## **Trustees' Annual Report for the period** Period start date Period end date 1[st] January 2021 31st December 21 **To** **From** ## Section A Reference and administration details **Charity name** Sandhurst Counselling Service **Other names charity is known by** **Registered charity number (if any)** 1143572 **Charity's principal address** The Pastoral Centre Lower Church Road Sandhurst, Berkshire **Postcode GU47 8HN** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**period**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||David Percival|Chair||Trustees of SCS| ||Sarah Ashton|Secretary||Trustees of SCS| ||Peter Hulbert|Treasurer||Trustees of SCS| ||FayKidd|||Trustees of SCS| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** May **2021** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Declaration of Trust dated 17/08/2011 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Three trustees are nominated by the Parochial Church Council of St Trustee selection methods Michael and All Angels Church, Sandhurst ( _PCC of St Michael’s Church_ ) (eg. appointed by, elected by) Two trustees are nominated by the trustees of the Sandhurst Counselling Service ( _the Service_ ) from the wider community of Sandhurst and shall where practical include a local health professional ## **Additional governance issues (Optional information)** New trustees are provided with a copy of the Declaration of Trust and the You **may choose** to include latest Report and Statement of Accounts, and are briefed on their duties additional information, where and responsibilities as laid down by the Charities Commission relevant, about:  policies and procedures policies and procedures Disclosure & Barring Service (DBS) checks are made to ensure that new trustees are not barred for any reason - policies and procedures policies and procedures adopted for the induction and training of trustees; Trustees are required to declare any interest in any proposed transaction or arrangement with, or entered into by, the Service - the charity’s organisational structure and any wider network with which the charity works; - Trustees are required to absent themselves from any discussions of the trustees in which such a conflict of interest might arise and not to vote in any decision arising from that discussion - relationship with any related parties; No trustee may benefit financially from their trusteeship - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** May **2021** 2 ## **Section C Objectives and activities** The relief of persons resident in Sandhurst and the surrounding area who are suffering from mental or emotional stress by the provision of a counselling service with a Christian ethos, by providing support and **Summary of the objects of the** supervision for those involved in counselling on behalf of the Service, and **charity set out in its** by providing educational training and study facilities for those involved in **governing document** counselling on behalf of the Service and the general community. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Service is designed to help those seeking to cope with stress, depression, bereavement, redundancy, relationship breakdown, and other major life changes and personal crises, to enable them to lead richer, more fulfilling and resourceful lives. It is offered to clients irrespective of their financial status and free at the point of need. One to one counselling is provided on a regularly recurring basis in a safe confidential space and without restriction of the number of sessions held. These sessions are intended to facilitate in the client a deeper understanding of his/her feelings, encouraging self help and increased emotional well-being. The service adheres to the ethical framework for good practice of the British Association for Counselling and Psychotherapy (BACP) The Trustees ensure that the Service operates on a sound financial footing, and conducts its affairs to achieve the its primary objectives and activities The Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission on their website: _http://www.charitycommission.gov.uk/Charity_requirements_guidance/Ch arity_essentials/default.aspx_ The Trustees confirm that their procedures have followed appropriately the Declaration of Trust dated 17/08/2011 ## **Additional details of objectives and activities (Optional information)** All counsellors are volunteers, and none are paid for their services. In return the Service provides them with counselling experience and pays for their supervision and training. All this effectively adds to the pool of skilled counselling resources for their ongoing work in the wider community You **may choose** to include community further statements, where Donations by clients receiving counselling is on a completely voluntary relevant, about: basis, but client awareness of the costs of providing this service have been heightened, and donations have increased slightly with the return to  policy on grantmaking; in person sessions. - policy programme related investment; - contribution made by volunteers. **TAR** May **2021** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Throughout the year the service has had to remain flexible in its delivery of sessions as Covid lockdowns were imposed and lifted. It was essential that both client and practitioner felt safe with the delivery method, either on line or in person. The service remained flexible where it needed to, complied with the training bodies’ requirements and Government guidance and maintained its high professional standards. The decision was taken in September to resume work from in the counselling centre, and we have persisted with this approach in spite of the high levels of Omicron in the area during the current period Counsellor training was delivered through two organised zoom sessions entitled ‘The Web of Shame in the Therapy Room’, and ‘Creative Ways of Working’. A larger than usual number of practitioners completed their training and moved on whilst others left the area. Replacements have been successfully recruited but this, together with slightly higher cancellation rates following the return to face to face counselling, resulted in an overall drop in the number of sessions held, particularly in the second half of the year. Over the year 1428 sessions were delivered to 88 clients. Amongst these was someone being counselled in their native language and not English; a definite “first” for the Service! By the end of the year, the waiting list was reduced to 5 clients awaiting assessment and 23 clients waiting counselling. 49 were actively receiving counselling and 41 had completed their counselling. All the quarterly Trustee meetings were held on Zoom Strategically we continue to seek to develop the service to meet the increasingly complex needs of clients, and to remain financially sustainable. Testimonies from clients include _"I have been at a crossroad in my life since I hit 40 years old....My counsellor listened with empathy, quietly and calmly and made me feel relaxed and comfortable in sharing information and displaying emotion. Counselling definitely helped me gain confidence. I quickly was able to make changes in my life and let go of negative feelings. It’s fantastic that it's made affordable to individuals." "It's hard to quantify what aspect of counselling worked other than I feel better now than when I started." ‘Counselling made me able to reassess my situation and have the courage to act on my decisions. I was surprised that I actually needed counselling and how beneficial it was.’ ‘I didn’t know what to expect but it was made easy by my counsellor. Counselling made me realise that what I was feeling was valid’ ‘Counselling helped me explore ways of dealing with issues’_ **TAR** May **2021** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Service maintains reserves to at all times cover “closure costs.” This means there is always available sufficient funding to settle outstanding commitments. This does not however cover longer term obligations in respect of ongoing counselling support. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** An ongoing local authority grant has been significantly supplemented by a grant from the MOU Public Health ring fenced grant investment fund, greatly relieving the Service’s financial pressures. You **may choose** to include additional information, where relevant about: St Michael and All Angels Church, Sandhurst also supports the Service by making financial donations and providing meeting rooms in its Pastoral Centre for counselling activities. - the charity’s principal sources of funds (including any fundraising); - Because counselling has been conducted remotely during the pandemic - how expenditure has client cash donations have reduced considerably. Active consideration is being given to introducing a payment card to help counter this trend. - supported the key objectives Significant grants were received from the Berkshire Community - of the charity; Coronavirus Fund, The Albert Hunt Trust, the Berkshire Masonic Charity, - investment policy and and the Tesco Bags of Help and the Co-op Community Award Schemes. objectives including any Many of these grants were linked to specific areas of expenditure and ethical investment policy accordingly given Restricted Funds status to ensure this was achieved. adopted. To these and other organisations who have supported us during these most challenging times, we wish to extend our very grateful thanks. Local fund raising ventures included a cookery demonstration, a raffle and a dinner. Thanks are due to those people organising these successful events which also helped raise the profile of the Service locally. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** Sarah Ashton **Full name(s)** Dave Percival **Position (eg Secretary, Chair,** Chair Secretary **etc) Date** 18/05/22 18/05/22 **TAR** May **2021** 5 SANDHURST COUNSELLING SERVICE Registered Chaiity Number 1143572 FINANCIAL STATEMENTS 12 MONTHS to 31st DECEMBER 2021 Contents Pages Independent Examinerfs Report Financial Statements Notes to Financial Statements Notes to Financial Statements (continued) an￿81statementp85E l of5 Independent Examinerfs Report to the Trnstees of 5andhyr5t Counselling Servi -. eport on the Financial Statements for 12 months to 31" December 2021 Respertive Responsibilities of Trustees and Examiner The charitys trustees are responsible for the preparation of the Financial Statements. The charity's trustees consider that an audit is not required for this year (under section 43{2} of the Charities Act ' 993 {the Act) and that an independent examination is needed. IT Is my responsiDIIIry TG. examine the accounts (under section 43{31 of the Att:" follow up the procedures laid down in the General Directions grven by the Charity Commission (under ￿ttion 43{7b} of the Act- and state whether particular matters have come to my attention. isasis OT Inaepenaeni txaminers My examination was carried out in accordance with the General Directions given by the Charity iommission. An examination Includes a review or tne accounting records kept by the charity and a comparison of the accounts presented vrith those records. It also includes a consideration of arby unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements represent a -true and fairf view and the report is limited to those matters set out in the statement below. Independent Examinerfs Statement In connection with my examination. no rnatter has come to my attention= l) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Att and to prepare accounts which accord with the accounting records and comply with the accountin? requirements of the Act have not been met. or 21 to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr J Rogers 17 Chiltem Road Sandhurst Berkshire GU47 8NB Finan¢thl Statsm&ntpa￿ 2 of5 SANDHURST COUNSELLING SERVICE Financial Statements for 12 months to 31st December 2021 12 mths to 31 D8c 2021 Res. Funds 2020 Totsl Notes scs Total INCOME & EXPENDITURE ACCOUNT Income Donations re￿iVed 11,200 56,063 46.373 Tax on gift aided donations 2.349 2,349 2,224 Total Income 47.212 11,200 58,412 48,597 Less Ex nditure Counselling costs Administration costs 28,071 11,727 12.880 1.000 40,951 12.727 35,166 12,908 Total Expenditure 39,798 13,880 53,678 Net income(expenditure) 7.414 (2,680) 4,734 523 Total funds at beginning of period 15.083 3.500 18.583 18.060 Total funds at end of period 22.497 820 23,317 18,583 BALANCE SHEET AS AT 31st DECEMBER Debtors and prepayments Tax recoverable Petty Cash Cash at bank 2,100 2.492 70 20,412 2,100 2,492 70 21,232 1.023 1.913 820 21.059 Total current assets 25.074 820 25.894 23,995 Less'.creditors and accruals 2,577 2.577 5,412 Net reserves 22.497 820 23,317 18,583 Th8 attached notes fomi part of these financial statements Approved by the Trustees and signed on their behalf b￿. Mr D Percival Chaiman Mr P M Hulbert Treasurer Finartml St¥l8mentP8ge 3￿5 SANDHURST COUNSELLING SERVICE Financial Statements for 12 nponths to 31st December 2021 12 mths to 31 Dec 2021 scs Res. Funds 2020 Total Total NOTES 1. These Financial Statements have been prepared on an Income and Expenditure basis 2. Restricted Funds During 2021 grants totalling £11,200 were avrdrded and £3.500 brought foThvard to cover speufic expenditure. Of this amount. £13.880 was spent dunng the year and £820 camed forward to 2022 3. Donations recwved Grant from Bracknell Forest Council Public Health Grants St Michaels Church charitable giving Free use of Church rooms Client donations Other donations received 4,420 15,285 1,200 270 4,690 15,285 1,200 5,879 1,638 4,803 13,116 20,937 13,129 4.983 13,129 15.913 10,930 Totsl 44,863 11,200 56.063 46,373 4.Counsellin costs Counselling supeNision Counselling adminstration Practitioner fees Workshopsltraining courses Use of church rwms for counselling Total 6.980 12,000 3.245 11.500 18,480 12,000 3.245 1.380 17,072 10,800 2.450 1.380 28.071 12,880 40.951 35,166 5. Administration costs Professional fees and costs Use of Churth Offi￿ staff Printing & photocopying Remote working costs Recruitment Mi￿lIaneOuS 1,517 9.375 1,517 9,375 1,498 8.171 707 1.600 275 657 12,908 25 125 241 11.727 375 625 400 750 241 12.727 Totsl 1000 SANDHURST COUNSELLING SERVICE Finan￿al Statements for 12 months to 31st D8￿mber2021 12nths to 311)ec 2021 Res. Funds 2020 Total scs NOTES continue 6. DebtOTS and re ments Grant from Local Author5ty Other debtors and prepayments Total 2.1(￿• 2.1(K) 2,1(Kfr 2.11x1 1,023 1.023 7. Tax recoverable ￿preSentS 25¥0 of gfft aid￿1 and GASDS donations to be daimed from HMRC after year end 8. CTedr(ois and ac(xJals Counselling costs Administration costs 2.445 132 2.5TK 2,610 2.802 5,412 132 2.577 Total 9. Remuneration and nses No trustees received any RMUneratiC￿ and Th) expenses were paid to Injstees or a)W￿li0rS Independent Examinerf5 Report to the Trustees of Sandhurst Coun5elling SeNice report on the Financial Statements for 12 months to 31 December 2021 Respertive Responsibilities of Trustees and Examiner The charitws trustees are responsible for the preparation of the Financial Statements. The chariws trustees consider that an audit 15 not required for this year (under sertion 4312} of the Charities Act ' 993 (the Act) and that an independent examination is needed. It Is my responsiDIiiry Ic. examine the accounts (under section 43131 of the Att,.. follow up the procedures laid down in the General Directions giveri by the Charity Commission lunder section 4317bl of the Act: and state whether particular matters have come to my attention. isasis or inaepenoenr txaminer5 li¥WI I My examination was carried out in accordance with the General Directions given by the Charity Lommission. An examination Inciuoes a review ot the accounting recoras Kept by the charity and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matter5. The procedure5 undertaken do not provide all the evidence that would" be required in an audit. and consequentty no opinion is gNen as to whether the financial statements represent a "true and fairf view and the report is limited to those matters set out in the statement below. Independent Examinerfs Statement In connection with my examination. no matter has come to my3ttention'. 11 which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord wtth the accounting records and comply with the accounting reouirements of the Act have not been met. or 21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr J Rogers 17 Chiltem Road Sandhurst Berkshire GU47 8NB "nancial Statemgntpag8 2 of 5