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2022-12-31-accounts

Building God’s House

Knowing Jesus and making Him known Transforming Lives and Communities

Annual Report 2022

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These pages represent our report to The Charities Commission in a format as required for charities with an income greater than £100,000 Ecumenical Church Council to formally approve this report at their next meeting in May/June 2023

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----- Start of picture text -----
Income Expenditure
Regular Giving 63,825 Parish Share 51,000
Lettings 30,077 Ministers and Staff 22,727
Other giving 6,109 Methodist Assessment 22,240
Tax recovered 13,019 Repairs 1,512
Legacies 10,500 Utilities 8019
Plate collections 1,408 Mission and Charitable Giving 4,092
Other 4,501 Administration 2,256
Bank Interest 367 Insurance 2009
Fees 1,468 Upkeep of services 1839
Fetes etc. 2,061 Council Tax 1,275
Fees 1,126
Cost of events 953
Maintenance 9113
Other 445
Loan Repayments 4,700
Totals 133,423 133,306
----- End of picture text -----

Tony Prichard & Pete Mulcock Finance Committee

ANNUAL REPORT

and FINANCIAL STATEMENTS

For the year ended 31[st] December 2022 Legal and Administrative information

Chair of ECC Charity number Nathalie Marshall 1143702 6 Sutton Road Eldene SWINDON SN3 6BX

Churchwarden Vacancy

Churchwarden

Vacancy

ECC Secretary Nicki Broom

ECC Treasurer

Nicki Broom Mr Anthony Prichard 18 Fairlawn 1, Poltondale Liden Covingham Swindon Swindon SN3 56ET SN3 5BN

Bankers

The Co-operative Bank, PO Box 250, Skelmersdale WN8 6WT

Independent Examiner

Mr Paul J Crowley FCA Derrick Newman Limited Chartered Accountants, 29 Bath Road, Swindon SN1 4AS

Church Address Details

St Pauls St Timothy’s St Paul’s Drive Grundys Covingham Liden Swindon SN3 5BY Swindon SN3 6HP

Church office at St Pauls: 01793 435987 | dorcan.church.office@gmail.com www.dorcanchurch.org.uk

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THE DORCAN CHURCH

A Local Ecumenical Partnership between The Church of England & the Methodist Church Serving the Swindon urban villages of Covingham, Nythe, Liden & Eldene.

Through the death and resurrection of Jesus Christ, the world has been reconciled to God, and in Jesus Christ unity has been offered to all people. Through the Word, we are called into a relationship with God and with one another as the children of God – a relationship inaugurated by Baptism into Christ through the Holy Spirit, nurtured and deepened through the ministry of word and sacrament and expressed in a confession of one faith and a common life of loving service.

Church Fabric

In order to facilitate the work of the Church it is important that we maintain the fabric of both St. Timothy’s and St. Paul’s Church and Community Centre. Both are important to our work while bringing financial challenges.

This year at St. Tim’s we have purchased some folding tables and an outside notice board.

The Future

In 2023 there remain a number of challenges in the maintenance of our buildings with the possibility of some remedial work to St. Paul’s roof box gutters. A number of items at St. Timothy’s will require addressing although lettings there have virtually dried up.

Dorcan Church Expenditure

Dorcan Church Income

(from the Declaration of Intent of The Dorcan Church)

OUR PURPOSE

“Transforming lives and communities, Knowing Jesus, and making Him known”

OUR PICTURE OF CHURCH

“A growing and vibrant church, confident in its purpose and trusting in God”

a church which makes Jesus known a church of disciples a church in, and for, the community a church which cares

Regular Giving 48% Lettings 23% Tax recovered 10% Legacies 8% Other giving 5% Other 3.4% Fetes etc. 1,6% Plate collections 1% Fees 1% Bank Interest .3%

Parish Share 38% Ministers and Staff 17% Methodist Assessment 17% Maintenance 7% Utilities 6% Loan Repayments 4% Mission and Charitable Giving 3% Administration 21.7% Insurance 1.5% Upkeep of services 1.4% Repairs 1% Council Tax 1% Fees 1% Cost of events .7%

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FINANCIAL REPORT FOR 2022

Summary

As we entered 2022 with the nation still emerging from the COVID pandemic, the financial outlook for our Church appeared quite uncertain. Despite reducing staff hours and reluctantly declining to increase our Parish Share contribution to the Bristol Diocese, our budget for the year predicted a significant deficit in excess of - £15k.

However, as demonstrated by the figures below, things turned out much better than this, with 2022 definitely being a year of recovery following the pandemic. - Congregational offerings remained steady, closely matching 2021 amounts, despite people facing energy price increases and large rises in the cost of living.

However, these figures do also rather mask a concerning financial position. A significant amount of our 2022 income came in the form of a legacy from the late Viv Craig. We are very grateful for this, but restrictions apply about how it can be used. Essentially it is not available for ongoing, ‘day-to-day’ expenditure. Consequently, during 2022 the General Fund, which sustains the majority of our ‘day-to-day’ expenditure for both Church and Centres, fell from £18087 to just £11325, a fall of £6762. Indeed, were it not for Viv’s legacy and another one kindly left by the late Mavis Mason-Williams we would have recorded a deficit in excess of -£7900. Our projections indicate that we can only sustain losses of this size for another year or so.

Financial Management

Building on previous years’ financial work we have been able to continue working to a budget. This makes the work of the Finance Committee a lot easier since we are able to monitor progress throughout the year.

Gift aid continues to be claimed quarterly which maintains our cash flow such that both our Parish Share and Methodist Assessment have been paid as they became due. We continue with the Parish Giving Scheme whereby members can donate by direct debit. Donations and Tax recoverable from Gift Aid are received monthly reducing the work of the Treasurer and improving further our cash flow.

ROLE OF ECC

The Trustees of the Dorcan Church are the Dorcan Ecumenical Church Council, which has the responsibility of co-operating with the Incumbents in promoting the activities of the Church in the Community. Members of the Dorcan Ecumenical Church Council are either ex-officio, elected at the Annual Church Meeting or coopted in accordance with the Constitution Governing Document dated 10[th] April 2011, as amended from time to time thereafter.

Membership of Ecumenical Church Council (2022-2023)

Membership of Ecumenical Church Council Membership of Ecumenical Church Council
Elected Members (elected for 3-year term)
Nicki Broom until 2023
Nicki Clinch until 2023
Sam Glennerster until 2023
Nathalie Marshall until 2023
Peter Mulcock until 2023
Chris Rose until 2023
Clare Rose until 2023
Clare Smith until 2024
Albertine Davies until 2024
Diane Killick until 2025
Janet Prichard until 2025
Anne Davey until 2025
Tony Prichard until 2025
Co-opted Members (co-opted for 1-year term)
Sue Morgans until 2023
John Davidson until 2023
Churchwarden (appointed on an annual basis)
Vacancy
ECC officers
Vacancy Church Warden
Nathalie Marshall Chair
Tony Prichard Treasurer
Nicki Broom ECC secretary
Ministers
Revd Trudie Wigley
Revd Stuart Fisher
Revd Stephen Roe
Deanery Synod Representatives (elected for a 3-year term)
Jenny Poole until 2023
Clare Rose until 2023
Representatives to the Circuit meeting
Nathalie Marshall
Tony Prichard

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Other Appointments: Church Stewards (Appointed on an annual basis)

Other non-trustee elected Positions:

St Paul’s

As we look forward to marking 50 years of the Dorcan Church as a worshiping community, we wonder what God has in store for us next.

Nathalie Marshall (Senior Steward)

FABRIC REPORT

Nathalie Marshall (Senior Church Steward)

Neil Marshall Diane Killick Angela Davidson John Davidson Jo Hannigan

St Timothy’s

Jo Bush

Sarah Paterson Brenda Phillips Anne Davey No senior steward appointed

Representatives to the Methodist Circuit meeting

Nathalie Marshall Tony Prichard

Additional Facts and Figures

Average Sunday Attendance (October count statistics): St Pauls 46 adults 4 under 16s St Timothy’s 11 adults 0 under 16 Messy Church (monthly) 26 adults 17 under 16 Church at home services 17 people participated online Total 100 adults 21 under 16s

2022 continued to provide us with challenges, and our buildings also challenge us, as we try to maintain them in a fit and proper state, financed by letting income, which we are trying to get back to pre-Pandemic levels, with some encouraging success.

St Pauls

The roof above the chapel is a concern, and we are in discussions with a roofing company, on the best way forward.

The small hall, continues to be popular with users, and as well as the improvements made last year (post Covingham Library’s departure), we have added new curtains; with the aid of a grant from Covingham Parish Council. We have also had an energy audit carried out (for Eco Church), installed a gate at the side of the church, decluttered the garage, replaced the mats at the main entrance, and carried out repairs to all the toilets over the year, to keep the building functioning for our members and hirers, much of this was carried out on a voluntary basis, by the “usual suspects” to whom we are eternally grateful.

The trees on the garage end of the carpark have been trimmed by a tree surgeon, and no longer overhang the neighbour’s property.

The end of 2022, saw the departure of Jenny Hatter our Centre Development Manager, who has been recalled to fulltime duties at Christ Church, and Maggie Johnson has taken over those responsibilities.

St Timothy’s

Typical week-day attendance: Jan to March 2023 Tiny Tots St Paul’s 25 adults 18 children Tiny Tots St Timothy’s 15 adults 9 children Cids Café St Paul’s 30 adults 4 volunteers Cid’s Too St Tim’s 17 adults 8 children 4 volunteers Morning Prayer 4 adults Total 99 adults 35 pre-schoolers

St Timothy’s has become a busy community building, and now hosts Swindon Food Collective on a Friday morning, and has seen some reorganisation to accommodate them.

The flat roof covering over the vestibule has been replaced, we now have a new noticeboard a new security light over the entrance, and we have purchased Go Pak folding tables, to replace the cumbersome tables that we had.

After some delay we were successful in having Adrian Male associates appointed to carry out the quinquennial inspection, which has been completed, and we are now in receipt of his report.

John Davidson

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worshipping at St Paul’s, Covingham and St Timothy’s, Liden. The Church continues to advance the Christian faith across the locality, both as a worshipping community but also as a serving community.

  1. The year with no lockdowns! Though still Covid continued to overshadow. Christmas in 2021 was celebrated in the car park; by Christmas 2022 we were able to welcome the community into our church buildings. We moved from wearing masks to not wearing masks, and we were able to reintroduce the common cup in communion, with intinction remaining a choice.

2022 saw both the Queens Platinum Jubilee and then her passing in September. We celebrated the Jubilee with a fete, and planted a tree as part of the Queens canopy (which we thought had died but has made an Easter resurrection!) and marked her death with open buildings and books of condolence. We were grateful for people who volunteered at the last minute to help open up the buildings to allow people to pay their respects. Along with the tree, in the autumn we planted several hundred bulbs in order to encourage bees and other pollinators in to our grounds. We look forward to enjoying their blooms for many years to come.

Financially, we managed to stay solvent, though only through legacies. We are grateful yet again to our finance team for keeping us as a church on the financial straight and narrow, and we pray for them as times will no doubt get tighter before they get easier.

As a church we continued to play an active part in our local and global community. We launched the Food collective at St Tim’s, and continue to host, staff and support this initiative which is sadly much needed in our community. We relaunched Tea and Toast at St Tim’s, which morphed in to Cids 2, mirroring Cids Café in St Pauls. Both these events are now registered with Swindon Borough Council as an official “Warm Space” offering a place for our local community to feel warmth in, we hope, both body and spirit. The war in Ukraine started in 2022, and we were pleased to be able to send goods and funds to help the refugee effort, and pleased to welcome several Ukrainians in to our church family as they were hosted by Stephen and Angela at the Manse on Merlin Way.

Occasional offices:

2022 2021 2020 2019 2018 2017 2016 2015 2014
Baptisms 3 1 0 12 10 15 14 15 8
Funerals 7 16 18 16 24 9 13 16 13
Confirmations 0 0 0 5 4 0 1 4 0
Weddings 0 1 0 1 0 2 0 1 0

CHANGES IN APPOINTMENTS OF AUTHORISED MINISTRIES

Emeritus

Beth Lamb - Licensed Lay Minister Emeritus: In April 2022, we celebrated Beth’s 27 years of ministry amongst us as, in the words of +Lee’s letter, she “hung up her spurs” and moved to Emeritus. She steps down with our love and understanding and we give thanks for her faithful ministry over the years,

Barbara Wilcox – Licensed May Minister Emeritus: At our AGM last year we celebrated Barbara’s many years of ministry amongst us on the occasion of her moving to become LLM Emeritus. Whilst this pauses her regular preaching ministry, Barbara continues with all that she generously offers to the mission and ministry of this church in many other ways. We are grateful for her past, present and future faithful ministry amongst us as she follows God’s calling.

Trudie Wigley

STRUCTURE, GOVERNANCE AND MANAGEMENT

The method of appointment of ECC members is set out in the Constitution Governing Document dated 10[th] April 2011, as amended from time to time thereafter. All those who are part of the church are encouraged to register on the Electoral Roll and may then stand for election to ECC. The maximum number of elected members to ECC is 13.

Meetings of ECC

Children and Young Peoples work was restarted as we tried to discern what God wanted us to do, and where he wants us to do it. Over 50 people at Messy Church at St Tim’s in the run up to Christmas appears to be at least part of that answer, and we continue to pray for this work in 2023. This is hugely helped by the new tables and noticeboard purchased for St Tim’s with money from the legacy left by Viv Craig. We thank God for this timely gift.

The trustees met 4 times during 2022 in April, June, September and November, all in person. Until April 2022, as per ECC’s agreement in October 2021, meetings were on hold until we were able to appoint a secretary with business transacted by Standing Committee.

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Committees and working groups

The aims of the charity are affected through a number of committees and teams, as follows:

Centre Management Committee: The Centre Management Committee meets to coordinate property-related matters across the Dorcan Church in support of the Church’s Vision and Mission. It forms a link between the ‘do-ers’ and the decisionmaking processes at Finance and ECC. It provides oversight to the Centre Administrator in the letting, maintenance and development of the premises at St Paul’s and St Timothy’s. The Centre Management Committee also sets out to balance the use of the centres both a) to help enable the mission of the church and b) to provide facilities for the benefit of the community.

Children and Young People: Our ministry to CYP continued faithfully through the pandemic and as we have emerged. We engage through our schools’ work, missional outreach to young people and pre-schoolers in our community through Blaze/Youth group, Messy church and Tiny Tots, as well as nurturing and caring for those children and young people who worship with us and are a part of The Dorcan Church. This committee will look to more formally resume this year to support and look holistically at our CYP ministry.

Finance Committee: The team worked under the delegated authority of ECC and looks after our financial resources, managing the day-to-day finances of income, giving and expenditure. It looks to prepare an annual budget for approval by the ECC.

Focus group: This new group met twice in 2022. Its scope includes working on strategy and direction; making recommendations and engaging with other Working Groups; providing a focus and guidance as to priorities and implementation; giving a place of initial thinking to discuss creative ideas and their role within priorities agreed by ECC. At our last meeting we were starting to look at shaping the focus of our energy and priorities going forward. There are clearly God-led activities which have taken off which will inform and shape the articulation of the mission and ministry at Dorcan Church. This articulation will support us in how we might engage, and seek resources, through the Diocese “Transforming Church Together” strategy and the Methodist “New Places for New People” vision.

Preaching team: We met twice, studying the Bible and praying together, and are now meeting every quarter. We also focused on some of the practicalities of worship as we have grown post pandemic and also planned for Christmas and Easter, including suggesting resources.

Safeguarding: Safeguarding practice is central to the mission and ministry of the church. The safeguarding team work to ensure that children and vulnerable adults are safe in our churches, and that all those who are survivors of abuse are listened

match funding, for eco projects. Money was also made available for churches providing ‘Warm Spaces’ over the winter, and the Dorcan Church received £500 to assist with our extra costs.

Finally, Revd Jonathan Pye will be stepping down as District Chair on his retirement in August 2024, and Revd Marcus Torchon, currently serving as Superintendent of the Coventry and Nuneaton Circuit, will take up the appointment in September 2024, with the approval of the Conference. We wish them both well as they prepare for the next stage of their ministry.

Stephen Roe

SAFEGUARDING REPORT

The Dorcan Church is committed to safeguarding children, young people and vulnerable adults and the Safeguarding Team have been kept busy over the past year with recruitment, training and renewing DBS checks as normal activities have resumed and new ones have begun. We follow the policies of Bristol Diocese and the Church Council oversees the following activities for children and young people; Tiny Tots, Messy Church, Christmas Unwrapped, Blaze Junior Club, Youth Club, Easter Cracked Open. Nearly all of these activities are offered at St Paul’s and St Timothy’s.

As part of the safe recruitment process, where eligible, volunteers working with vulnerable groups have been checked at the level appropriate to their role. We have a total of 30 volunteers with a current DBS check, 18 of whom are cleared to work with children and vulnerable adults and 12 who are cleared to work with children. These checks have to be renewed every 3 years. All these volunteers have completed the Basic and Foundation Training in Safeguarding, 7 have completed the Leadership Training and 18 have completed the Domestic Abuse Training, all of which have to be refreshed every 3 years.

It is 7 years since I first took on the role of Parish Safeguarding Officer responsible for Safe Recruitment, Concerns and coordinating the work of the team. I would like to thank Dianne Lane for her tireless work in overseeing the training, Sue Morgans for ensuring that all the volunteers who need them have current DBS checks, and Trudie Wigley and Stephen Roe for all the hidden work of dealing with concerns. I am stepping down from this role now to have more time for other interests and would like to thank all the group leaders who have worked with me to ensure that our church is a safe place for everybody.

Jenny Poole

CHARITY TRUSTEES ANNUAL REPORT

The Dorcan Church is a Local Ecumenical Partnership between The Church of England and The Methodist Church, serving the Swindon urban villages of Covingham, Nythe, Liden and Eldene. The partnership includes the congregations

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CHURCHWARDEN REPORT – VACANT

NORTH WILTSHIRE CIRCUIT REPORT OF 2022 FOR THE DORCAN CHURCH

Mark Barratt retired as the Superintendent in the summer, and was replaced by David Gray. Rach Collins joined the circuit as a probationer. Cleverton closed their building and are now worshipping with Great Somerford, and with much sadness it was also announced that both Sherston and Luckington buildings would be closed. Marlborough Methodists completed the sale of their building (pleasingly to another church) and are now worshiping with the local Anglican community. A time of great change for the circuit, and we hold these congregations in our prayers.

to, valued and supported. Safeguarding remains the legal responsibility of the ECC. The team met regularly throughout the year.

Standing Committee: The standing committee is authorised by the ECC. It has the power to transact the business of the ECC between meetings, subject to any direction from ECC. It comprises seven people, with a quorum of five from the Ministers (including Anglican and Methodist incumbents), Churchwarden, Treasurer and two others from ECC. If there is business to transact, it meets between the bi-monthly ECC meeting to agree risk assessments, finances, attend to other day-to-day requirements and deal with urgent items that cannot wait until the next ECC.

Trudie Wigley

ELECTORAL ROLL REPORT

Nathalie Marshall

BRISTOL METHODIST DISTRICT

2023/22 2022/21 2021/20 2020/19* 2019/18 2018/17 2017/16 2016/15 2015/14
141 139 146 147* 162 161 159 152 135

*Full electoral role revision

The Autumn Representative Synod was held, as usual, at Kingswood School, Bath. As well as dealing with the normal administrative matters, such as welcoming new ministers to the District and finance, the main focus of the Synod was on the Strategy for Justice, Dignity and Solidarity, with its aim of working towards a full inclusive Methodist Church, a church which is free of all forms of discrimination and which celebrates the rich diversity of humanity and recognises that all people are made in the image of God. We were encouraged to reflect on and respond to the questions and challenges which this poses for us, as individuals and as churches.

The main session of the Spring Synod was led by Deacon Eunice Attwood, on the theme of the Church at the Margins, especially concentrating on our mission and ministry among those living in economic poverty. In a thought-provoking session, she encouraged to discuss and reflect on the following questions:

As part of its commitment to the climate crisis, the District was declared an ecoDistrict, the first Methodist District to receive that status, and some funds have been designated from the District Advance Fund, partly as grants and partly as

Currently, there are 141 people who are officially registered as Members of the Dorcan Church. We do however, have quite a few folk who worship with us on a regular basis, but have not yet committed themselves to filling in a form. If you’re considering Membership, or you aren’t quite sure of what is involved, please speak to one of the Ministers, or myself after the meeting. Becoming a Member allows you to vote at the APCM, and also enables you to be nominated for the Church Council.

Sadly, during the past 12 months, we’ve had to say ‘goodbye’ to 8 Members who have either moved away or passed on to glory. However, I’m happy to report that we have 6 new members who have joined officially, although two of them have been coming most of their lives… Kai and Grace, and also Christine, Nadine, Georgina and Steven who have decided that this the church for them. I’m sure you will give them all a warm welcome.

It would be wrong not praise God for all the other folk who now have contact with the church, whose numbers cannot be recorded here. I’m thinking of the families at both of our centres, who are beginning to look on our church as their own. People from Tiny Tots, Messy Church, Tea and Toast, Youth Clubs, and both of the Cid’s cafes. Thank you to all who make their time available to serve these groups and thank you to those of you who support them in prayer.

May God’s abundant blessings be with you all.

Barbara Wilcox Electoral Roll/Membership Secretary

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DIOCESAN SYNOD ANNUAL REPORT

The Diocesan Synod, which is the primary elected representative body drawn from across the Diocese of Bristol, met four times in 2022 in March, June, September and November. As well as hearing about and discussing a wide range of areas of the Church’s work, it helps formulate and approve policy and the diocesan budget and debates important local and national issues affecting the Church.

Transforming Church Together

The largest part of the Synod’s work was focussed on Transforming Church Together (TCT). Throughout the year the direction of travel was agreed by synod, and over the period more detail was discerned and articulated. This culminated in the strategy being approved by Synod in September 2022 and our bid for funding was submitted to the Church of England Investment Board. We are delighted that we have been successful in Stage 1 of our bid and expect to hear shortly about Stage 2 which will enable us to invest and move forward with the strategic plan. More details on TCT can be found here

https://www.bristol.anglican.org/visionandpriorities/transforming-church/

Annual Safeguarding Report and Past Cases review: Safeguarding was also a significant focus for synod in 2022. The usual annual report was received detailing statistics and progress, as well as a detailed report of the Past Cases Review of the Diocese. An independent reviewer found that the Diocese of Bristol was “proactive in its safeguarding. …and that the safeguarding improvements seen in the timeline from around 2012 – to current was impressive, in particular the last 5 years has embedded safeguarding firmly in the Diocese and parishes” . This was encouraging to hear, yet the burden on parishes was acknowledged. Bristol Diocese is joining with other Dioceses in the South West to work at best practice to implementing some of the recommendations of the national report, including (for this Diocese) the creation of the role of Diocesan Safeguarding Officer (rather than advisor), and the development of a quality assurance process and standards.

Living in Love and faith (LLF)

Synod was informed as to the depth of engagement there has been across the diocese with LLF and the 5-week course. The level of engagement was generally encouraging, including the grace-filled conversation between those of differing view. Synod also received an update of what could be expected when LLF goes to General Synod in February 2023.

REPORT FROM SWINDON DEANERY SYNOD – (Sally Robertson)

This was the first year with Sally Robertson as Area Dean and Phill Harrison as Assistant Area Dean. David Cain provided stability as Lay Chair and we were following in the wake of Trudie Wigley, who served the deanery very well as Area Dean in 2021. By the end of the year we had a complete Deanery Leadership Team with all 3 clergy and 3 lay vacancies filled which is a great help in ensuring Deanery Synod can work with as much impact as possible.

The Synod met 4 times during the year and in each meeting, we heard updates on key Diocesan and local priorities as well as a main topic. Our recurring priorities included the eco-challenge, racial justice, Living in love and faith and the cost of living crisis. We are blessed to have Mark Tidey as a member of synod as his role as a Project Officer in the Food Partnership and Inequalities Department of Swindon Borough Council keeps us well informed and aware of the challenges which local churches can rise to meet.

The main topic for each month included a presentation, discussion in small groups and the opportunity to feed back to one another. We heard from the following speakers and discussed the following topics

February Clare Fussell, Diocesan The Environmental Challenge
Environmental Advisor facing our churches
May Archdeacon Christopher Bryan Transforming Church. Together
draft strategy
July Clare Garrett, Chief Executive of The work of the Harbour project,
the Harbour Project the impact on immigrants
arriving in Swindon and how
churches can support it,
including tours of the project.
October Liz Townend, Diocese of Bristol, Education in the Diocese, the
Director of Education and challenges facing schools, plans
Jez Piper, CEO Diocese of for the future and how churches
Bristol Academies Trust can be involved.

Each meeting provided us with new ideas and inspiration to take back to our own churches and to work on together as a Deanery. We are very grateful to the speakers and the churches who hosted.

Jenny Poole, Lay Representative

Other significant agenda items included approval of the Annual Expenditure of the diocese, concerns and practicalities surrounding the Cost of living crisis and Deanery Representation Schemes for the resources churches and plants across the Diocese.

Trudie Wigley

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CAIV 2022 The Dorcan Church 2022 Accounts THE CHURCH OF ENGLAND The Methodist Church Tony Prichard Treasurer December 2022

Contents

Accounting Policies 3
Basis of financial statements 3
Fund accounting 3
Statement of financial activities 7
Receipts and payments account 8
Statement of assets and liabilities 10
Centre accounts 11
Charts 12
Foot notes 13
Examiner's report 14

Table of Contents

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Notes to the 2022 accounts

Accounting policies Going concern accounting policy

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. The recovery from the COVID-19 pandemic and the cost of living crisis is likely to have an impact on the charity. The trustees have considered the impact of these issues on the Dorcan Church’s current and future financial position. The charity holds unrestricted, general reserves of £31,000, designated reserves that can be drawn down if necessary and a zero cash balance. The trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

Basis of financial statements

The financial statements have been prepared under the Church Accounting Regulations 2006 in accordance with applicable accounting standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities (FRS 102 SORP 2015).

The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the ECC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.

The Receipts and Payments method has been used to present the accounts.

Related Parties Transactions.

 Trustees’ expenses. During the year trustees received expenses directly attributed to their agreed working expenses including but not restricted to: Telephone, travel, purchase of materials wholly and necessary to the running of the charity.

Fund accounting

Endowment Funds are funds, the capital of which must be retained either permanently or at the ECC's discretion; the income derived from the endowment is to be used either as restricted or unrestricted income funds depending upon the purpose for which the endowment was established in the first place.

Restricted Funds comprise (a) income from endowments which is to be expended only on the restricted purposes intended by the donor, and (b) revenue donations or grants for a specific ECC activity intended by the donor. Where these funds have unspent balances, interest on their pooled investment is apportioned to the individual funds on an average balance basis.

Unrestricted Funds are income funds, which are to be spent on the ECC's general purposes.

Designated funds are general funds set aside by the ECC for use in the future. Project funds are designated for particular projects for administration purposes only. Funds designated as invested in fixed assets for the ECC's own use are abated in line with those assets' annual depreciation charges in the SOFA. Designated funds remain unrestricted and the ECC will move any surplus to other general funds.

Policies

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Incoming resources

Planned giving, collections and similar donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for when the ECC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are readily quantifiable. Dividends are accounted for when declared receivable, interest as and when accrued by the payer. All incoming resources are accounted for gross.

Resources expended

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the ECC. The Diocesan parish share and the Methodist quota are expected to be paid over and is accounted for when due. All other expenditure is generally recognised when it is incurred and is accounted for gross.

Reserves

Approximately three months operating costs above our normal turnover are held in the general account as a reserve. At the moment this amounts to £31,000.

Fixed assets

Consecrated, benefice and circuit property is not included in the accounts in accordance with s10 (2) (a) and (c) of the Charities Act 2011.

Movable church furnishings held by the ministers and churchwardens/stewards on special trust for the ECC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable time).

Equipment used within the church premises is depreciated on a straight-line basis of 20% over five years. Individual items of equipment with a purchase price of £500 or less are written off when the asset is acquired.

There are no investments to be valued at 31 December.

Funds

General Fund

The General Fund represents the amounts available to the ECC to meet its ongoing obligations, based on the assumption that restricted funds are not available for general use. The ECC aims to hold several months operating costs in general funds. At 31st December 2021 the balance represents around three months' costs.

Mission Fund

To be distributed at the discretion of the ECC

Holiday Club Fund

For the provision of a children’s Holiday Club.

Parish Weekend Fund

To assist those of limited means to attend Parish Weekends.

Centre Maintenance Fund.

A fund derived from 25% of the surplus from letting fees for the maintenance of the two centres

St. Paul’s Fabric Fund

The Balance of the Dorcan Church share of the proceeds from the sale of the vicarage. To be used for major repairs at the discretion of the ECC.

Tiny Tot’s (St. Paul’s)

Funds held for St. Paul’s Tiny Tots to be used at their direction

Policies

Page 4

Tiny Tot’s (St. Tim’s)

Funds held for St. Tim’s Tiny Tots to be used at their direction

Tea and Toast

Funds held for the Tea and Toast group at St. Timothy’s. This has been expanded to become Cid’s café Too.

Card Class

Funds raised by the Card Class to be used at their direction.

Monday Cell Group

Funds held on behalf of the Monday Cell Group to be used at their discretion.

Uganda Link

Used to finance activities connected with the Diocesan Uganda Link.

Thursday Football

Funds held for the Thursday Football Group. To be used at their discretion

Youth Club

Funds held for the church Youth Club to be used at their discretion

Carl Gase Legacy Fund

from the estate of the late Carl Gase.

Viv Craig Legacy

Fund from the estate of the late Viv Craig

Agency Collections

Funds collected on behalf of another charity or organisation, which do not form part of the income of the Dorcan Church.

Various collections are held on behalf of other organisations and these are paid over as soon as practical.

Comment

2022 has been a year of recovery with rental income exceeding our budgeted amount. Our congregation in continues with their offering exceeding our budget expectations. Our expenditure has largely been within budget. A legacy from the Late Viv Craig has made the balance sheet look reasonably healthy however there are some restrictions on its use. Despite the challenges we have ended the year within our expected budget.

Building on previous year’s financial work we have been able to continue working to a budget. This has made the work of the Finance Committee a lot easier as we are able to monitor progress throughout the year.

Gift aid continues to be claimed quarterly which maintains our cash flow such that both our Parish Share and Methodist Assessment have been paid as they became due. We continue with the Parish Giving Scheme whereby members can donate by direct debit. Donations and Tax recoverable from Gift Aid are received monthly reducing the work of the Treasurer and improving further our cash flow.

Some Grant aid has been received helping to maintain our balances.

Policies

Page 5

Church Fabric

In order to facilitate the work of the Church it is important that we maintain the fabric of both St. Timothy’s and St. Paul’s Church and Community Centre. Both are important to our work while bringing financial challenges.

This year at St. Tim’s we have purchased some folding tables and an outside notice board.

The Future

In 2023 there remain a number of challenges in the maintenance of our buildings with the possibility of some remedial work to St. Paul’s roof box gutters. A number of items at St. Timothy’s will require addressing although lettings there have virtually dried up.

Policies

Page 6

Statement of Financial Activities
Income and Endowments from:
Donations and legacies
Income from charitable activities
Other trading activities
Investments
Other income
Total income
Expenditure on:
Raising funds
Expenditure on charitable activities
Other Expenditure
Total expenditure
Transfers
Gross Transfers Between Funds - In
Gross Transfers Between Funds - Out
Net Movement in Funds
Reconciliation of Funds
Total Funds Brought Forward
Net Movement in Funds
Total Funds Carried Forward		 Unrestricted
Funds
£
86,440
1,788
31,865
367
1,030
121,490
134
123,251
4,700
128,085
200
-
200
(6,395)
49,287
(6,395)
42,892		 Designated
Funds
£
701
-
-
-
-
701
-
1,865
-
1,865
250
-
250
(914)
16,150
(914)
15,236		 Restricted
Funds
£
10,976
256
-
-
-
11,232
-
3,356
-
3,356
-
(450)
(450)
7,426
2,480
7,426
9,906		 Total
Funds
2022
£
98,117
2,044
31,865
367
1,030
133,423
134
128,472
4,700
133,306
450
(450)
-
117
67,917
117
68,034		 Total
Funds
2021
£
107,630
3,460
20,569
3
1,937
133,599
307
124,820
3,700
128,827
2,587
(2,587)
-
4,772
63,145
4,772
67,917

Financial Activities

Page 7

Receipts and Payments Acount

Income
Income from Donations and Legacies
Gift Aid - Bank - SO St.Paul's
Gift Aid - Bank - SO St.Tim's
Gift Aid - Envelopes - St. Paul's
Gift Aid - Envelopes - St. Tim's
Other planned giving - St. Paul's
Other planned giving - St. Tim's
Plate collections - St. Paul's
Plate collections - St. Timothy's
Regular gift days
Giving through church boxes
One-off Gift Aid gifts
Donations appeals etc
Tax recoverable on Gift Aid
Legacies
Non-recurring one-off grants
Other funds generated
Income from Charitable Activities
Youth Club
Fees for weddings, funerals etc.
Bookstall sales to promote objectives
Church hall lettings-objectives - St.T
Other Trading Activities
Fetes, Bazaars and Rummage sales etc
Bookstall Sales - Fund raising
Church hall lettings-fund raising - St.P
Investments
Bank and building society interest
Other Income
Income for events
Insurance claims
Total Income		 Unrestricted
Funds
£
40,149
6,411
2,418
2,076
11,340
1,331
832
261
1,647
-
1,500
1,700
13,019
500
2,947
309
86,440
-
1,468
-
320
1,788
2,061
47
29,757
31,865
367
367
943
87
1,030
121,490		 Designated
Funds
£
100
-
-
-
-
-
-
-
-
-
-
601
-
-
-
-
701
-
-
-
-
-
-
-
-
-
-
-
-
-
-
701		 Restricted
Funds
£
-
-
-
-
-
-
315
-
-
-
-
661
-
10,000
-
-
10,976
256
-
-
-
256
-
-
-
-
-
-
-
-
-
11,232		 Total
Funds
2022
£
40,249
6,411
2,418
2,076
11,340
1,331
1,147
261
1,647
-
1,500
2,962
13,019
10,500
2,947
309
98,117
256
1,468
-
320
2,044
2,061
47
29,757
31,865
367
367
943
87
1,030
133,423		 Total
Funds
2021
£
39,559
6,975
2,417
1,450
12,518
1,078
1,255
686
3,610
4
2
571
14,361
-
22,372
772
107,630
66
3,391
3
-
3,460
1,705
988
17,876
20,569
3
3
1,937
-
1,937
133,599

Page 8

Income

Receipts and Payments Acount

Expenditure

Expenditure on Stewardship and Fund Raising
Costs of stewardship campaign
Costs of fetes & other events
Expenditure on Charitable Activities
Event Expenses
Mission & Evangelism
Nominated Charities
Fees due to Diocesan Board of Finance
Ministry parish share etc
Methodist Assessment
Assistant staff costs
Staff wages
Working expenses of ministers
Council tax
Water rates - St. Paul's
Vicar's telephone
Training
Church running - insurance - St.P
Church Running - Insurance - St.T
Church office - telephone
Organ / piano tuning
Church maintenance - St. Paul's
Church Maintenance - St. Tim's
Upkeep of services-Adult
Upkeep of services - Children & Youth
Messy Church
Spark
Youth Club
Ignite
Blaze (Vybe)
Upkeep of churchyard
Administration
Hospitality - Visiting speakers / Locums
Church Family - Acts of Kindness
Church running - Electric - ST.P
Church running - Electricity - ST.T
Church running - gas - ST.P
Church running - gas ST.T
Hall running - electric - St.Pauls
Hall running - gas - St.P
Hall running - maintenance - ST.P
Hall running - Maintenance - ST.T
Hall running - telephone
Church major repairs-installation-St.T.
Hall + major repairs - installation SP
Other Expenditure
Loan repayments
Total Expenditure
Excess/(Deficit) of Income Over Expenditure		 Unrestricted
Funds
£
91
43
134
910
1,473
1,510
1,126
51,000
22,240
196
21,624
737
1,275
801
170
108
1,543
466
398
206
-
-
1,026
313
500
-
-
8
32
476
2,256
-
45
325
338
446
1,189
1,840
2,510
4,918
1,074
172
-
-
123,251
4,700
4,700
128,085
(6,595)		 Designated
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
951
914
-
-
-
1,865
-
-
1,865
(1,164)		 Restricted
Funds
£
-
-
-
-
1,064
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
780
-
1,512
-
3,356
-
-
3,356
7,876		 Total
Funds
2022
£
91
43
134
910
2,537
1,510
1,126
51,000
22,240
196
21,624
737
1,275
801
170
108
1,543
466
398
206
-
-
1,026
313
500
-
-
8
32
476
2,256
-
45
325
338
446
1,189
1,840
2,510
5,869
2,768
172
1,512
-
128,472
4,700
4,700
133,306
117		 Total
Funds
2021
£
82
225
307
1,859
746
1,300
2,030
51,000
21,460
46
21,507
681
1,075
179
140
-
1,525
408
513
144
33
7
2,464
269
169
10
111
10
19
-
2,068
109
263
248
319
365
571
1,406
2,069
4,736
787
189
-
3,985
124,820
3,700
3,700
128,827
4,772

Expenditure

Page 9

Statement of Assets and Liabilities

Cash at Bank and In Hand
Bank Current Account - Co-operative Bank
General Fund
Tiny Tots - St.Paul's
Tiny Tots - St. Tim's
Youth Club
Uganda Link
Thursday Football
Mission Fund
Centre Maintenance
St. Paul's Fabric Fund
Carl Gase Legacy Fund
Viv Craig Legacy Fund
Card Class
Monday Cell Group
Holiday Club
Parish Weekend
Tea & Toast (Cid's Café 2)
Bank Deposit Account - Methodist CFB
General fund
Total Cash at Bank and In Hand
Fixed Assets
Photocopier (Written down to zero)
Debtors (Footnotes)
Accounts Receivable
General Fund
Creditors (Footnotes)
Accounts payable
General Fund		 Unrestricted
Funds
£
11,325
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
11,325
31,567
31,567
42,892
-
-
2,692
2,692
6,980
6,980		 Designated
Funds
£
-
-
-
-
-
-
500
4,736
-
10,000
-
-
-
-
-
-
15,236
-
-
15,236
-
-
-
-
-
-		 Restricted
Funds
£
-
297
84
449
143
307
-
-
-
-
7,450
105
32
536
499
4
9,906
-
-
9,906
-
-
-
-
-
-		 Total
Funds
2022
£
11,325
297
84
449
143
307
500
4,736
-
10,000
7,450
105
32
536
499
4
36,467
31,567
31,567
68,034
-
-
2,692
2,692
6,980
6,980		 Total
Funds
2021
£
18,087
175
50
480
143
307
500
5,650
-
10,000
-
173
117
536
499
-
36,717
31,200
31,200
67,917
-
-
2,772
2,772
11,160
11,160

Assets & Liabilities

Page 10

Centre Accounts

St. Paul's Centre

Income
Church Hall - Fund raising - St. Paul's
Expenditure
Staff Wages (80%) Manager & Cleaning
Council Tax
Water Rates - St. Paul's
Hall Running - electric - St. Paul's
Hall Running - gas - St. Paul's
Hall Running - maintenance - St. Paul's
Hall Running - telephone
Administration (80%)
Excess/(Deficit) of Income Over Expenditure
St. Tim's
Income
Church hall lettings- objectives - St. Tim's
Expenditure
Staff Wages (20%) Manager & Cleaning
Church maintenance - St. Tim's
Church running - Electricity - St. Tim's
Church running - Gas - St. Tim's
Hall running - maintenance - St. Tim's
Administration Charge (20%)
Excess/(Deficit) of Income Over Expenditure		 2022
£
29,757
29,757
12,038
1,275
801
1,840
2,510
5,869
172
1,805
26,310
3,447
320
320
3,009
-
338
1,189
2,768
451
7,755
(7,435)		 2021
£
17,876
17,876
17,206
1,075
179
1,406
2,069
4,736
189
1,654
28,514
(10,638)
-
-
4,301
7
319
571
787
414
6,399
(6,399)

Centre Accounts

Page 11

Dorcan Church Income

----- Start of picture text -----
Regular Giving 39%
Lettings 23%
Other giving 13%
Tax recovered 10%
Legacies 8%
Other 3.4%
Fetes etc.1. 5%
Fees 1%
Plate collections 1%
Bank Interest 0.3%
----- End of picture text -----

Dorcan Church Expenditure

----- Start of picture text -----
Parish Share 39%
Minister's and Staff
18%
Methodist
Assessment 17%
Repairs 8%
Utilities 6%
Mission and
Charitable Giving 3%
Administration 2%
Insurance 1.5%
----- End of picture text -----

Charts

Page 12

Foot Notes

Debtors
Hall rents - December
HMRC - Gift Aid Tax recovered Q4
Bristolian Productions
R&H Electric
SumUp (Card machine)
D Mulcock
Creditors
Diocese of Bristol Loan
North Wilts Methodist Circuit Loan inc interest
Hills Waste
Daisy Communications - Dec. Mobile phones
Daisy Communications - Nov & Dec. Broadband
Children’s Society
Action for Children – Formerly NCH
British Gas – Electricity (St. Paul’s)
British Gas – Gas (St. Paul’s)
British Gas - Gas (St. Tim's)
British Gas - Electricity (St. Tim's)
Clare Can Do It - Dec cleaning
W. McCarthy
Wilts Historic Churches Trust-Ride & Stride
Advance Hall Bookings
Rev. T. Wigley Expenses (Estimate)
D Mulcock - Youth Club Expenses		 2022
£
451
1,896
225
114
-
6
2,692
3,000
1,350
135
29
84
125
125
678
1,112
1
64
-
61
-
-
200
16
6,980		 2021
£
459
2,048
225
-
40
-
2,772
5,000
3,950
127
27
45
100
100
266
570
76
33
350
-
309
105
102
-
11,160

Page 13

Footnotes

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES/MEMBERS OF DORCAN ECUMENICAL CHURCH COUNCIL FOR THE YEAR ENDED 31 DECEMBER 2022

I report to the trustees on my examination of the accounts of Dorcan Ecumenical Church Council (the ECC) for the year ended 31 December 2022.

Responsibilities and Basis of Report

As the charity trustees of the ECC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the ECC's accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect :

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.

P J Crowley FCA Date Derrick Newman Limited Chartered Accountants 29 Bath Road Swindon SN1 4AS

Ind Exam Report

Page 14

DORCAN ECUMENICAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 202

Page 15

Notes

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES/MEMBERS O DORCAN ECUMENICAL CHURCH COUNCIL FOR THE YEAR ENDED 31 DECEMBER 2022

I report to the trustees on my examination of the accounts of Dorcan Ecumenical Church Council (th for the year ended 31 December 2022.

Responsibilities and Basis of Report

As the charity trustees of the ECC you are responsible for the preparation of the accounts in accord the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the ECC's accounts carried out under Section 145 of the 20 in carrying out my examination I have followed all the applicable Directions given by the Charity Co under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in with the examination giving me cause to believe that in any material respect :

(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act ; o

(2) the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to w attention should be drawn in this respect in order to enable a proper understanding of the accounts be reached.

P J Crowley FCA Derrick Newman Limited Chartered Accountants 29 Bath Road Swindon SN1 4AS

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