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2025-03-31-accounts

Café West

Charity number 1143422

A company limited by guarantee number 04334432

Annual Report and Financial Statements

for the year ended 31 March 2025

Café West

Annual Report and Financial Statements for the year ended 31 March 2025

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Statement of cash flows 9
Notes to the accounts 10 to 18

Prepared by West Yorkshire Community Accountancy Service CIO

1

Café West

Trustees' report for the year ended 31 March 2025

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Heather Weatherhead Chair Sajid Hussain Treasurer Josiah Sulc Susan Duffy Lesley Persico Charity number 1143422 Registered in England and Wales Company number 04334432 Registered in England and Wales Registered and principal address Bankers Café West Healthy Living Centre The Co-operative Bank Wanstead Crescent P O Box 250 Allerton Skelmersdale Bradford WN8 6WT BD15 7PA

Independent examiner Alan Dodd FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 5 December 2001. It is governed by a memorandum and articles of association, as amended on 15 July 2011, 9 September 2013 and 25 May 2022. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

Café West

Trustees' report (continued) for the year ended 31 March 2025

Objectives and activities

The charity's objects

To promote the good health and improve the health of the residents of Allerton and Lower Grange and surrounding areas of West Bradford (the area of benefit), in particular by the establishment of a healthy living centre in the area.

To further or benefit the residents of the area of benefit, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

The charity's main activities

Cafe West is a full spectrum community centre located in the heart of Allerton, within a recognised area of deprivation, delivering end to end services for the people of Allerton, Lower Grange, Sandy Lane and the wider area.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the provision of facilities in the interests of social welfare.

Achievements and performance

Continued to provide classes and support to residents which have included, Cook & Eat Sessions, wellbeing, digital inclusion, nutrition, financial advice, local HUBs, Triage, Advice and Exercise classes for young and elderly.

A busy well-resourced holiday program along with feeding and supporting the local children, families and others in need of support.

A range of advice and counselling has been on offer covering debt, welfare benefits. The number of residents accessing these services continues to increase year on year.

The library within Cafe West is a great success. It’s used by the elderly residents as well as having a large number of younger users which is being expanded thanks to better engagement form local schools. It just keeps growing.

Cafe West will continue to work in collaboration with a wide range of Partners, Local Authority, NHS, Registered Social Landlords, Third Sector Groups and most importantly the Community to assist in the delivery of key objectives to promote the health and well-being of residents in Allerton & Lower Grange.

Provided over 200,000 Meals to local residents in need and delivered over 20,000 hours of organised play and activities.

Plans for future periods

The trustees are aware of the financial situation in addition to the funding sources due to end soon. Our plans moving forward are to remap delivery to reduce expenditure and gain and/or renew funding sources from current and new providers to support operational costs. Currently we are unaware of how this may look; however funding sources will not go against our mission statement or values.

We wish to continue to diversify funding streams to become even less reliant on single funders and ensure that all opportunities are sought and chased.

3

Café West

Trustees' report (continued) for the year ended 31 March 2025

Financial review

The net income for the year was £189,830, including net income of £56,016 on unrestricted funds and net income of £133,814 on restricted funds after transfers.

Reserves policy

The charity's total reserves were £263,009, of which £162,995 relates to restricted funds. Within the remaining funds, £23,258 was the value of tangible fixed assets. This leaves a balance of £76,756 free reserves.

Comparing this to the policy shows that the charity's actual reserves are below the policy target by almost £24,000. Our forecast for the current year shows that surpluses are currently sufficient to bring the level of free reserves up to the lower threshold of our reserves policy. We will continue to monitor the position. The trustees are aware of the financial position with the significant funding stream coming to an end in 2026. All efforts are to be made to ensure that additional funding streams and cost-saving measures are implemented, but in addition to this, staffing levels will be decreasing at stages across the years, with salaries being a significant amount. All monies held on behalf of the NHS will be spent by 31/03/2026, with the deputy manager departing at this point, A worker leaving in April, and the other in July with an additional 2 in Sept 2026 meaning our staffing costs will reduce considerably.

4

Café West

Trustees' report (continued) for the year ended 31 March 2025

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

approved by the board of trustees on 15/12/2025

Heather Weatherhead (Trustee)

5

Café West

Independent examiner's report to the trustees of Café West

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2025, which are set out on pages 7 to 18.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charitable company's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of ACCA which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alan Dodd FCCA

16/12/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Café West

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2025

Notes
2025
Unrestricted
funds
£
Income from:
Donations and legacies
(2)
84,616
Charitable activities
(3)
25,923
Other trading activities
(4)
69,117
Investments
(5)
586
Total income
180,242
Expenditure on:
Raising funds
(6)
10,457
Charitable activities
(7)
113,769
Total expenditure
124,226
Net income / (expenditure)
56,016
Fund balances brought forward
43,998
Fund balances carried forward
(8)
100,014
2025
Restricted
funds
£
411,536
-
-
-
411,536
-
277,722
277,722
133,814
29,181
162,995
2025
Total
funds
£
496,152
25,923
69,117
586
591,778
10,457
391,491
401,948
189,830
73,179
263,009
2024
Total
funds
£
270,633
23,144
73,923
793
368,493
8,310
375,698
384,008
(15,515)
88,694
73,179

All incoming resources and resources expended derive from continuing activities.

7

Café West

Balance sheet

as at 31 March 2025
2025
Unrestricted
£
Fixed assets
Tangible assets
(9)
23,258
Total fixed assets
23,258
Current assets
Debtors and prepayments
(10)
10,942
Cash at bank and in hand
(11)
76,703
Total current assets
87,645
Current liabilities:
amounts falling due within one year
Creditors and accruals
(12)
10,889
Total current liabilities
10,889
Net current assets / (liabilities)
76,756
Total assets less current liabilities
100,014
Creditors: amounts falling due after one year
(13)
-
Net assets
100,014
Funds
Unrestricted funds
100,014
Restricted funds
-
Total funds
100,014
2025
Restricted
£
-
-
-
162,995
162,995
-
-
162,995
162,995
-
162,995
-
162,995
162,995
2025
Total
£
23,258
23,258
10,942
239,698
250,640
10,889
10,889
239,751
263,009
-
263,009
100,014
162,995
263,009
2024
Total
£
24,462
24,462
59,093
53,117
112,210
56,635
56,635
55,575
80,037
6,858
73,179
43,998
29,181
73,179

For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 15/12/2025

Heather Weatherhead (Trustee)

8

Café West

Statement of cash flows

for the year ended 31 March 2025

Cash flows from operating activities:
Net cash provided by (used in) operating activities
Cash flows from investing activities:
Bank interest
Purchase of tangible fixed assets (excluding donated assets)
Net cash provided by (used in) investing activities
Cash flows from financing activities:
Repayments on borrowing
Cash inflows from new borrowing
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period
Adjustments for:
Depreciation charges
Bank interest
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating activities
Analysis of cash and cash equivalents
Notice deposits (less than 30 days)
Total cash and cash equivalents
Reconciliation of net movement in funds to net cash flow
from operating activities
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand
2025
£
188,915
188,915
586
(2,920)
(2,334)
-
-
-
186,581
53,117
239,698
2025
£
189,830
4,124
(586)
48,151
(52,604)
188,915
2025
£
133
239,565
239,698
2024
£
(30,510)
(30,510)
793
(1,751)
(958)
-
-
-
(31,468)
84,585
53,117
2024
£
(15,515)
60,168
(793)
(21,551)
(52,819)
(30,510)
2024
£
72
53,045
53,117

9

Café West

Notes to the accounts

for the year ended 31 March 2025

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Freehold land: nil Freehold buildings: over 20 years Project and office equipment: over 5 years Fixtures, fittings and equipment: over 3 years Motor vehicles: 25% on written down value

10

Café West

Notes to the accounts

for the year ended 31 March 2025

1 Accounting policies continued

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

11

Café West

Notes to the accounts continued

for the year ended 31 March 2025

2 Donations and legacies
Grants:
Bradford MDC - City of Culture 2025
Bradford MDC - Community Building grant
Bradford MDC - Day opportunities
Bradford MDC - Gas and Electric top-ups
Bradford MDC - HAFP funding
Bradford MDC - HSF
Bradford MDC - other
Bradford VCS Alliance
Deferred capital grant
HALE & partnership
Henry Smith Charity
Hollyns Health
LEAP
National Lottery - Aspiring Community
NHS
Bradford MDC - Boiler repair
Bradford MDC - Combined Fund
Bradford MDC - Warm Spaces
Bradford University
CABAD
Incommunities
Leeds Community Foundation
Other donations
3 Charitable activities income
Sessional events and activities
Café and related incone
4 Other trading activities
Room hire and tenancies
2025
Unrestricted
funds
£
-
8,205
-
-
-
-
7,037
2,640
52,913
-
-
11,516
-
-
-
-
-
-
-
-
-
-
2,305
84,616
2025
Unrestricted
funds
£
5,065
20,858
25,923
2025
Unrestricted
funds
£
69,117
69,117
2025
Restricted
funds
£
495
-
21,678
23,525
40,140
25,775
-
1,320
-
24,407
60,000
75,520
3,000
54,243
81,433
-
-
-
-
-
-
-
-
411,536
2025
Restricted
funds
£
-
-
-
2025
Restricted
funds
£
-
-
2025
Total
funds
£
495
8,205
21,678
23,525
40,140
25,775
7,037
3,960
52,913
24,407
60,000
87,036
3,000
54,243
81,433
-
-
-
-
-
-
-
2,305
496,152
2025
Total
funds
£
5,065
20,858
25,923
2025
Total
funds
£
69,117
69,117
2024
Total
funds
£
-
8,205
20,288
7,788
39,856
34,007
-
1,320
52,913
-
30,000
22,520
-
41,311
-
2,000
5,000
800
1,120
350
2,500
350
305
270,633
2024
Total
funds
£
4,950
18,194
23,144
2024
Total
funds
£
73,923
73,923

12

Café West

Notes to the accounts continued

for the year ended 31 March 2025

5 Investments
Interest receivable
6 Raising funds
Management and admin salaries
7 Charitable activities expenditure
Charitable activities
7a Support costs
Fundraising
activity
Support cost type
£
Management and admin salaries
10,457
Financial management support
-
Payroll fees
-
Office costs
-
Independent examination
-
Finance charges
-
10,457
2025
Unrestricted
funds
£
586
586
2025
Unrestricted
funds
£
10,457
10,457
Activities
undertaken
directly
£
330,627
330,627
Charitable
activity
£
39,910
1,265
1,652
4,782
-
277
47,887
2025
Restricted
funds
£
-
-
2025
Restricted
funds
£
-
-
Support
costs
£
60,864
60,864
Governance
activity
£
-
-
-
-
2,520
-
2,520
2025
Total
funds
£
586
586
2025
Total
funds
£
10,457
10,457
2025
Total
cost
£
391,491
391,491
2025
Total
cost
£
50,367
1,265
1,652
4,782
2,520
277
60,864
2024
Total
funds
£
793
793
2024
Total
funds
£
8,310
8,310
2024
Total
cost
£
384,008
384,008
2024
Total
cost
£
41,660
4,045
1,181
5,135
2,268
211
54,499

13

Café West

Notes to the accounts continued

for the year ended 31 March 2025

7b Charitable activities expenditure detail
Salaries NI and pensions
Training
Minibus costs
Rates
Insurance
Heat and light
Cleaning
Repairs, maintenance, refurbish.
Printing, postage and stationery
Telephone and internet
Computer running costs
Activities and events
Café expenditure
Professional fees
Payroll fees
Independent examination
Subscriptions
Depreciation
Sundry expenses
Travel expenses
Volunteer gifts and expenses
Bank and card charges
Donations
7c Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions
2025
Unrestricted
funds
£
38,355
571
3,282
2,684
608
8,466
1,885
20,288
2,236
6,104
465
2,703
11,375
1,600
1,652
2,520
2,157
4,124
-
227
1,650
277
540
113,769
2025
Restricted
funds
£
154,231
2,819
990
-
2,949
7,879
235
3,272
570
-
4,523
65,997
18,654
14,595
-
-
162
-
129
77
640
-
-
277,722
2025
Total
cost
£
192,586
3,390
4,272
2,684
3,557
16,345
2,120
23,560
2,806
6,104
4,988
68,700
30,029
16,195
1,652
2,520
2,319
4,124
129
304
2,290
277
540
391,491
2025
£
190,306
13,280
(5,000)
4,457
203,043
2024
Total
cost
£
115,255
872
1,308
2,931
4,475
15,214
3,053
24,781
2,417
5,445
5,895
89,083
27,967
7,591
1,181
2,268
2,823
60,168
300
648
1,812
211
-
375,698
2024
£
118,183
7,866
(5,000)
2,516
123,565

The average number of employees during the year was 9.7, being an average of 6.2 full time equivalent (2024: 6.2, 4.4 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2025 2024
£ £
Costs of the scheme to the charity for the year 4,457 2,516

14

Café West

Notes to the accounts continued

for the year ended 31 March 2025

8 Restricted funds
Bradford VCS Alliance
City of Culture 2025
Day Opportunities
Gas and Electric top-ups
HAF
HALE & Partnership
Henry Smith Charity
Hollyns Health
HSF
LEAP
National Lottery
Maternity Circle
Maternity Circle extra
NHS - Video-Piya
Balance b/f
£
-
-
-
709
-
-
15,000
-
-
-
13,472
-
-
-
29,181
Incoming
£
1,320
495
21,678
23,525
40,140
24,407
60,000
75,520
25,775
3,000
54,243
30,933
2,500
48,000
411,536
Outgoing
£
1,320
-
21,678
23,338
40,140
12,075
60,302
21,919
25,775
3,000
44,830
6,561
-
16,784
277,722
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Balance c/f
£
-
495
-
896
-
12,332
14,698
53,601
-
-
22,885
24,372
2,500
31,216
162,995

Fund name

Bradford VCS Alliance City of Culture 2025 Day Opportunities Gas and Electric top-ups HAF HALE & Partnership Henry Smith Charity Hollyns Health HSF LEAP National Lottery Maternity Circle Maternity Circle extra NHS - Video-Piya

Purpose of restriction

Infrastructure - grassroots support Flower beds and materials Intergenerational group and stroke group. Ongoing refund for pre paid top ups Holiday activities and food programme Staffing and resources Core cost support Employer funding - Host employer Feeding support for disadvantaged families Community project, arts, crafts- culture Aspiring Communities programme Maternity circle resources and management fee Maternity circle extension Videographer project

15

Café West

Notes to the accounts continued

for the year ended 31 March 2025

9
10
11
12
**13 **
Tangible assets
Cost
£
At 1 April 2024
1,166,576
Additions
-
At 31 March 2025
1,166,576
Depreciation
At 1 April 2024
1,146,684
Charge for year
1,715
At 31 March 2025
1,148,399
Net book value
At 31 March 2025
18,177
At 31 March 2024
19,892
Debtors and prepayments
Debtors
Prepayments
Accrued income
Other debtors
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Accruals
Other creditors
Deferred capital grant
Creditors: amounts falling due after one year
Deferred capital grant
Land and
buildings
£
34,000
-
34,000
30,597
851
31,448
2,552
3,403
Motor
vehicles
£
67,070
2,920
69,990
65,903
1,558
67,461
2,529
1,167
2025
£
300
4,534
2,058
4,050
10,942
2025
£
239,565
133
239,698
2025
£
3,837
194
6,858
10,889
2025
£
-
-
Fixtures,
fittings and
equipment
Total
£
1,267,646
2,920
1,270,566
1,243,184
4,124
1,247,308
23,258
24,462
2024
£
7,977
4,887
3,233
42,996
59,093
2024
£
53,045
72
53,117
2024
£
3,722
-
52,913
56,635
2024
£
6,858
6,858

16

Café West

Notes to the accounts continued

for the year ended 31 March 2025

14 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £52,286 (previous year: £41,550).

15 Operating leases

Within one year
In the second to fifth years inclusive
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:
2025
£
2,088
2,262
4,350
2024
£
2,088
4,350
6,438

17

Café West

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2025

2025
2024
Unrestricted Unrestricted
funds
funds
£
£
Income
Donations and legacies
84,616
63,343
Charitable activities
25,923
23,144
Other trading activities
69,117
73,923
Investments
586
793
Total income
180,242
161,203
Expenditure
Raising funds
10,457
8,310
Charitable activities
113,769
167,890
Total expenditure
124,226
176,200
Net income / (expenditure)
56,016
(14,997)
Transfers between funds
-
1,751
Net movement in funds
56,016
(13,246)
Fund balances brought forward
43,998
57,244
Fund balances carried forward
100,014
43,998
2025
Restricted
funds
£
411,536
-
-
-
411,536
-
277,722
277,722
133,814
-
133,814
29,181
162,995
2024
Restricted
funds
£
207,290
-
-
-
207,290
-
207,808
207,808
(518)
(1,751)
(2,269)
31,450
29,181
2025
Total
funds
£
496,152
25,923
69,117
586
591,778
10,457
391,491
401,948
189,830
-
189,830
73,179
263,009
2024
Total
funds
£
270,633
23,144
73,923
793
368,493
8,310
375,698
384,008
(15,515)
-
(15,515)
88,694
73,179

18