Westfield Playgroup Registered charity number 1143763 Financial statements for the perlod 1 September 2024 31 August 2025 Pagè Contents 24 Trustees, Annual Report R8celpts & Paym6nts account Statement of As88ts & Liabilitle8 Notes Independent Examine¢s report Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
Westfield Playgroup Trustees. annual report for the year ended 31 August 2025 Full name: WestfSeld Playgroup and Parent & Toddler Group Other names by whlch the charSty Is known: Westfield Playgroup fteglst•red charlty number- 1143763 Prfncipal addres5: Temporary Address.. Westfield Communlty Hall, V21 Workhouse Lane, Westfield. TN35 4QL Trustees,. 8rett Edwards- Chair Molly Leatham Green Finger Trustee Hayley Austin Secretaryl Fundraiser Abbey Lee- Fundraiser All of the Above were elected November 2025. Bankers Natwest, Hastin85 branch Independent examlner Laura Dawson, Flnance Manager of Hastin8s Voluntary Aetlon, Jackson Hall, Portland Place, Hastin8S, TN34 IQN. Governance and management Westfield Playgroup has an active commlttee of 4 Trustees and are governed by a constltution adopted on 24th June 2011, and most recently amended on Iph October 2017. ElectSon of Trustees Is lald down In the constltutlon. Trustees are appolnted from parents attendSn8 the playgroup and local people who support the aims of the group. Trustees are elerted at the Annual General Meetin8 IAGMI acc¢rdin8 to the requirements of the constitution. All trustees glve their time freely and no trustee remuneratlon or out of pocket expenses were paid durbng the year. Day to day management of the nursery Is undertaken by the manager, Nikki Edwards, who Is responsible to the trustee board. Membership of the group is open to parents both past and present and other adults with a vested interest in the playgroup. The trustees meet regularly as a board and hold formal and Informal meetings with the manager. and the manager and staff meet regularly to reflect on what Is working well and areas for development. Issue5 arising within the setting are ralsed through the manager with the trustees havin8 the flnal say. Staff and trustees have a clear understanding of their role and responsibilities, wlth clear written pollcie5 and procedures being shared with parents. Alms and objeciives The aim of the a5soclation shall be to advance thè education of children below compulsory school age by- al providing safe and satisfyin8 group play, in which parents have the right to take part- bl encouraginB other charitable activities through which parents may help the chlldren, including
Wesffield Playgroup Trustees. annual report for the year ended 31 August 2025 (continued) Background Westfield Playgroup opened in 196B and normally operates from a church hall in Westfield. Due to some ceiling issues which needed to be made safe, we have been lucky enough to have a lovelv space in Wèstfield Communlty Hall that the school have made available to U5 during their school day. The Setting opens Monday to Thursday durin8 5chooS term times. Session5 are from 9am to 2.45pm on Monday to Thursday. The setting is in receipt of funding for the provision of free early education for children aged two, three and four years. The settin8 employs five staff, four of whom, 5ncluding the manager, hold approprlate early years quallficatlons at Itvel 3 and above. The provislon tomplles with the statutory frarnework for children's learning, development and care known as the Early Years Foundatlon Stage. The Playgroup Is reglstered with OFSTED IURN 28307831. Summ•ry of the maln artlvlties and achle¥ements durln8 the perlod. 8lvln8 duo resard to the Charlty Cornm1551on's iuldance on public benefit In setting our objectives and plannjng our activltles the trustees have glven careful conslderatlon to the Charity Commisslon's general guidance on public benefit and in partlcular to its supplementary publlc beneflt guidance on advancing education and on fee-chargin8. The charitty5 princlpal artivity during the year continued to be provlsSon of day care for pre-school chlldren. The playgroup staff provide a broad range of activitles de518ned to promote chlldren's learnlng across the seven area5 of learnin8. They effectively assess children's level of development and Id¢ntify clear next Steps In learning for each chlld. Staff Inform parents of chlldren's learning neèds and encourage them to support this with activitles at home. Parent5 provide Inforrnation back to staff about children'5 home achlevements and comment positlvely on the support and advice they receive to help thelr children prD8ress. Staff provide artivities that reflect the children's interest and abilltle5. Staff Interaction with the children 15 excellent, asking questions that encourage thern to describe what they are doing and to share experlences. Children in the settin8 are given the freedom to explore and Investigate independently. The playgroup is or8anised to ensure that each child recelves an enjoyable and challenging experlence.
14lJastfièld glJiJ Jroup Trustees, annual report for the year ended 31 August 2025 Icontinuedl Flnancial review The group is funded through fees, fundraisin8 and local authority fundift8. The income enables the group to provide a high standard of quality chlldcare and equlpment. During the year the charity received £75,262 in unrestricted income. The cost of operatin8 the group was £86,610. Thls resulted in a deficit of £11,348. which which has been taken off our reserve fund. Reserves pollcv The Trustees maintain sufficlent cash reserves to fund working capltal requirements and to ensure the continued existence of the playgroup should admissions not achleve target levels. The Trustees have further determined that it will hold on reserve the equlvalent of one term's running Costs, to be used to effect a controlled winddown should the Trustees and Members decide that bt is in the Interest of the group to close. together with a fund to pay redundancy paymenis to stsff members who are legally entitled to same. A¢countlns •nd report1 r•sponslbllltles The Trustee5 Are re5ponslble for preparlng the Trustee's Annual Report and the Flnancial Statements In accordance w6th applicable law and Unltsd Kingdom Accountin8 Standards (UK 8enernlty accepted accountin8 pratticel. The law appllcable to charltles In England and Wales requlres trusteesto Prepa flnanclal statement5 for each financial year which give a true and fairview of the state of affalrs of the charltv and of the Ineomlng resources and applkjtlon of resources of the charlty for that perlod. In preparlng these financlal Statements. the trustees are requlred to: select 5ubtable accountln8 pollcies and apply them conslstentlv: - observe the methods and prlnclples in the Charltle5 SORP,. make jud8ements and estimates that are reasonable and prudenL' stste whether appllcable accountln8 Standards have been followed, sublect to any material departures dSsclosed and explained in the finan¢ial ststements: prepare the financlal statements on a Boln8 concern ba$15 unless it is Inappropriate to psume that the charity w511 continue in operation The trustee5 are responslble for keepin8 proper accounting records whlch dlsclose with reasonable accuracy at any time the financlal posTrtlon of the charity and Ènable that the flnancial statements omply wf(h the Charities Act 2011, the Charlty (Accounts and reports) RegulatvJn 2008 and the provlsion of the governing documents. Signed on behalf of the charitvs trustee5: Signed Brett Edwards, Chair Date 54gned Date Trustee
Westfield Playgroup R8C8lPts & Payfflents 8ccounE5 forlhe period 1 September 2024 lo 31 August 2025 Preou$ Year Cuwr•nt Y••r R8strSct8d fiJnd8 Unrestricted funds Total fund5 Recel ts Fe8s Non EYEE EYEE Fees Charitable Aclivllies Depositsl Regislrauon F88S Refunds Donations & Legacies Miscellaneous Trip Fees Sale5 Uncategorlsed Income Unrfomis Bank intero81 Nota8 12,123 92,515 140 330 5,183 68,753 6,183 68,7S3 140 140 391 870 870 352 472 120 106.442 210 104 75,262 210 104 75.262 Ex ondlture Activities Adv8rtisinglPromollonal Birthd8yslGiftB Cleaning Cornput8r Cost5 Data Prvtection Toys & equipment Garden HM Rév and Cust PrintlnglPostagelSlallonary Insurance Repair & Maintenance Misc Mobile Phone OfficolG8n8ral Admin expenses Other Professional services P8nsion Playgroup outings Rent Snacks Stationery Sundries unormS Wag8S Purchases Mileage TOTAL PAYNENTS 32 103 130 41 60 35 768 3,972 3.166 86 211 211 109 21 109 21 881 661 3.543 81 1,271 3,543 81 1,271 38 too 100 309 875 763 2,371 320 4,427 201 60 264 413 63,754 36 1.143 115 3,234 100 2,156 227 1,143 115 3,234 100 2.156 227 27 589 71,764 27 589 71.764 82 86,610 82 86,610 83,071 23.371 Nat surplu51-defictt 111.3481 111,3481 73.624 50.253 88lanc8 brought forward 119124 73,624 73,624 Balance carried forward 3118125
Wesffield Playgroup ststftmant of Assets & Llabllltles a••t 31 August 2025 yw Rori¢d Inc4Th Unrestrfrted Inc4)m• Tctsl Cyrront Current Account Depo8rt kcount P8ty Cash Oabtors 31108r25 31108125 31108r25 53.829 8,447 53.829 8,447 85,281 82.276 Curr•nt Il•bllltl•• .278 Charfty Lth¥ mqui$the TnJat8eitO WBpar• f•iAn¢aal Btst¢mthts frff eath year vthtth compty rflh th• rnguldan• ••t out In thoCIwTUo1 kt 1693. Tho trurt•u ha¥ed•¢tsllolake atJvantsg• ofth• Othat •Wy to 8mdl *•ritl•• and h•v• pryr•J • Rac•Iptsd gnd StrknmwttotAu•ts •nol Uabilft Apprnj by the Trustees on and •lgft•d on th•lr b•h•ll by Brett Edwards- th¥lr Trustee
Westfield Playgroup Notes to the accounts for the year ended 31 August 2025 1 Recelpts & p•ym¢nts accounts Receipts and payTnenls 8ccounts are statements that summarise the movem8nt of cash into and out of the charlty during the financial year. In this context'cash. includes cash equivalents, for exampl8, bank 8CEounts where cash can be readily withdrawn lo pay for debts as they become due. 2 Pr•ml4es & stsff The premises for this yoar are in the Community Hall as the local church are doing repalrs. Th8 staff are 8mpbyed by the Trustees. 3 Trust••B' r•muneratlon Trustgas rac•ed no 8xp8nses. remuneration or b8n8flts in this period. 4 R•lat•d party transactlons There were no related paty transathns durlng the period. S Pr•vlou• p•rlod comparl•on Th8 prevlou$ period's figur85 aro Snclud8d to ena• the read8r of the accounts lo mak8 comparlsons with the prevlous year. 6 Glosury of t•m• Re8lThcted funds.. These ora funds glv8n to th8 charfty. subject Ic speclfic restrbcllons sel by the donor, bul sllll thIn the ganeral objects of the charlty. 7 R••trlct•d fund• No funds currenuy held by th• PlaygTOUP arè 8ublecl to any reslrl¢tlon8.
Independent Examiner's Reportto the Commtttae of the Westheld Playgroup I report on thè acttaLJnts ol Wesffield Playgroup for the tWee month period ended 31 August 2025 which are sot out on thg prevfjous pages. Respectivè rèsponsibilities of commlttee & examiner The charity's Irusltres ar8 responsible lor th8 preparation of the accounts. The charitys Iru5tèès consider that an audit Is not requir8d for this year Ljndèr section 144 of the Charities Act 2011 (the Charlties Acll, and that an independent 8xaminalion is n8tdad. It is my responsibility.. to exarnine the accounts under s8ctlon 145 of the CharSUes Act to 1051ow the procedures laid dob*n in thé General Directions given by the Charity Commission lundef section 1451511bl of the Charities Acll, and to state whether particular mattors have com8 to my att8ntic)n 8asls of Ind•p•nd•nt vxamlner's r•port My examSnation w48 ¢arri8d out In 8c¢ordance wlth th• Gengral Directions given by the Chadty Commi8slon. An ex8mlnallon Includ8s a revlew of the accounting records kept by tha chArity and comparlson of the 9UPPOrting docum8nlallon presenlod wllh those records. It also includes conslderats'on of any unu8u81 Items or dlsclo8ur8s In Ihe accoun15, and seeking èxplana(KJns from ihe Iruslees conceming any such matters. The procedures undorlak8n do not provid8 all the evidence th81 would be raqulred in an audS1, and consequendy no oplnion is given as lo wh8lher tha accounts present 'true and fglrf view and tha r&port is Ilmlted to those matters sel in the statsmant below. Ind•p•nd•nt èx•mlnorfs •tat•m•nt In connéction with my examinaUon, no m8tt8r ha8 Wll8 to my attention.. 11 which givas me reasonable cause to believe that in any material resp8cl th8 raqulrem8nts'. to k88p Accounting record5 In accordance wlh se¢tion130 of Ihe Charib'es Act to prapare accounts which accord with the accounllng racords and to comply wth the accountlng requirements of Ac¢ have not been mel., or 21 to which, in my opinlon, attention sh¢JJld be drgwn In order to en8ble a proper und8rstandln9 of the occounts to be raached. La Dawson Finance Manager Ha$lings Voluntary Action Jackson Hall, Portland Place, Hastings. TN34 1aN Dated.. l o