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2021-12-31-accounts

Building God’s House

Knowing Jesus and making Him known Transforming Lives and Communities

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Dorcan Church Annual Report 2021 FINAL.docx
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Annual Report 2021

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Pages 1- 21

These pages represent our report to The Charities Commission in a format as required for charities with an income greater than £100,000

This report was approved by Dorcan Ecumenical Church Council on 25[th] April 2022

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ANNUAL REPORT and FINANCIAL STATEMENTS

For the year ended 31[st] December 2021 Legal and Administrative information

Chair of ECC

Revd Trudie Wigley 23 Sedgebrook Liden SWINDON SN3 6EY

Charity number 1143702

Churchwarden John Davidson

Churchwarden Vacancy

Acting ECC Secretary (non-voting) Jackie Hancock (to 31/10/21) St Paul’s Church Centre Swindon SN3 5BY

ECC Treasurer Mr Anthony Prichard 1, Poltondale Covingham Swindon SN3 5BN

Bankers The Co-operative Bank, PO Box 250, Skelmersdale WN8 6WT

Independent Examiner Mr Paul J Crowley FCA Derrick Newman Limited Chartered Accountants, 29 Bath Road, Swindon SN1 4AS

Church Address Details

St Pauls St Timothy’s St Paul’s Drive Grundys Covingham Liden Swindon SN3 5BY Swindon SN3 6HP

Church office at St Pauls: 01793 435987 | dorcan.church.office@gmail.com

www.dorcanchurch.org.uk

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THE DORCAN CHURCH

A Local Ecumenical Partnership between The Church of England & The Methodist Church serving the Swindon urban villages of Covingham, Nythe, Liden & Eldene.

Through the death and resurrection of Jesus Christ, the world has been reconciled to God, and in Jesus Christ unity has been offered to all people. Through the Word, we are called into a relationship with God and with one another as the children of God – a relationship inaugurated by Baptism into Christ through the Holy Spirit, nurtured and deepened through the ministry of word and sacrament and expressed in a confession of one faith and a common life of loving service.

(from the Declaration of Intent of The Dorcan Church)

OUR PURPOSE

“Transforming lives and communities, Knowing Jesus, and making Him known”

OUR PICTURE OF CHURCH

“A growing and vibrant church, confident in its purpose and trusting in God”

a church which makes Jesus known a church of disciples a church in, and for, the community a church which cares

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ROLE OF ECC

The Trustees of the Dorcan Church are the Dorcan Ecumenical Church Council, which has the responsibility of co-operating with the Incumbents in promoting the activities of the Church in the Community. Members of the Dorcan Ecumenical Church Council are either ex-officio, elected at the Annual Church Meeting or co-opted in accordance with the Constitution Governing Document dated 10[th] April 2011, as amended from time to time thereafter.

Membership of Ecumenical Church Council (2021-2022)

Elected Members (elected for 3-year term) Janet Prichard until 2022 Tony Prichard until 2022 Nicki Broom until 2023 Nicki Clinch until 2023 Sam Glennerster until 2023 Nathalie Marshall until 2023 Peter Mulcock until 2023 Chris Rose until 2023 Clare Rose until 2023 Jenny Poole until 2024 Clare Smith until 2024 Albertine Davies until 2024 Co-opted Members (co-opted for 1-year term) Sue Morgans until 2022 Alex Scott until 2022 Churchwarden (appointed on an annual basis) John Davidson until 2022 ECC officers John Davidson Church Warden Revd Trudie Wigley Chair Tony Prichard Treasurer Vacancy ECC secretary Ministers Revd Trudie Wigley Revd Stuart Fisher Revd Stephen Roe (wef 1[st] Sept 2021) Deanery Synod Representatives (elected for a 3-year term) Jenny Poole until 2023

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Other Appointments: Church Stewards (Appointed on an annual basis)

Other non-trustee elected Positions:

St Paul’s Nathalie Marshall (Senior Church Steward) Nicki Broom Angela Davidson John Davidson Sandra Marshall Vacancy

St Timothy’s Jo Bush Sarah Paterson Brenda Phillips Anne Davey Mo Davey as support No senior steward appointed

Representatives to the Methodist Circuit meeting

Nathalie Marshall Tony Prichard

Additional Facts and Figures

Average Sunday Attendance (October count statistics): St Pauls 46 adults 3 under 16s St Timothy’s 8 adults 0 under 16 Messy Church (monthly) on hold due to the Coronavirus Church at home services 50 people participated online Total 104 adults 3 under 16s

Typical week-day attendance: Jan to March 2021 Mid-week communion No Service due to Covid Tiny Tots St Paul’s closed due to Covid Tiny Tots St Timothy’s closed due to Covid Total 0 adults 0 pre-schoolers

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Occasional offices:

2021 2020 2019 2018 2017 2016 2015 2014 2013
Baptisms 1 0 12 10 15 14 15 8 10
Funerals 16 18 16 24 9 13 16 13 22
Confirmations 0 0 5 4 0 1 4 0 0
Weddings 1 0 1 0 2 0 1 0 1

CHANGES IN APPOINTMENTS OF AUTHORISED MINISTRIES

Mrs Mary Boitz: In summer 2021 Mary and the family moved from Swindon to a new home near Stroud. Mary is a Methodist Local Preacher and was an active preacher here at Dorcan. We thank her for her insights and encouragement to us all in our discipleship through her preaching and worship leading at Dorcan. Whist we miss them all, they go with our love and our prayers into this next chapter.

Rev Andrew Wigley: Andrew’s appointment came to a close on 31[st] August 2021. We thank him for his faithful ministry amongst us and send our love and prayers to him as he looks to the future.

Deacon Stephen Roe: We warmly welcomed Stephen on 1[st] September 2021 as our new Methodist Minister, and his wife Angela. Stephen will have oversight of both Stratton Methodist and Dorcan Church, and we thank him for coming to be with us and look forward to his ministry amongst us. Welcome to you both.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The method of appointment of ECC members is set out in the Constitution Governing Document dated 10[th] April 2011, as amended from time to time thereafter. All those who are part of the church are encouraged to register on the Electoral Roll and may then stand for election to ECC. The maximum number of elected members to ECC is 13.

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Meetings of ECC

The trustees met 5 times during 2021 in January, March, May, September and October, with the first three meetings on Zoom necessitated by Covid. Due to the absence of a Secretary, in October 2021 ECC agreed that meetings would be on hold until we were able to appoint and therefore business has been transacted by Standing Committee since this date.

Committees and working groups

The aims of the charity are affected through a number of committees and teams, as follows:

Centre Management Committee: The Centre Management Committee meets to co-ordinate Property-related matters across the Dorcan Church in support of the Church’s Vision and Mission. It forms a link between the ‘do-ers’ and the decision-making processes at Finance and ECC. It provides oversight to the Centre Administrator in the letting, maintenance and development of the premises at St Paul’s and St Timothy’s. The Centre Management Committee also sets out to balance the use of the centres both a) to help enable the mission of the church and b) to provide facilities for the benefit of the community.

Children and Young People: This committee looks to the ministry to children and young people, spanning our schools work, missional outreach to young people in our community, as well as nurturing and caring for those children and young people who worship and are a part of The Dorcan Church. This committee has not formally met this year, however the CYP ministry has continued faithfully during the pandemic for which we are grateful, and the committee will resume this year.

Finance Committee: The team worked under the delegated authority of ECC and looks after our financial resources, managing the day-today finances of income, giving and expenditure. It looks to prepare an annual budget for approval by the ECC.

Focus group: With our 5-year plan of Building God’s House coming to an end just before the pandemic, we are now looking to discern our broad priorities for the next 5-year period. This new Focus Group, agreed by ECC in October 2021, will take a lead on the thinking, planning and suggestion of priorities for the next season,

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and at the same time act as a place to support the smooth communication and practice of the various working groups with ECC. All authority and decision-making remains with ECC. The group is still “under construction” with the terms of reference being agreed yet its broad scope will include: Working on the strategy and direction; making recommendations and engaging with other Working Groups; providing a focus and guidance as to priorities and implementation; giving a place of initial thinking to discuss creative ideas and their role within priorities agreed by ECC; widening and sharing in the shaping and work of ECC, Standing committee and other working groups

Preaching team (previously ministry team): There were no meetings during 2021.

Safeguarding: Safeguarding practice is central to the mission and ministry of the church. The safeguarding team work to ensure that children and vulnerable adults are safe in our churches, and that all those who are survivors of abuse are listened to, valued and supported. Safeguarding remains the legal responsibility of the ECC.

Standing Committee: The standing committee is authorised by the ECC. It has the power to transact the business of the ECC between meetings, subject to any direction from ECC. It comprises seven people, with a quorum of five from the Ministers (including Anglican and Methodist incumbents), Churchwarden, Treasurer and two others from ECC. The committee met more often in 2021 due to both the implications of the Coronavirus pandemic and the absence of ECC meeting from October 2021. Between meetings it agreed risk assessments, finances and other day-to-day requirements.

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Electoral Roll Report

2022/21 2021/20 2020/19* 2019/18 2018/17 2017/16 2016/15 2015/14 2014/13*
139 146 147* 162 161 159 152 135 137*

*Full electoral role revision

Another difficult year… but are we discouraged, no of course not! We have so many reasons to thank our extravagant God for… all His many blessings to us, despite the setbacks of the past 12 months, and we are so lucky to be able to worship Him in our lovely buildings.

There are currently 139 people registered on the Dorcan Church Electoral Roll / Members list. Happily, we have welcomed 5 new Members into our congregation. However, we’ve had to say ‘goodbye’ to 14 Members, 3 of whom have passed on to glory, and the remainder have either changed churches, or moved away from our Parish.

I must mention that there are also other people who are part of our wider congregation. I’m thinking about the families that come to Messy Church… the young families at Liden who are so pleased to be able to return to Tea and Toast once more, and of course all the families who meet for Tiny Tots, both here and at St. Tim’s. A big ‘Thank You’ to all who dedicate their time and energy to the smooth running of these groups, and may I encourage you to pray for their energy and protection as they carry out God’s work in the community.

If there are any of you who are thinking of becoming a Member or would like to find out more about what is involved, please speak to a Minister, a Churchwarden, or to me. Any details you give will be treated in the strictest confidence. Membership enables you to vote at the AGM, and also allows you Stand for Office.

May God’s blessing be with you all.

Barbara Wilcox Electoral Roll/Membership Secretary

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Churchwarden and Senior Stewards reports

2021 appeared to pick up where 2022 left off, as Covid lockdowns continued, and more events and services were held outside than inside for much of the year. Occasional meetings were still held in the building, the office was in regular use, and some of our hiring users started to return towards the end of the year. Where we could, we ended services outside so as to be able to SING, and the local households in Covingham had to put up with a very loud Easter Sunday morning. Even the carols by candle light service was outside in the cold, lit with fairy lights and battery tea lights, though we did manage limited Christingle services indoors.

Streaming of the majority of services has continued, so those worried about infection, ill, or even away from home could join us online. We are grateful for the technology to allow us to connect in this way.

In September we hosted the Circuit welcome for Deacon Stephen Roe, and it gave much joy to see the centre full of worshipers again.

Jackie, our long suffering church administrator, decided to retire, but we were thrilled to welcome Maggie as a replacement administrator. Maggie has fitted in well, despite all the challenges that we continue to throw at her, and we look forward to working with her for many years to come.

The community at St Tim’s continued to meet a couple of times a month, and were pleased to re-launch Tiny Tots in the autumn, along with St Pauls.

Nathalie Marshall and John Davidson

Diocesan Synod annual report

The Diocesan Synod, which is the primary, elected representative body drawn from across the Diocese of Bristol, met four times in 2021: in March, June and then following the elections for a new Synod in September and November. As well as hearing about and discussing a wide range of areas of the Church’s work, it helps formulate and approve policy and the diocesan budget and debates important local and national issues affecting the Church.

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Transforming Church Together

A large part of the Synods work during 2021 was focussed on Transforming Church Together. In March the Synod took part in the consultation and engagement process that took place right across the Diocese. At its June meeting the early findings of that consultation process were shared with the Synod and members had the opportunity to reflect on these, feeding back their ideas which led into the development of the Vision, Purpose and Values. In November the Archdeacons led an activity introducing the Synod to the emerging strategic priorities.

Diocesan finances

The Synod’s role approving the financial plans of the Diocesan Board of Finance was part of both the June and November meetings. In June Andrew Lucas, Chair of the Diocesan Board of Finance, presented the 2020 Annual Report and Financial Statements and updated the Synod about the performance of the organisation in strategic as well as financial terms.

In November, he presented the 2022 Budget for approval and Synod members participated in round table discussions to follow up any clarifying points and share views on the proposed budget.

Andrew reflected on the impact of the pandemic on the DBF’s finances, long-term issues of affordability for the Diocese, the future impact of the new strategy and the strength of the DBF’s balance sheet.

He also highlighted the tension between the desire to balance the budget and the need to invest in future ministry, with a large part of the projected deficit of £681k in 2022 being due our continuing commitment to investing in future ministry. With prayerful consideration, the Synod approved budgeted expenditure of £9.712m in 2022.

Other reports and discussions included:

The Annual Safeguarding Report in June, presented by Andy Wills, Independent Chair who spoke to synod about the considerable developments by the National Safeguarding Team following the publication of the report of the Independent Inquiry into Child Sexual Abuse (IICSA), and media attention on a number of issues.

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As the Creating Connections strategy came to the end of its active period during the year and the Synod heard reports from some of the initiatives and projects which had been started to support it.

Bishop Lee recapped that investing in curacies was one of the main strategic choices under Creating Connections, which committed the Diocese to growing vocations to ordained ministry by 50%. This was in line with a national Church of England initiative in the light of the gap between ordinations and retirements. A 50% increase would largely meet overall stipendiary clergy deployment plans nationwide. The Synod heard from Liz Townend (Diocesan Director of Education), who gave a presentation on education work in the Diocese and specifically the growth of new church schools .

Two years after Diocesan Synod declared a climate emergency in November 2019, Clare Fussell (Diocesan Environmental Officer) gave an update report to Diocesan Synod members on progress

Diocesan Secretary

Report from Swindon Deanery Synod

The Deanery Synod has met quarterly over the past year, sometimes virtually and in person when possible. In May we focused on postcovid recovery and identified 5 areas where coordination across the Deanery could be helpful. They were live-streaming services, children’s work, schools’ work, re engaging with people we lost touch with and outreach and pastoral care. In July we discussed racial justice and experienced part of a liturgy from another culture as well images and music. Other topics of concern we have explored over the past year have been Eco Church, Living in Love and Faith and Transforming Church Together.

Jenny Poole, Lay Representative

North Wiltshire Circuit report of 2021 for the Dorcan Church

March saw Rev. Andrew Wigley’s last circuit meeting before he went on sabbatical in May and then left the circuit. Nigel Tucker also came to the end of his time as Senior Circuit Steward, and Lynda Thompson stepped into his shoes. Mark Barrett announced his retirement in Summer 2022, and the decision was taken for David Dorcan Church Annual Report 2021 FINAL.docx

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Gray to replace him as Superintendent at this time. This arrangement should allow for a smooth handover. In the meantime, the Circuit Invitation Committee has been formed to arrange for a replacement for Mark. A probationer minister has been requested, (and was appointed early in 2022). We welcomed Stephen Roe to the circuit in September.

Wroughton Church was closed, and moves have started to maximise income and sell the building. Sherston and Luckington joined due to low membership, and are now a class of Sheldon Road Methodists (Chippenham). Ramsbury Church building was finally sold, and a process of rationalisation of manse buildings across the circuit was started.

At Connexion level, God In Love Unites Us was passed at synod, meaning that Methodist Churches and Ministers can now register to officiate at same sex unions. (This does not affect Dorcan since the building is an Anglican owned building.) The decision was taken for Circuit Stewards to attend Church Councils across the circuit, including Dorcan ECC.

We thank God that we can have input from and to the Methodist Circuit. Nathalie Marshall

Bristol Methodist District

The Autumn District Synod was held, as usual, at Kingswood School, Bath. The usual formalities and administrative matters were dealt with, such as the welcome of new ministers to the District and the appointment of a new Synod Secretary, Hanna Bevan. The main theme of the Synod was ‘The Earth is the Lord’s’, and we were led by Revd Dr Mike Perry of environmental Christian charity A Rocha in a consideration of the theological basis for creation care. He also described the Eco Church project, overseen by A Rocha, which is a practical way for churches to show their care for creation and challenge themselves to do better, and which we are pursuing here at Dorcan. Jane Stacey from Victoria Methodist Church in Bristol described that church’s journey towards a Silver Eco Church award and John White from the Hazelnut Community Farm project in Bristol described a pioneering way of being church through growing and

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tending a community garden. The Synod then debated and adopted the District Environmental Policy.

The Spring Synod was due to be held in Weston-Super-Mare, but due to rising levels of Covid infections a decision was taken to switch to an on-line ‘Zoom’ meeting. Appropriately, as the Synod took place in early April and the war in Ukraine was uppermost in many of our thoughts, the theme of the Synod was ‘Put Peace into each other’s Hands’, with the main presentation being from Revd Dr Jonathan Pye, the District Chair, on the theory of ‘Just War’, and how it might apply in the current situation. We missed being together physically, but meeting electronically saved a lot of time and expense.

In common with all the other Districts across the Connexion, The Bristol Methodist District is taking part in discussions with neighbouring Districts about the creation of a South-West Regional Group, focussing on the support of Ministers, Lay Office-holders, Circuits and Local Churches, and the implementation of Connexional strategies. These discussions are expected to go on for approximately the next three years, when a report will be presented to Conference. It remains to be seen what effect these discussions will have on Local Churches. Stephen Roe

Safeguarding Report

The past year has been a strange one for all of us with the continuing restrictions of the pandemic and we are slowly beginning to reestablish some activities and start up some new ones. Our current number of volunteers is 50, all of whom have been safely recruited and have received safeguarding training. The new National Safeguarding Training has been introduced by the Anglican Church which is much more challenging and comprehensive than the old system. The DBS check requirement has just changed from every 5 years to every 3 years and after the initial safeguarding training, there is a requirement to attend refresher courses every 3 years so our team is kept busy.

It is everyone’s responsibility in the church to look after each other, and if there are any concerns, please bring them to the attention of our team.

Jenny Poole – Safe Recruitment and Concerns Sue Morgans – DBS checks

Dianne Lane – Training Jenny Poole

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CHARITY TRUSTEES ANNUAL REPORT

The Dorcan Church is a Local Ecumenical Partnership between The Church of England and The Methodist Church, serving the Swindon urban villages of Covingham, Nythe, Liden & Eldene. The partnership includes the congregations worshipping at St Paul’s, Covingham and St Timothy’s, Liden. The Church continues to advance the Christian faith across the locality, both as a worshipping community but also as a serving community.

2021 continued the challenges of 2020. Where we ended the previous year looking forward in hope to a better year, in many ways we were disappointed, with continued waves of Covid, restrictions and lockdowns. Masks became normal, and we became used to catching the smile in someone’s eyes not in their mouths. We continued to long to spend time together, to eat and drink together, to hug one another. Brief interludes of seeming normality seemed to tease us and then crash us down again.

The church continued to have to adapt to new ways of worshipping, combining face to face with live streaming, and despite everything has continued in care and connection with each other and the wider community. Thankful for business interruption grants, furlough payments, and church members generosity continuing, the finance committee have worked hard to ensure that the books have remained balanced. We continue to serve a faithful God! Once we were able to meet again, a small number of children and young people were able to restart meeting, and rekindle the relationships that so suffered through lockdown. Near the end of the year messy church restarted much to the joy of many local families.

Grateful for the internet to maintain connections without physical presence, we continued to navigate livestreaming and recording and publishing services, complete with the restrictions on recorded media that this brought. We badly missed our musicians, but were grateful for recordings made available on the internet that we could share.

Where we were able to meet, we weren’t able to share refreshments until nearing the end of the year, and even then many were nervous.

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Lettings started to pick back up in the Autumn, and it was wonderful to be able to share our building with our community again. The rental income was also important to pick back up where the furlough payments and Covid grants had left off.

Pastoral care isn’t easy over zoom, but we have continued to keep in touch, and meet where we could. Once buildings started to reopen, we needed the support of a large team for risk assessments, cleaning, moving chairs around and ensuring proper ventilation in the buildings to reduce risks. We re started singing together, but kept our masks on to protect the vulnerable, and moved to sharing communion by intinction.

We were sad when the time came to say farewell to 'Rev Andrew' our Methodist Minister for ten years. Andrew is missed by the Church, but we have been pleased to welcome Deacon Stephen Roe and his wife, Angela, Stephen coming to us in place of Andrew. Stephen has a different calling and gifting to Andrew, so the church has had to shift gears somewhat to adapt. We have also welcomed a number of visiting Methodist Presbyters, and Anglican Ministers, to lead us in worship while Trudie and Andrew were away on sabbatical, and to help fulfil the sacramental requirements of the church. Before he left, Andrew worked hard to redefine roles of various positions including Church Warden and Senior Steward, and we are grateful that these newly defined roles, and Stephen’s wider links across the Methodist Diaconate, have enabled us to strengthen our relationship with the wider Methodist Church, as we continue to discern our calling as single congregation Local Ecumenical Partnership, and the struggles and joys within that position.

The past 2 years have not been easy, and as we emerge from the pandemic we have to discern the way forward with less resources, but we recognise God’s grace leading us through thus far, and trust that the way forward will be clear, step by step. Onwards,to 2022, in the light of Christ.

Nathalie Marshall (Senior Steward

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Fabric Report

2021 continued to provide us with Covid related challenges, and our buildings also challenge us, as we try to maintain them in a fit and proper state, financed by letting income, which we are trying to get back to pre-Pandemic levels.

St Pauls saw Covingham Library sadly depart in 2020, and the room has now been transformed, with new flooring, and Led Lighting, and is proving to be a popular lettable space, used by several groups, including Covingham Parish Council, dancing and craft groups, and Cid’s Café. The rest of the centre is also seeing increased use, and we are grateful to those who voluntarily assist, with ongoing maintenance inside and out, church volunteers and external groups like Good Gym, and with opening and closing after parties.

We had a fairly satisfactory Archdeacons Triennial Visitation in August 2021, and the Archdeacon was very complimentary, but a fact of life is that our buildings, always seem to be in need of some attention, and we are aware that the roof at St Paul’s will need attention soon, and at St Timothy’s the boiler showing its age, as is the flat roof over the vestibule. John Davidson

Financial Report for 2021

As we slowly came out of the Covid restrictions of 2020 we were still unsure of how our budget would stand up. Our budget forecast for day to day running was for a deficit of £7.7K. Fortunately we were eligible for some of the Government’s support grants totalling £22,372 which helped to replace our lost income. Eventually we had a surplus of £5.2K which enabled us to put something into the Maintenance Fund against future repairs. We have been able to continue to repay the loans we took out for St. Paul’s boiler replacement.

Gift aid continues to be claimed quarterly which maintains our cash flow such that both our Parish Share and Methodist Assessment have been paid as they became due. We continue with the Parish Giving Scheme whereby members can donate by direct debit. Donations and Tax recoverable from Gift Aid are received monthly reducing the work of the Treasurer and improving further our cash flow. However our regular giving has seen a reduction of just over £1K.

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Church Fabric.

In order to facilitate the work of the Church it is important that we maintain the fabric of both St. Timothy’s and St. Paul’s Church and Community Centre. Both are important to our work while bringing financial challenges. The Old Library Room has been converted into a Small Hall and we replaced the fifty year old carpet with laminate flooring and repainted the walls.

Income Expenditure
Regular Giving 51,479 Parish Share 51,000
Grants 22,372 Repairs 5,524
Lettings 17,975 Minister's and Staff 22,234
Tax recovered 14,361 Methodist Assessment 21,460
Other giving 16,771 Utilities 5,998
Plate collections 1,941 Mission and Charitable
Giving		 2,308
Fees 3,391 Maintenance 184
Other 4,074 Administration 2,068
Bank Interest 3 Upkeep of services 3,053
Fetes etc. 1,704 Fees 2,030
Insurance 1,933
Cost of events 1,859
Council Tax 1,075
Stewardship Campaign 82
Totals
134,072		 120,808

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Tony Prichard & John Davidson Finance Committee

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2021

The Dorcan Church 2021 Accounts

2021 Accounts

Tony Prichard Treasurer December 2021

Contents

Accounting policies ............................................................................................................................................ 2 Basis of financial statements ..................................................................................................................... 2 Fund accounting ......................................................................................................................................... 2 Statement of Financial Activities ....................................................................................................................... 6 Receipts and Payments Account ........................................................................................................................ 7 Statement of Assets & Liabilities ..................................................................................................................... 11 Centre Accounts ............................................................................................................................................... 13 Foot Notes ........................................................................................................................................................ 14 Charts ............................................................................................................................................................... 15 Examiner’s report............................................................................................................................................. 16

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Index

Notes to the 2021 accounts

Accounting policies

Going concern accounting policy

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. However, the ongoing COVID-19 pandemic is likely to have a profound impact on the global economy, and may in turn affect the charity. The trustees have considered the impact of this issue on the Dorcan Church’s current and future financial position. The charity holds unrestricted, general reserves of £30,000, designated reserves that can be drawn down if necessary and a zero cash balance. The trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved.

Basis of financial statements

The financial statements have been prepared under the Church Accounting Regulations 2006 in accordance with applicable accounting standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities (FRS 102 SORP 2015).

The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which the ECC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.

The Receipts and Payments method has been used to present the accounts.

Related Parties Transactions.

Fund accounting

Endowment Funds are funds, the capital of which must be retained either permanently or at the ECC's discretion; the income derived from

the endowment is to be used either as restricted or unrestricted income funds depending upon the purpose for which the endowment was established in the first place.

Restricted Funds comprise (a) income from endowments which is to be expended only on the restricted purposes intended by the donor, and (b) revenue donations or grants for a specific ECC activity intended by the donor. Where these funds have unspent balances, interest on their pooled investment is apportioned to the individual funds on an average balance basis.

Unrestricted Funds are income funds, which are to be spent on the ECC's general purposes.

Designated funds are general funds set aside by the ECC for use in the future. Project funds are designated for particular projects for administration purposes only. Funds designated as invested in fixed assets for the ECC's own use are abated in line with those assets' annual depreciation charges in the SOFA. Designated funds remain unrestricted and the ECC will move any surplus to other general funds.

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Policies

Incoming resources

Planned giving, collections and similar donations are recognised when received. Tax refunds are recognised when the incoming resource to which they relate is received. Grants and legacies are accounted for when the ECC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are readily quantifiable. Dividends are accounted for when declared receivable, interest as and when accrued by the payer. All incoming resources are accounted for gross.

Resources expended

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the ECC. The Diocesan parish share and the Methodist quota are expected to be paid over and is accounted for when due. All other expenditure is generally recognised when it is incurred and is accounted for gross.

Reserves

Approximately three months operating costs above our normal turnover are held in the general account as a reserve. At the moment this amounts to £30,000.

Fixed assets

Consecrated, benefice and circuit property is not included in the accounts in accordance with s10 (2) (a) and (c) of the Charities Act 2011.

Movable church furnishings held by the ministers and churchwardens/stewards on special trust for the ECC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable time).

Equipment used within the church premises is depreciated on a straight-line basis of 20% over five years. Individual items of equipment with a purchase price of £500 or less are written off when the asset is acquired.

There are no investments to be valued at 31 December.

Funds

General Fund

The General Fund represents the amounts available to the ECC to meet its ongoing obligations, based on the assumption that restricted funds are not available for general use. The ECC aims to hold several months operating costs in general funds. At 31st December 2021 the balance represents around three months' costs.

Mission Fund

To be distributed at the discretion of the ECC

Holiday Club Fund

For the provision of a children’s Holiday Club.

3

Policies

Parish Weekend Fund

To assist those of limited means to attend Parish Weekends.

Centre Maintenance Fund.

A fund derived from 25% of the surplus from letting fees for the maintenance of the two centres

St. Paul’s Fabric Fund

The Balance of the Dorcan Church share of the proceeds from the sale of the vicarage. To be used for major repairs at the discretion of the ECC.

Tiny Tot’s (St. Paul’s)

Funds held for St. Paul’s Tiny Tots to be used at their direction

Tiny Tot’s (St. Tim’s)

Funds held for St. Tim’s Tiny Tots to be used at their direction

Card Class

Funds raised by the Card Class to be used at their direction.

Monday Cell Group

Funds held on behalf of the Monday Cell Group to be used at their discretion.

Uganda Link

Used to finance activities connected with the Diocesan Uganda Link.

Thursday Football

Funds held for the Thursday Football Group. To be used at their discretion

Youth Club

Funds held for the church Youth Club to be used at their discretion

Carl Gase Legacy Fund

Fund from the estate of the late Carl Gase.

Agency Collections

Funds collected on behalf of another charity or organisation, which do not form part of the income of the Dorcan Church.

Various collections are held on behalf of other organisations and these are paid over as soon as practical.

Comment

2021 has been a year of challenges with the loss of a substantial amount of rental income due to Covid-19 restrictions. The Library room has

been re-decorated and renamed The Small Hall. Lettings for this room have increased over the year. The ongoing loyalty of our congregation in continuing with their offering despite not meeting has been greatly appreciated. Despite the challenges we have ended the year within our expected budget.

4

Policies

Building on recent year’s financial work we have been able to continue working to a budget. This has made the work of the Finance Committee a lot easier as we are able to monitor progress throughout the year.

Gift aid continues to be claimed quarterly which maintains our cash flow such that both our Parish Share and Methodist Assessment have been

paid as they became due. We continue with the Parish Giving Scheme whereby members can donate by direct debit. Donations and Tax recoverable from Gift Aid are received monthly reducing the work of the Treasurer and improving further our cash flow.

Considerable Grant aid and Furlough payments have helped to maintain our balances.

Church Fabric

In order to facilitate the work of the Church it is important that we maintain the fabric of both St. Timothy’s and St. Paul’s Church and Community Centre. Both are important to our work while bringing financial challenges.

This year at St. Paul’s we have replaced the Small Hall lighting with LED units.

The Future

In 2022 there are a number of challenges in the maintenance of the building with the possibility of some remedial work to St. Paul’s roof box gutters. A number of items at St. Timothy’s will require addressing although lettings have virtually dried up.

5

Policies

Statement of Financial Activities

Income and Endowments from:
Donations and legacies
Income from charitable activities
Other trading activities
Investments
Other income
Total Income
Expenditure on :
Raising funds
Expenditure on charitable activities
Other Expenditure
Total Expenditure
Transfers
Gross Transfers Between Funds - In
Gross Transfers Between Funds - Out
Net Movement in Funds		 Unrestricted
Funds
£
107,264
3,394
20,569
3
1,842
133,072		 Designated
Funds
£
-
-
-
-
-
-		 Restricted
Funds
£
366
66
-
-
95
527		 Total
Funds
2021
£
107,630
3,460
20,569
3
1,937
133,599		 Total
Funds
2020
£
118,570
2,972
20,627
188
17,473
159,830
307
124,502
3,700
128,509
-
(2,500)
(2,500)		 -
-
-
-
2,500
-
2,500		 -
318
-
318
87
(87)
-		 307
124,820
3,700
128,827
2,587
(2,587)
-		 406
150,096
2,350
152,852
14,215
(14,215)
-
2,063 2,500 209 4,772 6,978

6

Financial Activities

Receipts and Payments Account

Income

Income from Donations and Legacies
Gift Aid - Bank - SO St. Paul's
Gift Aid - Bank - SO St. Tim's
Gift Aid - Envelopes - St. Paul's
Gift Aid - Envelopes - St. Tim's
Other planned giving - St. Paul's
Other planned giving - St. Tim's
Plate collections - St. Paul's
Plate collections - St. Timothy's
Regular gift days
Giving through church boxes
One-off Gift Aid gifts
Donations appeals etc
Tax recoverable on Gift Aid
Legacies
Non-recurring one-off grants
Other funds generated
Income from Charitable Activities
Youth Club
Fees for weddings, funerals etc.
Bookstall sales to promote objectives
Church hall lettings - objectives
Church hall lettings-objectives - St.T
Other Trading Activities
Fetes, Bazaars and Rummage sales etc.
Bookstall Sales - Fund raising
Church hall lettings-fund raising - St. P		 Unrestricted
Funds
£
39,559
6,975
2,417
1,450
12,518
1,078
1,255
540
3,610
4
2
424
14,361
-
22,372
699
107,264
-
3,391
3
-
-
3,394
1,705
988
17,876		 Designated
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Restricted
Funds
£
-
-
-
-
-
-
-
146
-
-
-
147
-
-
-
73
366
66
-
-
-
-
66
-
-
-
-		 Total
Funds
£
39,559
6,975
2,417
1,450
12,518
1,078
1,255
686
3,610
4
2
571
14,361
-
22,372
772
107,630
66
3,391
3
-
-
3,460
1,705
988
17,876		 Total
Funds
£
36,525
11,330
4,157
816
11,933
540
1,127
656
5,840
-
20
2,955
18,903
188
22,551
1,029
118,570
238
2,620
-
-
114
2,972
110
21
20,496

7

Income and Expenditure

Investments
Bank and building society interest
Other Income
Income for events
Loans
Total Income		 20,569
3
3
1,842
-
1,842
133,072		 -
-
-
-
-
-		 -
-
95
-
95
527		 20,569
3
3
1,937
-
1,937
133,599		 20,627
188
188
2,473
15,000
17,473
159,830

8

Assets and Liabilities

Receipts and Payments Account

Expenditure

Expenditure
Unrestricted Designated Restricted Total Total
Funds Funds Funds Funds Funds
2021 2020
£ £ £ £ £
Expenditure on Stewardship and Fund
Raising
Costs of stewardship campaign 82 - - 82 81
Costs of fetes & other events 225 - - 225 325
307 - - 307 406
Expenditure on Charitable Activities
Event Expenses 1,859 - - 1,859 342
Mission & Evangelism 539 - 207 746 2,268
Nominated Charities 1,300 - - 1,300 826
Secular charities - - - - 100
Pass through donations - - - - 2,539
Fees due to Diocesan Board of Finance 2,030 - - 2,030 2,087
Ministry parish share etc 51,000 - - 51,000 51,000
Methodist Assessment 21,460 - - 21,460 21,260
Assistant staff costs 46 - - 46 466
Staff wages 21,507 - - 21,507 23,451
Working expenses of ministers 681 - - 681 775
Council tax 1,075 - - 1,075 482
Water rates - St. Paul's 179 - - 179 687
Vicar's telephone 140 - - 140 431
Training - - - - 72
Church running - insurance - St.P 1,525 - - 1,525 1,479
Church Running - Insurance - St.T 408 - - 408 439
Church office - telephone 513 - - 513 504
Organ / piano tuning 144 - - 144 -
Church maintenance - St. Paul's 33 - - 33 -
Church Maintenance - St. Tim's 7 - - 7 -
Upkeep of services-Adult 2,464 - - 2,464 1,752
Upkeep of services - Children & Youth 269 - - 269 417
Messy Church 169 - - 169 154

9

Income and Expenditure

Spark
Youth Club
Ignite
Blaze (Vybe)
Administration
Hospitality - Visiting speakers / Locums
Church Family - Acts of Kindness
Church running - Electric - ST.P
Church running - Electricity - ST.T
Church running - gas - ST.P
Church running - gas ST.T
Hall running - electric - St. Pauls
Hall running - gas - St. P
Hall running - maintenance - ST.P
Hall running - Maintenance - ST.T
Hall running - telephone
Hall + major repairs - installation SP
Other Expenditure
Loan repayments
Total Expenditure
Excess of Income v Expenditure		 10
-
10
19
2,068
109
263
248
319
365
571
1,406
2,069
4,736
787
189
3,985
124,502
3,700
3,700
128,509
4,563		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
111
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
318
-
-
318
209		 10
111
10
19
2,068
109
263
248
319
365
571
1,406
2,069
4,736
787
189
3,985
124,820
3,700
3,700
128,827
4,772		 53
49
22
127
2,667
-
1,256
360
366
245
959
2,038
1,385
3,703
371
261
24,703
150,096
2,350
2,350
152,852
6,978

10

Assets and Liabilities

Statement of Assets & Liabilities

Unrestricted
Funds
£
Cash at Bank and In Hand
Bank Current Account - Co-operative Bank
General Fund
18,087
Tiny Tots - St.Paul's
-
Youth Club
-
Tiny Tots - St. Tim's
-
Uganda Link
-
Thursday Football
-
Mission Fund
-
Centre Maintenance
-
Carl Gase Legacy Fund
-
Card Class
-
Monday Cell Group
-
Holiday Club
-
Parish Weekend
-
18,087
Bank Deposit Account - Methodist CFB
General fund
31,200
Tiny Tots - St. Paul's
-
Tiny Tots - St. Tim's
-
Youth Club
-
Mission Fund
-
Uganda Link
-
Holiday Club
-
Parish Weekend
-
Card Class
-
Monday Cell Goup
-
31,200
Total Cash at Bank and In Hand
49,287		 Designated
Funds
£
-
-
-
-
-
-
500
5,650
10,000
-
-
-
-
16,150
-
-
-
-
-
-
-
-
-
-
-
16,150		 Restricted
Funds
£
-
175
480
50
143
307
-
-
-
173
117
536
499
2,480
-
-
-
-
-
-
-
-
-
-
-		 Total
Funds
2021
£
18,087
175
480
50
143
307
500
5,650
10,000
173
117
536
499
36,717
31,200
-
-
-
-
-
-
-
-
-
31,200
67,917		 Total
Funds
2020
£
18,546
-
40
-
-
212
-
3,150
10,000
-
-
-
-
31,948
28,678
87
50
485
500
143
448
499
100
207
31,197

11

Centre Accounts

Fixed Assets
Photocopier (Written down to zero)
Debtors (Footnotes)
Accounts Receivable
General Fund
Creditors (Footnotes)
Accounts Payable
General Fund		 -
-
2,772
2,772
11,160
11,160		 -
-
-
-
-
-		 2,480
-
-
-
-
-
-		 -
-
2,772
2,772
11,160
11,160		 63,145
-
-
2,751
2,751
14,103
14,103

12

Assets and Liabilities

Centre Accounts

St. Paul's Centre
Income
Church Hall - Fund raising - St. Paul's
Expenditure
Staff Wages (80%)
Council Tax
Water Rates - St. Paul's
Hall Running - electric - St. Paul's
Hall Running - gas - St. Paul's
Hall Running - maintenance - St. Paul's
Hall Running - telephone
Administration (80%)
Excess/(Deficit) of Income Over Expenditure
St Tim's
Income
Church hall lettings- objectives - St. Tim's
Expenditure
Staff Wages (20%)
Church maintenance - St. Tim's
Church running - Electricity - St. Tim's
Church running - Gas - St. Tim's
Hall running - maintenance - St. Tim's
Administration (20%)
Excess/(Deficit) of Income Over Expenditure		 2021
£
17,876
17,876
17,206
1,075
179
1,406
2,069
4,736
189
1,654
28,514
(10,638)
-
-
4,301
7
319
571
787
414
6,399
(6,399)		 2020
£
20,496
20,496
13,059
482
687
2,038
1,386
3,704
261
2,133
23,750
(3,254)
114
114
3,264
-
366
959
371
533
5,493
(5,379)

13

Centre Accounts

Foot Notes

Debtors at 31st. December 2021
Hall rents - December
HMRC - Gift Aid Tax recovered Q4 2021
Bristolian Productions
British Gas - Electricity (St. Tim's) - credit
SumUp (Card machine)
Creditors at 31st. December 2021
Diocese of Bristol Loan
North Wilts Methodist Circuit Loan
Renelec-Hennion
Hills Waste
Daisy Communications - Dec. Mobile phones
Daisy Communications - Dec. Broadband
Children’s Society
Action for Children – Formerly NCH
British Gas – Electricity (St. Paul’s)
British Gas – Gas (St. Paul’s)
British Gas - Gas (St. Tim's)
British Gas - Electricity (St. Tim's)
Staff back pay for 2020
Clare Can Do It - Dec cleaning
Wilts Historic Churches Trust-Ride & Stride
Advance Hall Bookings
Rev. T. Wigley Expenses		 2021
£
459
2,048
225
-
40
2,772
5,000
3,950
-
127
27
45
100
100
266
570
76
33
-
350
309
105
102
11,160		 2020
£
-
2,749
-
2
-
2,751
6,000
6,650
162
64
19
41
-
-
165
554
133
-
8
-
-
307
-
14,103

14

Footnotes

Charts

Dorcan Church Income

Regular Giving 38% Lettings 13% Other 20% Tax recovered 11% Other giving 12% Fetes etc. 1% Plate collections 1% Fees 2% Bank Interest 1%

Dorcan Church Expenditure

Parish Share 42% Minister's and Staff 19% Methodist Assessment 18% Utilities 5% Repairs 5% Upkeep of services 3% Mission and Charitable Giving 2% Administration 2% Fees 2% Insurance 2% Cost of events 2% Council Tax 1% Maintenance 2% Stewardship Campaign 1%

15

Charts

Examiner’s report

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES/MEMBERS OF

DORCAN ECUMENICAL CHURCH COUNCIL

FOR THE YEAR ENDED 31 DECEMBER 2021

I report to the trustees on my examination of the accounts of Dorcan Ecumenical Church Council (the ECC) for the year ended 31 December 2021.

Responsibilities and Basis of Report

As the charity trustees of the ECC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the ECC’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any respect :

accounting records were not kept in respect of the ECC as required by section 130 of the Act ; or

the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.

--------------------------------------------------- -----------------------------------------------

P J Crowley FCA Date

Derrick Newman Limited Chartered Accountants 29 Bath Road Swindon SN1 4AS

16

Examiner’s Report

DORCAN ECUMENICAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

The following assets are recognised and a monetary value given as part of the description in the Statement of Assets and Liabilities:

Closing bank balances as shown in the receipts and payments account.

The following liabilities are recognised in the Statement of Assets and Liabilities:

17

Examiner’s Report

DORCAN ECUMENICAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

The following assets are recognised and a monetary value given as part of the description in the Statement of Assets and Liabilities:

Closing bank balances as shown in the receipts and payments account.

The following liabilities are recognised in the Statement of Assets and Liabilities:

17

Examiner’s Report