## **WEYMOUTH MUSEUM TRUST**
## **TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**for the year ended 31 March 2024**
**Company registration number: 07435561**
**Charity number: 1143692**
## **WEYMOUTH MUSEUM TRUST**
## **Unaudited Financial Statements**
## **Year ended 31 March 2024**
|**CONTENTS**|PAGE|
|---|---|
|Trustees and Professional Advisers|1|
|Trustees' Report|2|
|Independent Examiner's Report|6|
|Income Statement|7|
|Statement of Financial Position|8|
|**The following pages do not form part of the financial statements**||
|Detailed Income Statement|9|
**WEYMOUTH MUSEUM TRUST**
## **Trustees and Professional Advisers**
## **Year ended 31 March 2024**
|Trustees|Mr Frederick W Allott|
|---|---|
||Mr Anthony H Beazer (FCA) (appointed 21 December 2023)|
||Mr Richard W Breward|
||Mr Robert W Chedzoy|
||Mr David B Harris|
||Mrs Marcia L Pritchard (Chair)|
||Mr Paul I Webb|
|Registered office|16 Ullswater Crescent|
||Weymouth|
||Dorset|
||DT3 5HE|
|Independent Examiner|Sheila Stewart|
||Associate Member of the Institute of Certified Bookkeepers|
||21 Westcliff Road|
||Portland|
||Dorset|
||DT5 2HW|
|Bank|Barclays Bank UK PLC|
||Leicester|
||LE87 2BB|
Page 1
**WEYMOUTH MUSEUM TRUST**
## **Trustees' Report**
## **Year ended 31 March 2024**
The trustees present their report and the unaudited financial statements of the company for the year ended 31 March 2024.
The accounts have been prepared on a receipts and payments basis and comply with the Charity's governing document and applicable law.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives**
To provide a museum and heritage centre beneficial to the community of Weymouth and the remainder of the County of Dorset and for the advancement of education and all purposes ancillary thereto.
## **Aims, Strategies and Activities for the year**
The Charity is aiming to maintain meaningful engagement with the Weymouth Museum while it remains closed. It also aims to continue to preserve the historic collection in good order, whilst rationalising it, and ensuring it is correctly catalogued. The Charity also tries to answer queries raised by the public about historical issues in the wider Weymouth area, as quickly as possible.
## **CHAIR'S REPORT**
In May 2022 we opened our pop-up shop in St Thomas Street Weymouth. This was totally funded by a grant from Heritage Lottery who also paid for the storage of the items in the collection at the Granby Store up to the end of September 2023.
The pop-up shop was very successful and was warmly welcomed by visitors. Between May 2022 and March 2023, we had 4991 visitors and over the summer of 2023 we had a further 2177 visitors. This is highly encouraging. We staged two exhibitions - one on Every Picture Tells a Story and the second on Sea, Sand and Quay telling the story of Weymouth as a seaside resort. We also conducted interviews with people connected with the resort and have stories ranging from those who worked in the Weyrad factory and grew up in the town to the tales from a seaside boarding house and ice-cream parlours. All of these are on tape and will be used in the new museum in due course. We took the decision to close the shop at the end of October 2023, mainly as our Heritage Lottery money had run out. However, currently we have another two pieces of work which are ongoing. These were also funded by Heritage Lottery. These are about contemporary collecting – what should be collected and what is contemporary about Weymouth at the moment. Both of these are being undertaken as outreach work by Sarah Butterworth. One on the kitchen and its changes since the 1950s has been very much enjoyed by residents of Littlemoor. The other on Weymouth’s nightlife is ongoing. That will complete our commitment to the current heritage Bid. Some of the Pop-up shop volunteers have now moved to Granby to join the volunteer team there working on the collection. This is a highly positive move as it will prepare them for the future, hopefully back in Brewers Quay.
In May 2023 we became involved with the South-west Museum Development Visitor Insights programme. This asked visitors to the museum to complete an online survey. The results are analysed externally and have given us valuable information for our next Heritage Lottery Bid. 445 people have completed a survey - prompted by our volunteers. We do know that one of the questions asked about the permanent museum and nearly all respondents said they felt this was important and wanted to see it telling the story of Weymouth, not a display of random objects. Nor do people want to see archaeological items. The greatest interest is from 18[th] century onwards.
At the Granby store considerable work has been undertaken rationalising the collection, preserving it and transferring nearly all to our new database 'Modes', and including pictures of all items and, separately, the local history database. This has been vital as we now have a much greater understanding of our collection. Kate Hebditch has brought experience and depth to this. We thank the Friends of Weymouth Museum for their donation of archival storage boxes for the unframed art collections and for the gift of artworks related to Weymouth.
Page 2
**WEYMOUTH MUSEUM TRUST**
## **Trustees' Report**
## **Year ended 31 March 2024**
Mini short pop-up exhibitions are now taking place. There have been displays in the Pavilion, Littlemoor Library and the central Library keeping the museum alive in the minds of the people and engaging with new audiences. The mini exhibitions have included material related to the 70[th] anniversary of the fire at the Ritz (now the Pavilion). The exhibition on the Ritz began in April in the Pavilion and moved to the central library. We are also finalising plans for an exhibition with work from local volunteers who have been working on the history of kitchen equipment since the 1950s. We have a venue in a local supermarket Asda and this will be displayed at the end of May 2024. We are working on a D-Day 80[th] anniversary display in conjunction with the Nothe.
We are very grateful to Dorset Council for funding the storage of the museum artefacts at the Granby Industrial Estate. They are also funding the services of Hartnell Cook Taylor to work out the mechanical and electrical and air venting and finish, at the new museum. This is not a cheap item. We have also commissioned a designer to work up designs for the new museum and are excited by what they have produced so far. We continue to have a series of meetings with the developer of Brewers Quay, all of which have been positive. The developer is eager for us to return there. The inside of the building and our area in particular, which has been worked upon, is just a shell at the moment.
We have of course to submit a further Lottery Bid to gain the money for the museum. We cannot not do this until the developer has submitted his planning permission. This has been done, and a decision is awaited. On a positive note the developer has commenced development on the site. The period of the free lease at Brewers Quay has been extended to 30 years but there are still documents pending agreement on the Museum Lease. To complicate matters Heritage Lottery (HL) have changed the criteria for submission for bids. These work in our favour as they now are about regeneration of the heritage of the area. We are working with Nothe on this as we have to be seen to be working in joint consultation with them as they are also submitting a bid. Heritage Lottery expects a two-year development phase and so we are most unlikely to be back in Brewers Quay until 2026. Hence there is the need for the displays and events around the town as we do not have the money to hire a shop. Heritage Lottery will not fund us for anything else during the interim. They are wanting us to submit the application in August 2024 and are very positive in our ongoing conversations with them. Getting the lottery bid is now the major focus for work for the Board of Trustees.
The Town council is developing a cultural strategy and we are involved in conversations about some plans they have. It is vital we are included.
There has been one change to the Board of Trustees this year. Hadyn Beazer has joined us and brings considerable finance and project management experience. We are also very grateful to both Bob Chedzoy and Fred Allott who have considerable experience in planning and building matters. We are still seeking to recruit Trustees, especially those with experience in legal matters or marketing. I would like to thank all my fellow trustees and especially Bob Chedzoy, our company secretary and Richard Breward, our treasurer, who oversees the accounts. This is no mean feat given the complexity of different streams of money. Cllr Brian Heatley, who is one of the Dorset County representatives, will leave us as he is not standing for election. We would like to thank him for his contribution over the past few years.
I would also like to express a huge thank you to all of our volunteers. Without them there could be no museum. They are the most vital part of our existence.
It would be totally wrong if we did not pay tribute to Vicky DeWit, the County Museums adviser. We could not have achieved what we have without her. Vicky is currently working with us on the lottery bid and knows who to ask when we have a problem. Thank you, Vicky.
We can be contacted by email: weymouthmuseumchair@btinternet.com or by phone 07971 597860.
## **FINANCIAL REVIEW**
Total receipts for the year amounted to £29,277 (2023 (16 months) - £145,873) and expenses were £72,730 (2023 (16 months) - £106,271). Unrestricted and restricted reserves at 31 March 2024 were £19,034 (2023 - £32,585) and £9,929 (2023 - £39,831) accordingly.
Page 3
**WEYMOUTH MUSEUM TRUST**
## **Trustees' Report**
## **Year ended 31 March 2024**
## **Reserves Policy**
The Trustees have reviewed their policy, considering recommendations by the Charity Commission with regards to maintaining an acceptable level of reserves. The charity has set a reserve of £10,000. This is sufficient to cover Weymouth Museum's very low overheads during a lean fundraising year.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
The Charity was incorporated as a private limited company on 10th November 2010 and registered as a charity on 7th September 2011.
## **Organisational Structure**
The Charity is managed and operated by the Board of Trustees who meet at least twice a year.
## **Trustees**
Trustees are elected and removed by the Board of Trustees. The minimum number of Trustees is 2. The Trust aims to have no more than 12 Trustees.
The trustees who served the company during the year were as follows:
Mr Frederick William Allott Mr Anthony Hadyn Beazer (appointed 21 December 2023) Mr Richard William Breward Mr Robert William Chedzoy Mr David Best Harris Mrs Marcia Lorraine Pritchard (Chair) Mr Paul Ian Webb
## **Organisational Structure**
The Charity is managed and operated by the Board of Trustees who meet at least twice a year.
## **Major Risks**
The Trustees have carried out an assessment of the major risks to which the Charity is exposed. Procedures and systems are in place to mitigate these risks.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The Trustees are required under Charity law to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the Charity and of the financial activities of the Charity for that year.
In preparing those financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
• state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements; and
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
Page 4
**WEYMOUTH MUSEUM TRUST**
## **Trustees' Report**
## **Year ended 31 March 2024**
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with applicable laws and regulations. They are also responsible for ensuring that the Charity maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against loss or unauthorised use and to prevent and detect fraud and other irregularities.
## **SMALL COMPANY PROVISIONS**
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
This report was approved by the board of trustees on 23 May 2024 and signed on behalf of the board by:
Mrs Marcia L Pritchard Mr Anthony H Beazer Trustee (Chair) Trustee
Page 5
**WEYMOUTH MUSEUM TRUST**
## **Independent Examiner's Report**
## **Year ended 31 March 2024**
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF WEYMOUTH MUSEUM TRUST FOR THE YEAR ENDED 31 MARCH 2024**
I report to the trustees on my examination of the accounts of Weymouth Museum Trust ("The Trust") for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
…........................................... Sheila Stewart Associate Member of the Institute of Certified Bookkeepers Independent Examiner 21 Westcliff Road, Portland, Dorset, DT5 2HW
Date: 23 May 2024
Page 6
**WEYMOUTH MUSEUM TRUST**
## **Income Statement**
## **Year ended 31 March 2024**
|**Year ended 31 March 2024**|||
|---|---|---|
|||16 months|
||**Year**|period|
||**ended**|ended|
||**31 March 2024**|31 March 2023|
|**Income**|**£29,277**|£145,873|
|**Expenses**|||
|Property costs|**£44,660**|£65,614|
|Collection / Shop costs|**£17,536**|£35,386|
|Administration costs|**£10,534**|£5,271|
||**£72,730**|£106,271|
|**(DEFICIT)/SURPLUS IN THE YEAR/PERIOD**|**(£43,453)**|£39,602|
Page 7
**WEYMOUTH MUSEUM TRUST**
## **Statement of Financial Position**
## **As at 31 March 2024**
|**Current assets**
Bank account
**Reserves**
Restricted funds
Unrestricted funds
Reserves - carried forward
**NOTES TO THE FINANCIAL STATEMENTS**|**31-Mar-24**
**£28,962**
**-**
**£28,962**
**£28,962**|31-Mar-23|
|---|---|---|
|||£72,416|
|||£29,931
£42,485|
|||£72,416|
||||
## **1 General information**
The company is a private company limited by shares and is registered in England and Wales. The address of the registered office is 16 Ullswater Crescent, Weymouth, Dorset, DT3 5HE.
For the year ending 31 March 2024, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees responsibilities:
- The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
- The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the micro-entity provisions.
These financial statements were approved by the board of trustees and authorised for issue on 23 May 2024, and are signed on behalf of the board by:
…........................................... …........................................... Mrs Marcia L Pritchard Mr Anthony H Beazer (FCA) Trustee (Chair) Trustee
Company registration number: 07435561
Page 8
**WEYMOUTH MUSEUM TRUST**
## **Detailed Income Statement**
## **Year ended 31 March 2024**
|**Year ended 31 March 2024**||||
|---|---|---|---|
|**FUNDS AVAILABLE BROUGHT FORWARD**
Grant
Supporting Grants
**Total Grants**
**Total Grants received to date**
**Total Spent in earlier years**
Brought forward reserves
**INCOME**
Grants
- Dorset Council - revenue grant
- Dorset Council - other grant
- Dorset Council - funded storage costs
Total grants
Friends of Weymouth Museum ('FOWM')
Donations
Other income
**TOTAL INCOME**
**EXPENSES**
**Property costs**
Rent
Utilities
Storage
Moving Back
Packing and Moving
**Collection / Shop costs**
Management Shop
Management of Outreach
Management of Collections
Exhibitions
Display Costs
Security Costs
Consultation Advice
Modes
MODES Assistance
**Administration costs**
Insurance
Website & Emails
IT
Memberships
Broadband & Phone
Cost of sales
Admin Costs
Sundry office items
**TOTAL EXPENSES**
**(DEFICIT)/SURPLUS IN THE YEAR/PERIOD**
**FUNDS AVAILABLE AT THE END OF THE YEAR**|**NLHF**
**(Moving and**
**Bridging the**
**Gap) -**
**Restricted**
**funds**
**Own funds -**
**Unrestricted**
**funds**
**TOTAL**
£99,500
**£99,500**
£33,000
**£33,000**
£132,500
**£132,500**
£122,600
£92,669
**£92,669**
**£29,931**
**£42,485**
**£72,416**
-
£5,000
**£5,000**
-
£14,000
**£14,000**
-
£8,424
**£8,424**
-
£27,424
**£27,424**
-
£1,653
**£1,653**
-
£200
**£200**
**-**
**£29,277**
**£29,277**
-
£6,250
**£6,250**
-
£194
**£194**
£16,983
£16,713
**£33,696**
-
£2,760
**£2,760**
-
£1,761
**£1,761**
£16,983
£27,677
**£44,660**
-
-
**-**
-
-
**-**
£10,148
-
**£10,148**
-
£2,789
**£2,789**
-
£575
**£575**
-
-
**-**
-
-
**-**
-
£1,224
**£1,224**
£2,800
-
**£2,800**
£12,948
£4,588
**£17,536**
-
£279
**£279**
-
£140
**£140**
-
£9,429
**£9,429**
-
£65
**£65**
-
£359
**£359**
-
£120
**£120**
-
£143
**£143**
-
-
**-**
-
£10,534
**£10,534**
**£29,931**
**£42,799**
**£72,730**
**(£29,931)**
**(£13,522)**
**(£43,453)**
**(£0)**
**£28,962**
**£28,962**
**Year ended 31 March 2024**||16 months
period ended
31 March 2023|
||**NLHF**
**(Moving and**
**Bridging the**
**Gap) -**
**Restricted**
**funds**|**Own funds -**
**Unrestricted**
**funds**
**£42,485**
£5,000
£14,000
£8,424||
||£99,500
£33,000
£132,500
£122,600
£92,669
**£29,931**
-
-
-|||
||||£32,824|
|||||
||-
-
-
**-**
-
-
£16,983
-
-
£16,983
-
-
£10,148
-
-
-
-
-
£2,800
£12,948
-
-
-
-
-
-
-
-
-
**£29,931**|£27,424
£1,653
£200
**£29,277**
£6,250
£194
£16,713
£2,760
£1,761
£27,677
-
-
-
£2,789
£575
-
-
£1,224
-
£4,588
£279
£140
£9,429
£65
£359
£120
£143
-
£10,534
**£42,799**|£139,400
£3,905
£2,568
-|
||||£145,873|
||||£12,777
-
£33,696
£5,020
£14,121|
||||£65,614|
||||£10,917
£5,857
£7,383
£4,179
£84
£1,068
£1,000
£1,198
£3,700|
||||£35,386|
||||£471
£278
£193
£147
£447
£2,756
£87
£892|
||||£5,271|
|||||
||||£106,271|
|||||
||**(£29,931)**|**(£13,522)**|£39,602|
||**(£0)**|**£28,962**||
||||£72,426|
This financial statement was approved by the board of trustees and authorised for issue on 23 May 2024, and are signed on behalf of the board of trustees by:
…...........................................
Mr Anthony Hadyn Beazer (FCA) Trustee
…........................................... Sheila Stewart Independent Examiner
Page 9