## **Trustees’ Annual Report for the period**
## From **05 September 2021** To **04 September 2022**
## Charity name: **The Earth Community Trust**
Charity registration number: 1143660
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 1. TO PROMOTE THE CONSERVATION,
the charity as set out in its PROTECTION AND IMPROVEMENT OF
governing document THE PHYSICAL AND NATURAL
ENVIRONMENT WITH PARTICULAR
REFERENCE TO PERMACULTURE AND
BIODYNAMICS PRINCIPLES, AND WITH
A VIEW TO HELPING PEOPLE CONNECT
WITH NATURE.
2. TO ADVANCE THE EDUCATION OF
THE PUBLIC IN THE THEORY AND
PRACTICE OF HOLISTIC LIVING
HOLISTIC LIVING MEANS "A WAY OF
LIVING THAT RECOGNISES HUMAN
BEINGS AS BEING PART OF A GREATER
WHOLE"
Summary of the main Para 1.17 and The main activity this year was
1.19
activities in relation to those establishing a community hub in Stroud
purposes for the public that facilitates and brings together a wide
benefit, in particular, the range of community projects relating to
activities, projects or services sustainability. “Trinity Rooms” has
identified in the accounts. become a busy and thriving collective of
groups and individuals and was, at the
time of this report, in the process of
becoming its own separate charity.
We also continued our work of Earth
Protector Communities and as conduit
partner for other causes whose
objectives are in line with ours.
Statement confirming Para 1.18 The charity trustees have had regard to
whether the trustees have the Charity Commission’s guidance on
had regard to the guidance public benefit.
issued by the Charity
Commission on public
benefit
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## **Achievements and Performance**
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SORP reference
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||SORP reference|||
|---|---|---|---|
|||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20||**We were pleased to be instrumental in**
**establishing the Trinity Rooms**
**community hub, which was our main**
**activity this year. Details can be found at**
**https://stroudtrinityrooms.org**
**We were also able to help out several**
**funding partners and in particular**
**Hoffman, who have been with us the**
**longest. This year we facilitated two large**
**transactions for them, including a legacy.**|
## **Related Party Transaction**
During the financial year the charity received income and paid expenditure on behalf of the Trinity Rooms, a community facility, which became part of a new a charity's operation, Stroud Earth Community. George Vigileos is a trustee of both The Earth Community Trust and Stroud Earth Community.
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## **Financial Review**
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Review of the charity’s Para 1.21 Our income was £77,861 and this was
financial position at the end made up almost entirely of donations,
of the period legacies and Gift Aid. The largest amount
received from any one individual was
£22,500.
£47,928 of our income was received on
behalf of our partners and passed on to
them.
Most of our own expenditure consisted of
paying freelancers for services such as
outreach, design and fundraising and
made up £21,636 of a total £84,019.
Statement explaining the Para 1.22 We aim to hold a reserve of three times
policy for holding reserves our average monthly expenditure and are
stating why they are held able to reduce expenses as needed if
income reduces. This year we used
unrestricted funds to support one of the
restricted funds (Trinity Rooms, our main
activity this year), which means we show
total unrestricted expenses of £12,698
with only £2,368 unrestricted reserves.
However, these do not reflect any
ongoing commitments.
Amount of reserves held Para 1.22 £2,368 unrestricted and uncommitted
reserves
Reasons for holding zero Para 1.22 na
reserves
Details of fund materially in Para 1.24 na
deficit
Explanation of any Para 1.23 none
uncertainties about the
charity continuing as a going
concern
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## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by current**
**trustees for a period of 3 years**|
## **Reference and Administrative details**
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Charity name The Earth Community Trust
Other name the charity uses
Registered charity number 1143660
Charity’s principal address Trinity Rooms, Field Road, Stroud, GL5 2HZ
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body)
Trustee name Office (if any)
year entitled to appoint trustee (if any)
1 Manley Hopkinson resigned 08/08/22
2 Patricia Dickinson Died September 2021
3 Karen Stokes chair Resigned 29/09/21
4 Ian Lawrie QC
5 Ella-Jo Mehta chair Became chair 29/09/21
6 Andrew Middleton
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
**Director name** none
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
none
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## **Funds held as custodian trustees on behalf of others**
|**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**|
|---|---|
|Description of the assets
held in this capacity
At year end we held £1,515 as agent for other
organisations, namely our funding partners, Amazon
Alliance, Hoffman and Stop Ecocide.||
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
All are involved with empowering individuals to take actions
in creating a better future for our planet and natural
environment.||
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|The funds are accounted for as separate restricted funds
and money due is paid out monthly or on request, avoiding
the build up of any large amounts that could be at risk.|
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Ella-Jo Mehta
**Position (eg Secretary,** Chair **Chair, etc)**
**Date** 31/12/2022
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## Report to the trustees of The Earth Community Trust
I report to the trustees on my examination of the accounts of the above charity for the year ended 4 September 2022 as set out in sections A and B.
## Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Act, and
- to state whether particular matters have come to my attention.
## Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## Independent examiner's statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Patrick Morrello ACA
Third Sector Accountancy Limited Holyoake House Hanover Street Manchester M60 0AS
Date: 31 / 03 / 2023
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Charity Name No (if any)
The Earth Community Trust 1143660
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 05/09/21 04/09/22
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 2,250 21,055 - 23,305 42,383
Gift Aid 33 3,752 - 3,785 8,001
other 393 2,450 - 2,843 2,668
Partner Funding 47,928 47,928
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
2,676 75,185 - 77,861 53,052
AR)
A2 Asset and investment sales,
(see table).
Jo Mehta loan - - 4,000
- - - - -
Sub total - - - - 4,000
Total receipts 2,676 75,185 - 77,861 57,052
A3 Payments
Advertising 166 - 166 451
Bank charges 168 993 - 1,161 168
Freelancers 8,261 13,375 - 21,636 28,171
Fundraising 1,037 1,037
Insurance 279 - 279 279
Office Expenses 1,775 - 1,775 1,306
Partner Funding 529 48,282 48,811 15,864
Professional services 720 - 720 1,138
Phone 542 - 542 270
Purchases 4 1,735 1,739 696
Rent 1,500 4,340 5,840 6,531
Travel - - 125
Utilities - -
Website & Software 313 313 870
Sub total 12,698 71,321 - 84,019 55,869
A4 Asset and investment
purchases, (see table)
overpayment returned - 554 - - 554 554
- - - - -
Sub total - - 554 - - 554 554
Total payments 12,698 70,767 - 83,465 56,423
Net of receipts/(payments) - 10,022 4,418 - - 5,604 629
A5 Transfers between funds - 667 667 - - -
A6 Cash funds last year end 13,057 4,150 - 17,207 16,578
Cash funds this year end 2,368 9,235 - 11,603 17,207
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CCXX R1 accounts (SS)
24/03/2023
1
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|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
Current account
Paypal
Caf Donate
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,679**
**9,235**
**34**
**-**
**655**
**-**
**2,368**
**9,235**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
Ella-Jo Mehta|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
|||||
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
31 / 03 / 2023|
CCXX R2 accounts (SS)
24/03/2023
2
Doc ID: 3b3a1aa543ee1b843ec435f7ec14b885f0bc4d62