Portishead Youth Centre Limited Company limited by guarantee Report and unaudited financial statements ror the year ended 315t December 2021 Company No. 7588073 Charlty No. 1143238 Brooklng Ruse Ch#rtered AceouThtAlItJ 108 High Street Portlshe#d North Somerset BS20 6AJ
Portishead Youth CeDtre Limit¢d Company limited by guarantee Content8 Page Directors, and trustees, report Independent Exaininer's report Statemeni of financial activities Balance sheet Notes to the unaudited financial statement5 10-14
Portishead Youth Centre Limited Company limited by guaranlee Annual report of the dire¢lor8 4nd trustees The directors and trustees present their report logether with the unaudiled financial stateinenls for the year ended 31, December 2021. The trustee5 have complied with the duly in Section 17(5) of the 2011 Charities Act to have due regard to guidan¢e published by the Charity Commission. The report is prepared in accordance with the small companies regime (Section 419(2) of the Companies Act 2006). Administratlve d¢tail$ Th¢ company, Portishead Youth Centre Limited, is & ¢ompany limited by guarantee nuinber 07588073 and is a registered charity, number 1143238. The coinpany was incorporated on I" April 2011 and commenced activities on I. January 2012. The registered office and operational address is,. l Harbour Road Portishead North Soiiierset BS20 7DD Dlrector8ltrustee5 M.E. Beaumont D.R. Cook R.M. Cruse M.G. Dolion (resigned 28 October 2021) N.J. Holland C.E. Jones M.R. Jones J. Lord J.W. Power R.F. sainsbury {made Honorary President January 2022) T.R. Slatter S.J. Thorne Secrelary M. E. Beaumont Reporting accountants Brooking Ruse Chartered Accountants & Registered Auditors 1081 ligh Street Portishead North Somerset BS20 6AJ Page I
Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees .cotLtinued Purposes And aims Our charity's purposcs as set out in Ihe objects contained in the company's memorattdum of associaiion are to.. Benefit th¢ public by the provision of a youth centre; and The provision of a coinmunity youih centre to help and educate young people and children ihrough their leisure time activities so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and meinbers of society. ChArily trustee sel¢cllon Trustees are appointed by the manageimertl committee on the understanding ihat they will further the purposes and aims of ihe charity delailed above. The management committee shall be consliluted as follows.. I representative of North Somerset Council 2 representatives of Portishead Town Council I representative of the Gordano School staff I representative of Avon & Somerset Constabulary Up to l O co-opted from the local community Achievements durlng the year This is the tenth year of trading Plnd once again il has been a very challenging year with Continued Covid di5ruptiun5 and uncertainly; all Ineinbers of our community have been affected in some way as had our ability to fully reopen for the whole year. As the country continued 10 Suffer Ioss and & ¢ontinued third lockdown at the start of ihe year, the Centre was once again under pressure to keep vital support Services open where possible. Our experience from 2020 stood us in good stead in supporting our most vulnerable iii the cominunily and we conlinued to offer support where il was possible, virtually. Once again income from Building Hire, Coffee Bar sales and other activities generated on site were lost during that period and many Ineinbers of the team were furloughed once more. Undeterred. the teain coiitinued io cope adinirably with all the uncertainty that ¢ntail¢d, continuing lo win vital grant funding as noted overleaf. Portishead Town Council and the Nautical Society have once more been staunch supporters of our work with much needed ontinucd fiiiancial support and we offer huge thanks to both. We were also successful in winniiig a 5-year fLinding bid with the National Lottcry "Reaching Coiiiimunilies, through a huge amount of hard work from many in ihe team, notably Kim Jones and Karen Excell. This funding really provides the Centre with a renewed degree of financial security moving fon¥ard, for which wc are imin¢ns¢ly grateful. Page 2
Portishead Youtb Centre Limited Company limited by guarantee Annual report of the directors and truslees .wntinu Special grants and donations relating to COVID-19 were received from: North Somerset Council (Government S¢h¢me) Government Furlough S¢h¢me The Government Furlough Scheme once more made it possible for us to retain all our staff. We were in receipt of a further £12,504 during 2021. Food related funds were also received from: NeigJhbourly Waitrose Portishead These funds were for the provision of food. Kiln Jones in particular worked with the Local Food Bank lo help feed our more vulnerable families. Various applicaiions have been Inade for granis to sUprI the running of the Centre during 2021 and we are very grateful to.. Portishead Town Council The Portishead Nautical Trust Children in Need North Somerscl Council Wesport- CYP National Lottery- 'Reaching Communities" Groundwork We have also been generously supported by local people, organisations and businesses in the form of donations. These include, bul are not limited to.. Portishead Lions Club Internalional Legal and General Co-op Coinmunily Fund Gordono Valley ChLirch Aviva Coinmunity Fund R05 Cruse Anna Clarke Charles River Stuart Griffiths Portishead Ladies Bowling Club Phil Sanders Mike Jones Karen Excell Jenna Clare PAge 3
Portishead Youth Centre Limited Company limited by guarantee AnDual report of the direetors and tru$te¢s .continu¢d We continue to be very grateful to the Portishead Lions Club International. Following on from the iminense amount of support provided to us in 2020 when Covid first struek, they have continued to 5UPPOrt with odd jobs around the Centre. the Trustees and staff are very graieful. In December 2013 a ten-year lease was signed with Portishead Town Council giving the Centre a secure home. Portishwl Youth Centre and Portishead itself has a building lo be proud of, we have become 'Xhe pla¢e" to hold parties and events. We have been able to slowly return to these activities and more in 2021, with safely and security of our staff and Centre users paramount. It has been & wonderful sighi, seeing and hearing so many people enjoying the Centre once more - Inothers and babiesltoddlers, young people forming new relationships, stre¢1 dance praoti¢e. music making in the recording studio, faith groups meeting in qui¢t conteinplation and our senior citizens catching up ovei. lunch and other planned activities. The Centre has gone from slrength to strength and is as busy as il has ever been,. under the leadership of Kim ai)d the oversight of the Board of Truslccs, thc Centre has a 3-year plan in place which guides our curreni and fuiure planned aclivilies. Portishead Youth Centre is seen by the community as a place i)f expertise and safely for engaging children and young people. We are doing more work with Gordano School and others 10 provide education for school pupils who struggle lo engage with more traditional approaches of learning and our relalion5hip with Gordarto is as strong as ever with popular Youth Hub ses.%inns at the school being moved to larger preinises due to it5 popularity. The Trustees are pleased to reporl thai the day lo day running of the business Continues to be expertly led by Kim Jones, supported by an excellent and dedicated team. They are the beating heart of the Centre and cverything you see is driv¢n by their iiiiasyination and Cdr¢. Policies continue to be reviewed on a rolling basis and thanks Inust 80 in particular to Jean Lord and Mark Beaumont for keeping these updated, especially the constantly changing Covid guidance. Our continued success has been iiittde possible by the relentless support and work by the Trustees and the Centre's staff wlio continue to be open to new challenges, innovative in their delivery and loyal lo the Centre and all who Inake use of it. My heartfelt thanks to you all. 2021 will also be marked as the year that Ros Cruse decided to step down as Chair of Trustees, after 15 years leading the manakTeinenl ¢oininiltee in its various guises pre- and posl-North Somerset funding. Ro.% h&8 lived and breathed Portishead Youth Cenlre for many years and it is down to her deterinination. drive and will lo win that you see ihe Portishead Youth Centi'e that exist today. Thank you Ros, you are a hard acl to follow and l appreciate all of your wise counsel. Thanks also go to Mark Beaumont who has served as Secretary and Vice Chair {the latter since May), Mike Jones as Treasurer, David Cook as Chair of the Finance Coinmitlee, Suzanne Thorne as Chair of the Sta1ng Coininittee and Tanya Slatler as Chair of the newly formed Plartning & Outcomes Committee, created to provide support and oversight for our 3-year planning activity and related social impact assessment work. Page 4
Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees .¢ontinued Res¢rves The surpliis for the year has amounted to £13,986 on unrestricled funds and a deficit of £16,503 on restricted funds as slated on page 13 of the accounts. The unreslricled surplus lolalling £13,986 was helped by a successful insurance claim of £12,127 (for business interruption due to Covid in 2020), over £12,500 of Governinent furlough support and £16,097 Covid support froin North Soinersel. The restricted deficit of £16,503 relates to grants received in 2020 in respect of 2021 funding. The Trustees consider the following provisions necessary in order to show a true posilion of the Youth Centre's ongoing working capital. Using the Reserves Policy agreed in 2021 the alloGation of the reserves to be included in the annual accounts for 2020 are as follows.. Cover for salaries and running eosts for six months for business continuity in the evenl of a catastrophic loss of income £90,000. Cover for the non-insurable cost of using alternative accommodation should Ihe centre building be out of action £ l 0,000. A cumiilative sum to cover any refurbishment required al the end of the lease £30,000. This makes a total of £130,000 in the designated fijnd as staled in note I l. page 14. There 15 also a .8um of £51,728 which is a portion of grants which are evenly spent uniil the nexi instalmenl 15 due or a new application can be made as slated in note 9, pagc 12. Despite the incredible suppoii froin our grant funders and the hope of a full year of trading in 2022, we expect that we will need lo rely upon some of our reserves to continue to operate fully as costs rise. Energy and cleaning costs have increased, our Inaintenance budget ha5 risen and we have in¢r¢ased our slaffing c051s in 2022. The latter is partly down to adding new roles as we increase our provision but also to enable us to becoine a Living Wage Einployer, soinething we are very proud lo have achieved. We will aim to minimise the use of our reserves as much as possible but it does d¢mon.qtrale the importance of having a sound financial footing. This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 Thi re was approved by the board on 16 ' May 2022 and signed on its behalf by John W. Power Directorrrrustee Page 5
Indepelldellt Examiner's Report to the Trustees of Portlshead Youth Centre Limited Collipnny lln]Ated by guavantec I report to th¢ charity trnstees on my ex&minalion of the accounts of th¢ wmpany for the year end 31$1 Dc¢ember 2021, which are sel oul on pages 6 to 13. Rupon$lbilities and bas1$ of report As the chariiy's tn]stees of the cornpany (and also it8 d1CtorS for th¢ puiyoses of company law) you are responsible for lh¢ preparatioii of the Aount5 in accordance with the requirnnenls of the Companies Act 2006 ('th¢ 2006 Act,). Havin8 satisfied iny5df that the acwun18 of the company are not required to be audited nder Part 16 of the 2006 Act and are eligible for independent examinatio I report in respect of my examination of your charity's nccounls As carried out under section 145 of the Charities A¢t 2011 (the .2011 Act,). In carrying out my examination I have followed the Directions given by Ilie Charity Commission undcr section 145(5)(b) of the 2011 Aet. Independ¢nt ex4miner'$ report I have completed my examtnation. I confimi that no matters have com¢ lo my &tt¢nlion in ¢onneclion with the cxaminlllion Siv¢ me cAuse to believe.. - l) accounting rword5 were not kept in respect of the company as required by section 386 of the 2006 A¢l' or 2) the accounts do iiot accord with those ac¢ounting record8: or 3) the accounts do not comply with the 8c¢ounling requirements of section 396 of the 2006 act other than any rcquirement that t]ie accounts give a 'lrue and fair. view which is not & matter considered a3 part of an independent CX8mination' or 4) the accoun15 have not bee]i prepared in accordance with Ilie meihods and principl¢s of the Statnent of Re¢ommended practice for accounting and reporting by charities lapplicable to charities pr¢paring Ilieir accourtlg in accordance with the Financial R¢portin8 Standard applicable to the UK and Republic of Irelaiid (FRS 102)]. I have no concerns and have come across no oiher matters in connection with the ¢xaminalion to which allenlion should be drawn in this r¢port in order to enable a Proper understanding of th¢ accounts lo be reached. Si8ned.' Robert D OLT Brooking Ruse Chartercd Accountants & Registered Auditors 108 High Sircel Portishead BRISTOI. BS20 6AJ Date.. Page 6
Portl5he#d Youth Centre Limited Company limiled by guarantee Statement of flnancial activities (ineluding income and expenditure aont} for the year ended 3111 December 2021 Unrestricled Restricted Funds Funds Notes Tot41 Incoming resources 142,685 93.862 236,547 R¢$our¢¢$ expended 128,699 109.915 238,614 Net incoming r¢sollr¢es 13,986 (16.053) (2,067) Reeonciliation of funds runds brought forward 134,592 20.051 154,643 Funds carried forward io 148,578 3.998 152,576 The slateinenl of finaiicial activities in¢liides all recognised gains and losses for the year. All incoming resources expended deriv¢ from ¢ontinuing aclivilies. The Dotes on pages 10 to 14 form an integral part of these finan¢i*l statements. Plge 7
Portlshead Youth Centre Limited Company limited by guarantee Balance Sheet as at 31°, December 2021 Notes 2021 2020 Fixed assets Tan¥ible assets 14,349 19,703 Current Assets Stocks Debtors and prepayments Cash at bank and in hand 861 5,117 214.901 1.058 7,405 146.469 220,879 154,932 Credltors.. amounls falling due within one year 82.652 19.992 N¢t eurrenl thssets 138.227 134.940 TotAI Assets less current liabllltie8 152.576 154,643 Net Assets 152,576 154,643 Funds Rc%lricted funds Unreslricled funds io li 3,998 130,000 18,378 20,051 130,000 4,592 Designated General 152.576 154.643 The directors. staleinents required by Sections 475(2) and (3) are shown on ihe following page which foms parl of this balance sheet, The notes on pages 10 to 14 form an integral part of these financial ststements. Page 8
Portishead Youth Centre Limited Company limited by guarantee Balance sheet (continued) Dir¢¢tors' stat¢ments required by Sections 475(2) and (3) for the year ended 315t Deeember 2021 In approving these financial swt¢m¢nls as directors of the company we hereby confirm.. (a) Ihat for the year slated above the company was entitled to the exemption conferred by Seclion 477 of the Companies Aci 2006. (bl thai no notice has been deposited at the registered office of the coinpany pursuant to Section 476 requesting that an audit bo conducted foi. Ihe year ended 31, Dc¢¢mber 2021 and (c) that we acknowledge our responsibilities for.. ensuring that the company keeps accounting records which comply with Section 386; and preparing financial stst¢menls which give a true and fair vicw of the state of affairs of the company as at the end of Ihe financial year and of ils profil or loss for the year then ended in accordance with the requir¢incii15 of Section 393 and which otherwise comply with the provisions of ihe Companies Act 2006 relating to financial slalements, 50 far as applicable to the company. These accounts have been prepared in accoi'dance with th¢ special pi'ovisions of the Companies Act 2006 applicable 10 companies subject lo the small companies regTiine and in accordance with FRS102 SORP. The fi ncial statements were approved by th¢ board on 16, May 2022 and signed on it5 behalf by John W. Pawci. DirectorlTru5tee Registration number: 07588073 The notes on pages 10 to 14 form AD integral part of these financial $tstemeDts. Page 9
Portishead Youth Centre Limited Company limited by guarante¢ Notes to the unaudited financial 5talements for the year ended 31%1 D¢¢¢mb¢r 2021 Accounting policies Basis of accollnting The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities in preparing their account in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015) (Charilie5 SORP (FRS 102)), the Financial Reportin8 Standard applicable in the UK and Republic of Ireland {FRS 102) and th¢ Companies Act 2006. Fund AccountinE Unrestricled funds a available for use al the discretion of the trustees in funherance of the general objectives of the charity. Designated funds are unr¢stri¢led funds earmarked by the Management Cominittee for particular purposes. Restricted funds are subjected to re$lri¢tions on their expenditure imposed by the donor oi. through the lerins of an appeal. Ineoming resources All incoming resources are included in the stateineni of fiiiancial activities when the charity is enliiled lo, and virtually certain to receive, the income and the ainounl can I quaniified with reasonable aLcuracy. Deferred Income Grant Incomc rec¢iv¢d in the year is shown as a liability in the balance sheet. This is dependent where there 15 a condition allached to the grant that it must be used in a particular way as specified by the grant provider otherwise it Inust be returned. Re50urees expended Expenditu is recognised ort an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to whi¢h it relates. Tangible fixed Assets and depreciation Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows.. Property improvements l 0 /0 straight line Office equipment & furniture 250/0 reducing balance Fixturcs. fittings & equipment 250/0 reducing balance 1.7 Stock Stock is valued at the lower of cost and nel realisable value. Page 10
Por¢ishegd Youth Centre Limited Company limited by guaran¢ce Note5 to the unaudited financial statements for the year ended 3151 December 2021 .continued Unrestricted Restricted fuDds funds Ineoming re$ouree$ Total Granl income Donatioi)s and Fundraising Food and r¢fr¢shm¢nt incom¢ Room hire Pre School Activities Other incoine Youth Club activities Insurance Claiin Bank interesi receivable 93,862 93,862 13.192 22.759 29.168 21,541 37,782 5,548 12,127 568 13,192 22.759 29,168 21,541 37,782 5,548 12,127 568 142.685 93,862 236,547 Unrestrieted Re$tricted funds funds R¢$OurC expended TotAI SiatTcosts Goods purehased for resale Other dii'ect costs Pr¢inises expenses Administrative expenses Depreciation 92,277 7,967 11,591 5,203 6,307 5,354 87,949 1,247 1,500 9,739 9,480 180,226 9,214 13.091 14,942 15,787 5,354 128,699 109,915 238,614 Net outgoing resources This 1.4 stated after charging: Depreciation 2021 2020 5,354 6,568 Staff costs Wages and salaries Social security costs Pension cosls Other expense5 169,147 5,173 3,773 2,133 128,080 4,545 3,129 798 180,226 136,552 No employee received emoluments of more than £60,000. The charity operates the NEST pension scheme for ils employees. The avei'age number of employees during the year was as follows: Youth workers Food and refreshmcnt sales Pre School Administration and support No. 10 19 22 Pxge 11
Portl5head Youth Centre Limited Company limited by guarantee Notes to the unaudited financiAI statements for the year ¢nd¢d 31$1 De¢ember 2021 Trll5t¢e remuneration and related party transactions No members of the management committ¢e received any remuneration during the year, nor were any expenses reimbursed io trustees. ,¢onlinu¢d Taxation As a charity, Portishead Youth Ccntre Limited is exempt from lax on income and gains falling within secliuns 466 10 493 Corporation Tax Acl 2010 (CTA 2010) or section 256 Taxation of Chargeable Gain5 Act 1992 (TCGA 1992) to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity. Tangible fjxed assets Fixtures ritting & ¢quipm¢Dt Property Improvements Total Cost At 31" December 2020 Additions 17.114 45,212 62.326 At 31, December 2021 17,114 45,212 62,326 D¢precl*tlon At 31. December 2020 Charge for the year 11,979 1,712 30,644 3,642 42,623 5,354 At 31" D¢¢einber 2021 13,691 34,286 47.977 Net book value At I I" r)ec¢mher 2020 5.135 14,568 19,703 Net book vAlue Ai 31. Deceinber 2021 3,423 10,926 14,349 Creditors: amounts falling due within oiie year -rrade creditors Accriia15 and deferred income.. Accountants, fees Other Lreditors Deferred rcslricted grant income 2021 2020 5.903 3.411 2,100 22,921 51,728 1,980 14,601 82,652 19,992 Page 12
Portishead Youth Centre Limited Company limited by guthrantee Notes ¢0 the unaudited finaneial stalements for the year ¢nd¢d 31Yt December 2021 .,continu io. Funds Unrestricted Funds Rtricted Funds Total Fllnds At I, January 2021 (Deficit)ISurplus for the year 134,592 13,986 20,051 {16,053) 154.643 {2,067) At 31%l December 2021 148,578 3,998 152,576 Restricted funds Balance b/hYd Incoming Resources Resources ¢Jpcnded Balance cjfwd The Portishead Nautical Trust Portishead Town Council Garfield Wesloii Children in Need North Somerset Council Covid19 North Somerset Council Reaching Communities Waitmse Neighbourly Portishead Arts Max Farrow Jenna Clare 2,500 6,249 1,666 7,426 15,418 20,834 17,918 27,083 1,666 5,745 16.097 16,033 25,000 1,681 16,097 16,033 25.000 705 705 397 841 294 80 3,998 400 I,ioi 294 260 80 93,862 20,051 109,915 Restricted funds are to be used only for th¢ following specific purposes.. Children in Need Youth support & mentoring activities for young people Waitrose Food for vulnerable fami lies Neighbourly Food for vulnerablc familie5 Portishead Arts Skate board equipment Max Farrow Gaming equipment Jenna Cla LGBT r¢sources Page 13
Portishead Youth Centre Limited Company limited by gu&rnntee Notes to the unaudited fJnan¢ial statements for the year ended 31" December 2021 .wntinu¢d ii. Designated funds Balance New Designation Expenditure in Y¢ar Balance clf blf Club refurbishment Business contingency Alternative accommodation 30,000 90,000 10,000 30,000 90,000 i 0,000 130,000 130,000 The designated funds are sel aside for future expenditure by Portishead Youth Centre. 12. CompAny limited by guarAntee The coinpany is limited by guarantee and does not have share capital. Pale 14