fftondfj The Queen s Award torvoluntary Service WYMONDHAM DEMENTIA SUPPORT GROUP REPORT OF THE TRUSTEES AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Charity Number: 1143347
WYMONDHAM DEMENTIA SUPPORT GROUP REPORT OF THE TRUSTEES AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 CONTENTS Page Trustees, Report Independent Examineff s Report Statement of Financial ActNib'es Notes to the Statement of Financial Activities
WYMONDHAM DEMENTIA SUPPORT GROUP Report of the Trustees for the year ended 31 March 2024 REFERENCE AND ADMINISTRATION INFORMATION Charity Name: Wymondham Dementia Support Group Charity Registered Number: 1143347 Operational Address: Fairland Church Centre, Fairland Hill, Wymondham, Norfolk, NR18 OAW Patron: The Lady Dannatt MBE President: T Brown Trustees: A E Scott (Chairl P J Whiscombe (Hon Secretary) M J Gibbins (Hon Treasurer} T Barrett SGColk B M Groucott (resigned 28.2.2024) A Rackham Independent Examiner: P Goddard FCCA Page 1
WYMONDHAM DEMENTIA SUPPORT GROUP Report of the Trustees for the year ended 31 March 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT a. Governing Document Constitution adopted on 24 June 2011 as amended on 4 October 2013. b. Appointment of Trustees Trustees are appointed erther by the Charity in general meeting or by the other Trustees They serve for a period of four years. being eligible to seek re-election for a further three years, after that they retire. c. Risk managemènt Trustees have identified that the major risk to the organisation is its over dependence on funding by way of grants and donations. Consequently, the charity has attempted to increase the amount it raises from its ovm fund raising events to improve its financial sustainabiltty. The Trustees will continue to monttor and review OBJECTIVES AND ACTIVITIES Objectives The following objects are for the benefit of people with dementia and their carers within the area of Wymondham and district in the county of Norfolk.. 1. to promote and protect good health: and 2. to provide or assist in the provision of faulrties in the interests of social welfare for recreation or other leisure time occupation with the object of improving their conditions of life. b. Activities Dementia Support Group mainly serves the town of Wymondham and its surrounding villages, although some individuals with dementia and their carers come from other parts of Norfolk where the service we provide may not be available. The objectives of the Charity have been met by providing a variety of activities for people living with dementia and their carers. Our main activity is the Pabulum Café held every Monday and Friday which provides a safe. friendly and understanding meeting place where refreshments and Iht lunches are served. Page 2
WYMONDHAM DEMENTIA SUPPORT GROUP Report of the Trustees for the year ended 31 March 2024 ACHIEVEMENTS AND PERFORMANCE 2023124 has seen an ever increasing demand for the Group's services. Both weekly cafés have seen the number of attendees increase w'ith the Friday café being very close to capacity on many occasions reinforcing the necessrty of the pre-booking procedure. The increased numbers place additional demands on our organisers and volunteers. With the facilities in the Church being limrted it will be a continuing challenge to ensure we provide a safe environment for our members living with dementia and their carers. We have always recognised the benefits of external trips to our members and it was good to be able to arrange trips to Bressingham Gardens and Steam Museum, the Pantomime in Gorteston and the Christmas Party at Wymondham Rugby Club Other events during the year induded Regular afternoon llea" dances Structured reminiscence sessions Vintage transport day Bingo sessions Fish and Chip lunches In addition, the Group celebrated Its 15 birthday in March 2024. It says much for the foresight and wisdom of those individuals who set up the Café in 2009 that the Group is still going strong and the services provided are still in great demand. The Group spent over £9,000 with an extensive re-modelling of the garden area to upgrade the facilities and make the whole area easier to access for those with restricted mobiltty_ Our thanks to the many local businesses who contributed materials and labour and to our team of volunteers who assisted with this project. The garden was renamed the 'Trevor Brown Happiness Garden" and officially opened by Lady Dannatt. In view of the age and health profile of many of our members. the Group funded the installalion of a defibrillator at the Church. To reinforce our relationship with the community this was installed externally and is available for use by the general public should the need arise. Page 3
WYMONDHAM DEMENTIA SUPPORT GROUP Report of the Trustees for the year ended 31 March 2024 ACHIEVEMENTS AND PERFORMANCE (continued) The Board of Trustees has remained constant throughout the year with the exception of Brenda Groucoul who reluctantly stepped down due to other work commitments Brenda has been a great supporter of the group and we thank Brenda for her valuable contributions during her time as a Trustee. The demand for our services from the wider community in South Norfolk has continued throughout the year with increasing numbers of new applicants coming lo the café's once again. None of the support we provide to our members would be possible without the support of our loyal volunteers giving their time, experience and energy We are also indebted to our two dedicated organisers Deborah and Sarah who continue to manage our activtties with good humour and efficiency. We were very pleased that volunteer representatives from the Group were able to attend the "Norfolk Community Champions" event at the Norfolk Showground as part of the celebrations for the coronation of King Chartes 111. We also need to pass on our thanks to the local business community and the general public in Wymondham and South Norfolk who continue to support our activities so generously. Finally, we thank Lady Dannatt, our Patron, for her o)ntinued interest in and support of the Group throughout the year. Page 4
WYMONDHAM DEMENTIA SUPPORT GROUP st Report of the Trustees for the year ended 31 March 2024 FINANCIAL REVIEW a. Receipts and Payments The charity reported net outgoing resources of £21,825 for the year (2023 net outgoing £8,144) b. Balances Our balances as at 31" March 2024 totalled £68,278 (£90.102 as at 31 March 2023). c. Reserves Policy The Trustees had previously determined that a reserve equivalent to at least twelve monlhs expenditure would be prudent in view of the uncertain nature of the main income sources. The current level of reserves exceeds this primarily due to a large legacy received in 2020 and £27,000 received in 2022 from the closure of The Wymondham Day Care Centre The trustees are comfortable with the current higher level of reserves, but wll consider opportunities to develop ServIS in the future as opportunities arise. d. Principal Sources of Funds Grants and donations are the Charity's main source of funds. DECLARATION This report was approved by the Trustees on 22 May 2024 and signed on their behalf by AEScott Page 5
WYMONDHAM DEMENTIA SUPPORT GROUP Independent examIneS report on the accounts I report on the accounts of the Wymondham Dementia Support Group for the year ended 31, March 2024, which are set out on pages 7 to 9. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(-the Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to= examine the awounts under section 145 of the Charities Act to follow the applicable Directions given by the Charity Commission (under section 145(5){bl of the Act, and to state whether particular matters have come to my attention Basis of independent examSnef s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a companson of the accounts presented with those records It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees Conrning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination. no material matters have come to my attention which gives me cause to believe that in any material respect-. accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord wilh the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. P Goddard FCCA - Comer Cottage. Church Road. Colby, Norfolk Page 6 2024
WYMONDHAM DEMENTIA SUPPORT GROUP STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31ST MARCH 2024 General Unrestricted Other Funds Funds 2024 2023 INCOMING RESOURCES Grants Donations Fund Raising Outings. Trips and Functions Refreshments Miscellaneous Sal•s Other Income 0.00 22653.79 2446.51 500.00 2377.68 230.00 185.66 19468.70 3202.60 860 00 3034.90 708.1)0 414.70 19468.70 3202.60 860.flo 3034.90 708.00 414.70 TOTAL INCOMING RESOURCES 27688.90 27688.90 28393.64 RESOURCES EXPENDEO Wages Volunleer costs Property expenses Outings, Trips and Funct#$ Refreshments Adrrinistralion PabuM Café expenses Happiness Gaftlen Purchases - dolhing Miscellaneous costs 15104.50 259.22 9863.54 5294 68 1664.22 2480.20 5.30 9120.07 921_12 1841.C(S 15104.50 259.22 9863.54 5294.68 1664.22 2480.20 2965.30 9120.07 921.12 1841.00 13515.98 422.61 10711.00 5789 32 1069.66 2628.75 1363.17 105.12 0.00 932 26 TOTAL RESOURCES EXPENDED 49513.85 49513.85 36537.87 NET OUTGOING RESOURSES -21824.95 -21824.95 -8144.23 Transfers from DgsvJnated Funds NET MOVEMENT IN FUNDS -21824.95 -21824.95 -8144.23 FUNDS BROUGHT FORWARD 89022.39 1080.08 90102_47 98246.70 FUNDS CARRIED FORWARO 67197.44 1080.08 68277.52 90102.47 REPRESENTED BY Eafelays Community Account Barclays Savings Account Cambridge and Counties Bank Pelty Cash Cash in Hand Wages Float 14134.71 21879.48 30000.00 300 00 413.33 1550.00 26621.94 61464.78 000 300.QO 165.75 1550.00 68277.52 90102.47 Page 7
WYMONDHAM DEMENTIA SUPPORT GROUP NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024 I ACCOUNTING POLICIES Basis of preparation The financial staterrents have been prepared undef the historical $t conventson and assu that the Charity will rein a going concem for the forseeable future. Fixed assets All expenditure on fixed assets is written off as a resour expended in the year that it is incurred. Taxation The Charity is not liable lo pay tax on any surpluses generated. The Charity is not registered for Value Added Tax. and all figure5 shown in the accounts indude this lax where appropriate. Pensions The Charity has eornplied with its obligation to offer a Wor1(place Pension Scheme. No employee has currently indic8ted that they wish to pin such a scheme. Fund Accounting General Fund assets represent those resources which may be used towards n*eling any Charity purposes at the discreb.on of the Trustees Restricted Funds afe resources which are lo be applied for the speafied purposes only. Designated Funds are resources eam)arked by the Trustees for specbfied future purposes to be appr at the Trustee's discretion 2 OTHER FUNDS 8alance At 11412023 Income Balance Expense Transfer At 311312024 Restricted Funds Admiral Nurses 1080.08 1080 08 Page 8
IArYMONDHAM DEMENTIA SUPPORT GROUP NOTES TO THE ACCOUNTS YEAR ENDED 31ST MARCH 2024 3 GRANTS AND DONATIONS Thanks go to all individuals and organisatson5 who made grants or doa"onS in the yeaT. including A McDonald Bearded Villains Craft¥se CTaft Group L and R Chalu Ecclesiastical Insurance Co M Eke alld F Squires Needlecraft Norfolk Police 8ook Club A Provis A Rackham Richard Gurney Lodge Spurgeons Butchers Unite the Union Wailrose WynK)ndham Abbey Parish Lunth Group Wymondham and Attleborough Darts League Wymndham Garden Centre Wymndham Ex-Serviceff*ns Club Wymondham Lions Special thanks to the families who105t loved ones during the year and gave Wyrrnndham Dementia Support Group as their named charrty. Page 9