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Malvern Special Families Charity No. 1143655 Company No. 07413040 Trustees’ Report and Unaudited Accounts 31 March 2022
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Malvern Special Families Contents
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|Trustees' Annual|Report|2toS|
|Independent|Examiner's|Report|6|
|Statement of Financial|Activities|7|.:|
|Summary|Income and|Expenditure|Account|8|
|Balance Sheet|9|
|Statement of Cash flows|10|||
|Notes to the Accounts|11 to 20|
|Detailed Statement of Financial|Activities|21 to 22|
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Page 1
Malvern Special Families
Trustees Annual Report including the Directors Report for the year Ended 31 March 2022
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 07413040
Charity No. 1143655
Principal Office
1st Floor
73 Church Street
Malvern
Worcestershire
WR14 2AE
Registered Office
The registered office of the charity for Companies Act purpose is the same as the principle operating address shown above.
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
J. Aiton
M. Buchanan
C. Fletcher
J. Gudgeon
D. Hayes (resigned 10 May 2022)
C. Kay
S. Musgrave (resigned 29 June 2021)
D. Palmer
S. Rowe
C. Stephens
Key Management Personnel
Chief Executive Officer
Gareth Jones
Accountants
KellyATC Ltd
20 Blackmore Road
Malvern
WR14 10T
Bankers
HSBC
Church Street
Malvern
WR14 2AB
Page 2
Malvern Special Families Trustees Annual Report including the Directors Report for the year Ended 31 March 2022
OBJECTIVES AND ACTIVITIES
The associations objectives are to provide relief for families who have a child or young adult with special needs. The provisions below are what is provided in a normal year. The Covid-19 pandemic still caused some disruption to our clubs at Regency High School and Fort Royal primary school.
Saturday Clubs — Taking place once a month at The Poolbrook Centre Malvern and twice a month at Fort Royal School Worcester for 5 — 11-year-olds. Play activities include sensory, sports, art, and music. Both clubs are Ofsted registered.
Youth Clubs — Taking place two Saturdays a month in Malvern and twice a month at Regency High School Worcester for young people aged between 11 and 18 years. Activities include sensory, sports, art, music, and trips out.
Summer Play schemes - Schemes at three locations for 20 days during the summer holidays. Taking place at The Poolbrook Centre (Malvern) and Fort Royal Primary School (Worcester) for those aged 5-11 years and at Regency High School (Worcester) for those aged 11-18 years. Activities include sensory, arts, crafts, sports opportunities, and lots of fun trips out.
Holiday Play Schemes — These take place in Worcester and Malvern in October and February half term and Easter. During the May half term, the holiday play scheme takes place in Malvern. Activities include sensory, arts, craft, sports opportunities and trips out.
Evening Youth Club — This takes place once a week during term time for young people aged 11-18 years at Malvern Vale Community centre. Activities include cooking, sports, trips out, money management and life skills. :
After School Club ~ This takes place twice a week for young people at Regency High School (Worcester) for young people aged 11-18 years. Activates include cooking, sensory, swimming, gym, and art.
ACHIEVEMENTS AND PERFORMANCE
| The number of clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely number of clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely of clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely and places offered were again affected by the Covid- 19 Pandemic. We are extremely places offered were again affected by the Covid- 19 Pandemic. We are extremely offered were again affected by the Covid- 19 Pandemic. We are extremely were again affected by the Covid- 19 Pandemic. We are extremely again affected by the Covid- 19 Pandemic. We are extremely by the Covid- 19 Pandemic. We are extremely the Covid- 19 Pandemic. We are extremely Covid- 19 Pandemic. We are extremely 19 Pandemic. We are extremely Pandemic. We are extremely We are extremely are extremely extremely proud of all all the staff who worked who worked worked tirelessly to ensure the to ensure the ensure the the clubs were were safe, adhered to governmen governmen guidelines and and remained as fun fun and exciting as ever. Our major achievement major achievement achievement is once again helping/so many many children and families during such unprecedented times. We have provided a total of 301 sessions families during such unprecedented times. We have provided a total of 301 sessions during such unprecedented times. We have provided a total of 301 sessions such unprecedented times. We have provided a total of 301 sessions unprecedented times. We have provided a total of 301 sessions times. We have provided a total of 301 sessions We have provided a total of 301 sessions have provided a total of 301 sessions provided a total of 301 sessions a total of 301 sessions total of 301 sessions of 301 sessions 301 sessions sessions (2021 - 261) 3,987 short short break places (2021 - 3,126) 14,103 hours of provision provision (2021- 13,105) to 182 young young people (2021 - 176). || We cannot do this alone and we collaborated closely with Regency High School Worcester and Fort Royal Community Primary school Worcester which enables us to utilise their excellent facilities. Our thanks also to the Poolbrook Centre and Malvern Vale Community Centre where we can provide exciting activities and access the local community. We continue to work with Worcestershire Children First to ensure we provide the best possible outcomes for children with disabilities throughout Worcestershire.
The number of clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely number of clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely of clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely clubs and places offered were again affected by the Covid- 19 Pandemic. We are extremely and places offered were again affected by the Covid- 19 Pandemic. We are extremely places offered were again affected by the Covid- 19 Pandemic. We are extremely offered were again affected by the Covid- 19 Pandemic. We are extremely were again affected by the Covid- 19 Pandemic. We are extremely again affected by the Covid- 19 Pandemic. We are extremely by the Covid- 19 Pandemic. We are extremely the Covid- 19 Pandemic. We are extremely Covid- 19 Pandemic. We are extremely 19 Pandemic. We are extremely Pandemic. We are extremely We are extremely are extremely extremely proud of all all the staff who worked who worked worked tirelessly to ensure the to ensure the ensure the the clubs were were safe, adhered to governmen governmen guidelines and and remained as fun fun and exciting as ever. Our major achievement major achievement achievement is once again helping/so many many children and families during such unprecedented times. We have provided a total of 301 sessions families during such unprecedented times. We have provided a total of 301 sessions during such unprecedented times. We have provided a total of 301 sessions such unprecedented times. We have provided a total of 301 sessions unprecedented times. We have provided a total of 301 sessions times. We have provided a total of 301 sessions We have provided a total of 301 sessions have provided a total of 301 sessions provided a total of 301 sessions a total of 301 sessions total of 301 sessions of 301 sessions 301 sessions sessions (2021 - 261) 3,987 short short break places (2021 - 3,126) 14,103 hours of provision provision (2021- 13,105) to 182 young young people (2021 - 176).
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Page 3
Malvern Special Families
Trustees Annual Report including the Directors Report for the year Ended 31 March 2022
FINANCIAL REVIEW
Malvern Special Families had income of £227,935 (2021 - £279,282) and a deficit of £31,465 (2021 - surplus £46,683). The Covid-19 pandemic continued to impact our face-to-face community fundraising.
In comparing this year’s deficit with last year’s surplus, it should be borne in mind that £45,000 of income was received late in the previous year and intended to meet the current year’s costs. Since 31% March 2020 there has been an increase in total funds of £15,218.
As previously mentioned, we work closely with Worcestershire Children First with council funding accounting for £84,604 (2021 - £42,013). Revenue grants and donations from non- public bodies were £89,136 (2021 - £115,298) with notable funding from the National Lottery Community Fund £68,750, Lady Ryder of Warsaw Memorial Trust £5,000 and Malvern Gazette £3,385.
Sponsorship gifts and donations were £13,571 (2021 - £23,189). Total income from charitable activities were £35,273 (2021 - £33,642) being fees charged for all activities. The charity has free reserves of £31,162 at 31% March 2022 (2021 - 90,224).
Given that much of the charitable funds are not guaranteed and have to be re-applied for each year the trustees recognise that healthy reserves are required whilst at the same time seeking new opportunities to improve the lives of children and their families.
The board of trustees is satisfied that the charity assets in each fund are available and adequate to fulfil obligations in respect of each fund.
PLANS FOR FUTURE PERIODS
We will explore more avenues of face-to-face community fundraising now that Government Covid -19 restrictions are easing. We will submit a tender to Worcestershire Children First to continue the excellent work we do in Worcester and Malvern when our current contract expires in August 2022 so that we can help more children and families.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is constituted as a company limited by guarantee, registered under the Companies Acts and as a Charity with the Charity Commission. The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation. There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law. By operation of law all trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation. The trustees are all individuals.
Although the day-to-day management of the charity is delegated to the Chief Executive Officer, Malvern Special Families acknowledges that an effective board of trustees is at the core of ensuring the charity is successful in achieving its objectives. The trustees are responsible, inter alia, for the maintenance and integrity of information included on the company's website.
The Board seeks to be representative of the needs of those with whom it works and that the membership of the board of trustees must contain the required knowledge and skills to run the charity. Individual trustees must have sufficient knowledge of the role of a charity trustee to be able to effectively represent Malvern Special families at meetings and events.
Page 4
Malvern Special Families
Trustees Annual Report including the Directors Report for the year Ended 31 March 2022
Trustees will be elected to the board at the annual general meeting. Committee members are appointed at the annual genera! meeting and hold office for a period of three years. After the three years the committee member must retire but is then eligible for reappointment at the annual general meeting. The number and procedure for nomination and election is contained in Malvern Special Families constitution. When a need is identified the chair will recruit and propose to the board the co-option of trustees between AGMs. Full membership of the board can only be approved at the AGM.
Malvern Special Families provides a personalised induction for new Trustees by the chair. This induction includes a familiarisation with the role of the trustee’s objects of the charity and its history. Trustees are then introduced to the children and staff by the C.£.0. at the clubs and play schemes. The salaries of key personnel are approved by the trustees.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
PUBLIC BENEFIT - The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behaif of the board
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J. Gudgeon
Trustee VL
28" June 2022 rua A .
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GQ ony
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Page 5
Malvern Special Families
independent Examiners Report
Independent Examiner's Report to the trustees of Malvern Special Families
{ report to the charity trustees on my examination of the accounts of Malvern Special Families for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
| have completed my examination. | can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
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accounting records were not kept in accordance with section 386 of the 2006 Act; or
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e the accounts do not accord with those records; or
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e the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as
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part of an independent examination; or
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« the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Elizabeth Eyre FCA
Institute of Chartered Accountants, England and Wales
Elizabeth Eyre Limited
Bank Street Business Centre 6 Bank Street
Malvern
Worcestershire WR14 2JN
22 Avaya 2022
Page 6
Malvern Special Families Statement of Financial Activities
For the year ended 31 March 2022
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|Notes|Unrestricted|Restricted|Total|Total|Funds|
|Funds|Funds|Funds|
|2022|2022|2022|2021|
|£|£|£|£|
|Income and endowments|
|from:|
|Donations and|legacies|4|16,957|85,750|102,707|138,487|
|Charitable|activities|5|119,877|-|119,877|75,655|
|Investments|-|-|-|-|
|Government Assistance|6|5,351|-|9,351|65,140|
|Total:|142,185|85,750|227,935|279,282|
|Expenditure on:|
|Charitable|activities|7|171,870|56,775|228,645|206,533|
|Other|}|29,343|1,412|30,755|||26,066|
|Total:|201,213|58,187|259,400|232,599|
|Net gain on|investments|-|-|-|-|
|Net (expenditure}/income|9|(59,028)|27,563|(31,465)|46,683|
|Transfers|between|funds|(34)|34|-|-|
|Net (expenditure)/income|
|before other gains/(losses)|(59,062)|27,597|(31,465)|46,683|
|Other gains and|losses|-|=|-|-|
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|Net movement|in funds|(59,062)|27,597|(31,465)|46,683|
|Reconciliation|of funds:|
|Total funds|brought forward|90,224|27,447|117,671|70,988|
|Total funds carried forward|31,162|55,044|86,206|117,671|
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Page 7
Malvern Special Families Summary Income and Expenditure Account
For the year ended 31 March 2022
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|2022|2021|
|£|£|
|Income|227,935|279,282|
|Interest and|investment|income|-|-|
|Gross income for the year|227,935|279,282|
|Expenditure|258,338|231,630|
|Depreciation and|charges for|
|impairment|of fixed|assets|1,062|969|
|Total|expenditure for the year|259,400|232,599|
|Net (expenditure)/income|before tax for the year|(31,465)|46,683|
|Net (expenditure)/income for the year|(31,465)|46,683|
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Page 8
Malvern Special Families Balance Sheet
As 31 December 2022
| CompanyNo:07413040 | Notes | 2022 | 2021 |
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| £ | £ | ||
| Fixed Assets | |||
| Tangible assets | 12 | 1,620 | 1,206 |
| 1,620 | 1,206 | ||
| CurrentAssets | |||
| Debtors | 13 | 19,936 | 28,459 |
| Cash at bank and in hand | 77,450 | 99,158 | |
| 97,386 | 127,617 | ||
| Creditors | |||
| Amounts fallingduewithinone year | 14 | (12,800) | (11,152) |
| Netcurrentassets | 84,586 | 116,465 | |
| Total assets less current liabilities | 86,206 | 117,671 | |
| Total NetAssets | 86,206 | ' 117,671 | |
| Thefunds ofthe charity | |||
| Restricted funds | 15 | ||
| Restricted income Funds | 55,044 | 27,447 | |
| Unrestricted Funds | 15 | ||
| General funds | 31,162 | 90,224 | |
| TotalFunds | 86,206 | 117,671 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 31 March 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on 28" June 2022 And signed on its behalf by: _pea A . Gudgeor
J. Gudgeon
Trustee
28" June 2022
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Page 9
Malvern Special Families Statement of Cash flows
For the year ended 31 March 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Cashflowsfromoperatingactivities | ||
| Net(expenditure)/income perStatementofFinancial Activities | (31,465) | 46,683 |
| Adjustments for: | ||
| Depreciation ofproperty, plantandequipment | 1,062 | 969 |
| Othergains/losses | - | . |
| Decrease/(Increase) intradeandotherreceivables | 8,523 | (7,721) |
| Increase/(Decrease) intradeandother payables | 1,648 | (561) |
| Netcashused in operatingactivities | (20,232) | 39,370 |
| Cashflowsfrom investingactivities | ||
| Paymentsforproperty, plantandequipment | (1,476) | (713) |
| Netcash used ininvestingactivities | (1,476) | (713) |
| Netcashfromfinancing activities | - | - |
| Net(decrease)/increase incashandcashequivalents | (21,708) | 38,657 |
| Cashandcash equivalents atthe beginning ofthe year | 99,158 | 60,501 |
| Cashandcash equivalents attheend oftheyear | 77,450 | 99,158 |
| Componentsofcashandcashequivalents | ||
| Cash and bankbalances | 77,450 | 99,158 |
| 77,450 | 99,158 |
Page 10
Malvern Special Families Notes to the Accounts
For the year ended 31 March 2022
1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of ireland (FRS 102) and the Companies Act 2006. The charity is a Public Benefit Entity as defined by FRS102. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £1.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
| Fundaccounting | |
|---|---|
| Unrestrictedfunds | These are available foruseatthe discretion ofthetrustees infurtherance ofthe |
| general objects ofthe charity. | |
| Designated funds | These are unrestricted fundsearmarked bythetrusteesforparticular purposes. |
| Revaluation funds | These are unrestrictedfundswhich include a revaluation reserve representingthe |
| restatementofinvestment assets attheirmarketvalues. | |
| Restricted funds | These are available forusesubjectto restrictionsimposed bythedonororthrough |
| terms ofan appeal. | |
| Income | ; |
| Recognition of | income isincluded intheStatementofFinancial Activities (SoFA)when the charity |
| income | becomes entitled to,andvirtually certainto receive, theincome andtheamountof |
| theincome can bemeasured with sufficient reliability. | |
| incomewith related | Whereincome has related expendituretheincome and related expenditure is |
| expenditure | reported gross inthe SoFA. |
| Donationsand legacies |
Voluntaryincome received bywayofgrants, donationsand gifts is included in the theSoFAwhenreceivableand onlywhentheCharityhasunconditional |
| Tax reclaimson | Incomefrom tax reclaims is included intheSoFAatthesametime asthe |
| donationsandgifts _gift/donationtowhich itrelates. | |
| Donatedservices | These areonly included in income (with an equivalentamount in expenditure) |
| and facilities | wherethe benefit totheCharity is reasonablyquantifiable, measurableand |
| material. | |
| Volunteerhelp | Thevalue ofanyvolunteer help received is not included inthe accounts. |
| Investmentincome — | This isincluded intheaccountswhen receivable. |
| Gains/(losses)on | Thisincludesanygainorloss resultingfrom revaluinginvestmentstomarketvalue |
| revaluation offixed | attheend ofthe year. |
| assets | |
| Gains/(losses)on | This includes anygain orloss onthesaleofinvestments. |
| investmentassets |
Page 11
Malvern Special Families Notes to the Accounts
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|Expenditure|
|Recognition|of|Expenditure|is|recognised|on|an|accruals|basis.|Expenditure|includes any VAT which|
|expenditure|cannot be fully|recovered, and|is|reported|as part of the expenditure|to which|it|
|relates.|
|Expenditure on|These comprise the|costs|associated with|attracting voluntary|income,|fundraising|
|raising funds|trading costs and investment|management|costs.|
|Expenditure on|These comprise the|costs|incurred|by the|Charity|in the|delivery of its|activities and|
|charitable activities|services|in|the furtherance|of|its|objects,|including the|making of grants and|
|governance costs.|
|Grants payable|All|grant|expenditure|is accounted|for on|an|actual|paid|basis|plus an|accrual|for|
|grants that|have|been|approved|by the trustees|at the end of the year but|not yet|
|paid.|
|Governancecosts|These|include those costs|associated with|meeting the|constitutional|and statutory|
|requirements of the Charity,|including any audit/independent|examination|fees,|
|costs|linked to the|strategic|management|of the Charity,|together with|a|share|of|
|other administration|costs.|
|Otherexpenditure|These|are|support costs|not allocated|to a|particular|activity.|
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Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Plant & Machinery 25% Straight line
GoingConcern
At the time of approving the financial statements the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Critical Accounting Estimates and Judgement
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.
Page 12
Malvern Special Families Notes to the Accounts
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution planis a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital. The charity is registered with the Charity Commission in England & Wales (CCEW) with Charity Number 1143655 and Company number 07413040. Registered office is as prescribed in the trustees report.
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Malvern Special Families
Notes to the Accounts
3 Statement of Financial Activities - prior year
| Unrestricted | Restricted | Total | ||
|---|---|---|---|---|
| funds | Funds | |||
| 2021 | 2021 | 2021 | ||
| £ | £ | £ | ||
| incomeandendowmentsfrom: | 91,178 | 47,309 | 138,487 | |
| Donationsand legacies | ||||
| Charitable activities | 75,655 | - | 75,655 | |
| Investments GovernmentAssistance |
- 65,140 |
- - |
- 65,140 |
|
| Total: | 231,973 | 47,309 | 279,282 | |
| Expenditure on: | ||||
| Charitable activities | 176,235 | 30,298 | 206,533 | |
| Other | 26,066 | - | 26,066 | |
| Total: | 202,301 | 30,298 | 232,599 | |
| Net gain on investments | - | - | - | |
| Netincome | 29,672 | 17,011 | 46,683 | |
| Transfersbetweenfunds | (6,486) | 6,486 | - | |
| Netincomebeforeothergains/(losses) | 23,186 | 23,497 | 46,683 | |
| Othergains and losses | - | - | - | |
| Netmovement infunds | 23,186 | 23,497 | 46,683 | |
| Reconciliation offunds: | ||||
| Totalfunds brought forward | 67,038 | 3,950 | 70,988 | |
| Total funds carriedforward | 90,224 | 27,447 | 117,671 | |
| 4 Income fromdonationsand legacies |
||||
| Unrestricted | Restricted | Total | Total | |
| 2022 | 2022 | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Donations and legacies | 13,571 | - | 13,571 | 23,189 |
| General Grants provided by | ||||
| Government/Other Charities | 3,386 | 85,750 | 89,136 | 115,298 |
| 16,957 | 85,750 | 102,707 | 138,487 | |
| 5 Income from charitable activities |
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| Unrestricted | Total | Total | ||
| 2022 | 2022 | 2021 | ||
| £ | £ | £ | ||
| Charitable Activities—Parent Fees | 35,273 | 35,273 | 33,642 | |
| Charitableactivities | 84,604 | 84,604 | 42,013 | |
| Total | 119,877 | 119,877 | 75,655 |
Page 14
Malvern Special Families
Notes to the Accounts
6 Income from Government Assistance
| 6 Income from Government Assistance |
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|---|---|---|---|---|
| Unrestricted | Total | Total | ||
| 2022 | 2022 | 2021 | ||
| £ | £ | £ | ||
| Covid-19 CJRSPayments | 5,351 | 5,351 | 65,140 | |
| Total | 5,351 | 5,351 | 65,140 | |
| 7 €xpenditure on charitable activities |
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| Unrestricted | Restricted | Total | Total | |
| 2022 | 2022 | 2022 | 2021 | |
| £ | £ | £ | £ | |
| GrossWagesand NI | 170,082 | 49,932 | 220,014 | 202,286 |
| Activities,transportand Equipment | 822 | 4,237 | 5,059 | 1,254 |
| Rent& School hire | 273 | 998 | 1,271 | 579 |
| Insurance | 693 | 1,608 | 2,301 | 2,414 |
| 171,870 | 56,775 | 228,645 | 206,533 | |
| Expenditureon charitable activities-comparativeyear | ||||
| Unrestricted | Restricted | Total | ||
| 2021 | 2021 | 2021 | ||
| £ | £ | £ | ||
| GrossWagesand NI | 173,460 | 28,826 | 202,286 | |
| Activities,transportand Equipment | 361 | 893 | 1,254 | |
| Rent& School hire | - | $79 | 579 | |
| Insurance | 2,414 | - | 2,414 | |
| 176,235 | 30,298 | 206,533 |
Page 15
Malvern Special Families Notes to the Accounts
8 Other expenditure
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| 2022 | 2022 | 2022 | 2021 | |
| £ | £ | £ | £ | |
| Employee costs | 5,453 | 393 | 5,846 | 2,419 |
| Motorand travel costs | 3,451 | 519 | 3,970 | 4,177 |
| Premises costs | 6,674 | 500 | 7,174 | 6,611 |
| Depreciation | 1,062 | - | 1,062 | 969 |
| General administrative costs | 5,503 | - | 5,503 | 5,252 |
| Legal and professional costs | 7,200 | - | 7,200 | 6,638 |
| Total | 29,343 | 1,412 | 30,755 | 26,066 |
9 Net expenditure before transfers
| 9 Net expenditureexpenditure before transferstransfers |
||
|---|---|---|
| 2022 | 2021 | |
| This isstated after charging: | £ | £ |
| Depreciation ofowned fixed assets | 1,062 | 969 |
| IndependentExaminer'sfee | 1,260 | 1,200 |
£34 was then transferred from unrestricted funds to restricted to cover the shortfall in the fund activities.
10 Trustee remuneration and expenses
2022 2021 Number Number Number of trustees paid expenses . .
Page 16
Malvern Special Families
Notes to the Accounts
11 Staff costs
| 11 Staff costscosts |
||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Salariesandwages | 211,041 | 194,184 |
| Social security costs | 6,345 | 5,695 |
| Pension costs | 2,628 | 2,407 |
| 220,014 | 202,286 |
No employee received emoluments in excess of £60,000. 3 key personnel received total remuneration of £94,755.
Neither the trustees nor any person connected with them have received any remuneration from the charity either in the current or previous year.
The average monthly number of employees during the year was as follows:
| 2022 | 2021 | |
|---|---|---|
| Number | Number | |
| Full Time | 3 | 3 |
| PartTime | 36 | 46 |
| 39 | 49 |
The charity operates an Automatic Enrolment scheme through NEST
12 Tangible fixed assets
| Plant& | Total | |
|---|---|---|
| Machinery | ||
| £ | £ | |
| Cost or revaluation | ||
| At 1April2021 | 6,266 | 6,266 |
| Additions At31 March 2022 |
1,476 7,742 |
1,476 7,742 |
| Depreciation and impairment | ||
| At 1April2021 | 5,060 | 5,060 |
| Depreciation chargefortheyear | 1,062 | 1,062 |
| At31 March 2022 | 6,122 | 6,122 |
| Net Bookvalues | ||
| At31 March 2022 | 1,620 | 1,620 |
| At31March2021 | 1,206 | 1,206 |
| 13 Debtors |
|||
|---|---|---|---|
| 2022 | 2021 | ||
| £ | £ | ||
| Trade Debtors | 464 | 2,512 | |
| OtherDebtors | 1,532 | 1,660 | |
| Prepaymentsand accrued income | 17,940 | ||
| 19,936 Fel |
28,459 ee |
Page 17
Malvern Special Families Notes to the Accounts
14 Creditors:
Amounts falling due within one year
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Trade Creditors | 959 | 341 |
| Othertaxes and social security | - | - |
| Other creditors | 415 | 396 |
| Accruats and deferred income | 11,426 | 10,415 |
| At31March2021 | 12,800 | 11,152 |
Deferred income consists of £8,726 (2021 - £7,775) fees invoiced to parents.
Page 18
|
Malvern Special Families Notes to the Accounts
15 Movement in funds
| 15 Movement in fundsfunds | ||||||||
|---|---|---|---|---|---|---|---|---|
| At | 1April | Incoming | Resources | Gross | At31 | 31 | ||
| 2021 | Resources | Expended | Transfers | March | ||||
| (including | 2022 | |||||||
| other | ||||||||
| gains/ | ||||||||
| losses) | ||||||||
| £ | £ | £ | £ | £ | ||||
| Restricted funds: | ||||||||
| Restricted incomefunds: | ||||||||
| National Lottery | - | 68,750 | (24,314) | - | 44,436 | |||
| Community Fund | ||||||||
| WCF | - | 10,000 | (10,000) | - | - | |||
| National Heritage Lottery | 2,950 | - | - | - | 2,950 | |||
| BailyThomasTrust | 20,000 | - | (20,000) | - | - | |||
| Other Donations | 4,497 | 7,000 | (3,873) | 34 | 7,658 | |||
| Total | 27,447 | 85,750 | (58,187) | 34 | 55,044 | |||
| Unrestricted funds: General funds |
90,224 | 142,185 | (201,213) | (34) | 31,162 | |||
| Revaluation Reserves: | - | - | - | - | - | |||
| Total Funds | 117,671 | 227,935 | (259,400) | - | 86,206 | |||
| Purposes and restrictions in relation tothe | the funds: | |||||||
| Restrictedfunds: | ||||||||
| National LotteryCommunity | Provide | inclusive | playopportunities fordisabled children | |||||
| Fund | ||||||||
| National Heritage Lottery | Deliveryof'AHistoryofWellness in Malvern’ project -creative | and | ||||||
| sensoryactivities | activities | |||||||
| BailyThomasTrust | Staffsalary costs | ! | ||||||
| Worcestershire Community | Fundingforclubsthrough | throughcovid | ||||||
| Foundation (WCF) | ||||||||
| OtherDonations | For activities/equipment atMalvern Clubs | |||||||
| Movementinfunds—prioryear | ||||||||
| At 1 April | Incoming | Resources | Gross | At 31 | At 31 | |||
| 2020 | Resources | Expended | Transfers | March | ||||
| 2021 | ||||||||
| Restricted funds: | ||||||||
| Restricted income funds: | ||||||||
| Children in Need | - | 23,609 | (30,095) | 6,486 | - | |||
| National Heritage Lottery | 2,950 | - | - | - | 2,950 | |||
| BailyThomas Trust | - | 20,000 | - | - | 20,000 | |||
| Other Donations | 1,000 | 3,700 | (203) | - | 4,497 | |||
| Total | 3,950 | 47,309 | (30,298) | 6,486 | 27,447 | |||
| Unrestricted funds: | ||||||||
| General funds | 67,038 | 231,973 | (202,301) | (6,486) | 90,224 | |||
| Revaluation Reserves: | - | - | - | - | - | |||
| TotalFunds | 70,988 | 279,282 | (232,599) | - | :117,671 |
Page 19
Malvern Special Families Notes to the Accounts
16 Analysis of net assets between funds
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Funds | Funds | ||
| £ | £ | £ | |
| Fixed assets | 1,620 | - | 1,620 |
| Netcurrent assets | 29,542 | 55,044 | 84,586 |
| At31 March 2022 | 31,162 | 55,044 | 86,206 |
| At31March2021 | 90,224 | 27,447 | 117,671 |
17 Winding Up
In the event ofa winding up, each member whilst a member and within one year of ceasing to be a member, are required to contribute £10 towards the liabilities of the charity and costs associated with winding up.
18 Covid-19 and going concern
Covid-19 continued to have an impact on Malvern Special Families for a second successive year. Once again, we had community events cancelled such as concerts, sponsored walks and fetes. We also incurred extra costs utilising extra staff to assist the children with social distancing and hygiene. The costs of personal, protective equipment also continued to rise.
There was a minority of clubs cancelled due to the virus, but we are proud to have offered so much support to the children and families during another difficult year. Malvern Special Families is committed to continue providing this support and with restrictions easing in 2022 we are well placed to garner the support of the community once again.
19 Related party disclosures Controlling party
The company is limited by guarantee and has no share capital; thus, no single party controls the company.
There were no related party transactions during the year (2021 — none).
Page 20
Malvern Special Families
Detailed Statement of Financial Activities
For the year ended 31 March 2022
| Unrestricted | Restricted | Total | Total Funds | ||
|---|---|---|---|---|---|
| Funds | Funds | Funds | |||
| 2022 | 2022 | 2022 | 2021 | ||
| £ | £ | £ | £ | ||
| Incomeandendowmentsfrom: | |||||
| Donations and legacies | |||||
| Donations and Legacies | 13,571 | - | 13,571 | 23,189 | |
| General Grants provided by | |||||
| Government/Other Charities | 3,386 | 85,750 | 89,136 | 115,298 | |
| 16,957 | 85,750 | 102,707 | 138,487 | ||
| Charitableactivities | |||||
| CharitableActivities | 35,273 | - | 35,273 | 33,642 | |
| Activities,Transportand | |||||
| Equipment | 84,604 | - | 84,604 | 42,013 | |
| 119,877 | - | 119,877 | 75,655 | ||
| Government Assistance | |||||
| Government Grants relating to | |||||
| Covid-19 | 5,351 | - | 5,351 | 65,140 | |
| 5,351 | - | 5,351 | 65,140 | ||
| Totalincome andendowments | 142,185 | 85,750 | 227,935 | 279,282 | |
| Expenditureon: | |||||
| Charitable activities | |||||
| Gross Wages and NI | 170,082 | 49,932 | 220,014 | 202,286 | |
| Activities, transportand Equipment | 822 | 4,237 | 5,059 | 1,254 | |
| Rent& School hire | 273 | 998 | 1,271 | 579 | |
| Insurance | 693 | 1,608 | 2,301 | 2,414 | |
| 171,870 | 56,775 | 228,645 | 206,533 | ||
| Total ofexpenditure oncharitable | 171,870 | 56,775 | 228,645 | 206,533 | |
| activities | |||||
| Employee costs | |||||
| Salaries/Wages | - | - | - | - | |
| Stafftraining | 5,453 | 393 | 5,846 | 2,419 | |
| 5,453 | 393 | 5,846 | 2,419 | ||
| Motor and travel costs | |||||
| Travel and subsistence | 3,451 | 519 | 3,970 | 4,177 | |
| 3,451 | 519 | 3,970 | 4,177 | ||
| Premises costs | |||||
| Rent | 4,588 | 500 | 5,088 | 5,837 | |
| Light, Heatand Power | 347 | - | 347 | 620 | |
| Premises repairsand maintenance | 1,739 | - | 1,739 | 154 | |
| 6,674 | 500 | 7,174 | 6,611 |
Page 21
Malvern Special Families
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|General|administrative|costs,|including|
|depreciation|and|amortisation|
|Depreciation|of Plant &|Machinery|1,062|-|1,062|969|
|Bank|charges|406|-|406|220|
|Information|and|publications|357|-|357|234|
|Postage|and|couriers|11|-|11|469|
|Software,|IT support|and|related|costs|488|~|488|533|
|Stationery and|printing|1,389|-|1,389|1,315|
|Subscriptions|1,083|-|1,083|772|
|Sundry|expenses|424|-|424|406|
|Telephone,|fax and|broadband|1,345|-|1,345|1,303|
|6,565|-|6,565|6,221|
|Legal|and|professional|costs|
|Audit/independent examination|fees|1,260|-|1,260|1,200|
|Accountancy and|bookkeeping|5,940|-|5,940|5,438|
|Solicitor’s|fees|-|-|-|-|
|7,200|-|7,200|6,638|
|Total|of expenditure|of other costs|29,343|1,412|30,755|26,066|
|Total|expenditure|201,213|58,187|259,400|232,599|
|Net gains on|investments|-|-|-|-|
|Net (expenditure)/income|(59,028)|27,563|(31,465)|46,683|
|Transfers|between|funds|(34)|34|-|-|
|Net (expenditure)/income before|
|other gains/(losses)|(59,062)|27,597|(31,465)|46,683|
|Other gains|-|-|-|-|
|Net movement|in funds|(59,062)|27,597|(31,465)|46,683|
|Reconciliation|of funds:|
|Total funds brought forward|90,224|27,447|117,671|70,988|
|Total funds carried forward|31,162|55,044|86,206|117,671|
----- End of picture text -----
Page 22