## **Trustees’ Annual Report for the period** **From : 1[st] April 2024 To : 31[st] March 2025** ## **Charity name: Wetherby & District u3a** ## **Charity registration number: 1143289** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of educaton and, in
partcular, the educaton of older people and
those who are retred from full tme work by all
means, including associated actvites
conducive to learning and personal
development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Wetherby and District u3a is a self-help
learning organisaton for all retred people or
that are no longer in full-tme employment,
who wish to join in actvites encouraging
learning and the development of skills, whilst
also promotng enjoyment and friendship.
W&D u3a has almost 100 Groups providing a
wide range of actvites and experiences from
social and recreatonal to the arts and
languages. Each Group has a Leader who is
responsible for organising and providing
actvites. The Groups meet regularly at a
number of local venues where relevant. A
Commitee member is coordinator for all the
Groups.
In additon to the individual Groups, there is a
monthly Open Meetng with a guest speaker,
followed by refreshments and social
interacton. The subjects at the Open Meetngs
cover a wide range of interests. The opton to
join this meetng via Zoom is available.
To communicate with and keep members
informed of actvites, W&D u3a publishes a
Monthly Memo and a more detailed
Newsleter once a year. These are circulated to
all the membership and also made available on
the website.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning actvites the Trustees take due
regard to the guidance issued by the Charity
Commission on public beneft.|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The Commitee, Group Leaders and tme given
by other members (such as catering,
newsleter producton) for ongoing or one-of
actvites are all on a voluntary basis.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our membership level remains stable at
around 1200 members, and we are successfully
recruitng new members throughout the year.
We also see new groups being created and feel
that both these factors keep our u3a relevant
and vibrant.
We hold new member meetngs, and a renewal
meetng, and have started holding drop-in
sessions at the weekly town market, to
encourage new members or encourage
questons from prospectve members.
The monthly Open Meetngs are well atended,
and a wide range of subjects is covered by the
speakers.
Our annual lunch is always very popular and is
a wonderful social event, with a special
speaker each year.| **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total income - £48,401
Total expenditure - £47,257
Surplus £1,145
Reserves balance - £30,157| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our Policy is to maintain a level of reserves at
12 months running costs of our organisaton.
This does not include any income or expenses
of our Actvity Groups or outngs, all of which
are self-funding.| |Amount of reserves held|Para 1.22|£30,157| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our source of funds for u3a-wide actvites is
from membership fees and HMRC tax rebate.
Groups are self-funding.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Our updated governing Consttuton was
adopted on 30thJune 2021.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|We are an unincorporated members
associaton, an independent charity, which is a
member of the Third Age Trust which is itself
an unincorporated associaton.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by the membership at the
AGM. New Trustees can be co-opted between
AGMs and then stand for electon at the next
AGM.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
New Trustees are provided with specifc
informaton about their individual roles,
including detailed job descriptons. They are
also provided with wider informaton packages
showing the various policies and procedures of
Wetherby and District u3a.
Policies are in place in respect of: Data
Protecton (fully in line with the General Data
Protecton
Regulatons);
Safeguarding;
Equality, Diversity and Inclusion.
The Commitee meets every 6 weeks. In
additon, working groups on specifc issues are
established where appropriate.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Wetherby and District u3a| |---|---| |Other name the charity uses|| |Registered charity number|1143289| |Charity’s principal address|11 Coxwold Hill
Wetherby
LS22 7PX| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||PhilipJohn Aindow|Chair||| ||George Barry
Atkinson|Events Officer||| ||Peter Harry Welton|Member Liaison
Officer|Trustee until 31stAugust
2024|| ||Sue Howe|Admin Assistant||| ||Jennie Grover|Membership
Secretary||| ||TimothyMallett|Website Manager||| ||Pamela Tudor|General Secretary||| ||Moira Dopson|Treasurer|Trustee from 28thJune
2023|| ||Linda Richards|Vice Chair|Trustee from 30thMay
2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Moira Helen Dopson **Full name(s)** Philip John Aindow **Position (eg Secretary,** Chair Treasurer **Chair, etc)** **Date** WETHERBY & DISTRICT u3a TREASURER'S REPORT TO MEMBERS ON ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Page 1 Combined Statement of Receipts and Payments for the General Fund, Group5 & Social Fund for the above year and our Balance Sheet at 31 March 2025. Page 2 shows Notes to the Account5 cross referenced to page 1 which Should be self- explanatory. Recei t5 & Pa ments for the General Fund The General Fund is made up of a current account and deposit account. The membership fees received1£12 per annum} are used for membership-wide expenses such as Open meetings, software, the u3a magazine, membership subs to central u3a. Receipts this year are £17,444 compared with £16,778 in 2024, an increase of E666, coming from membership subscriptions. Total expenditure at £18,817 compares with £17,356 in 2024, an increase of £1,461. The major reasons for the increase were the 5-year web domain subscription, higher postage costs, increase in TAM magazine cost, higher spend on speakers and room hire. The result for the year is a deficit of £1,373 whilst our total assets are E22, 380. This is a healthy level of reserves. Recei ts&Pa ments for the Social Fund The Social Fund is a single current account used for social activities such as the annual lunch, holidays and for any groups who wish to use the account to dep051t funds collected from group members and pay out expenses. The bulk of the transactions in this year relate to the annual lunches of 2024 and 2025. I would like to thank the Treasury Team for their support during the year, Jennie Grover, Membership Secretary, Pam Tudor who does the Charities Commission annual return, and Dave Clark & Malcolm Brook, who claim Gift Aid for us. Their efforts and help are greatly appreciated. Finally I would like to thank Ann Hill, the Independent Examiner of the Accounts for her examination of the accounts. If you have any questions about the accounts, please contact me on treasurer@wetherb u3a.or Moira Dopson - Wetherby & District u3a Treasurer th 28 April 2025 Wethety & Dlstrltt u3a {Cha￿ty Number 1143Z89 Pale 1 31st March 2025 31st March 2024 RE￿Pts ￿ PaY￿e￿IsA(co￿tfQr(hpYe￿e￿aed Not￿ GenEralFund Groups SDEL4Fund trAndTotsl GenEralFur G￿￿p5 SOELIIF￿Trd trAndTotsl Rec￿p￿S 1J,956 RC charit1￿ Refund 2.426 17.088 40 2.430 16.386 46 memb￿ShIP 17.088 16.386 Non &Lmggllngs Donatlons 25.3 Total Sttlal Fund recelpts Intèrest Recelvgd from deposlt actouTht and OthÈr Total Receipts 4.759 290 4.759 4,759 192 27.405 43,791 17,444 48,401 1,742 Paymènts Ihlrd Trust 4.188 4,17E Nembershlp 4.18 16,6Z6 17.386 Swkers Gets¢Yal Refreshments Zoom E￿I￿nce fee51coBch threlpurcth5e5 B72 360 6Q2 377 2.671 470 eetl 23,789 3.055 Thlrd Age MattersMw*ne L(Kal News 1.409 1,4 572 5.B29 571 5.829 Pubiiaty 5.164 Prtage Printing and stat￿TrEry 360 102 87 746 102 1,184 Sundry ember5hip Sy5th Iwld Awicoti FayPal Fee5 Bank Chargp5 1.696 2.144 302 204 74 2.144 302 289 74 222 222 Total knial Fund expen Admin15tratio Equipmeni purch￿ed 3,1 5,7 4,983 4,120 Eq￿pIn@￿t 845 To￿1 payments 47.257 3.70D 45.960 Defiat I Surplus for year 97Q 1.548 366 Balance Sheet as at 31st Warch 2025 31st March 2024 GÈhpralFund Group5 SDcL4Fund trandTotsl 11.596 GÈnFralFutsd G￿￿p5 trandTotsl 11,492 HSBC Current HSBC Deposit A(count h Hand- General 11,492 10 4.J47 social Fund Accounl Total Current ASSÈ FfjxÈd Assets 1.882 22.J80 4,347 J.4JO JO.157 23.753 1.37È Total A55ets 22,380 4,347 3.430 30,157 23,753 1,882 Represented by GENEPAL FUNO l.B82 3.E4Q Deficlt I Surplu5 for year B41¥n￿ ai 31 Mèr¢h 2024carrhed f(rfwèrd 970 4.347 22,380 3,430 30,157 23,753 1,882 Prep&red byTredwrer oira Dop5 R￿v￿WEd by Inde￿ndeTrt Exarni￿r 7th May 2025 Wetherby & Dlstrict u3a {Charlty Number 11432891 Page 2 Notes to the Receipts and Payrnent5 Account for the year ended 31 March 2025 31 March 2024 1. Membershlp Includlng 2 Llfe Members me￿￿[Ship Fee E12- year to 315t March 2024 Membership Fee E12- year to 31st March 2025 1221 C13,956 C14,652 2. Gift Aid Refund Members reglstered for Glft Ald 812 810 3. Social Fund account Detail of activity on the account for year ended 315t March 2025.. Recel Annual lunch 2024 tlcket sales Annual lunch 2025 ticket sale5 [1,334 £3,425 É4,759 [3,080 £46 £85 £3,211 £1 548 Pa ments Annual lunch 2024 Invoice payments Annual lunch 2024 refund Bank charges Tran5action5 since 315t Mareh 2025 Annual lunch 2025 paymenis Annual lunch 2025 t1¢ket ￿LeS Bank charge5 Balance on account -£50 £75 .£5 É3,450 There are no Group funds heLd in this account at year end. 4. Membershlp Subxrlptlon based on members r￿lStered vdth W a D U3A 1037 Tnembers registered @ 1st Jwril 2025 £4.￿ per tnember £4.(N) per tnember S. Local News 15 the annual magazine. 6. Web Slte Includes website hostlng and domain name. 7. Prlntlng and 5tatlonèry includes periodic news letters, tnonthly bulletins and notices. 8. Softwaro Systom Vlild Apncot" one year hlembership Subscription from November 2024 to November 2025. 9. Equlpment The cost of equipment is wholly written off in the year of purchase Equlpmènt purchasod durlng the yoar Acer prolector & accessorfes £484 Equlpmeni purchased In prevlous years HP LaptOP5 plu5 software u3a Banner Inebv logo) RODE W1reltts Go 11 HP-QB681Jil black LaptOP5 plu5 50ftware HP Laptop red plu5 software Epson EB-X41 Comwrer Prolecror Acer Computer Projector X1 IOP Kensington Wireless Presenter Lar¥e Projector Screen on L￿5 Large P.A. System Small P.A. system PayPal Card Reader Display Board5 Vo1ce amplifler A Board Dlsposalsln List year Mcmurdo Personal Locator Beacon 10. Group FuThds were collated and examined by the Treasurer Prepared by Treasurer Moira Dopson on 281h Apffjl 2025 Independent Examiner's Report to the Trustees of the Wetherby & District u3a I report to the trustees on my examination of the accounts of the Wetherby & District u3a (Charity Number 1143289) for the year ended 31st March 2025 which comprise the consolidated receipts and payments account. the balance sheet, the group accounts, the consolidated receipts and payments account, the consolidated balance sheet and related notes set out on pages 1 and 2. Responsibilities and basls of report The Wetherby & District u3a trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I port in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Wetherby & District u3a as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: Ann Hill Address: Field House, 8 Whitham Close, Boston Spa, Wetherby, LS23 6DU 7th May 2025 Date.. Independent Examlner's Report to the Trustees of the Wetherby & District u3a I report to the trustees on my examination of the accounts of the Wetherby & District u3a {Charity Number 1143289) for the year ended 3151 March 2025 which comprise the consolidated receipts and payments account, the balance sheet, the group accounts, the consolidated receipts and payments account, the consolidated balance sheet and related notes set out on pages 1 and 2. Responsibilities and basis of report The Wetherby & District u3a trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. 1. accounting records were not kept in respect of the Wetherby & District u3a as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. Signed: Name: kki I Ann Hill Address". Field House, 8 Whitham Close, Boston Spa. Wetherby, LS23 6DU 71h May 2025 Date: