## DERBYSHIRE BLOOD BIKES ## Report of the Trustees (Year ending 31 March 2023) The Trustees of Derbyshire Blood Bikes present their annual report and financial summary for the year ending 31[st ] March 2023, complying with the requirements of the Charities Act 2011 and the Charity’s Constitution. Our income levels require that the accounts are independently examined. The 2021/22 accounts were verified with no issues to report. ## **OUR CHARITY AIM - Save our local NHS money and assist the medical services in treating patients** ## **KEY CHARITY OBJECTIVES** - **To provide a free medical courier service for the local NHS in Derbyshire** - **To operate an efficient, effective and sustainable charity** By providing an _effective and efficient urgent medical courier service_ , our local NHS can avoid the use of private courier service when a need cannot be met by the NHS courier service. Our operating objectives remain to maintain a sustainable service to the NHS; ensure the charity has a sound financial base for operating; seek capital funding to maintain a modern reliable fleet to meet future demands; grow the volunteer base of riders, fundraisers and administrators. **Our vision: ‘T** _**o be the urgent courier of choice for the NHS’**_ ## **REVIEW OF ACTIVITIES AND ACHIEVEMENTS** 2022 saw our service begin to recover from the exceptional demands experienced during the ‘Covid’ pandemic. Many of the regular daily covid-related requests were no longer required of the charity service which saw a fall in the number of missions to 7830 in 2022. This level of activity was maintained during the first quarter of 2023. Around 40% of the service was Pathology-related with slightly less involving medication deliveries to patients at home. These are either OPAT patients or patients who were discharged from hospital from either wards or the Discharge Assessment Unit before the hospital pharmacy had dispensed their discharge medication. The charity’s vehicle fleet travelled 239,000 miles and with the increased commercial transport costs, it is estimated that our service saved the NHS around £597,000. 106 volunteers contributed to the service during the year, completing 2,803 shifts and giving 22,424 hours of their time. _**Sustainability**_ – 2022 saw a full programme of nearly 100 days fundraising which provided a degree of sustainability for our finances. However, we were again affected by external events as ‘conflict’ elsewhere resulted in increases in fuel costs. ## **OUR FINANCES** Despite the challenges outlined, the year has again been ‘exceptional’, with total income around £81,000 from all sources. _**Capital Project Funding and Assets**_ – We had a number of substantial donations yet again which supported the vehicle replacement program. With the fleet covering 239,000 miles in 2022, a number of motorcycles soon reached high mileages resulting in 2 vehicles being replaced. We were also fortunate and very grateful to benefit of a substantial donation from Toyota Charity Foundation, a Toyota Corolla Hybrid car, to the value of £18,500, purchased from the factory stock. _**Revenue Expenditure –**_ The Charity continues to invest in technology to support operations, 3Rings Rota Management System, WebEx telephony and RAM Tracking, at an annual cost of around £2500, it enhances the service and improves safety. _**Volunteer Group**_ – Volunteers numbers have increased steadily to 113 at the year end. Retention challenges remain as volunteers often underestimate the personal demands and commitments needed. However, the level of volunteering is being sustained with rota shifts now booked well in advance by many volunteers wishing to make a regular commitment. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The key management group roles remained unchanged with all key posts-holders re-elected by the membership at the AGM in June 2022. The management group formally meet every 6-8 weeks. The Secretarial duties were handed to another member of the management group during the year as the regular post holder dealt with a difficult and ongoing issue in his role as a Church Warden. _**Risk Management**_ - The Management Group are responsible for the overseeing of risks to the Charity. Risks are identified, assessed and controls established throughout the year. Risk is managed under the categories: - financial sustainability - volunteer safety and welfare The Charity is still well-placed to meet current demand from our NHS, despite the challenge of rising fuel costs, which was ameliorated to a degree with another period of free-fuel arising from a nationally negotiated sponsorship from BP. All costs, including insurances, have increased and have seen total operational outlay at around £65,000, and this continues to be a concern as the general economic outlook has seen public donations fall substantially. Managing this in future, we look forward to a fuel price reduction, but this alone may not be sufficient and we will continue to seek longer term commercial sponsorship. Volunteer Safety and Welfare - There have been no Critical Incidents (Any incident that could seriously damage operations or the reputation of the charity) during this period. - events - reputation These are reviewed as part of the management group activity. Financial - We continue to hold a solid financial reserve providing a contingency roughly one-and-a-half times the annual revenue requirement. Fleet additions are always commensurate with capital funding bids or grants, and these continue to have minimal impact on resources for revenue spending. We only engage experienced motorcyclists with an advanced award from an accredited organisation. Preengagement and three-yearly check rides help to maintain the standards they have achieved. The risk management for the use of motorcycles is critical and the winter period always has our two-wheeled fleet taken off the road for periods of difficult weather. Car drivers are seen to present a much lower risk although there are plans to check on the skills of these volunteers. The **Management Group** consists: Chair – Dave Harvey Secretary – Paul Smith Assistant Secretary – Andrew Statham Treasurer – Sue Vallis Fleet Manager – Graham Worley HR-Trainer – Graham Bennett Operations Manager – Mark Vallis Volunteer representatives – Sharon Mathews (Riders) and Penny vanBerkel (Controllers) CONTACT DETAILS: Registered Address: 1 Hill Crest, Crich, MATLOCK, Derbyshire. DE4 5dh Enquiries m:07305 582050 - Email: enquiries@derbyshirebloodbikes.org - www.derbyshirebloodbikes.org Insurance Providers: Ecclesiastical Insurance (Charity and Public Liability); Zurich Insurance (Fleet) Registered Charity No. 1143149 Dertyhirg Blood Bike¥ 1143149 CHARITY (OMMISSION FOR ENfjLAND AND WALE5 CCl8• Foftho from 1$t April 2022 31st March 2023 To Socllon A Reciipl¥ and puym&nt¥ unl88t￿¢tha fvnds Rtrsiricl fvnd to the naamt lund Total L••t y•ar to th• to th& noarn8t £ to the rwr•st £ to th8 neare$t £ AI RK•l Donations and fvndr4J8lng 81,226 81,226 87,837 Sub tothllGross thcome lorARI 81326 81,226 67,837 A2 ABJ•t In¥•sknent llale4. 1¥•• ¢•blel. Sah ol moto 8.750 8,760 600 Sub toial 8,750 8,780 600 Totsl r¢¢•ipts 89,976 89.976 68A37 ecxxRI ￿￿*15S) A3 P&ymonts vehic￿ Running Cosis 43.890 Insur8nc•s 43,89Q Telaphono 9.559 9,669 497 Volunteer Equitynenl 497 497 Admln Cost8 1,803 1,803 908 906 Sub total 56.6SS 56.66S 68,655 A4 A61etand Inv•#brwit purch•8•s,1880 l¥blo1 Moto de 8d#ftlons Car Adddlllon 8,000 Sub tot•1 8.000 Tot•1 p*yments 64.8SS 64,6S6 N*t ¢)f recelptsllp￿mOnts1 64,65S AS Transf•rn betrM•n fund¥ 64,865 64,665 A6 Cash lund8 la%ty•*r end C•sh funds th1# y•ar•nd 69,721 107,924 107,924 89,721 CCXY R21￿￿*{￿) see￿On B Ststomentof assets Ind lsabilities at the ethd olthe pertod Unièsiricled funds to noaf88t É Rests￿l￿d funds Endovnnvnt lund Categod88 Detalls to noore8t £ io n8arg$t £ 81 Cash ftJnd8 CLynmunty DwefAplus ACc￿nt 107.924 Toial ca8h lunds 107,924 lagr•• bal?n¢4s wlth reeeipts and nts •cu)uni Unrestricted lunds to n••r••t £ RMtrlct•d lund& Endowment fund$ ¢0 twr••t to n•4mt £ Det•1 2 Oth¢r mon•tsry a868ts Fund to whl¢h as￿ Ixlongs D•tall• o*t loptsonall Curr•nt value loptlon•ll B3 Invg•¢mont FyrKI to whlch assot Ixlongs Detall$ Motorcyc￿8 and carn Cost loptlonall Current valu• loptlon•ll B4 As80ts r•taln8d th• charlty'$ own u•• 129.000 FurKI to whkh Am¢)unt du• loptlonwll ¥•lh•n du• lopllonall D•tsl 85 Ll4bllltl Signed by one or two trustee$ on bèhalf of all the Irusl¢e$ S4nalurn Print Na Oate of opproval zql 2oL3 LoltylzoL3 JkLUS CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year Charity no (if any) Set out on pages I report to tha trustees on my e￿￿minati(￿ of the accounts of the above charity ffthe Trusn for the Y￿ ended Responsibilities and basis of report As the charws trustees, are reSp(￿ible for the preparatst)n of the accC￿ntS in ￿ance with the requirements of the Charitses Act 2011 (Ihe A￿. I report in resp&t crf my examinatirm (ff the Trusfs acc(yJnts carried out under section 145 of the 2011 Act and in carrying out my examination. I have foEIov4ed all the applicable Diredions given by the Charity Commissir under section 145(5Xb) of the A( Independent trhe charitls gross income exceeded £250,CKK) and l am qualified to examinerfs statement undert*e the examination by being a qualified memt￿r of (insert name of applicable listed bcwtyll. D*le [ ] rf1M￿ ap￿ICal*. I have completed my examinati￿. I cornlrm that no material matter5 have come to my attention in CL)nntttion V¥ith the examination (other than that disdosed below") Ythich gives me cause to beb'eve that in, any material respect: the ar£￿ntIr￿ reccKds vwè r¥* keo in accordarKe with section 130 of the Charities Art c the acc(wnts did rnt aco)rd vath the accounting records", or the accounts did rnt comply ap￿1¢able requirements concemir¥J the form content of accourts set OLrt in the Chanties (Accounts arKI Repvts) Regulations 2CM)8 other than any requirement that the accfjunts give a 'true and fairf view wthich is not a matter consid¥ed as part of an indeperKlttrt examinati￿. I have no ccfflcems arKI have come ￿sS no other matters in connection with the examination to which attentson shwld be dr￿7 in this report in order to enable a rKoper understandiNJ of the accounts to be reached. . Please (kkle the words in ts brthts rfthey¢kn nota￿. Signed: Date: 2qW23 Name: tJ iaThe LUoAeq Relevant professional qualification(s) or body ACH A GchA IER Oct 2018 {rfany): Address: si Section B Disclosure Only Complete if the examiner needs to highlight material matters of concern (see CC32. Independent examinab'on of charity accounts: directions and gUid￿Ce for examinefs). Glve here brlef details of any items that the examiner wlsh8S to disclose. IER Oct 2018