|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Report for theperiod**||||||||
|**From **|Period start date|||**To**|Period end date|||
||Day
1st|Month
January|Year
2025||Day
31st|Month
July|Year
2025|
## Section A Reference and administration details
**Charity name** Sandhurst Counselling Service **Other names charity is known by Registered charity number (if any)** 1143572 **Charity's principal address** The Pastoral Centre Lower Church Road Sandhurst, Berkshire **Postcode GU47 8HN**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**period**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||David Percival|Chair||Trustees of SCS|
||Sarah Ashton|Secretary|Retired 31.12.25|Trustees of SCS|
||NickyThomas|||Trustees of SCS|
||Martin Thomas||Appointed 04.06.25|Trustees of SCS|
||Eric George
Wilkinson||Appointed 25.07.25|Trustees of SCS|
||Peter Hulbert|Treasurer|Died in office 28.05.25|Trustees of SCS|
||Ian Chambers|Treasurer|Appointed 22.10.25|Trustees of SCS|
||Gill Birch||Appointed 22.10.25|Trustees of SCS|
||||||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
**TAR**
1
July 2025
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Declaration of Trust dated 17/08/2011
Amendment to Trust Deed 05/12/24
Trust
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Three Trustees are nominated by the Parochial Church Council of St Michael and All Angels Church, Sandhurst (PCC of St Michaels’s Church). Four Trustees are nominated by the trustees of the Sandhurst Counselling Service (the Service) from the wider community of Sandhurst and shall where practical include a local health professional.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
New Trustees are provided with a copy of the Declaration of Trust and the latest Report and Statement of Accounts and are briefed on their duties and responsibilities as laid down by the Charities Commission.
Disclosure & Barring Service (DBS) checks are made to ensure that new trustees are not barred for any reason.
Trustees are required to declare any interest in any proposed transaction or arrangement with, or entered into by, the Service.
Trustees are required to absent themselves from any discussions of the trustees in which such a conflict of interest might arise and not to vote in any decision arising from that discussion.
No trustee may benefit financially from their trusteeship.
- t rustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
2
July 2025
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The relief of persons resident in Sandhurst and the surrounding area who
are suffering from mental or emotional stress by the provision of a
counselling service with a Christian ethos, by providing support and
supervision for those involved in counselling on behalf of the Service, and
by providing educational training and study facilities for those involved in
counselling on behalf of the Service and the general community.|
|---|---|
||The Service is designed to help those seeking to cope with stress,
depression, bereavement, redundancy relationship breakdown, and other
major life changes and personal crises, to enable them to lead richer,
more fulfilling and resourceful lives. One to one counselling is provided
on a regularly recurring basis in a safe confidential space and without
restriction of the number of sessions held. These sessions are intended
to facilitate in the client a deeper understanding of his/her feelings,
encouraging self help and increased emotional well-being. The service
adheres to the ethical framework for good practice of the British
Association for Counselling and Psychotherapy (BACP).
The Trustees ensure that the Service operates on a sound financial
footing and conducts its affairs to achieve its primary objectives and
activities. At the start of this period the Trustees evaluated the impact of
the loss of funding from Bracknell Forest Council and concluded the
charity had insufficient reserves to safely continue operations past end
July. A careful programme of completing client therapy, and where
possible enabling practitioners to complete their qualification, was
successfully completed at end July.
In parallel work was undertaken to redesign the financial model and
operations to enable a successful restart from start of September
The Trustees have complied with their duty to have due regard to the
guidance on public benefit published by the Charities Commission on
their website:
_https://register-of-charities.charitycommission.gov.uk/en/charity-search/-_
_/charity-_
_details/5021563?_uk_gov_ccew_onereg_charitydetails_web_portlet_Cha_
_rityDetailsPortlet_organisationNumber=5021563 _
The Trustees confirm that their procedures have followed appropriately
the Declaration of Trust dated 17/08/2011 and Amendment dated
05/12/24 increasing the number of trustees from 5 to 7.|
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
All practitioners are volunteers, and none are paid for their services. In return the Service provides them with counselling experience and pays for their supervision and training. All this effectively adds to the pool of skilled counselling resources for their ongoing work in the wider community.
Donations by clients receiving counselling is on a completely voluntary basis, but client awareness of the costs of providing this service have been heightened. Client donations during the period covered about 30% (22%) of the cost of a session.
**TAR**
3
July 2025
Section D Achievements and performance
## **Summary of the main achievements of the charity during the period**
The service is generally operated with face to face sessions. High professional standards are maintained all times.
Figures on the number of sessions for this 7-month period stand at 848 (1,515) sessions being delivered to 70 (115) clients. Of these 70 (74) finished their counselling during the period though 9 elected to restart from September. The cancellation rate stands at 14.2% (13.5%).
Clinical Management was undertaken by Helen Wells throughout the period. In Feb 25 Lucia Pool was appointed as assistant Clinical Manager to support Helen through to the conclusion of the period.
The number of counsellors at the time the suspension of the service was announced was 16 with all terminated at the close of the reporting period. 7 counsellors elected to restart with the service in September.
Strategically we continue to seek to meet the increasingly complex needs of clients and to remain financially sustainable whilst holding to our culture of compassion and care which has guided the service since its foundation.
Testimonials from clients include:
- “My practitioner assisted me through a journey - always respectful, empathetic & professional. The practitioner’s prompts & insights have assisted me to self-realise that I am drained by the opinions of others. I now have a voice and am equipped to deal with conflict, separating emotional reaction from human reaction. I feel liberated & able to problem solve without feeling useless and doom filled. I found, not answers but a much clearer understanding of my life & why I dealt with things the way I do”
- “I feel I am walking out today a different person to when I first started. I didn’t know about myself”
Reaction from the local community on hearing the initial news included:
- “Sad to hear this… SCS offers a really valuable service to the local community. I hope you manage to find a way forward”.
- “This is so very sad, I was helped so much by this service many years ago when they first started”.
- “Very sad to read this. It will be a huge loss to the community”.
Note – the numbers on brackets provide comparatives from the 12 months to December 2024.
**TAR**
July 2025
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Service maintains reserves to at all times cover “closure costs”. This means there is always available sufficient funding to settle outstanding commitments. This does not however cover longer term obligations in respect of ongoing counselling support.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the chari ty’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
In February 2025 Bracknell Forest Council confirmed that they were unable to fund the service beyond the 31[st] of March 2025. The Trustees took the prudent decision to bring all counselling to a close by the 31[st] of July, whilst simultaneously evaluating options to restart the work supported by a new business model.
The decision was taken on the 4[th] of June 2025 and work progressed to restart counselling from 1[st] September with the majority of the funding coming from client contributions.
Full support has been offered by key stakeholders , notably St Michael’s Church and Unite whose contributions will in future be used support the most financially challenged clients.
To reflect these changes and their timing the period end date has been changed to the 31[st] of July. The deficit in the 7 months to July 2025 amounted to £5,515.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
|**Full name(s)**|
Dave Percival|Ian Chambers|
|---|---|---|
|**Position (eg Secretary, Chair,**
**etc)**|
Chair|Treasurer|
||||
|**Date**|24thMarch 2026||
**TAR**
July 2025
5
## SANDHURST COUNSELLING SERVICE
_Registered Charity Number: 1143572_
## FINANCIAL STATEMENTS
## 7 Months to the 31st July 2025
|_Contents_|_Pages_|
|---|---|
|Independent Examiner's Report|2|
|Financial Statements|3|
|Notes to Financial Statements|4|
|Notes to Financial Statements (continued)|5|
_Financial Statement page 1 of 5_
## **Independent Examiner’s Report to the Trustees of Sandhurst Counselling Service**
I report to the charity trustees on my examination of the accounts of Sandhurst Counselling Service for the period ended 31 July 2025.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the **Charities Act 2011.**
I report in respect of my examination of the charity’s accounts carried out under **section 145 of the Charities Act 2011** and in accordance with the **General Directions given by the Charity Commission under section 145(5)(b)** of that Act.
An independent examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a **true and fair view** and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with the Charities Act 2011 and the General Directions given by
- the Charity Commission, and
- to prepare accounts which accord with the accounting records and comply with the accounting
- requirements of the Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Jason Rawlings** Independent Examiner 2 Holly Cottages Hatchet Lane Winkfield Windsor SL4 2EL
Date: 24 March 2026
_Financial Statement page 2 of 5_
## SANDHURST COUNSELLING SERVICE _Financial Statements for 7 months to 31st July 2025_
|Notes
General
Funds
Restricted
Funds
Total
£
£
£
**INCOME & EXPENDITURE ACCOUNT**
1
Income
Donations received
2
31,640
31,640
Interest received
35
35
Tax on gift aided donations
3
1,062
1,062
Total Income
32,737
0
32,737
Less Expenditure
Counselling costs
4
28,859
1,100
29,959
Administration costs
5
8,293
0
8,293
Total Expenditure
37,152
1,100
38,252
Net income(expenditure)
(4,415)
(1,100)
(5,515)
Total funds at beginning of period
23,206
5,665
28,871
Release of restricted funds to general reserves
6
4,565
-4,565
0
**Total funds at end of period**
**23,356**
**0**
**23,356**
**BALANCE SHEET AS AT 31st July 2025**
Debtors and prepayments
7
1,251
1,251
Cash at bank
25,945
25,945
Total current assets
27,196
0
27,196
Less:creditors and accruals
8
(3,840)
(3,840)
**Net Assets**
**23,356**
**0**
**23,356**
General reserves
9
21,856
0
21,856
Designated reserves
10
1,500
0
1,500
Restricted reserves
11
0
0
0
**Total reserves**
**23,356**
**0**
**23,356**
_7 mths to 31.07. 2025_|_12 mths to_
_31.12.2024_
Total
£
73,806
61
2,563
76,430
52,118
18,365
70,483
5,947
22,924
**28,871**
2,819
29,621
32,440
(3,569)
**28,871**
23,206
0
5,665
**28,871**|
|---|---|
The attached notes form part of these financial statements
Approved by the Trustees and signed on their behalf by:
Mr D Percival Chairman
Mr I Chambers Treasurer
Date: 24 March 2026
_Financial Statement page 3 of 5_
`
## SANDHURST COUNSELLING SERVICE
_Financial Statements for 7 months to 31st July 2025_
||_7 mths to 31.07.2025_|_7 mths to 31.07.2025_|_12 mths to_
_31.12.2024_|
|---|---|---|---|
||General
Restricted|||
||Funds
Funds|Total|Total|
|NOTES|£
£|£|£|
|1. Basis and Timing||||
|·These Financial Statements have been prepared on an Income and Expenditure (accruals) basis.||||
|· These accounts cover a seven-month period to end July 2025. At the start of 2025 the Trustees||||
|were aware that the loss of funding from Bracknell Forest Council threatened the financial||||
|stability of the charity and took action to protect operations by bringing operations to a stand-still||||
|by the end of this period.||||
|· During the period a revised financial model was developed allowing the decision to re-start||||
|counselling from 1st September.||||
|· In future the financial reporting period will be August to July each year.||||
|2. Donations received||||
|Grant from Bracknell Forest Council|1,324|1,324|5,077|
|Public Health Grants|6,031|6,031|23,188|
|St Michaels Church charitable giving|610|610|1,371|
|Free use of Church rooms|7,672|7,672|11,941|
|Client donations|11,548|11,548|15,663|
|Other donations received
**Total**
3. Tax on gift aided donations|4,455
**31,640**|4,455
**0**
**31,640**|16,566
**73,806**|
|This represents Gift Aid income recognised||||
|in respect of qualifying donations received||||
|during the period.|1,062|1,062|2,563|
|**Total**|**1,062**|**0**
**1,062**|**2,563**|
|4. Counselling costs||||
|Counselling supervision|10,743|10,743|20,552|
|Counselling administration|8,960|8,960|13,990|
|Practitioner fees|320|320|4,350|
|Workshops/training courses|789|789|860|
|Incentive Scheme|375
1,100
1,475||225|
|Use of church rooms for counselling|7,672|7,672|12,141|
|**Total**|**28,859**
**1,100**
**29,959**||**52,118**|
|5. Administration costs||||
|Professional fees and costs|624|624|2,272|
|Use of Church office staff|6,691|6,691|12,545|
|Printing & photocopying|490|490|580|
|Remote working costs|0|0|0|
|Recruitment||0|2,082|
|Miscellaneous|488|488|886|
|**Total**|**8,293**|**0**
**8,293**|**18,365**|
## 6. Release of previously restricted funds
Following the temporary closure of the charity at the end of July 2025 confirmation was received from the contributors of all previously restricted funds that those funds could be released to general reserves.
_Financial Statement page 4 of 5_
## SANDHURST COUNSELLING SERVICE _Financial Statements for 7 months to 31st July 2025_
||_7_|_mths to 31.07.2025_|_mths to 31.07.2025_||_12 mths to_
_31.12.2024_|
|---|---|---|---|---|---|
||General|Restricted||||
||Funds|Funds|Total||Total|
|NOTES (continued)|£|£|£||£|
|7. Debtors and prepayments||||||
|Grant from Local Authority|0||0||0|
|Tax debtor|1,251||1,251||2,819|
|Other debtors and prepayments
**Total**
8. Creditors and accruals
Counselling costs
Administration costs
**Total**
9. Movement in general reserves
B/f from prior year
Current year net income/(expenditure)
Release of restricted funds to general reserves
Release to designated reserves
**Total**
10. Movement in designated reserves|0
**1,251**
188
3,653
**3,840**
23,206
(4,415)
4,565
(1,500)
**21,856**||0
**0**
**1,251**
188
3,653
**0**
**3,840**
23,206
(4,415)
4,565
(1,500)
**0**
**21,856**||0
**2,819**
105
3,464
**3,569**
17,724
5,482
0
0
**23,206**|
|B/f from prior year|0||0
0||0|
|SCS Support Fund Designation (Unite)|1,500||0
1,500||0|
|**Total**|**1,500**||**0**
**1,500**||**0**|
|_These funds have been designated by the Trustees for the SCS_||_Support Fund to assist clients unable to_||||
|_meet the standard counselling contribution._||||||
|11. Movement in restricted reserves||||||
|B/f from prior year||5,665
5,665|||5,200|
|Current year net income/(expenditure)||(1,100)
(1,100)|||465|
|Release of restricted funds to general reserves||(4,565)
(4,565)|||0|
|**Total**|**0**||**0**
**0**||**5,665**|
|||||||
## 12. Remuneration and expenses
No trustees received any remuneration and no expenses were reimbursed to trustees during the period.
_Financial Statement page 5 of 5_