2024-08-31-accounts - Solefield Parents Association

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CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 1 September 2023 To 31 August 2024 Period start date Period end date Charity name: Solefield Parents Association Charity registration number: 1143546 Objectives and Activities SORP ref&rence Summary of the purposes of the charity as set out in its governing document Para1.17 To promote and foster good relations between Solefield School and the parents and to raise money for the purchase of ment and SeICe$ for children. To promote and foster good relations between Solefield School and the parents Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) SPA holds several social events for parents in the autumn term of the school year, and actively encourages new parents to the school to attend. SPA harnesses the'class rep, system to promote and communicate to the wider parent body. All parents are encouraged to take part in all events organised by SPA, in particular the Christmas fair, which is run for the benefit oflhe boys. Staff play a key part in supporting all events organised by SPA. Summary of the main activities in relation to those purposes for the publi benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and To raise money for the purchase of equipment and services for children SPA ensures that il funds equipment and services that benefit ALL pupils in the school. During the past year SPA has contributed funding towards a minibus, pantomime and fencing equipment. SPA issues regular communication to parents via a column in the school newsletter and via the Parentmail s stem. The trustees declare that throughout their activitie5 they have had regard to the guidance issued by the charity commission on public benefit. statement confirming whether the trustees have had regard to the guidance issued by the Charily Commission on public benefit Para 1.18

Achievements and Performance SORP ref&renc8 This year has been another busy year for SPA. Summary of the main achievements ofthe charity, identifying the difference the charily s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 We ran many of our traditional popular events including the Summer Ball, Golf Day and Music and Curry Night along with a number of events for the boys including a disco. £12,699 profit was raised in the 12 months from Sep 2023 to Aug 2024 from a combination of parents, & boys, events and second hand uniform sales. We are enormously grateful to everyone who helped make this happen. We were able to further contribute to a school minibus, pay for the boys to visit the Pantomime at Christmas, and fund some new fencing equipment.

Financial Review Review of the charity's financial position at the end of the period Para 1.21 2024 was another exceptional year for the SPA, with £51,684 raised from the numerous events held and from profits from the uniform shop. This allowed us to spend £19,791 on the School during the year. In line with our constitution, an independent reviewer has been appointed to undertake a review of these accounts. The accounts will be filed with the Charities Commission and available for scrutiny in the school office in due course. The charity does not have a policy on reserves, but the Treasurer looks to maintain enough money in the bank accounts to fund all forthcoming projects and expenses, and any commitments to donations to the school. Statement explaining the policy for holding reserves stating why they are held Para 1.22 At no point during the year was any account overdrawn. Amount of reserves held Pam 1.22 A surplus of £33,797 was carried forward to the year commencing September 2024, of which all is available for general use. Reasons for holding zero reserves Details of fund materially in deficil Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 NIA Para 1.24 NIA Par8 1.23 NIA Structure, Governance and Management Description of charity s trusts.. Type of governing document Para 1.25 Constitution How is the charity constituted? Para 1.25 Association 'o)rated 1S%0"Icili.'Iii CIO., Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Nominated, seconded and voted for at AGM, and between AGM co-opted by committee members at committee meetings. Reference and Administrative details Charil name Solefield Parents Assocation

Other name the charil uses istered charit number Charity's principal address 1143456 Solefield School Solefields Road SEVENOAKS TN13 1PH

Names of the charity trustees who manage the charity DateB acted if not for whole ear Trustee narne Offi¢e lif any) Name of person lor body) entitled toa oint trustee ifan Carrie Burtenshaw Ruth Nikolich Chair Secretary Treasurer Nick Walmsley 10 12 13 14 15 16 17 18 19 20

Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects ofthe charity on whose behalf the assets are held and how this falls within the custodian charity's objects None Details of arrangements for safe custody and segregation of such assets from the charity's own assets None Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full nam8(s} Position (eg Secretary, Chair, etcl Carrie Burtenshaw Chair Date 1610612025

Solelield Parents Association Charil No Coin 1143546 an Annual accounts for the period erio en date Period start date 0110912023 To 3110812024 Section A Statement of financial activities (including summary income and expenditure account) Restricted incom funds Unrèstrictsd funds Endowmont funds Prior yaar funds Recommended categories by activity Total funds Income (Note 31 F01 F02 F03 F04 F05 Income and 8ndowrnents from- Donatsons and legacies Fundraising s¢tivities UnifOn Shop Investments S01 S02 50,229.09 2,782.00 50,229.09 2,782.00 S03 S04 Separate malenal itern of income SOS Other S06 Total Expendlture (Notes 6) S07 53,011.09 53,011.09 Exp8nditure on- R81s1ng funds Fundraising aclivitses Funds for school SOB S09 38,282.58 19,791.49 703.00 58,777.07 38,282.58 19,791.49 703.00 58,777.07 S10 Mis¢ellanaou¥ E¥pan$8S S11 Total S12 Net ineomellexpenditurel before tax for the reportlng perlod S13 5,765.98 5,765.98 T¥x p¥yaWe S14 Net incomellexpenditurel after tax before investment gainslllossesl S15 5,765.98 5,765.98 Net gain$lllosse81 on investments S16 Net incomellexpenditure) Extraordinary items Transfers between funds other recognised gainslllossesl: S17 5,765.98 5,765.98 si8 sig Gains and10ss68 on rav8lu8lion of fixJ asis tha chanty's own use Olhergain$lllo$se$l Net movement in funds S20 S21 S22 5,765.98 5,765.98 Reconclllatlon of funds.. Total fvnds broughtforward Total funds Carried fonyard S23 39,563.41 33,797.43 39,563.41 33,797.43 S24

Solefield Parents Association Charity No 1143546 Section B Balance sheet Restrl¢ted income funds Unrestricted funds Endowment Total thi5 funds year Total last year Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 INote 151 (Note 141 (Note 161 INote 171 rotai fix•d assèts B01 802 B03 B04 BD5 Current assets Stocks (Note 181 Debtors (Note 191 Investments INote 17.41 Cash at bank and in hand INote 241 Total cuwt assets BOS B07 8D8 8D9 39,563 39,563 B10 Credltors: amounts falling due within one year (Not8 201 Net ¢urrentassets/(liabiliTties) B12 39,563 Total assèts léss currènt liabilitiès B13 39,563 Creditors: amounts falling due after one year INote 201 Provisions for liabilities B14 B15 Total not assèts orllabllltlès Funds of the Charity Endowment funds INote 271 Restricted income funds INote 271 Unrestrlcted funds B16 33,797 33,797 39,563 B17 B18 B19 33,797 33,797 39,563 Rèvaluation res8rv• Fair value reserve B20 B21 Total funds B22 39,563 Tho company was entltlèd to ex•mptlon from audlt unders477 of thè Companl•s Act 2006 mlatlng to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directo acknowledge theirresponsibilities forcomplying with the requirements of the Companies Act with SPect to accounting records and the preparation of accounts. rh•s• accounts hav• b••n prèparèd in aceordane• with th• provisions applicabl• to small compani•s subJ•ct to the small companlos reglme and In accordance wlth FRS102 SORP. Signed by one or iwo trusteesldireclor5 On behalf of all the tru81e&81directors Date of approval ddlmml Name Carrie Burtenshaw 1610612025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees On accounts for the year ended Set out on pages	Charity Name Solefield Parents Association

	31 August 2024 Charity no (if any) 1143546

	1 and 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Date:
		16/06/2025

	Jason Smith

	ICAEW

	5 Moat Close
	Sevenoaks
	TN13 2HZ

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

IER