CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110212023 To 3110112024 Charity name: Andover Musical Theatre Company Charity registration number: 1143762 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document To educate the public in the operatic and related musical and dramatic arts and to further the development of public appreciation and taste in the said arts. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 Musical theatre productions and events. Support for community projects and causes in the Andover area. Para 1.18 The Trustees have due regard for policies and guidan￿ issued by the Charity Commission Additional information (optional) You ma choose to include further statements where relevant about.. SORP refr￿nCe Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP ￿ferert Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. The charity prodU￿d two shows during the year for the benefit of arts and entertainment in the community. Monies raised from these shows and from associated fund-raising activities is usually reinvested for future activities, however this year we made a loss overall. Par8 1.20 Additional information (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 PerfO￿nanCe of fundraising activities against objectives set Pafa 1.41 Investment performance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 Due to financial losses over the year, financial resenies are now below cushion. The current focus is to restore our financial stability in the 202415 financial year. Statement explaining the policy for holding reserves stating why they are held Para 1.22 A minimum cushion of >£10,000 should be held in accessible accounts to cover operating cashflow. It is proposed to set up a fund from surplus reserves to support those in our comrnunity in particular need through grants managed by a committee appointed by the charity's membership. As current reserves are below this point, the charity is not considering any additional rants at this time. £5,332 Amount of reserves held Reasons for holding zero resenies Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 Para 1.24 nla Para 1.23 The position is stable, but the charity is currently cash-constrained. The current focus of the Trustees is to restore the minimum cushion of minimum £10,000.00. Additional infonnatlon (optional) You ma choose to include further statements where relevant about: The charity's principal Ticket sales for productions and sources of funds (including subscriptions from members of the any fundraising) company. Para 1.47 Investment policy and objectives including any social investment policy ado ted Para 1.46 3 consecutive non-profitable shows would put the charity's future at risk. Membership falling below 30 would potentially put the charity below critical mass. A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's None trusts: Type of governing document Para 1.25 Constitution How is the charity constituted? .g unincorporate(J Para 1.25 Unincorporated Association Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trustees are appointed at the AGM of the membership. Currently these are the Chairman, Treasurer and Secretary of the charity Additional information (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and trainin of trustees The charity's organisational structure and any wider network with which the charit works Relationship with any related parties Para 1.51 Para 1.51 Para 1.51 Other Reference and Administrative details Charit name Other name the chari uses Re istered charit number Charity's principal address Andover Musical Theatre Com nla 1143762 10 Bourne Court Andover Hampshire SP10 1DZ an Names of the charity trustees who manage the charity Tfustee name Name of pe￿on (or body) entitled to oint trustee OffiGe (if any) Dates acted if not for whole year ifan Paul Marsh Chairman Full Year AGM David Hall Treasurer Secretary Full Year AGM Michelle Smith Full Year AGM 10 11 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Trusteè name Dates acted if not for whole Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Addltional inforniation (optional) Names and addresses of advisers (Optlonal information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infonnation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry. Chair, etc) Tara Baron Treasurer Date 2910912024 **Charity No: 1143762** ## **ANDOVER MUSICAL THEATRE COMPANY FINANCIAL STATEMENTS** **FOR THE YEAR ENDED** **31st JANUARY 2024** These accounts have been Prepared by:- 38 Bridge Street Andover SP10 1BW T: 01264 324103 E: info@oaktreebm.co.uk www.oaktreebm.co.uk **Charity No: 1143762** ## **TO THE TRUSTEES OF ANDOVER MUSICAL THEATRE COMPANY FOR THE YEAR ENDED 31ST JANUARY 2024** I report on the accounts of the Trust for the year ended 31st January 2024 which are set out on pages 2-5. ## **Respective Responsibilities of Trustee and Examiner** The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the2011 Act)) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act); - to follow the procedures laid down in the general Directions given by the Charity Comission under section 145 (5)(b) of the 2011 Act - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true nad fair view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not ben met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. L MacGinnis 29/08/2024 L MacGinnis MAAT Oaktree Businees Management 38 Bridge St Andover Hampshire SP10 1BW 1 ## **ANDOVER MUSICAL THEATRE COMPANY** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31STJANUARY 2024** Activities relating to the work of the Company: |**RECEIPTS**
**_Notes_**
Donations and Grants
Members Subscriptions
Income from productions
**_2_**
Income from 60th Anniversary
Tea fund
Costume Hire
AMTC Merchandise
**INCOME FROM INVESTMENTS**
Savings Interest
**TOTAL RECEIPTS**
**PAYMENTS**
Insurance
Rehearsal Space Hire
Production costs
**2**
Website
Equipment Costs
Props Storage Racks
Marketing
Merchandise
Sundry
Event Costs
Bank charges
Accountancy
**TOTAL PAYMENTS**
**EXCESS OF RECEIPTS OVER PAYMENTS**|**2024**
5096
5727
19678
2922
180
210
5
33819
63
63
**33882**
925
2571
30100
121
4274
600
760
343
526
3719
61
0
43999
**-10117**|**2023**
66
5472
25020
0
0
390
0| |---|---|---| |||30947
18| |||18
**30965**
1766
2422
28907
436
921
600
989
60
382| |||36482| |||**-5517**| 2 **Charity No: 1143762** **ANDOVER MUSICAL THEATRE COMPANY** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2024** ## **STATEMENT OF ASSETS AND LIABILITIES AT 31ST JANUARY 2024** |**ASSETS**
Bank Current Account
NS &I Income bond
**TOTAL ASSETS**
**TOTAL ASSETS LESS LIABILITIES**
**REPRESENTED BY FUNDS**
Funds at 1/2/2024
Excess of Receipts over Payments
**Funds at 31/01/2024**|**2024**
**£**
3332
2000
**5332**
**5332**
**2024**
**£**
15450
-10117
**5332**|**2023**
**£**
13450
2000| |---|---|---| |||**15450**| |||| |||**15450**| |||**2023**
**£**
20967
-5517| |||**15450**| 3 **Charity No: 1143762** **ANDOVER MUSICAL THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2024** ## **1. ACCOUNTING POLICIES** The accounts have been prepared under the Receipts and Payments method of Accounting. Amounts are included as received by the charity or as cheques drawn or cash paid. The receipts and payments account and the statement of assets and liabilities have been prepared following the guidance for accounting for smaller charities issued by the Charity Commission. ## **2. Activities relating to the Productions of the Company carried out in year:** |**RECEIPTS**
Seat Sales AMTC
Front of House sales
Programme Sales and Raffle
Sponsorship and Advertising
Audition fee
Libs/Scores
Show photos/merchandise
Starlight
**PAYMENTS**
Orchestra
Theatre
Costumes, Wigs & Make up
Scenery & Props
Programme/ Poster
Score, Libs & Music
Rehersal Pianist
Royalties
Director
Lighting
Other costs
TOTAL PAYMENTS
**EXCESS OF RECEIPTS OVER PAYMENTS**|**2024**
**2023**
**HOND &**
**Priscilla**
**TWS**
14417
22444
2267
1453
1275
0
160
1210
50
140
459
198
0
625| |---|---| ||19678
25020
3260
4040
2013
11791.04
6207
1112
2403
1068
2320
1254.43
35
1730
8811
4157
2260
4143
986
818
77
525| ||30100
28907| ||**-10422**
**-3888**| **Charity No: 1143762** ## **ANDOVER MUSICAL THEATRE COMPANY FINANCIAL STATEMENTS** **FOR THE YEAR ENDED** **31st JANUARY 2024** These accounts have been Prepared by:- 38 Bridge Street Andover SP10 1BW T: 01264 324103 E: info@oaktreebm.co.uk www.oaktreebm.co.uk **Charity No: 1143762** ## **TO THE TRUSTEES OF ANDOVER MUSICAL THEATRE COMPANY FOR THE YEAR ENDED 31ST JANUARY 2024** I report on the accounts of the Trust for the year ended 31st January 2024 which are set out on pages 2-5. ## **Respective Responsibilities of Trustee and Examiner** The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the2011 Act)) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 145 of the 2011 Act); - to follow the procedures laid down in the general Directions given by the Charity Comission under section 145 (5)(b) of the 2011 Act - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true nad fair view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not ben met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. L MacGinnis 29/08/2024 L MacGinnis MAAT Oaktree Businees Management 38 Bridge St Andover Hampshire SP10 1BW 1 ## **ANDOVER MUSICAL THEATRE COMPANY** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31STJANUARY 2024** Activities relating to the work of the Company: |**RECEIPTS**
**_Notes_**
Donations and Grants
Members Subscriptions
Income from productions
**_2_**
Income from 60th Anniversary
Tea fund
Costume Hire
AMTC Merchandise
**INCOME FROM INVESTMENTS**
Savings Interest
**TOTAL RECEIPTS**
**PAYMENTS**
Insurance
Rehearsal Space Hire
Production costs
**2**
Website
Equipment Costs
Props Storage Racks
Marketing
Merchandise
Sundry
Event Costs
Bank charges
Accountancy
**TOTAL PAYMENTS**
**EXCESS OF RECEIPTS OVER PAYMENTS**|**2024**
5096
5727
19678
2922
180
210
5
33819
63
63
**33882**
925
2571
30100
121
4274
600
760
343
526
3719
61
0
43999
**-10117**|**2023**
66
5472
25020
0
0
390
0| |---|---|---| |||30947
18| |||18
**30965**
1766
2422
28907
436
921
600
989
60
382| |||36482| |||**-5517**| 2 **Charity No: 1143762** **ANDOVER MUSICAL THEATRE COMPANY** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2024** ## **STATEMENT OF ASSETS AND LIABILITIES AT 31ST JANUARY 2024** |**ASSETS**
Bank Current Account
NS &I Income bond
**TOTAL ASSETS**
**TOTAL ASSETS LESS LIABILITIES**
**REPRESENTED BY FUNDS**
Funds at 1/2/2024
Excess of Receipts over Payments
**Funds at 31/01/2024**|**2024**
**£**
3332
2000
**5332**
**5332**
**2024**
**£**
15450
-10117
**5332**|**2023**
**£**
13450
2000| |---|---|---| |||**15450**| |||| |||**15450**| |||**2023**
**£**
20967
-5517| |||**15450**| 3 **Charity No: 1143762** **ANDOVER MUSICAL THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2024** ## **1. ACCOUNTING POLICIES** The accounts have been prepared under the Receipts and Payments method of Accounting. Amounts are included as received by the charity or as cheques drawn or cash paid. The receipts and payments account and the statement of assets and liabilities have been prepared following the guidance for accounting for smaller charities issued by the Charity Commission. ## **2. Activities relating to the Productions of the Company carried out in year:** |**RECEIPTS**
Seat Sales AMTC
Front of House sales
Programme Sales and Raffle
Sponsorship and Advertising
Audition fee
Libs/Scores
Show photos/merchandise
Starlight
**PAYMENTS**
Orchestra
Theatre
Costumes, Wigs & Make up
Scenery & Props
Programme/ Poster
Score, Libs & Music
Rehersal Pianist
Royalties
Director
Lighting
Other costs
TOTAL PAYMENTS
**EXCESS OF RECEIPTS OVER PAYMENTS**|**2024**
**2023**
**HOND &**
**Priscilla**
**TWS**
14417
22444
2267
1453
1275
0
160
1210
50
140
459
198
0
625| |---|---| ||19678
25020
3260
4040
2013
11791.04
6207
1112
2403
1068
2320
1254.43
35
1730
8811
4157
2260
4143
986
818
77
525| ||30100
28907| ||**-10422**
**-3888**|