## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** 1 September 2021 31 August 2022 Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** Friends of St James School (Weybridge) **Other names charity is known by** n/a **Registered charity number (if any)** 1143694 **Charity's principal address** Grotto Road March **2012** **TAR** 2 ## Weybridge Surrey **Postcode KT13 8PL** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 Claire Broadhead Joint Chair 2 Gemma Keating Joint Chair 3 Shaun Ogden Treasurer 4 5 March **2012** **TAR** 4 io TAR March 2012 li 12 13 14 TAR March 2012 15 16 17 18 19 TAR March 2012 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** March **2012** **TAR** 8 **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Association Trustee selection methods (eg. appointed by, elected by) The Trustees are elected by the Charity in an annual general meeting. Each Trustee shall retire with effect from the conclusion of the AGM next after his or her appointment but shall be eligible for re-election at that AGM. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - All Trustees give their time voluntarily to the charity and receive no remuneration or other benefits. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** To advance the education of the pupils of St James C of E Primary School by providing and assisting in the provision of facilities (not required to be provided by the local education authority) for education at the school. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In planning our activities for the year, we keep in mind the guidance issued by the Charities Commission on public benefit. The focus of our fundraising continues to be raising funds for the projects/expenditure that will enhance the experience of all children attending St James School, that would not otherwise be provided by the local education authority. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. A significant contribution is made by the volunteers (parents and teachers) at our various events. March **2012** **TAR** 9 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The financial year 2021-2022 was a successful fundraising year for the Friends of St James School. The Friends of St James School started the year with a cash balance of £55,811.04 and no unpresented cheques. The Gross Income for the year was £60,518.18 with expenses for the various events totalling £28,983.75. A total of £19,340 was paid to the school during the period, leading to a carried forward cash balance of £68,005.47. A significant portion of this is to support the future purchase of ipads, outdoor mindfulness garden, new PA system and annual spending items. A summary of the main fundraising activities, and the net profit raised by these events, is provided below: - Donations via online events and others raised £2,018.64 - The Christmas Fair and Christmas products sale raised £5,639.58 - The Summer Ball raised £7,673.85 - Cakes sales raised a total of £1,338.06 - Mufti Days raised £1,447.95 - Mother’s Day and Father’s Day sales raised £1,088.44 - Parents of school children ran in the London Landmarks Half Marathon and raised £5,738.42 - The Summer Fair raised £3,593.93 The Friends spent £1,447.67 on metal lockers for the school The Friends spent £875 on a Reindeer to visit the school during December The Friends spent £3,500 on Phonics resources The Friends spent £11,596 on a Log Cabin The Friends spent £451 on Christmas presents for the children The Friends spent £975 on an Annual Newspaper subscription March **2012** **TAR** 10 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** All funds are held in unrestricted reserves. The charity aims to ensure that funds raised should be spent to benefit the school and cash is accumulated only to save for large items of expenditure rather than being invested over longer periods. The charity will ensure that reserves carried forward are also adequate to cover any short term expenses falling due. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** Most of the funds generated by the Charity arise from cash spent by parents and supporters of the school in attending the various events held during the school year. This is supplemented by donations and sponsorship from local businesses and parents (eg raffle prizes). The trustees aim to minimise the expenses incurred in running events in order to maximise the funds raised to benefit the school. You **may choose** to include additional information, where relevant about: - the charity’s principal businesses and parents (eg raffle prizes). The trustees aim to sources of funds minimise the expenses incurred in running events in order to (including any maximise the funds raised to benefit the school. fundraising); - how expenditure has Payments that are to be made by the Friends to the school are supported the key agreed by the Friends in their regular meetings, to which all objectives of the charity; parents/teachers are welcome to attend. All parents of children - attending the school are members of the Friends. - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** March **2012** **TAR** 11 **Full name(s)** Shaun Ogden **Position (eg Secretary, Chair, etc)** Treasurer **Date** 30/6/2023 March **2012** **TAR** 12 **CC16a** ## **Charity Name** **No (if any) 1143694** **Friends of St James School (Weybridge)** ## **Receipts and payments accounts** Period start date Period end date **For the period from** **To** 01.09.2021 31.08.2022 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Cake sales 1,867 1,867
Xmas gifts purchased by parents 3,107 3,107 4,053
Christmas Fair (inc silent auction) 7,964 7,964 2,519
Mufti Days 1,448 1,448 1,543
Mothers & Fathers Day Gifts 1,907 1,907 2,088
Sweets Jar - 154
Rainbow Envelopes - 1,675
Easter Bunny Hunt - 239
Class Summer Fair Fundraiser - 2,188
Halloween Hunt 40 40
Dad's Camp donation 13,570 13,570
Caroling Night tuck shop 141 141
LLHM 8,478 8,478
Tuck Shop 623 623
Kindle Raffle 963 963
Easter treats 411 411
Summer Ball 12,747 12,747
Smarties challenge 536 536
Summer Fair 4,698 4,698
Sponsorship/ Donations 2,019 2,019 7,768
Other -
-
Sub total (Gross income for AR) 60,518 - - 60,518 22,227
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 60,518 - - 60,518 22,227
A3 Payments
Cake sales 529 - - 529
Xmas gifts purchased by parents 2,049 - - 2,049 2,832
Christmas Fair (inc silent auction) 3,382 - - 3,382 1,239
Dads camp donation 11,970 - - 11,970
Caroling tuck shop 72 - - 72
LLHM 2,740 - - 2,740
Tuck shop 140 - - 140
Kindle raffle 172 - - 172
Easter treats 130 - - 130 355
Summer Ball 5,073 - - 5,073
Smarties challenge 215 - - 215 640
Rainbow Envelopes - - - 200
Class Summer Fair Fundraiser 1,104 - - 1,104
Mothers & Fathers Day Gifts 819 - - 819
Other - - -
Funds Spent - Reindeer for school 875 - - 875 1,050
Funds Spent - Lockers 1,448 - - 1,448 1,448
Funds Spent - Books - - - 339.65
Funds Spent - Phonics resources 3,500.00 - - 3,500
Funds Spent - log cabin 11,596.00 - - 11,596
Funds Spent - dance days workshop 495.00 - - 495
Funds Spent - bikes, helmets, road safety kits - - - 166.67
Funds Spent - Yr 6 Annual Newspaper subscription 975.00 - - 975 906.00
Funds Spent - Maths equipment - - - 63.74
Funds Spent - Admin items (paper, coin counter, cash safes)
589.30 - - 589 12.07
Funds Spent - Science Magazine - - -
Funds Spent - Childrens christmas presents 451.00 - - 451 615.24
Funds Spent - Playground Equipment - - - 766.75
Sub total 48,323 - - 48,323 10,633
A4 Asset and investment purchases, (see
table)
- - - -
- - - -
**----- End of picture text -----**
CCXX R1 accounts (SS) 07/02/2023 1 ||**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_ **|**-**
**48,323**
**12,195**||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**48,323**
**12,195**||**-**
**10,633**
**11,593**| |---|---|---|---|---|---|---|---|---|---|---| |**A5**|**Transfers between funds**|**-**||**-**||**-**||**-**||**-**| |**A6**|**Cash funds last year end**|**55,811**||**-**||**-**||**55,811**||**56,507**| ||**_Cash funds this year end_ **|**68,006**||**-**||**-**||**68,006**||**68,100**| ## **Section B Statement of assets and liabilities at the end of the period** |||**Unrestricted**||**Restricted**|**Endowment**| |---|---|---|---|---|---| |**Categories**|**Details**|**funds**||**funds**|**funds**| |||**to nearest £**||**to nearest £**|**to nearest £**| |**B1 Cash funds**|Cash at Bank
Money from events not deposited until 7
Sep
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**61,509**
**6,497**
**-**
**68,006**
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**(optional)**|**(optional)**| |Signed by one or two trustees on behalf of all the
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approval| CCXX R2 accounts (SS) 2 07/02/2023 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the** Charity Name **trustees/ members** Friends of St James School (Weybridge) **of** 31/08/2022 **Charity** 1143694 **On accounts for the no (if year ended any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date: Name:** Lindsey Moses-Roberts **Relevant** Charted Institute of Management Accountants **professional qualification(s) or** 1 **IER** **October 2018** **body (if any):** **Address:** 4 Kingswood Close Weybridge, Surrey KT13 0RE ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **IER** **October 2018** ## **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **October 2018**