE Name of chief exec.Jtive or names of senior stsff members (Optional infonnation) TAR April 2009 Section B Structure, overnance and mana ement Description of the charity's trusts Constitution (revised November 2014- and submitted 2016) Type of governing document How the charity is constituted Trust Trustee selection methods The Trustees are electedlreolected annually via the Annual General Meeting, which is held in November each year. Additional governance issues (Optional infomiatlon) Crash Bang Wallop Youth Theatre (CBW) has been a registered charity since 191h September 2011. The current governing document is the approved Constitution, which was revised at the AGM in November 2014. You may choose to include additional infomiation, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network wrth which the charity works; relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. CBW is govemed by its Trustees, who are electedlre-elected annually at the Annual General Meeting, scheduled for each November. Our last AGM took place on 24 June 2021 (delayed as a result of Covid-19 restrictions). The Trustees meet together as a management committee at least six times per year, together with two parenvguardian representatives, two youth members from rehearsals, and two teaching assistant representatives. This continues to provide ample opportunity for all CBW users to have their say about the Youth Theatre and its future development. Nominations to become a trustee are actively welcomed from the parents and guardians of the youth theatre members, and from other people from the local community who have an active interest in the perfomiing arts and can offer their business knowledge and skills, in order to assist the financial wellbeing and fvture development of the Youth Theatre Group. RISK REVIEW CBW trustees are very aware of the need for risk assessment and to plan strategically for the long term future of our Youth Theatre. All our trustees are commrtted and they have a range of relevant skills to assist with the further development of CBW Youth Theatre. The main risks continue to be financial ones, as there are monthly outgoings for rent, utilities and insurance which are not fully covered by income from productions. The management committee aim to keep between 3 to 6 months of monthly costs in (cash) reserves to cover contingencies. CBW Youth Theatre continues to organise a large number of fundraising events in order to provide sufficient fInan￿S to plan fvr future productions. and during covid (when perfomances and'rehearsals were banned) we were also successfvl in applying for grants to ensure we did not lose the studios. The CBW family pulled together to fundraise and attend quizzes to keep the team together and raise money. In a normal year, we offer our rehearsal studios and facilities for hire to other organisations and we will continue to encourage other organisations in our local community to make good use of them. TAR April 2009 One of CBWS greatest strengths is its excellent reputation, and the fact that all our productions are featured in the local and regional press, Meaning that our perfomiances are well attended by families, friends and the local community, generating a strong positive cash flow from ticket sales. Section C . Ob"ectives and activities The Charity's objects are to advance the education of young people in the performing arts by running and maintaining a Youth Theatre, and to develop public appreciation in a rural area of such art through the showing of such performances. Summary of thp objects of the charity set out in its governing documant The Chanty's objectives and principal activity for the public benefit is to continue to provide education and training for young people in all aspects of the perfomiing arts. C8W usually perfomis two major productions for the public each year, and these are very well received by all audiences. After a year of lockdown and socially distanced rehearsals on zoom, the Youth Theatre group were finally able to perform Fame in May 2021. Due to lockdown this could not be performed in front of a live audience, but continuing the trend of innovation to keep the CBW community together, we live streamed two performances, having transformed a local village hall into a full stage (our usual performance location having been converted into a covid vaccination centre). This performance was well received by all who watched and we were able to attract a whole new audience who would not normally be able to come to watch a production live. Of course our ticket take was significantly down (2 shows and multiple viewings for one ticket compared with 5 shows and single person per ticket) but the rehearsals and perfomiance kept the cast motivated through a very difficult year of change, lockdown and potential isolation for the whole cast Summary of the main activities undertaken for the public benefit iii relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) CBW also provides and maintains our own Youth Theatre Studios, a rehearsal space which is also available for use by other community groups (although of course not able to be used during lockdown). The CBW trustees confirm that they have referred to the Charity Commission's guidance on 'public benefit, in making its decisions, and by reviewing the Youth Theatre's aims and objectives on a regular basis. Additional detsils of objectives and activities (Optional infomiation) You may choose to include CBW Youth Theatre does not employ any paid staff. further statemenis, where The artistic director, Dan Brookes, who set up CBW Youth Theatre in relevant, about: 2005 has never received any financial payments, and our Choreographer policy on grant making; and rehearsal assistants also provide their services on a voluntary and unpaid basis. policy prograi Ime related investment; The Musical Director is usually paid a fee following each major production (though this was waived in 2020121) and we also pay a small fee to all orchestra members, in order to ensure that we obtain high quality and experienced musicians. Contribution Inade by volunteers. TAR Aprll 2009 Section D Achievements and performance Our main achievements in the year 2020121 have once agGiin been coloured by the Covid19 lockdown in the UY from mid M?", ch 2020, which required social distancing and the complete cessation of live public performances until our year end of 31 August 2021, the whole of our financial year. Summary of the maln achievements of the charity during the year With Covid-19 restrictions we were limited to putting on only one show during the year, but were the first Youth Theatre in the area to present a show, Fame, using live streaming. Wrth rehearsals on zoom, no live audience, socially distanced perfomiance and a limited (but live) band, the cast and crew did an amazing job and the performance was enjoyed by a wide audience who dialled in. Wrth all our usual fundraising opportunrties closed to us, our members and their families and fn'ends (our"CBW family.) continued to tsndertake significant individual fundraising efforts during lockdown and raised over £6,700 to keep CBW afloat and able to pay the regular mjnthly outgoings to maintain the theatre space for when face to face reheai sals and perfomances are On￿ again allowed. The CBW Trustees are extremely grateful to the parents and guardians of the 30+ youth members of the theatre for their time and skills, and without their help and support rt would not have been possible to have achieved what we have done as a registered charity. The children's parents continue to be involved with all major shows each year, helping wrth set painting, obtaining props, costumes making, dressing room cover as well as other forms of fundraising Feedback for the children involved is overwhelmingly po?ItNe about the CBwrf Theatre experience. Seeing their growing confidence and abilities is hugely rewarding, as is the fact that there is now a strong stream of alumni now entering higher and further education in the performance arts area. The children all work extremely hard in rehearsals and the theatrical perfomiances that result from this are always of a high standard, Local and regional newspaper articles continue to comment regularly upon the energy and professionalism of our Youth Theatre group. Further information about C8WYT can be found at; htt .'/lcrashban wallo .or Section E Financial review Brief statement of the charity's policy on reserves The charity had £ 17,324 in liquid assets, either in cash or in the Charity Bank Account, at the year end. The charty aims to keep small reserves (3 to 6 months of operating costs) in order to cover running costs for the Continuan￿ of the charity into the next financial year. At 31 August 2021 our reserves stand higher than usual as a result of significant individual fundraising events from the revious ear, covid rants and the fact that we could onl ut TAR April 2009 on one show in the year instead of the usual two, all of which will be used to maintain as normal a routine as possible for the members for as long as performances are prohibited by lockdown rules. Details of any funds materially in deficit NIA Further financlal review details (Optional infonnation) You may choose to include additional information, where relevant about. the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; Investment policy and objectives including any ethical investment policy adopted. In a nomial year, the majority of income comes from performing our main productions each year and from cast membership subscriptions, together with two major fvndraising fairs each year. In 2020_21, all live performances and fundraising events were cancelled, so CBW Youth Theatre tumed to other online forms of fundraising to keep the theatre solvent. Individual and groups of members fundraised £6,700 and secured grants of £11,400 to ensure that our key objectives were met, which allowed us to continue to retain our Youth Theatre building and perf0rrnan￿ area and to pay deposits for our two live shows to resume in our next financial year, 2021_22. Section F Other optional information TAR April 2009 Section G Declaration The trustee8 declare that they have approved the trustees, report above. Slgn•d on behai¢of the charlty'3 trustees Slgnature(s) Full namels) Loulse Eg Hazel Clayson Treasurer for the review period Posltlon (eg Secretary, Chalr, etc) Chair of the Trustees for the review perK>d Date z£lb 3516 2.I TAR Aprll 2009 ## **Crash Bang Wallop Youth Theatre Charity Number 1143849 Receipts and Payments** |**Crash Bang Wallop Youth Theatre**
**Charity Number 1143849**
**Receipts and Payments**|| |---|---| |**RECEIPTS**
Subscriptions
Donations
Bank interest received (manual input from savings account)
Patron Scheme
Hire of Theatre studios and equipment
**Other income**
Gift Aid
Grants
Charitable collections (same as charitable donations)
Lottery Bingo
Christmas Fair
Other concerts (student and leaders)
Summer Fair (Easter in 2020)
Summer draw (at Summer fair)
Tuck shop
Other fundraising income
Show fundraising income
**Show Income**
Ticket sales
Raffle
Ice cream/refreshments
Programme sales
Advertising income
DVD/CD/photo sales
Tshirt sales
**TOTAL RECEIPTS**
**PAYMENTS**
**Premises costs**
Rent
Heat and Light
Rates
Insurance
Internet costs
Studio cleaning
Set storage
Repairs and renewals
**Other costs**
Petty cash
Credit card to analyse (need statements from Dan)
Recharge to Academy
Performance operating licences (NODA etc)
Administration/operating costs
Technical
Studio refreshments (including bar supplies)
Advertising and promotion
Van hire to transport set
Other fundraising expenses
Fair fundraising expenses
Ovation awards (for standing ovation each night)
Professional fees and training
Charitable donations (same as charitable collections)
**Show costs**
Script and material
Show theatre costs
Show licences
Programme/ticket printing
Posters/leaflets
Costumes
Props
Scenary/set
Lighting/sound
Musical director/orchestra
Refreshments
Workshops
DVD and photo costs
Tshirt costs
TOTAL EXPENSES
**EXCESS RECEIPTS OVER PAYMENTS**
**Current assets**
Bank accounts
Savings account Barclays
Cash float Paul +bar+tuckshop
**Represented by**
Savings account balance brought forward
Current account balance brought forward
Excess receipts over payments|**2021**
**2020**
3,525.00
6,460.00
6,770.40
7,914.12
1.26
4.94
60.00
180.00
5,178.00
4,198.00| ||15,534.66
18,757.06
-
2,095.72
11,431.00
5,000.00
-
-
738.00
679.50
15.00
-
902.54
-
2,765.90
-
-
-
-
-
47.18
803.61
-
600.61| ||12,957.61
12,091.45
2,236.96
11,272.80
-
457.10
-
789.60
-
470.00
-
210.00
-
430.00
-
338.00| ||2,236.96
13,967.50| ||30,729.23
44,816.01| ||10,224.00
10,224.00
1,364.99
1,587.87
987.20
707.20
454.30
452.18
388.56
497.73
1,170.77
-
-
320.00
997.72
276.00| ||15,587.54
14,064.98
-
-
-
-
-
-
170.88
461.42
822.88
992.77
939.97
1,312.59
-
625.47
715.48
534.45
-
1,133.90
50.00
330.01
-
388.24| ||2,699.21
5,778.85
990.00
-
1,070.00
2,775.70
1,965.01
588.61
-
1,115.50
-
283.29
157.99
733.18
120.03
697.10
3,980.06
973.32
1,210.00
3,061.00
540.00
4,560.00
-
871.81
-
-
-
134.16
-
144.00| ||10,033.09
15,937.67| ||28,319.84
35,781.50| ||**2,409.39**
**9,034.51**
830.67
4,622.54
16,493.56
10,292.30
-
-| ||17,324.23
14,914.84| ||10,292.30
5,009.36
4,622.54
870.97
2,409.39
9,034.51| ||17,324.23
14,914.84| https://croda-my.sharepoint.com/personal/hazel_whitaker_croda_com/Documents/Desktop/CBW emergency accounts/CBW 2020_2021 cash bookv2 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl member5 of Crash Bang W* Y(xth Theatre On accounts for the year ended 31. Augusl 2021 Charfty no (rf any) 1143849 Set out on pages l ￿POrtIO the Intst￿ M my exwnfftatK￿ d the •xcwnts ol the above charty ("the Trusn kn the year ended Responslbllitles and As the charty trustees ol the Trust, y(XJ 8fe fesponsibk for the rrfepwatson basis of report of the w)unls in accrydance ￿th Ihe requiiements of the chafi1￿$ Act 2011 (Ihe Ad"). I report in resped of my examinalmxi of the Tfust's &countS Caffied cxjt under Se￿￿ 145 of the 2011 Act and ni carying my examinatK)n, I have lolkh¥ed the aprf£at4e Dffectms gNen ty the Cha(ty c￿nMISsI)n urKler sedK)n 14515)(b) ol the A I have cunpleled my eXaM￿at￿)n. I confimi thal no malerial mattefs have c(Mne to my attent￿ (olher than that disdosed ') in c(M)nection wth the ex8mm￿l￿ whKh gNes me cause lo beI￿ve that in, any mater￿1 respecL" )untmg records ￿re K)t kept in xaxdance wrth sethn 130 of thektc the accounts do not xc(*d with the accounting recofds I have no concems and have c(xne auoss no other mattets in connedion wrth the examinatK)n to whth attent￿n should be dr￿ in (xder to enabk a proper unde￿andIng of the accwnts to be feached. ' Ple8se delele the ths in the brnckets rf they do not 8ppIy. l£- k>-2oll Independent examlnerfs statement Slgrml: Name: Relevant professional qualificatiorfs) or body (rf any): A GCA l FCGA Address: STOLES L£V r4JDeTr Re Tsg SP October 2018 IER