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Trustees’ Annual Report for the period
From 01/01/2023 Period start date To 31/12/2023 Period end date Charity name: Eastbourne Bird Aid CIO Charity registration number:1143728
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To offer learning disabled and autistic adults who are without an adult social care service opportunities in retail, hospitality and animal welfare |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The retail and hospitality areas provide voluntary opportunities, to reduce isolation and provide work and social skills development, with the shop and community café providing benefit to the local community. The animal welfare (gull rehabilitation) provides work and life skills development along with providing an essential service to the community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustee carry out their duties in compliance with charity commission guidance and law |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | Volunteers are an essential part of the charities work contributing approximately 2000 hours of their time |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Reducing isolation in regard of our users and the community in our community café are make significant impacts on users, volunteers and the communities well being, The gull rehabilitation includes all of the above but in challenging times of avian flu with many organisation declining to help these birds Bird Aid have worked tirelessly in challenging circumstances to provide a facility for the wider community. This entirely voluntary service with no paid management do a wonderful service to the benefit of the wider community with the resources they have. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | Always exceeded |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising is limited and this is being investigated to provide a sustainable fundraising strategy |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Overall a small loss over the year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Although our target is to work towards having a full year of reserves we still only have 3 months |
| Amount of reserves held | Para 1.22 | £30000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | This charity is volunteer led and to ensure longevity there is need to have a paid management as the trustees are getting older and some have chronic illnesses |
| charity continuing as a going concern |
charity continuing as a going concern |
paid management as the trustees are getting older and some have chronic illnesses |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sours of funds if public donations and self generated income from shop and cafe |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | Principal risks are funding and workforce |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | yes |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Introduction by existing trustees and volunteers |
| including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
volunteers |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | H&S Safeguarding Financial compliance |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | no |
| Relationship with any related parties |
Para 1.51 | none |
| Other |
Reference and Administrative details
| Charity name | Eastbourne Bird Aid CIO |
|---|---|
| Other name the charity uses | Bird Aid |
| Registered charity number | 1143728 |
| Charity’s principal address | Bird Aid, Unit 11&12 The Qunitins, Hailsham, BN27 1DP |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Unaudited Financial Statements for the Year Ended 31 December 2023
for
Eastbourne Bird Aid CIO
Eastbourne Bird Aid CIO
Contents of the Financial Statements for the Year Ended 31 December 2023
| Page | |
|---|---|
| Income Statement | 1 |
| Balance Sheet | 2 |
| Trustees’ Statement | 3 |
| Independent Certified Accountants' Review | 4 |
| Report | |
| Trading and Profit and Loss Account | 5 |
| Detailed Balance Sheet | 7 |
Eastbourne Bird Aid CIO
Income Statement
for the Year Ended 31 December 2023
| Year Ended 31.12.23 £ TURNOVER 90,845 Other income 3,888 Cost of raw materials and consumables (7,062) Staff costs (15,657) Depreciation and other amounts written off assets (4,370) Other charges (74,499) Taxation - (LOSS)/PROFIT (6,855) |
Period 1.4.22 to 31.12.22 £ 100,751 489 (4,779) (11,218) (4,660) (50,427) - 30,156 |
|---|---|
Page 1
Eastbourne Bird Aid CIO (Registered number: 1143728)
Balance Sheet
31 December 2023
| FIXED ASSETS CURRENT ASSETS CREDITORS Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES PROVISIONS FOR LIABILITIES NET ASSETS RESERVES |
31.12.23 £ £ 13,109 272,549 (22,275) 250,274 263,383 2,700 260,683 260,683 |
31.12.22 £ £ 17,478 274,462 (22,163) 252,299 269,777 2,239 267,538 267,538 |
|---|---|---|
NOTES TO THE FINANCIAL STATEMENTS
1. STATUTORY INFORMATION
Eastbourne Bird Aid CIO is a charitable organization, limited by guarantee, registered in England and Wales. The organization's registered number and registered office address are as below:
Registered number: 1143728
Registered office: Unit 11 & 12 The Quintins North Street Hailsham East Sussex BN27 1DP
2. AVERAGE NUMBER OF EMPLOYEES
The average number of employees during the year was 2 (2022 - 6).
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continued...
Eastbourne Bird Aid CIO (Registered number: 1143728)
Balance Sheet - continued
31 December 2023
The Trustees acknowledge their responsibilities for:
-
(a) ensuring that the organisation keeps satisfactory accounting records
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of each financial year and of its profit or loss for each financial year
The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
The members have not required the organisation to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.
The financial statements were approved by the trustees and authorised for issue on ..........13/10/2024............................ and were signed by:
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............................................................ On behalf of the Trustees
Page 3
Independent Certified Accountants' Examination Report to the Trustees of
Eastbourne Bird Aid CIO
It is my responsibility to:
- examine the financial statements under section 145 of the 2011 Act;
• follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare financial statements which accord with the accounting records and comply with the accounting records of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
This report is made solely to the trustees in accordance with our terms of engagement. Our review has been undertaken so that we might state to the trustees those matters that we have agreed with them in our engagement letter and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the organisation and the organisation’s trustees for our work, for this report or the conclusions we have formed.
John Harris Associates Ltd 62 Cavendish Place Eastbourne East Sussex BN21 3RL
Date: ............................................
This page does not form part of the statutory financial statements
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Eastbourne Bird Aid CIO
Trading and Profit and Loss Account for the Year Ended 31 December 2023
| Carried forward Turnover Sales Donation Charitable grants Cost of sales Opening stock Purchases Food and Bedding Veterinary and Medical Waste Disposal Carriage inwards Closing stock GROSS PROFIT Other income Deposit account interest Expenditure Packaging Rent Rates and water Light and heat Wages Social security Hire of plant and machinery Telephone Post and stationery Advertising Motor expenses Equipment Expensed Licences and insurance Respite trip Repairs and renewals Fund raising expense Household and cleaning Volunteer expenses Work Clothing |
67,822 70,797 Year Ended 31.12.23 £ £ 64,613 19,332 6,900 90,845 350 7,062 13,778 948 1,974 174 24,286 (350) 23,936 66,909 3,888 70,797 16 28,860 1,800 2,229 15,657 - 1,102 1,041 121 186 1,648 - 2,538 1,642 9,575 630 - - 777 |
36,463 84,270 Period 1.4.22 to 31.12.22 £ £ 50,812 41,939 8,000 100,751 350 4,779 8,940 911 2,340 - 17,320 (350) 16,970 83,781 489 84,270 133 1,265 - 2,709 11,156 62 - 593 489 545 1,339 137 860 - 16,654 - 145 376 - |
|---|---|---|
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Eastbourne Bird Aid CIO
Trading and Profit and Loss Account for the Year Ended 31 December 2023
| Brought forward Computer costs Sundry expenses Transaction Charges Office expenses Accountancy Subscriptions Professional fees Legal fees Depreciation of tangible fixed assets Plant and machinery Fixtures and fittings Computer equipment Entertainment Finance costs Bank charges Loan interest NET (LOSS)/PROFIT |
Year Ended 31.12.23 £ £ 67,822 70,797 320 1 113 - 1,677 2,082 - 624 3,165 972 233 - 77,009 (6,212) 643 - 643 (6,855) |
Period 1.4.22 to 31.12.22 £ £ 36,463 84,270 548 - 1,586 23 876 1,165 125 7,289 4,220 130 310 255 52,990 31,280 124 1,000 1,124 30,156 |
|---|---|---|
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Page 6
Eastbourne Bird Aid CIO
Detailed Balance Sheet
for the Year Ended 31 December 2023
| Year Ended 31.12.23 £ FIXED ASSETS Plant and machinery 9,494 Fixtures and fittings 2,917 Computer equipment 698 13,109 CURRENT ASSETS Stocks 350 Bank acc 1 - Current 15,143 Bank acc 2 - Savings 256,056 Bank account no. 6 - User activity 500 Animal fund 500 272,549 CREDITORS Amounts falling due within one year Bank account no. 6 (132) Trade creditors 81 Social security and other taxes (138) Loan from charity sponsor (21,000) Wages and salary control acc (1,086) (22,275) NET CURRENT ASSETS 250,274 TOTAL ASSETS LESS CURRENT LIABILITIES 263,383 PROVISIONS FOR LIABILITIES Accountancy provisions (2,700) NET ASSETS 260,683 |
Period 1.4.22 to 31.12.22 £ 12,659 3,889 930 17,478 350 17,601 256,287 224 - - 274,462 - 1 (182) (21,000) (982) (22,163) 252,299 269,777 (2,239) 267,538 |
|---|---|
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Eastbourne Bird Aid CIO
Detailed Balance Sheet
for the Year Ended 31 December 2023
| Year Ended 31.12.23 £ RESERVES Retained earnings 260,683 |
Period 1.4.22 to 31.12.22 £ 267,538 |
|---|---|
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