FRIENDS OF THE FAMILY WINCHESTER LIMITED
DIRECTORS’ AND TRUSTEES’ REPORT
AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 MARCH 2021
Company No 7577875 (Registered in England and Wales) Charity No 1143462
| FRIENDS OF THE FAMILY WINCHESTER LIMITED | |
|---|---|
| Contents | Page |
| Trustees’ Annual Report | 3 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to financial statements | 10 |
| Independent Examiner’s Report | 14 |
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Trustees Annual Report for the period 1[st] April 2020 to 31[st] March 2021
Friends of the Family Winchester Limited Charity Registration No 1143462
Objectives and Activities
Friends of the Family Winchester is a small, independent, Winchester-based charity. For over 20 years we have been offering confidential support to local families because we understand that bringing up children can be a challenge for any parent; not all of us are lucky enough to have someone to turn to during difficult times.
The Objectives of the charity as set out in our governing document are:
“To provide an educational and therapeutic service in the Winchester District to vulnerable parents and their children through individual and group activities, developing their parenting skills and their relations with their children.”
Our aim is to provide families facing adversity a safe and nurturing environment, through which they can learn to help themselves and focus on building a healthy family life for the future.
We fulfil our mission by offering three programmes to further the charity’s purposes for the public benefit:
The Under 5s Project is a therapeutic support group for vulnerable women and their pre-school children meeting twice weekly at the Quaker Meeting House throughout the year. Mothers meet in a nonjudgemental therapeutic group with a Psychotherapist, while their babies and toddlers are looked after by a Play Leader and volunteers. During the school holidays, older children of these families are also invited to attend these sessions.
The 5s to 13s Project focuses on individual volunteers befriending a family and visiting them once a week for two hours in the family home. The volunteers are supported by a professional Project Leader who provides 15 hours of induction training. So far over 90 families have received support with this project (with an average involvement in the project of 18 months).
The Fathers Group provides 1:1 counselling for Dads with a trained male counsellor. This initiative has been extended to include men in H M Prison Winchester who are due for release. The ‘Dads Aloud’ Group which meets monthly has proved extremely popular and given Dads the chance to spend muchneeded time with their children.
Volunteers are integral to our work and to achieving our impact. We are very grateful for their commitment and support. Volunteers are recruited and coordinated by paid employees, undertake training and are invited to additional training and discussion groups to share experience and best practice.
Public Benefit
In setting its plans and priorities for areas of work, the trustees of Friends of the Family Winchester Limited have had regard to the guidance of the Charity Commission on public statement of benefit.
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Achievements and performance
The year from April 2020 has been dominated by the restrictions imposed on the UK due to the Covid 19 pandemic. From 19[th] March 2020 face-to-face meetings stopped in the Mums and Young Children and the 5-13’s Projects. All staff and volunteers (including the Trustee Board) worked from home and conducted all meetings virtually. It is without exception that I must thank and praise everyone who works with and for Friends of the Family for their adaptability, commitment and belief in what we do.
The Projects continued because families who are already struggling need more support in uncertain times. Our volunteers were very creative in maintaining contact, using Whatsapp, Zoom, the post and telephone calls to continue the relationship with the families we support.
Our Dads Counselling continued in person in Winchester Prison for all bar about 8 weeks, however counselling outside resorted to telephone and the Dads Aloud Group was unable to meet.
Our Grants Committee successfully secured £12,525 in new grants to support our Projects which complemented the £35,000 from The Henry Smith Trust. We were the recipients of generous donations totalling £34,876, including corporate donations of £999 from the Community Matters Scheme at the John Lewis and Waitrose Partnership. A very successful online quiz raised £6,279 and the sale of Christmas cards designed by some of our focus children raised a net figure of £561. Sadly, due to the restrictions we were unable to fundraise in the usual way.
In February 2021, long standing Trustee Chrissie Morse retired from the Board. We are very grateful to Chrissie for all her work for Friends of the Family, particularly in being instrumental in setting up the 5-13’s Project and the annual quiz which raised significant sums over the years.
We continue to work with The Salvation Army, Young Carers, Winchester Basics Bank, Spurgeons, HMP Winchester, Home Start, The Vineyard, St.Vincent de Paul and The Winchester Quaker House. In addition, we are grateful to the local community churches, local societies and our Members who continue to support us financially; without them our administrative and running costs could not be met.
At the end of the year, we are looking forward to returning to a more normal service with the resumption of face-to-face befriending, volunteer recruitment, counselling and group activities.
Karen Hazlitt Chair of Trustees Friends of the Family Winchester Limited
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Financial review
We began this financial year with some trepidation. Lockdown had started and we were very unsure of how it would impact our income. It was therefore heartening that the year’s total income of £88,167 was higher by 6% (2019-20: £83,227). Total costs of £70,104 showed a slight decrease (2019-20: £70,521). Overall, a surplus of £18,063 was recorded.
Grant income was significantly higher at £47,525 (2019-20: £34,896). There were two principal reasons for this: we received the first full year’s funding (£35,000) from The Henry Smith Trust grant, and a dedicated team was set up to focus on grant applications, resulting in significant additional grant income.
Donations held up well, despite concerns about the effect of lockdown. The figure was slightly lower than last year but still a very creditable £39,072 (2019-20: £42,154). One source was an online quiz (there was no charge to enter but those taking part were very generous with their donations). Our thanks are due to Richard and Chrissie Morse for organising this. We remain extremely grateful to our loyal supporters and our Membership base who contributed £4,010 this year.
Gross fundraising income was low due to the inability to hold our usual events. We did make a small amount of money (£950 gross) from the sale of Christmas cards designed by two of the children in our Projects, and a supporter ran an online yoga class which raised £400.
As always, our principal outlay was staff costs at 85% of overall expenditure; these were slightly higher at £59,399 (2019-20: £57,341), despite the lack of a Play Leader for most of the year. There was some extra expenditure on computers and software to enable staff to work from home and contact their families. We are extremely grateful for the goodwill of the Winchester Quakers who continue to gift the charity an office and space for our activities within the Friends Meeting House at an estimated value of £12,000 p.a.
It was a great relief that all three Projects were able to continue during the last year and that the effect on our finances was so minimal. However, looking ahead, we are concerned that the funding landscape is likely to change dramatically as a result of the pandemic, with trusts and foundations facing increased demands on their limited resources. The year ahead is likely to be extremely challenging, and we plan to step up our fundraising efforts.
Reserves policy
The charity has a reserves policy to hold £25,000 (2019-20: £25,000) equivalent to three months’ core expenditure, to provide a measure of protection if income declines significantly in circumstances where it is not possible to reduce costs proportionally. Reserves are held within cash deposits which totalled £69,457 at the year end.
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Structure, governance and management
Friends of the Family Winchester is a company limited by guarantee and a charity registered in England. It is governed by its Memorandum and Articles of Association. The trustees of the charity are also directors and members of the company.
Membership is also open to individuals over the age of 16 and to organisations. Members vote at general meetings of the company and play a role in its governance and in shaping the future of the charity.
The company has adopted the model Articles for Charities as recommended by the Charities Commission.
The charity welcomes interest from prospective trustees and principally uses word of mouth and personal recommendations to identify new trustees. The charity seeks trustees who can actively support its mission and with a range of complementary skills and experience. New trustees receive induction and training to cover the activities and structure of the charity and their responsibilities as charity trustees and company directors.
Reference and administrative details
| Name | Friends of the Family Winchester Limited |
|---|---|
| Registered Charity Number | 1143462 |
| Company Number | 7577875 (Registered in England and Wales) |
| Principal and registered office | The Friends Meeting House |
| 16 Colebrook Street | |
| Winchester SO23 9LH | |
| Directors and Trustees | Karen Hazlitt (Chair) |
| Christopher Bale | |
| Nicola Bryant | |
| Marcia Cunningham | |
| Jonathan Flory | |
| Christine Morse (resigned 25thFebruary 2021) | |
| Wynn Rees | |
| Clare Sheppard | |
| Lucilla Ward | |
| Vivienne Wheeler | |
| Rosemary Wright | |
| Hon Treasurer | Jonathan Flory |
| Independent Examiner | Jason Foxwell,FCCA, FCIE |
Exemptions from disclosure - None
Funds held as custodian trustee on behalf of others - Not applicable
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The trustees, who are also directors of the charity for the purpose of the Companies Act, present their annual report and the financial statements for the year ended 31 March 2020. The trustees have adopted the Charities SORP (Statement of Recommended Practice) (FRS 102) effective 1 January 2015.
Constitution and Objects
The Board of trustees, which meets at least ten times a year, is responsible for the administration of the charity. Trustees receive no remuneration.
The charity has six salaried staff. The charity benefits from the services of unpaid volunteers in addition to the trustees.
Trustees’ Responsibilities in relation to the Financial Statements
The directors are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
The Companies Act 2006 requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of the company and of the profit and loss of the company for that period.
In preparing those financial statements the directors are required to:
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(i) Select suitable accounting policies and then apply them consistently.
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(ii) Make judgements and estimates that are reasonable and prudent.
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(iii) Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company.
They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small Company exemption
This report has been prepared in accordance with the provisions applicable to companies subject to the Small Companies regime.
The Trustees declare that they have approved the Trustees’ report above .
Signed on behalf of the Charity’s Trustees:
Signature Date 8th October 2021 Full name Jonathan Flory
Position Hon Treasurer
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FRIENDS OF THE FAMILY WINCHESTER LIMITED
Statement of Financial Activities (incorporating an Income and Expenditure Account) for the year ended 31 March 2021
| Income Donations and legacies Charitable activities Other trading activities Investments (Bank Interest) Total Income Expenditure Raising Funds Charitable Activities Net Income for the year Gross transfers between funds Balance brought forward at 31st March 2020 Balance carried forward |
Unrestricted 2020/21 £ 38,177 - 1,350 220 |
Restricted Total 2020/21 2020/21 £ £ 895 39,072 47,525 47,525 - 1,350 - 220 48,420 88,167 - 867 42,953 69,237 42,953 70,104 5,467 18,063 - 10,989 55,568 16,455 73,631 |
Prior Year 2019/20 £ 42,154 34,896 5,936 241 |
||
|---|---|---|---|---|---|
| 39,747 867 26,284 |
83,227 1,186 69,336 |
||||
| 27,151 12,597 44,579 |
70,521 12,705 - 42,863 |
||||
| 57,176 | 55,568 |
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FRIENDS OF THE FAMILY WINCHESTER LIMITED Balance sheet as at 31 March 2021
| 31/03/2020 £ Notes Tangible Fixed Assets 6 Current Assets 4,512 Debtors & Prepayments 4 51,738 Cash at Bank and in hand 56,250 (682) Creditors: amounts falling due within one year 5 55,567 Net current assets 55,567 Net assets Capital Funds 44,579 Unrestricted funds 10,989 Restricted funds 55,568 Total funds |
£ 1,038 4,202 69,457 73,659 (1,066) 72,593 73,631 57,176 16,455 73,631 |
|---|---|
Approval
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the “Act”) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and in accordance with FRS102 SORP.
These financial statements were approved by the directors on ________ and signed by: 8th October 2021
___________ Jonathan Flory
The notes on pages 10 to 14 form part of these financial statements.
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FRIENDS OF THE FAMILY WINCHESTER LIMITED Notes to the financial statements for the year ended 31 March 2021
Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.
a) Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), and the Companies Act 2006. Friends of the Family Winchester meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subject to restrictions on their expenditure imposed by the donor.
c) Income
Voluntary income, donations and grants are accounted for on an accruals basis.
d) Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Charitable activities comprises those costs incurred by the charity in the delivery of its activities for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiner’s fee and costs linked to the strategic management of the charity.
e) Fixed Assets
Fixed assets including furniture and equipment are capitalised and depreciated to write off the cost of the assets over their estimated useful lives. The annual depreciation rates and methods used are as follows:
Fixtures and fittings- 25% per annum on a straight line basis, on original cost Computer equipment – 33.3% per annum on a straight line basis, on original cost
Premises
The charity uses an office in the grounds of the Friends’ Meeting House in Winchester under a licence agreement dated 17 August 2004. Under a further licence agreement of the same date the charity enjoys the use of the main Meeting House and Garden in furtherance of its project work. The licences provide for the charity to make a financial contribution, which is currently waived by the Friends. Both licences are subject to six months’ notice by either party. It is estimated that the value in the period to the Charity of these facilities is in the region of £12,000.
The trustees are extremely grateful to the Winchester Friends Meeting for their continued hospitality and support.
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Trustees Expenses
No expenses were paid to any of the trustees during the year, except to reimburse them for purchases or out-of-pocket expenses made on behalf of the charitable company.
Notes
1 Income
| Donations and Legacies | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| £ | £ | £ | ||
| Donations (including Gift Aid) | 33,981 | 895 | 34,876 | |
| Membership | 4,010 | - | 4,010 | |
| Other income | 85 | - | 85 | |
| Total | 38,177 | 895 | 39,072 | |
| Major donors: (net of Gift Aid) | ||||
| Mr S Greener | 10,000 | |||
| Quiz donations | 6,279 | |||
| The Elizabeth & Prince Zaiger Charitable Trust | 3,000 | |||
| The O'Sullivan Family Trust | 2,000 | |||
| Justgiving | 1,365 | |||
| Sir James Scott | 1,000 | |||
| Anonymous donation | 1,000 | |||
| Waitrose | 999 | |||
| Kingsworthy | 550 | |||
| St Lawrence with St Swithun | 510 | |||
| Anonymous donation | 500 | |||
| Anonymous donation | 450 | |||
| Anonymous donation | 400 | |||
| St Matthew | 350 | |||
| Anonymous donation | 300 | |||
| Donations in memory of John Dennis | 275 | |||
| J Wheeler Vinyl Record sales | 250 |
| Charitable Activities –All income in this category is from Grants | Charitable Activities –All income in this category is from Grants | made for specific purposes: |
|---|---|---|
| Grantor | Value | Purpose |
| The Henry Smith Trust | £35,000 | 5s to 13s Project |
| Big Lottery Covid Fund | £ 9,250 | Mothers & Young Children |
| (MYC) | ||
| Hampshire County Council | £ 500 | IT equipment |
| Hampshire County Council | £ 500 | MYC |
| Hampshire & Isle of Wight Community Fund | £ 2,275 | 5s to 13s Project |
Other trading Activities – These were strictly limited due to lockdown. The only funds raised were from an online Yoga Class (£400) and sale of Christmas Cards (£561 net).
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2 Expenditure - Charitable activities
| Project staff salary costs include: Salary and National Insurance contributions: Pension Contributions Administration charges Direct Charitable Expenditure Project Staff Salary Costs Training Project Expenses |
Unrestricted 20,589 - 1,077 |
Restricted 38,810 499 920 |
Total 59,399 499 1,998 |
|
|---|---|---|---|---|
| 21,666 | 40,229 | 61,896 | ||
| £ 57,685 £ 1,460 £ 254 |
The average number of staff employed during the year was 6 (2019-20: 6). No employee earned more than £60,000.
The Charity became subject to the Pensions Auto-enrolment legislation with effect from 1[st] February 2017 and the Trustees selected National Employment Savings Trust as the pensions provider and administrator. All eligible employees have been offered the opportunity to participate in the scheme.
| Other Project expenses Family outings and events Volunteer Expenses Play Equipment and Refreshments Room hire Total Support Costs Insurance Telephone & Internet Admin & Secretarial Bank charges Accounting costs IT equipment Rent of Garden Office/MH Depreciation of fixed assets |
Unrestricted Restricted Total - 50 50 145 223 368 12 368 380 920 280 1,200 1,077 920 1,998 Unrestricted Restricted Total 403 400 803 749 740 1,488 2,957 1,170 4,127 69 69 330 330 294 294 110 110 120 120 |
|---|---|
| 4,618 2,724 7,341 |
£380 of Play Equipment and £778 of IT equipment bought in 2020/21 is listed under Fixed Assets
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3 Restricted funds
Analysis of restricted funds:
| Purpose | Balance at 1.4.2020 |
Additions | Expenditure | Balance at 31.3.2021 |
|---|---|---|---|---|
| MYC Donations | 1,694 | 395 | 976 | 1,114 |
| Royal London Foundation MYC PlayLeader | 5,000 | 873 | 4,127 | |
| HenrySmith Trust 5s to 13s | 3,093 | 35,000 | 32,855 | 5,238 |
| Winchester RotaryDads Prison Counselling | 1,202 | 1,202 | - | |
| BigLotteryCovid Fund MYC | 9,250 | 5,150 | 4,100 | |
| Hampshire CC Councillor Grant - IT equipment | 500 | 500 | - | |
| Hampshire CC Councillor Grant - MYC | 500 | 500 | ||
| Hampshire & Isle of Wight CommunityFund | 2,275 | 1,936 | 339 | |
| Anon donation - IT equipment | 500 | 500 | - | |
| Transfer to fixed assets | (1,158) | 1,158 | ||
| Depreciation of fixed assets | 120 | (120) | ||
| Total | 10,989 | 48,420 | 42,954 | 16,455 |
4 Debtors and Prepayments
| Gift Aid reclaim for 2020/21 Amazon Smile Easyfundraising Prepayment for Computer security Total |
£ 4,041 £ 31 £ 70 £ 60 £ 4,202 |
|---|---|
5 Creditors: amounts falling due within one year
Dads’ Group Leader £1,066
6 Fixed Assets
Fixed assets including furniture and equipment are capitalised and depreciated to write off the cost of the assets over their estimated useful lives. The annual depreciation rates and methods used are as follows:
Furniture, fixtures and fittings - 25% per annum on a straight line basis, on original cost Computer Equipment – 33.3% per annum on a straight line basis, on original cost
| Asset | Net Book Value at 31/3/2020 £ |
Additions £ |
Depreciation Charge for year £ |
Net Book Value at 31.3.2021 £ |
|---|---|---|---|---|
| Furniture, Fixtures and Fittings |
0 | 380 | 44 | 336 |
| Computer Equipment | 0 | 778 | 77 | 701 |
| Totals | 0 | 1,158 | 121 | 1,038 |
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF FRIENDS OF THE FAMILY WINCHESTER LIMITED (“the Charitable Company”)
I report on the charity trustees on my examination of the accounts of the Charitable Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jason Foxwell FCCA FCIE 39 Enfield Road, Poole, BH15 3LJ
Date_____ Signed_________
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