Trustees' Annual Report for the period
Period start date Period end date 15 September 2022 14 September 2023 From To
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Section A Reference and administration details
Charity name
St Mary’s CEVA Primary School Parents and Friends Association
Other names charity is known by
Registered charity number (if any) 1143771
Charity's principal address Hall Lane Shenfield Brentwood, Essex Postcode CM15 9AL
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
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|---|---|---|---|---|---|
| Mrs Pru Heidemans | Chair | ||||
| Mrs Joanne Gurney | Secretary | ||||
| Mrs StaceyRubery | Treasurer | ||||
| Mrs KirstyNash | Trustee | ||||
| Mrs Melanie Bryant | Advisor | ||||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||
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Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by parents at the school Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Developing effective relationships between the staff, parents and others associated with the school.
Summary of the objects of the charity set out in its governing document
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
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During the past year we are delighted to report that, we were able to hold all face-to-fact fundraising events, now the Covid restrictions have been removed. Our Christmas and Summer Fairs were popular and very well attended and with a new team leading able to develop new ideas to not only be fund raisers but community events. We also held a childrens disco which was attended by nearly all of the pupils in the school, a coronation event for the local community, pancake races, mothers and fathers day sales for the children, which take place in the school.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Our regular fundraisers have also been running, for Adventure Island wristband sales, our 2[nd] uniform shop and the online shopping Amazon smile and Easyfundraising. We have also added selling Barleylands wristbands to our sales. The events have helped considerably to maintain good relationships between parents and staff, in addition to a continual contribution of funds to the PFA for the benefit of the school.
We also received a generous donation from a parent of the school, which we hope to claim gift aid on. This fund will go to the school for the purchase of permanent shade structures for the children which is a much needed instalment in the playground for the hot summer months which was planned for last year and in addition have been able to improve the school environment with wall art and continued support with IT and book bags for foundation students. We have plans next year to raise funds to purchase a new outdoor sound system.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The sum of money raised by the charity this year has been extremely successful thanks to the dedication and commitment of the PFA and the support of our St Mary’s families. We are therefore, very happy to have contributed over £45,000 to the school for various equipment, resources and events for the children from existing and new funds during the year. We very much hope that this will continue for next year and will once again be able to make considerable contributions to the school for the benefit of the children.
We take great pleasure to be able to respond to the requests of staff to provide items that have immediate benefits to their teaching alongside with providing the nice things for the children to enjoy.
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Section E Financial review
We have £28,170 in our main account at year end which is an incredible Brief statement of the amount. Thank you to our ever committed and dedicated PFA team and charity’s policy on reserves our parents who always support these events so generously. A large sum of this amount is what was already in the account from the previous year. The business account balance of £14,216 will be held to cover the remaining financial commitment to the computer contract for the school which costs £8,000 per year. Details of any funds materially n/a in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Stacey Rubery Full name(s) Melanie Bryant Position (eg Secretary, Chair, Advisor Treasurer etc) 21/09/22
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| Charity Name Shenfield St Marys Parents & Friends Assoc. |
Charity Name Shenfield St Marys Parents & Friends Assoc. |
Charity Name Shenfield St Marys Parents & Friends Assoc. |
No (if any) 1143771 |
|
|---|---|---|---|---|
| For the period from |
Period start date 9/15/2022 |
To | Period end date 9/14/2023 |
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Fundraisingevents 27,052 Fundraisingschemes 7,268 St Marys 900 Latepayments from 20/21 - Miscellaneous 804 interest 93 Donations and legacies 8,101 - 44,218 - - Sub total - Total receipts 44,218 A3 Payments Fundraisingevents 6,788 Fundraisingschemes 6,250 Latepayments from 20/21 84 Miscellaneous 341 Payments to St Marys 46,524 - - - - Sub total 59,987 - - Sub total - Total payments 59,987 Net of receipts/(payments) - 15,769 A5 Transfers between funds - A6 Cash funds last year end 58,153 Cash funds this year end 42,384 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 27,052 7,268 900 - 804 93 8,101 - 44,218 - - - 44,218 6,788 6,250 84 341 46,524 - - - - 59,987 - - - 59,987 - 15,769 - 58,153 42,384 |
Last year to the nearest £ |
| - - - - - - - - - |
27,052 | - | ||
| 7,268 | - | |||
| 900 | - | |||
| - | - | |||
| 804 | - | |||
| 93 | - | |||
| 8,101 | - | |||
| - | - | |||
| 44,218 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 44,218 | - | ||
| - - - - - - - - - - |
6,788 | - | ||
| 6,250 | - | |||
| 84 | - | |||
| 341 | - | |||
| 46,524 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 59,987 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 59,987 | - | ||
| - | - - - - |
- 15,769 | - | |
| - | - | - | ||
| - | 58,153 | - | ||
| - | 42,384 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Main a/c Business a/c Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 28,167 14,217 - 42,384 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| OK | ||||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval