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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 07628816 (England and Wales) REGISTERED CHARITY NUMBER: 1143732

Report of the Trustees and

Financial Statements for the Year Ended 31 March 2021

For

Cymdeithas Gofal The Care Society

Cymdeithas Gofal The Care Society Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Reference and Administrative Details 3
Chairman’s Report and Executive Directors Report 4
Report to the Trustees 5-10
Report of the Independent Auditors 11-13
Statement of Financial Activities 14
Statement of Financial Position 15
Statement of Cash Flows 16
Notes to the Statement of Cash Flows 17
Notes to the Financial Statements 18-33
Detailed Statement of Financial Activities 34-35

Page 2

Cymdeithas Gofal The Care Society Reference and Administrative Details for the Year Ended 31 March 2021

TRUSTEES Anthony P Hearn – Chair
John Rees - Vice Chair
Tony Kitchen (resigned 01 November 2020)
Catherine Shaw
Peter Saunders
Margaret Gallagher
Stephen Cripps
Barcud
REGISTERED OFFICE 21 Terrace Road
Aberystwyth
Ceredigion
SY23 1NP
REGISTERED COMPANY NUMBER 07628816 (England and Wales)
REGISTERED CHARITY NUMBER 1143732
AUDITOR Beever and Struthers
20 Colmore Circus
Queensway
Birmingham
B4 6AT
BANKERS Unity Trust Bank PLC
Nine Brindley Place
Birmingham
B1 2HB
Executive Director
Guy Evans

Page 3

Cymdeithas Gofal The Care Society Chairman’s & Executive Director’s Reports for the Year Ended 31 March 2021

Chairman’s Report

It really goes without saying that the past year has been exceptionally difficult for The Care Society, the people we support and the communities we work in. That said, yet again our colleagues have proved themselves to be resilient, dedicated and committed to our purpose at a time when it has never been needed more. I know I speak on behalf of the whole Board when I say how deeply grateful we are for all your incredible work, you never fail to humble and inspire us in equal measures.

Despite the challenges of the pandemic and the rapid reorganising of services, the team is have also continued their work to strengthen the performance of The Care Society to ensure that it able to continue to carry out its essential services. This year also saw the formal merger of Mid-Wales Housing Association with The Tai Ceredigion Group to form The Barcud Group of which The Care Society is now part of. This merger adds greater strength to the whole group and has the potential to open up further opportunities for development.

I would like to thank the Boards of the Tai Ceredigion, the subsequent Barcud Group and The Care Society for all of their continued support and commitment to the ongoing success of the organisation. I would also like to extend personal thanks to the Leadership Team of The Care Society and those in the Barcud Group who provide support to them – in the most challenging of years you have demonstrated compassionate leadership and determination to do the right things.

I am incredibly proud, as are all the Board, to play our very small part in the enormous impact The Care Society makes on the daily lives of so many, and we look forward with hope to a more positive future year ahead.

A P Hearn Chair

Executive Director’s Report

2020 / 2021 has proved to be an exceptionally challenging year. Covid 19 has had a deep rooted and profound effect on the physical and mental wellbeing of service users and has necessitated changes in service delivery with the need to ensure the safety of both service users and staff.

Demand for services has never been more acute. In response, The Care Society has worked tirelessly with our parent body Barcud Housing Association, strategic partners and Ceredigion County Council to increase provision of temporary accommodation and support. I am in awe of the professionalism dedication and commitment of my colleagues and all Care Society Staff who have maintained frontline services despite increased personal risk and really have ‘made a difference’. Thank you.

All of our services ensure we achieve our charitable objectives aided by the continued support of Welsh Government and the Local Authority, The Care Society’s financial stability, solid infrastructure, good reputation and growing profile ensure services meet the needs of people living in our mid-Wales communities.

The Care Society continues to benefit from the generous donations of kind individuals, businesses, schools and community groups and all food donations, bedding, clothes and items for our Charity Shop as well as cash donations directly help vulnerable people in need. Thank you.

G Evans Executive Director

Page 4

Cymdeithas Gofal The Care Society

Report of the Trustees for the Year Ended 31 March 2021

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives and aims of the charity are: To promote Social Inclusion for the public benefit by preventing people from becoming socially excluded by reason of homelessness, being at risk of losing their home, living in inadequate accommodation or unsettled circumstances in Ceredigion and surrounding counties by;

Public benefit

Our main activities and the people we try to help are described below. All our charitable activities further our Charity’s objectives having regard to Charity Commission guidance and for the public benefit. The impact of our work goes far beyond the people we help directly and has a positive impact on building stronger communities, improved health and wellbeing, crime reduction, employment and training in rural Mid-Wales. However, the main focus of charity activities is on providing advice and accommodation and providing support to help maintain tenancies and help people live fulfilled lives.

Through working in conjunction with the local authority, Registered Social Landlords and other key agencies, we have continued to develop our services to meet our objectives and to meet the needs of the people we support.

These objectives are delivered though the provision of the following services:

Page 5

Cymdeithas Gofal The Care Society Report of the Trustees for the Year Ended 31 March 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The 2020 / 2021 period has been an extremely busy year for Cymdeithas Gofal The Care Society and charitable activity has primarily focussed on meeting the considerable challenges as a result of the Covid 19 pandemic. This has involved considerable changes to working practices to ensure the safety of service users and staff whilst also maintaining regular contact with Service Users experiencing increased levels of anxiety, isolation and financial pressures. During the period of this report this is evidenced by –

FINANCIAL REVIEW

Principal funding sources

The principal income generated by the Charity is currently through grant income, contract income from Ceredigion County Council and partner agencies, together with self-generated income from management fees, rents receivable and shop income.

Investment policy and objectives

The Charity has no investment powers except to place any surplus income into deposit accounts. Having considered the options available, the Trustees have decided to ensure reserves are available to meet the working capital requirements of the Charity.

Page 6

Cymdeithas Gofal The Care Society Report of the Trustees for the Year Ended 31 March 2021

Reserves policy

The Trustees have reviewed the requirement for reserves in view of continued reduction in public funding and risks to the organisation.

The Trustees have agreed to aim to establish a level of reserves equal to six months’ running costs. Budgeted expenditure for 2021/22 is £1.16 million, therefore the target reserves are £580,000. The longterm strategy of the Charity is to build reserves through delivering planned operating surpluses. In the short term, the Charity has explored all possibilities to reduce expenditure, including activities that could be curtailed should circumstance require, and also the level of unrestricted funds committed to fixed assets held by the charity.

Results:

The Statement of Financial Activities shows a net surplus from ordinary activities for the year of £246,817 (2020 surplus of £130,597), and reserves now stand at £727,741 (2020 £480,925).

The Charity’s funds have all been applied in accordance with its objectives and the Charity’s assets are all being maintained in the furtherance of these objectives.

FUTURE PLANS

Within the uncertain operating environment exacerbated by the Covid -19 pandemic and yet to be determined socio-political impact of Brexit, Cymdeithas Gofal The Care Society aims to adapt how existing services are delivered, improve efficiency and financial resilience and at the same time develop new innovative projects to meet need and strategic objectives within the broad mid-Wales region., All proposed strategic growth areas will be developed to meet known service user needs, whilst mitigating risk, with robust financial planning, strong business rationale and ensuring The Care Society remains financially sustainable. Future Plans Include –

Page 7

Cymdeithas Gofal The Care Society Report of the Trustees for the Year Ended 31 March 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The Care Society has a competency-based performance management policy and procedure for recruitment of all personnel, which is used to set performance expectations, objectives and goals, monitor progress and measure results against the objectives of the Charity.

Recruitment of Trustees is reviewed by the Board, with the view to ensuring the needs of the Board are appropriately reflected through the diversity of the Trustee body. All prospective Trustees are requested to complete application forms before induction.

Health and Safety Policies & Procedures;

Organisational Structure

From April 2018, Cymdeithas Gofal The Care Society became a subsidiary of Tai Ceredigion in a group structure. In November 2020, Tai Ceredigion merged with Mid Wales Housing, forming Barcud. The governance of the structure is bound by the intra-group agreement between the Barcud and Cymdeithas Gofal The Care Society. The Charity is managed by the Trustees who meet quarterly. The day-to-day responsibility for the provision of services is delegated to the Executive Director, Guy Hamilton Evans, who Barcud reports to the Trustees at regular meetings.

Key management remuneration

The Trustees review the pay and remuneration of all the Charity’s personnel on an annual basis. The Care Society’s remuneration policy principles are as follows:

1. To ensure that the aims and objectives of the Charity are being met.

2. To be able to attract and also retain staff who have the necessary skills and experience in their specific roles to ensure that the organisation is able to run efficiently.

3. The remuneration policy is fair and consistent across the organisation.

4. Any pay increases need to be appropriate for the type of role within the organisation and agreed by Trustees.

Page 8

Cymdeithas Gofal The Care Society Report of the Trustees for the Year Ended 31 March 2021

Risk management

The Trustees have reviewed the major risks faced by the Charity and have ensured appropriate systems and procedures have been established to mitigate impact. The Charity has invested significantly in both the training of staff and numerous quality assurance mechanisms, including:

Internal control risks are minimised by the implementation of robust Group Financial Regulations and established procedures for authorisation of all transactions.

The Care Society has developed a Risk Map identifying the changes in internal and external factors that may affect the likelihood of a significant risk impacting the organisation. The risk mapping process is fully embedded within business planning and operational arrangements and is complemented by a risk register. Each risk is assessed as to its ‘impact’ and ‘likelihood’ on a scale of 1 -5. The original risk is scored on the assumption that there are no current controls to manage it; this is a starting point to enable the identification of risks which have potentially high exposure levels for the business and is called an unmitigated risk.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees (who are also Directors of Cymdeithas Gofal The Care Society for the purposes of Company Law) are responsible for preparing the financial statements in accordance with applicable law and United Kingdom accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company, of the incoming resources and application of resources. This includes the income and expenditure of the charitable company for that period. In preparing those financial statements, the trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

Page 9

Approved by order of the Board of Trustees on 22[nd] July 2021 and signed on its behalf by:

A P Hearn - Chair

Page 10

Report of the Independent Auditors to the Members of

Cymdeithas Gofal The Care Society

Opinion

We have audited the financial statements of Cymdeithas Gofal The Care Society (“the charity”) for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Statement of Financial Position, the Statement of Cash Flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Page 11

Report of the Independent Auditors to the Members of

Cymdeithas Gofal The Care Society

Matters on which we are required to report by exception

In light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ Report.

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the trustees’ responsibilities statement set out on page 10, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Extent to which the audit was considered capable of detecting irregularities, including fraud

We identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and then design and perform audit procedures responsive to those risks, including obtaining audit evidence that is sufficient and appropriate to provide a basis for our opinion.

In identifying and addressing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, our procedures included the following:

Page 12

•

Report of the Independent Auditors to the Members of

Cymdeithas Gofal The Care Society

Due to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, as with any audit, there remained a higher risk of non-detection of irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls. We are not responsible for preventing fraud or noncompliance with laws and regulations and cannot be expected to detect all fraud and non-compliance with laws and regulations.

Use of the audit report

This report is made solely to the charity’s members as a body in accordance with Section 3 of Part 16 or the Companies Act 2006. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’ trustees as a body for our audit work, for this report, or for the opinions we have formed

Lee Cartwright (senior statutory auditor) For and on behalf of Beever and Struthers, statutory auditor 20 Colmore Circus Queensway Birmingham B4 6AT

Date

Page 13

Cymdeithas Gofal The Care Society Statement of Financial Activities

(Incorporating Income and Expenditure Account) for the Year Ended 31 March 2021

Notes
INCOME AND ENDOWMENTS
Donations and legacies
2
Charitable Activities
Promotion of social inclusion
5
Other trading activities
3
Investment income
4
Other Income
6
Total
EXPENDITURE ON
Raising funds
7
Charitable activities
Promotion of social inclusion
8
Total
NET INCOME/(EXPENDITURE)
TRANSFER BETWEEN FUNDS
22
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD		 Unrestricted
fund
Restricted
funds
31.3.21
Total
Funds
31.3.20
Total
Funds
£
£
£
£
13,305
-
13,305
12,960
919,485
292,682
1,212,167
1,128,396
42,967
-
42,967
75,921
54
-
54
230
88,365
88,365
8,592
1,064,176
`
292,682
1,356,858
1,226,099
62,366
-
62,366
57,395
736,740
310,935
1,047,675
1,038,107
799,106
310,935
1,110,041
1,095,502
265,070
(18,253)
246,817
130,597
(12,044)
12,044
-
-
422,828
58,097
480,925
350,328
675,854
51,888
727,742
480,925

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 14

Cymdeithas Gofal The Care Society Statement of Financial Position As at 31 March 2021

Notes
FIXED ASSETS
Tangible assets
14
CURRENT ASSETS
Debtors
15
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
16
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS
Amounts falling due after more than one year
17
NET ASSETS
FUNDS
22
Unrestricted funds
Restricted funds
TOTAL FUNDS		 31.3.21
£
418,266
418,266
344,478
446,247
790,725
(196,122)
594,603
1,012,869
(285,128)
727,742
669,766
57,976
727,742		 31.3.20
£
439,106
439,106
358,999
165,190
524,189
(183,062)
341,127
780,233
(299,309)
480,925
422,828
58,097
480,925

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the Board of Trustees on 22nd July 2021 and were signed on its behalf by:

A P Hearn – Chair

Registered number : 07628816

The notes form part of these financial statements

Page 15

Cymdeithas Gofal The Care Society Statement of Cash Flows

For the Year Ended 31 March 2021

Notes
Cash flows from operating activities:
Cash generated from operations
1
Interest paid
Net cash provided by/(used in) operating
activities:
Cash flows from investing activities:
Purchase of tangible fixed assets
Grant received
Interest received
Net cash provided by/(used in) investing
activities:
Cash flows from financing activities:
Loan repayments in year
Intercompany loan
Net cash provided by/(used in) financing
activities:
Change in cash and cash equivalents in
the reporting year
Cash and cash equivalents at the
beginning of the year
Cash and cash equivalents at the end of
the year		 31.3.21
£
304,102
(11,276))
282,826
(1,137)
54
(1,083)
(10,555)
-
(10,555)
281,057
165,190
446,247		 31.3.20
£
39,041
(11,719)
27,322
(25,120)
25,342
230
452
(10,112)
-
(10,112)
17,662
147,528
165,190

The notes form part of these financial statements

Page 16

Cymdeithas Gofal The Care Society Notes to the Statement of Cash Flows For the Year Ended 31 March 2021

1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income for the reporting year (as per the statement of
financial activities)
Adjustments for:
Depreciation charges
Amortisation of intangible assets
Interest received
Interest paid
(Increase) in debtors
(Decrease)/increase in creditors
Net cash provided by operating activities		 31.4.21
£
246,817
21,977
(3,269)
(54)
11,276
15,521
12,834
304,102		 31.3.20
£
130,597
19,694
(422)
(230)
11,719
(107,321)
(14,997)
39,041

Page 17

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention which are included at market value.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs

Governance costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property & shop frontage - Straight line over 50 years Motor vehicles – Straight line over 5 years Fixtures and fittings – Straight line over 5 years Computer equipment – Straight line over 5 years

No depreciation is provided on freehold land.

Taxation

Corporation tax

The charity is exempt from corporation tax on its charitable activities.

VAT

All income is shown net of VAT and expenditure is shown inclusive of irrecoverable VAT.

Page 18

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Capital Grants

Capital grants are recognised using the accrual model and are classified either as a grant relating to revenue or a grant relating to assets. Grants relating to revenue are recognised in income on a systematic basis over the period in which related costs for which the grant is intended to compensate are recognised.

Grants relating to assets are recognised in income on a systematic basis over the expected useful life of the asset.

Page 19

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

2. DONATIONS AND LEGACIES
Donations
3. OTHER TRADING ACTIVITIES
Shop income
Shop Mobility rental income
Mobile phone cash back
Proceeds of sale
Other misc income
4. INVESTMENT INCOME
Deposit account interest
5. INCOME FROM CHARITABLE ACTIVITIES
Activity
Rents receivable
Promotion of social
inclusion
Management fees
Promotion of social
inclusion
CCC – Managed Emergency
Accommodation
Promotion of social
inclusion
Rental and storage income
Promotion of social
inclusion
Befriending income
Promotion of social
inclusion
Credit Card income
Promotion of social
inclusion
Service Level Agreement Income
Promotion of social
inclusion
Miscellaneous income
Promotion of social
inclusion
TOTAL		 31.3.21
£
13,305
31.3.21
£
40,870
2,097
-
-
42,967
31.3.21
£
54
31.3.21
£
120,974
36,969
28,080
286,803
222
1,517
737,602
1,212,167		 31.3.20
£
12,960
31.3.20
£
69,425
6,496
-
-
-
75,921
31.3.20
£
230
31.3.20
£
183,954
36,388
28,080
-
213,542
536
56
1,128,396

Page 20

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

5. INCOME FROM CHARITABLE ACTIVITIES - continued

Grants received, included in the above, are as follows

Welsh Government - S180 Bond Scheme
Welsh Government - S180 Night Shelter Funding
Welsh Government - S180 Accommodation Officer
Welsh Government - Innovation funding
Wardening
Tai Ceredigion
Mid Wales Housing
Barcud
Jasper House
Community Benefit Fund
Tai Ceredigion
Ceredigion County Council
Supporting People
Young Persons Project
Innovation Project
Aberglassney Night
Shelter
Other
Transition Funding
Shop Mobility
Mid & West Wales Fire Rescue
Garfield Weston - Shop Mobility
WCVA grant
Other Grants
TOTAL		 31.3.21
£
40,294
144,337
37,543
58,923
8,419
1,706
14,649
54,117
-
297,819
32,285
8,000
9,848
-
-
-
828
10,000
11,586
7,249
737,602		 31.3.20
£
42,110
164,410
39,225
46,705
19,826
3,904
1,401
297,819
32,285
-
6,617
1,439
5,954
576
-
-
2,811
665,082

Page 21

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

6. OTHER INCOME

Furlough Income
Covid-19 Grants
Residual Input Tax
Amortisation
SING FUNDS
Other Trading Activities
Staff costs
Other operating leases
Insurance
Subscription
Sundries
Utilities
Postage, stationery, advertising & telephone
Travel & subsistence
Repairs & maintenance of equipment
Depreciation
Support costs		 31.3.21
£
12,471
70,000
2,625
3,269
88,365
31.3.21
£
35,242
14,891
657
276
220
4,963
487
6
2,071
342
3,211
62,366		 31.3.20
£
135
-
8,035
422
8,592
31.3.20
£
31,280
16,122
647
686
82
1,260
1,287
520
1,486
333
3,692
57,395

7. RAISING FUNDS

8. CHARITABLE ACTIVITIES COSTS

Direct costs Support
(see note 9) costs Totals
(see note 10)
£ £ £
Promotion of social inclusion 973,291 74,384 1,047,675

Page 22

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

9. DIRECT COSTS OF CHARITABLE ACTIVITIES

Staff costs
Hire of plant and machinery
Insurance
Light & heat
Telephone
Postage & stationery
PR, marketing & promotions
Sundries
Internal Audit
Resettlement expenditure
IT, licenses & internet
Travel & subsistence
Grant expenditure
Legal & professional
Bank charges
Bad debts
Cleaning
Recruitment & training
Sub-contractors
Van costs
Depreciation
Interest payable and similar charges		 31.3.21
£
685,553
5,297
7,645
17,432
16,924
1,971
225
1,105
-
122,248
14,192
28,935
850
9,261
1,563
2,771
3,407
850
17,639
2,514
21,636
11,276
973,291		 31.3.20
£
601,804
10,814
7,344
17,272
12,068
1,491
645
2,294
1,361
161,003
5,794
46,178
1,682
10,447
1,146
6,356
4,134
1,538
37,502
1,621
19,363
11,719
963,574

Page 23

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

10. SUPPORT COSTS

Other trading activities
Promotion of social inclusion
Activity
Basis of allocation
Management
Staff costs
Governance costs
Staff costs		 Management
£
3,151
68,040
71,191		 Governance
Costs
£
60
6,344
6,404		 Totals
£
3,211
74,384
77,595

Support costs, included in the above, are as follows

Management
Staff Costs
Other
SLA Expenditure
Governance
Auditors
remuneration
Cost of Trustee
Meetings		 Other
Trading
Activities
£
Promotion
of social
inclusion
£
31.3.21
£
-
4,523
4,523
-
37
37
3,151
63,480
66,631
3,151
68,040
71,190
Other
Trading
Activities
£
Promotion
of social
inclusion
£
31.3.21
£
60
6,344
6,404
-
-
-
60
6,344
6,404		 Other
Trading
Activities
£
Promotion
of social
inclusion
£
31.3.20
£
-
1,019
1,019
-
431
431
3,161
67,687
70,848
3,161
69,137
72,298
Other
Trading
Activities
£
Promotion
of social
inclusion
£
31.3.20
£
531
5,337
5,868
-
59
59
531
5,396
5,927

11. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting)

Auditor remuneration
Depreciation
Hire of plant and machinery
Other operating leases		 31.3.21
£
6,000
21,977
5,943
35,845		 31.3.20
£
5,868
19,694
10,814
31,635

Page 24

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

12. TRUSTEES’ REMUNERATION AND BENEFITS

No trustee remuneration or expenses were paid in the year (2020: £59, 1 Trustee)

13. STAFF COSTS

Wages and salaries
Social Security costs
Other pension costs		 31.3.21
£
666,674
48,686
10,809
726,169		 31.3.20
£
577,933
41,115
8,511
627,559

The average monthly number of employees expressed as full time equivalents:

Charitable activities
Administration		 31.3.21
29
4
33		 31.3.20
26
4
30

No employees received emoluments in excess of £60,000.

Page 25

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

14. TANGIBLE FIXED ASSETS

COST
At 31st March 2020
Additions
Disposals
At 31st March 2021
DEPRECIATION
At 31st March 2020
Charge for the year
Disposals
At 31st March 2021
NET BOOK VALUE
At 31st March 2021
At 31st March 2020		 Freehold
Property
£
Improvements
to property
£
Fixture &
Fittings
£
IT Equipment
£
Motor
Vehicles
£
Total £
498,602
63,532
15,241
14,964
2,875
595,214
-
-
-
1,137
-
1,137
-
-
-
-
-
-
498,602
63,532
15,241
16,101
2,875
596,352
128,528
12,722
4,507
9,213
1,138
156,108
14,224
1,946
2,854
2,341
613
21,978
-
-
-
-
-
-
142,752
14,668
7,361
11,554
1,751
178,086
355,850
48,865
7,881
4,547
1,124
418,266
370,074
50,810
10,734
5,751
1,737
439,106

Included in cost of land and buildings is freehold land of £143,000 (2020 - £143,000) which is not depreciated.

Page 26

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Gross rent arrears
Provision for bad debt
Net rent arrears
Amount owed by group undertakings
Prepayments, accrued income and other debtors		 31.3.21
£
46,394
(8,137)
38,257
7,081
299,140
344,478		 31.3.20
£
32,293
(7,685)
24,608
4,649
329,742
358,999

16. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Bank loans and overdrafts (see note 18)
Trade creditors
Social security and other taxes
Capital grants deferred income
Other creditors
Accruals and deferred income		 31.3.21
£
10,996
78,154
18,553
3,254
58,115
27,050
196,122		 31.3.20
£
10,568
54,311
11,783
3,254
57,053
46,093
183,062

17. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

Bank loans (see note 18)
Capital grant deferred income		 31.3.21
£
266,660
18,468
285,128		 31.3.20
£
277,643
21,666
299,309

Page 27

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

18. LOANS

An analysis of the maturity of loans is given below: 31.3.21 31.3.20
£ £
Amounts falling due within one year on demand:
Bank loans 10,996 10,568
Amounts falling between one and two years:
Bank loans 1-2 years 11,443 10,997
Amounts falling between two and five years:
Bank loans 2-5 years 37,247 35,800
Amounts falling in more than five years:
Bank loans more 5 yrs by install 217,970 230,846

19. LEASING ARRANGEMENTS

Minimum lease payments under operating leases fall due as follows:

Within one year
Between two and five years
More than 5 years		 31.3.21
Other
£
31.3.21
Property
£
31.3.20
Other
£
31.3.20
Property
£
-
54,800
1,118
63,129
-
95,406
-
55,412
-
36,000
-
-
-
186,206
1,118
118,540

20. SECURED DEBTS

The following secured debts are included within creditors:

31.3.21 31.3.20
£ £
Bank loans 277,656 288,211

The bank loan is secured by way of a first legal charge over the freehold property known as 26 Cambrian Street, Aberystwyth and 21 Terrace Road, Aberystwyth.

Page 28

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

21. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed assets
Current assets
Current liabilities
Long-term liabilities
2. MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Welsh Government –
S180 Bond Scheme
Welsh Government –
S180 Accommodation Officer
Welsh Government –
S180 Rooflessness
Welsh Government –
Innovation funding
Tai Ceredigion –
Community benefit fund
WCVA Grant
Transition funding
Shop mobility
TOTAL FUNDS		 Unrestricted
fund
£
418,266
732,749
(196,122)
(285,128)
669,765
At 01.04.20
£
422,828
36,171
-
(46)
-
-
3,942
18,030
58,097
480,925		 Restricted
fund
£
-
57,976
-
-
57,976
Net
movement
in funds
£
258,982
(167)
(167)
(9,346)
(2,485)
-
-
-
-
(12,165)
246,817		 31.3.21
Total
Funds
£
418,266
790,725
(196,122)
(285,128)
727,742
Transfers
between
funds
£
(12,044)
167
9,392
2,485
-
-
-
-
-
-		 31.3.20
Total
Funds
£
439,106
499,318
(154,526)
(302,974)
480,924
At 31.3.21
£
669,766
36,004
-
-
-
-
-
3,942
18,030
57,976
727,742		 31.3.20
Total
Funds
£
439,106
499,318
(154,526)
(302,974)
480,924
At 31.3.21
£
669,766
36,004
-
-
-
-
-
3,942
18,030
57,976
727,742
57,976
727,742

22. MOVEMENT IN FUNDS

Page 29

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

Note 22 Continued

Net movement in funds, included in the above are as follows:

Net movement in funds, included in the above are
as follows:
Unrestricted funds
General fund
Restricted funds
Welsh Government - S180 Bond Scheme
Welsh Government - S180 Accommodation Officer
Welsh Government - S180 Night Shelter
Welsh Government - Innovation funding
WCVA Grant
Tai Ceredigion - community benefit fund
TOTAL FUNDS		 Incoming
Resources
Resources
expended
Movement
in funds
£
£
£
1,058,088
799,106
258,982
40,304
40,471
(167)
37,543
37,710
(167)
144,337
153,683
(9,346)
65,000
67,485
(2,485)
11,586
11,586
-
-
-
-
298,770
310,935
(12,165)
1,356,858
1,110,041
246,817

General funds – are available for use at the Trustees’ discretion in furtherance of the objectives of the Charity.

Restricted accounts are as follows:

Grants have been received under S180 of the Housing Act 1996 or Section 126 of the Housing Grants Construction and Regeneration Act 1966 from the Welsh Government for specific projects. These grants are as follows:

S180 Bond Scheme – The Bond Scheme enables people on low incomes to move into their own private accommodation. Thus people, who are homeless or facing homelessness, are assisted into finding safe, affordable and sustainable rented accommodation facilitated through the provision of a bond guarantee.

S180 Accommodation Officer – The principal objective of the ‘Accommodation Officer Scheme’ is to alleviate homelessness in Ceredigion through meeting the increased demand for suitable and affordable private rented accommodation. To this end the scheme works with the Welsh Government, the Local Authority and regional private landlords to promote good practice, improve property standards and meet the shortfall from the existing private rented sector, registered social housing and statutory housing provision.

Page 30

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

Note 22 Continued

S180 Night Shelter – Rooflessness & Resettlement Initiative

The overall aim of this project is to reduce homelessness and repeat homelessness in Ceredigion and rural mid-Wales through the provision of safe accommodation for ‘rough sleepers’ and homeless people. The project also aims to achieve positive resettlement outcomes and prevent social exclusion through engagement with service users and by providing support, access to the Accommodation Officer and Bond Schemes, client activities, housing advice, welfare, finance and benefits advice, partnership working and signposting to specialist agencies.

Innovation funding - In 2019/2020 Cymdeithas Gofal The Care Society successfully secured Welsh Government Innovation Grant Funding to provide a psychologically–and-trauma informed accommodation and support service specifically for people up to the age of 25. With this grant income Cymdeithas Gofal The Care Society have established an innovative Housing First for Youth Project based in Aberystwyth from premises provided by Tai Ceredigion. This project has been designed to address the needs of developing young adults by providing them with immediate access to housing that is safe, affordable and appropriate, with the necessary and age-appropriate support that focuses on health, well-being, life skills, engagement in education and employment, and social inclusion. The goal of this project is not simply to provide housing stability, but to support young people as youth and facilitate a healthy transition to adulthood.

Tai Ceredigion Community Benefit fund - Cymdeithas Gofal The Care Society Shop Mobility Scheme received a Community Benefit grant from Tai Ceredigion for purchase of two additional mobility scooters and accessories that will be added to the hire fleet. Models were purchased of a type that were in most demand from our customers. This will enable us to continue to provide improved access to the town and its facilities for those with mobility issues. Feedback has suggested that not only does the service help with general everyday needs such as shopping, attending appointments, etc., but also helps to promote integration, reducing isolation and having a general benefit to people’s well-being.

Transition funding – Funded by Ceredigion County Council, Transition funding was provided for the use of the annual Rough Sleeper Count.

WCVA – Funded by Wales Council for Voluntary Action, this grant was awarded under the Voluntary Services Emergency Fund. The funding was to enable the purchase of mobile phones and laptops, and to contribute towards the cost of mobile phone calls, enabling Cymdeithas Gofal The Care Society to safely provide support services while adhering to social distancing during Covid-19 lockdown periods.

Shop Mobility Scheme – To provide the effective delivery of the Shop Mobility project, including staff training, acquisition of suitable mobility equipment, safe storage of such equipment in an appropriate central location in Aberystwyth and delivery to where the equipment is needed. Use of the equipment should be charged on a fair and reasonable basis and effective promotion of the scheme is also required.

Page 31

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

23. RELATED PARTY TRANSACTIONS

As of 1st April 2018, The Care Society entered a voluntary merger with Tai Ceredigion housing association and became a subsidiary of the association. Any transactions made between The Care Society and Tai Ceredigion are made at arm’s length on a commercial basis.

In November 2020, Tai Ceredigion merged with Mid Wales Housing to form Barcud Housing Association.

Purchases from Related Parties

During 2020/21 the detail of invoices from and payments made to Tai Ceredigion and then Barcud were as follows:


were as follows:
Tai Ceredigion Invoiced Payment
received		 Outstanding
Output VAT £42,390.85 £42,390.85 £0.00
IT Equipment & Services £2,574.24 £2,574.24 £0.00
Container Hire £462.28 £462.28 £0.00
SLA – Finance, IT, Payroll & HR £33,417.33 £33,417.33 £0.00
Audit Services £4,000.00 £4,000.00 £0.00
Other £1,572.32 £1,572.32 £0.00
Total £84,417.12 £84,417.12 £0.00
Barcud Invoiced Payment
received		 Outstanding
Output VAT £19,076.56 £820.93 £18,255.63
IT Equipment & Services £10,458.53 £2,087.50 £8,371.03
Container Hire £462.28 £231.14 £231.14
SLA – Finance, IT, Payroll & HR £33,213.10 £16,606.55 £16,606.55
Audit Services £3,465.00 £1,890.00 £1,575.00
Other £2,264.60 £58.16 £2,206.44
Mobile Phones £5,785.84 £2,110.68 £3,675.16
Total £74,725.91 £23,804.96 £50,920.95

The balance owing to Barcud was settled on 23rd April 2021.

The Care Society did not make any purchases from Mid Wales Housing.

The Care Society is a tenant of Tai Ceredigion, now Barcud in one property, Yr Albion. During the Financial year 2019/20, rent received from The Care Society was £5,332.88.

Income from Related Parties

The Care Society provided both Tai Ceredigion and Mid Wales Housing with Wardening services. It continues to provide this service to Barcud.

In addition, The Care Society claims back PESM from its parent company (previously Tai Ceredigion, now Barcud).

Page 32

Cymdeithas Gofal The Care Society Notes to the Financial Statements For the Year Ended 31 March 2021

Note 23 continued

Note 23 continued
Tai Ceredigion Invoiced Payment
received		 Outstanding
WardeningServices £14,714.59 £14,714.59 £0.00
PESM £10,076.45 £10,076.45 £0.00
Total £24,791.04 £24,791.04 £0.00
Mid Wales Housing Invoiced Payment
received		 Outstanding
Wardening Services £2,759.32 £2,759.32 £0.00
Barcud Invoiced Payment
received		 Outstanding
Wardeningservices to Barcud £12,473.79 £6,171.17 £6,302.62
PESM £1,559.42 £820.93 £778.49
Total £14,073.21 £6,992.10 £7,081.11

Payment of the outstanding balance was received from Barcud on 4th April 2021.

24. POST BALANCE SHEET EVENT

Cymdeithas Gofal The Care Society has secured grant funding for a Training Academy focussing on Supported Housing Training. The grant is from the European Social Fund and run for 13 months from June 2021: Total value: £251,799.

Page 33

Cymdeithas Gofal The Care Society Detailed Statement of Financial Activities For the Year Ended 31 March 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Other trading activities
Shop income
Shop Mobility rental income
Proceeds from Sale
Misc income
Investment income
Deposit account interest
Other income
Furlough income
Covid-19 Grants
Residual input tax
Amortisation
Charitable activities
Rents receivable
Management fees
CCC – Managed Emergency Accommodation
Befriending Income
Credit card income
Service Level Agreement income
Misc income
Grants
Total incoming resources
EXPENDITURE
Other trading activities
Staff costs
Insurance
Other operating leases
Subscription
Sundries
Utilities
Postage, stationery, advertising & telephone
Travel & subsistence
Repairs & maintenance of equipment
Depreciation of tangible fixed assets		 31.3.21
£
12,960
40,870
2,097
-
-
42,967
54
12,471
70,000
2,625
3,269
88,365
120,974
36,969
28,080
286,803
223
-
1,517
737.602
1,212,167
1,356,858
35,242
657
14,891
276
220
4,963
487
6
2071
342
59,156		 31.3.20
£
12,960
69,425
6,496
-
-
75,921
230
135
-
8,035
422
8,592
183,954
36,388
28,080
213,542
535
56
759
665,082
1,128,396
1,266,100
31,280
647
16.122
686
82
1,260
1,287
520
1,486
332
53,702

This page does not form part of the financial statements

Page 34

Cymdeithas Gofal The Care Society Detailed Statement of Financial Activities For the Year Ended 31 March 2021

Charitable activities
Staff Costs
Hire of plant and machinery
Insurance
Light and heat
Telephone
Postage and stationery
PR, marketing & promotions
Sundries
Internal audit
Resettlement expenditure
IT, licenses & internet
Travel & subsistence
Grant expenditure
Legal & professional
Bank charges
Bad debts
Cleaning
Recruitment & training
Sub-contractors
Van costs
Depreciation of tangible assets
Bank loan interest
Support costs
Management
Staff Costs
Other
SLA Expenditure
Governance costs
Auditors’ remuneration
Cost of Trustee meetings
Total resources expended
Net expenditure		 31.3.21
£
685,553
5,297
7,645
17,432
16,924
1,971
225
1,105
-
122,248
14,192
28,935
850
9,261
1,563
2,771
3,407
850
17,639
2,514
21,636
11,276
973,291
4,523
37
66,631
71,190
6,404
-
6,404
1,110,041
246,817		 31.3.20
£
601,805
10,814
7,344
17,272
12,068
1,491
645
2,294
1,361
161,003
5,794
46,178
1,682
10,447
1,146
6,356
4,134
1,538
37,502
1,621
19,363
11,719
963,574
1,019
431
70,848
72,298
5,868
59
5,927
1,095,503
130,596

This page does not form part of the financial statements

Page 35