**1** ## **CONTENTS** |**Chair’s Introduction**|**2**| |---|---| |**Our Aims and Achievements in 2022**|**3**| |**2022 Objectives**|**11**| |**Our Staff and Volunteers**|**12**| |**Our Partners**|**12**| |**Financial Performance**|**13**| |**Risk Management**|**15**| |**The Future**|**16**| |**2023 Objectives**|**16**| |**Legal and Governance Information**|**17**| |Method of appointment of trustees|18| |Induction and training of trustees|18| |Objectives and activities|18| |Remuneration of Senior Managers|18| |Disclosure of information|18| |Small company provisions|18| |**Independent Examiner’s Report to the Trustees of**|| |**Aldates Community Transformation Initiatives**|**19**| |**Statement of Financial Activities for the year**|| |**ended 31 December 2022**|**20**| |**Balance Sheet as at 31 December 2022**|**21**| |**Statement of Cash Flows for the year ended**|| |**31 December 2022**|**22**| |**Accounting Policies and Notes to the Accounts**|**23**| ## **CHAIR’S INTRODUCTION** ACT exists to help people overcome some of life’s toughest challenges and rebuild their lives after time in prison or the streets. It’s a warm and welcoming community of support with over 100 local volunteers, including many with lived experience of the issues people face. I’m delighted to report on the organisation’s activities and achievements over the last year. But perhaps the best way to show what a new hope and future really mean is to share an individual story with you. Christopher (name changed) fled his home country to seek asylum in the UK. After becoming homeless he lived for years in woodland just outside Oxford. The ACT team got to know him, matched him with a wonderful mentor and offered him a home. As a person with no recourse to public funds he was unable to work, so ACT covered all his living costs. We also helped him apply for leave to remain permanently in the UK. At last summer’s ACT retreat, Christopher felt able to open up about his sadness and frustration at the lengthy application process. Community members responded with great encouragement and prayer. Two weeks later, his application was approved. Five days after that, he began full-time work on a construction site. Christopher describes the last few years as being like a chick in an egg, tapping away at the shell and then finally breaking free. This is my first report as Chair of ACT after succeeding Chris Gillies in April 2023, and I would like to pay tribute to his wise counsel and strategic governance of ACT over the last ten years. I also want to thank David Portway for his inspirational leadership as ACT Director. We are so grateful for everything he has invested, and the difference he has made over the last seven years. They both have the heartfelt thanks of the whole ACT Community. It is one of the joys of my life to worship at St Aldates Church alongside a number of ACT Community members. Their courage and love for God blesses me – and many others. Thank you for your interest in ACT. I hope that this Report provides the information you need and that we will merit your continued support. **Revd Stephen Foster** _Chair of Trustees, September 2023_ **2** ## **OUR AIMS AND ACHIEVEMENTS IN 2022** **----- Start of picture text -----**
Outreach
**----- End of picture text -----**
In 2022, we cooked and served over 2,200 hot, filling meals for people who were street homeless or vulnerably housed in Oxford. 25 - 35 guests came to Monday Night Dinner each week and around 70 came to each monthly Community Meal. These meals offered good food in a safe, familiar place, a warm welcome, friendship, equipment like coats or boots, access to other services and a message of hope. Volunteers included five ACT Community members who have previously been street homeless or in prison and are inspiring role models for others on a similar journey. The sense of connection and belonging among guests visibly grew over the year, and meals were described as ‘banging!’ and ‘the best in Oxford! ## **Thank you to the amazing local volunteers who worked tirelessly so guests could enjoy good food and a warm welcome.** **3** **‘This is the first time I’ve eaten at a table in months, and the first time I’ve eaten a whole meal as well.’** **Ian, Monday Night guest** **‘I was feeling really down before I came. Someone told me about it, and it was exactly what I needed. I feel so much better coming here.’** **Maeve, Monday Night guest** ## **Prison** Post-Covid opening up in summer 2022 at HMP Bullingdon allowed all wings to meet together in a single Sunday service for the first time in over two years. Prisons Pastor Susan Cuthbert has been a full-time Anglican chaplain at the prison since October 22, with innumerable opportunities to serve and minister through Bible studies, baptisms, chapel services and wing visits. **Thank you to the committed volunteers who took a message of hope into prison over the course of the year.** **4** **‘ACT is a great example of Christ at work. When I was hungry you fed me, when I was homeless you housed me and when no one else would love me, you showed me love.’** **Brendan, ACT Community member** **5** ## **Mentoring** Our skilled volunteer mentors supported 16 mentees throughout the year. Each session was shaped around the individual’s specific challenges and strengths. Mentoring took place in diverse places, from city-centre coffee shops to the gardens of a local retreat house and hilltop hikes. ## **‘It’s a joy to support someone who’s so hungry, so teachable.’** ## **Ed, retired business consultant** Mentors draw on a wealth of experience from backgrounds including business, education, the law, civil service and executive coaching. Outreach & mentoring manager Rob Rogers provided coaching and hosted three training sessions over the year. These were designed to encourage supportive connections between mentors and best practice in, for example, ways to set expectations and boundaries at the start of a mentoring relationship. Paul has been seeing his mentor, Ed, regularly since leaving prison and moving into an ACT house. Over this time, they have built trust and tackled a number of challenges together. Ed has helped Paul find practical strategies to bring more structure into his life, and his support has been vital in empowering Paul to continue his university studies and find work during vacations. They meet for coffee, long walks in the Chilterns and do street outreach together before volunteering at ACT’s Monday Night meals. **Thank you to the dedicated volunteer mentors who gave their time, energy and skill to help mentees release their potential.** **‘Thank you so much for my mentor. It’s changed my life!’** ## **Christopher, mentee** **6** ## **Supported Housing** **‘What does an ACT house mean to me? It’s everything.** **If I didn’t have accommodation I’d be out on the street. My house is somewhere I can have a foundation and start afresh, somewhere that gives me an opportunity to choose which direction to go in.’** ## **Rostan, ACT resident** ACT houses are special places where people get the space and stability to rebuild their lives. We were delighted to maintain a total of 12 flats and houses over the year, and to help 23 people engage with specialist services and access the individual support they needed. Demand for our housing outstrips the places we have available and we’re always looking for property owners willing to partner with us. **Thank you to all the generous property owners who made their flat or house available for ACT residents.** **‘It’s a thrill for me that my property was home for Mousa, ACT’s Housing Manager, at a point in his journey. I’d encourage anyone thinking about making a property available in this way to do it. I’d even be tempted to ask, “Why wouldn’t you?”’** ## **Cath, ACT property owner** **7** **‘ACT invited me in – just pulled me into the family. They showed me such open arms and such love.’** **Michael, ACT Community member** ## **Accessing Employment** Getting and keeping a job after time in prison or on the streets can be a challenge. So we helped people plug gaps in their skills or experience, access training, prepare for applications and interviews and get any special clothing or equipment needed. ## **12 people** people gained experience and transferable skills through volunteering Over the course of the year: ## **6 people** benefitted from training (including forklift training and a carpentry course) or further education ## **10 people** found jobs: five in sustained employment (tree surgery, construction, painting and decorating, warehouse work and commercial cleaning) and five for a period ## **The Back To Work Fund** also helped pay for workwear including chainsaw trousers, protective boots and jackets, and bikes and helmets for journeys to work **Thank you to all whose support enabled ACT Community members to find and stay in jobs.** **9** **‘Canoeing, climbing, getting to know each other, sharing our experiences in the Lord – I felt like a big kid because I haven’t had holidays before. It’s so moving to have someone say, “Do you want to come on holiday with us?”’** **Michael, ACT retreat participant** ## **Community** Everything we do is designed to help people find belonging, purpose and hope. Spending time together in strong, supportive community is at the heart of all ACT does. Over the year this included weekly reflective small groups, bacon butty breakfasts and a holiday together in the Herefordshire countryside. **Thank you to every person who helped make these community activities possible.** **10** ## **2022 OBJECTIVES** 2022 was a year of returning to more normal operating after the disruption caused by the pandemic. The trustees agreed the following objectives for the year: Return to ‘business as usual’ in all aspects of our work, incorporating learning from the lockdown period so that we optimise the use of technology and flexible working, whilst maintaining a highly relational way of working Build on the Pathways Study with a detailed feasibility report for possible solutions to meet the needs of homeless people presenting locally, also considering how we might create appropriate strategic pathways between the different strands of our work Maintain our housing stock at twelve houses/apartments Continue to strengthen, train, and equip our staff team. Plan succession for key roles Continue to broaden our donor base and secure grant funding from several new trusts or foundations Refresh our risk register With the opening of local authority-funded provision, our work on the Pathways Study concluded that a city-centre hub was not the best use of ACT’s resources. The refreshing of our risk register will now take place in 2023 and all our other objectives were met. **11** ## **STAFF AND VOLUNTEERS** We would like to say a huge thank you to the staff and many volunteers without whom this work would simply not be possible. Thank you to Director David Portway for overseeing and enlarging our work; Susan Cuthbert for leading the prison ministry; Rob Rogers for leading our outreach and mentoring work; our housing manager, development manager Leah Leslie, fundraising and communications manager Jo Mitchell, prayer coordinator Emily O’Dell, interns Jess Edwards and Jonny Mitchell (who went on to become our rough sleeping coordinator over the winter months); every volunteer mentor; our property owners; the Monday Night team; Claire Mortimer and her team for leading the Community Meal; Janet Gibson our company secretary and everyone else who generously supported ACT with money, skills or time. #wearefamily ## **OUR PARTNERS** We would like to thank all the organisations and individuals who supported us over the course of the year. Much of what ACT has achieved has been reliant on their valuable contributions, in all their various forms. - SMB Trust - St Aldates Church - St Aldates Parochial Charity - Stanton Ballard Charitable Trust ## **A heartfelt thank you to the following funders:** - Albert Hunt Charitable Trust - Anchor Foundation - Bishop Radford Trust - Community Foundation Tyne & Wear - and Northumberland - 29th May 1961 Trust ## **and to the partner agencies and organisations with whom we have worked during the year:** - Chaplaincy Teams at HMPs Bullingdon, - Spring Hill and Grendon - Crisis Old Fire Station - Doris Field Trust - Gladiator Trust - Lennox Hannay Charitable Trust - The Magdalen College Trust - Marsh Charitable Trust - Oxfordshire Community Foundation - Pharsalia Charitable Trust - Hope into Action - Green Apple Consulting - Oxford City Council - Oxfordshire Homeless Movement - Oxford Homeless Pathways - St Aldates Church - St Ebbe’s Church - PF Charitable Trust - Robert & Margaret Moss Charitable Trust - Rothschild Foundation - Souter Charitable Trust - St Mungo’s - Thames Valley Police - Thames Valley Probation Service - Turning Point **12** ## **FINANCIAL PERFORMANCE** The financial statements have been prepared in accordance with the accounting policies set out in note 1 and comply with the charity’s Memorandum and Articles of Association, the Charities Act 2011, the Companies Act 2006, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP 2019 (FRS 102)). ## **Income** ## **Expenditure** Overall income for the year increased significantly to £458,913 (2021: £405,042, a 13% increase), due mainly to increased donations in kind from St Aldates Church and greater lettings income. The charity’s largest source of income continues to be from the letting of properties to community members. The lettings income covers the rent, as well as contributing to the costs of supported housing services. Lettings income also makes a contribution to the cost of utilities and upkeep of the properties. Expenditure for the year was £439,647 (2021: £393,956). Our supported housing programme continues to form the most significant part of our financial operation. We have grown this programme from our first two-bedroom house in January 2012 to twelve houses or flats in 2022. Our other main cost is related to our staff team, without whom our programmes would not be able to function. Donations and grants make up a significant part of ACT’s income. These gifts are crucial in enabling our staff and volunteers to support people in prison, prison leavers and people who are or have been street homeless. **----- Start of picture text -----**
In-kind
22%
Lettings
42%
Grants
24%
Donations
16%
**----- End of picture text -----**
**----- Start of picture text -----**
Fundraising Overheads
3% 2%
Ministry
costs
7% Lettings
expenditure
44%
Staff costs
44%
**----- End of picture text -----**
**13** ## **Result** We have carried forward a surplus of £19,266 (2021: £11,086); this helps to secure continuity for our paid staff and the ongoing work of our programmes. As in previous years, the charity received additional donations in kind in the form of office accommodation and office services from St Aldates Parochial Church Council. Trustees have considered likely future income and expenses, bearing in mind the specific challenges of the Covid-19 pandemic and its economic impacts, along with the management actions that could be taken if we are unable to raise sufficient income in the future. Because we have had continuing success in raising new funds since the balance sheet date, the trustees consider that the going concern basis continues to be appropriate for preparing our financial statements. ## **Reserves** The charity had total funds at the year end of £171,959 (2021: £152,693), of which £25,816 (2021: £25,540) were restricted. Reserves are held to ensure the stability and continuity of our work, primarily by helping to cover the future cost of employment for several of our team, whose salaries are dependent on the charity continuing to raise funds. The trustees consider the level of unrestricted reserves to be adequate for this stage of the charity’s development and seek to maintain a level of unrestricted reserves that is above £125,000 to help secure the jobs of key staff in future years and increase our capacity to respond to new opportunities. **14** ## **RISK MANAGEMENT** ACT is exposed to risks associated with operational activity, raising sufficient funds, managing scarce resources, the external environment, governance, and legal compliance. Risks in each of these areas is assessed in the light of changing circumstances and any necessary mitigating action is taken. The risks considered by the trustees to be the most significant are set out in the table below: |table below:|| |---|---| |**RISK**|**EXAMPLES OF MITIGATING ACTIONS**| |Members aren’t adequately safeguarded or
enabled to fourish in their physical, spiritual
or mental wellbeing|•
Regular staff meetings as a forum to
raise concerns
•
Client contact recording system
•
Informal categorisation of members
and needs
•
Training on de-escalation methods and
suicide warning
•
Referrals to/from external agencies for
support services
•
Weekly intercession process
•
Approach benchmarked against similar
groups through www.clinks.org or a risk
assessment process
•
Ensuring that over a four-week period
house visits are conducted by more
than one member of staff| |Staff/volunteers aren’t adequately
safeguarded or enabled to fourish in their
physical, spiritual or mental wellbeing|•
Risk assess all residents thoroughly
before taking them in to our houses
•
Regular staff meetings as forum to raise
concerns
•
Clinical supervision for certain members
of staff
•
Volunteer and mentor training
•
Regular catch-ups for key volunteers with
their point person
•
Weekly intercession process| |We can’t raise suffcient funds within
St Aldates or externally|•
Keep St Aldates regularly informed about
ACT’s work
•
Annual vision night or fundraising event
•
Appointed a Fundraising and
Communications Manager
•
Fundraising remains a key focus for the
ACT Director| As the organisation grows and develops, the trustees will continue to build appropriate risk management policies and processes to reflect the changing scale and nature of the organisation. **15** ## **THE FUTURE** We would like to pay tribute to the visionary work of former Chair Chris Gillies and outgoing Director David Portway in growing and developing the organisation to where it is today. Our immediate priorities are maintaining core services and supporting the team and community members through a time of transition. Our new Director will then be tasked with setting the vision for expanding our work. Accordingly, the trustees have agreed the following strategic objectives for 2023: ## **2023 OBJECTIVES** Recruiting and onboarding a suitable successor for the Director Smooth transition from outgoing Chair to new Chair and strengthening the Board with new trustees Maintaining service provision at a time of significant leadership change Raising sufficient unrestricted funds to ensure continuity of staffing Refresh our risk register With changes in government, rising inflation and the impact of the war in Ukraine on the cost of utilities, there are likely to be uncertainties ahead. We are thankful that our current reserves give us some time to manage and mitigate any headwinds that might arise. That said, the nature of these uncertainties make it likely that more people will need our services than ever before; so we hope to continue to grow, and to secure funds so that we can help more people in difficult circumstances to find a hope and a future. **16** ## **LEGAL AND GOVERNANCE INFORMATION** Registered Company number: 07279350 (Limited by Guarantee) Registered Charity number: 1143136 Registered Office: 40 Pembroke Street, Oxford, OX1 1BP The current trustees, who are also the directors, and those who served during the year were: - Andrae Akeh - David Bennet – appointed 12 June 2023 - Frank Curry – resigned 3 July 2023 - Laura Evers - Stephen Foster (Rector of St Aldates) – Chair from 24 April 2023 - Chris Gillies (Chair and St Aldates Parochial Church Council nominee) – resigned 24 April 2023 - Luke Harris (Treasurer) - Phoebe Mitchell - Robert Simmons – appointed 12 June 2023 - Karen Simson – appointed 12 June 2023 - Crispin Westhead – resigned 24 October 2022 The trustees have delegated day-to-day running of the charity to the ACT Director, David Portway, who is the most senior paid member of staff. The ACT Director attends trustee meetings but is not a trustee or director of the company. In addition to the ACT Director, during 2022 the charity had an average of six paid members of staff (seconded from St Aldates Parochial Church Council (‘PCC’)). Thanks to our team of more than 100 volunteers, we have been able to deliver a substantial amount of work with a modest complement of paid staff. **17** ## **Method of appointment of trustees** One trustee shall be the Rector of St Aldates Church (or their nominee) and a further trustee is a nominee of St Aldates PCC. There must be a minimum of four trustees. Vacancies are filled either by personal invitations made to individuals known to have relevant skills matching current needs, or by advertisement. All trustees must subscribe to the charity’s ethos statement. Appointments follow an assessment meeting with at least two Board members. ## **Induction and training of trustees** Relevant training and induction are offered to new trustees in line with their experience and knowledge of the work of ACT. ## **Objectives and activities** ACT’s primary aim is the relief of people in need, particularly offenders, former prisoners, those who are homeless, asylum seekers, and people suffering from addiction or mental illness. Our ethos and approach are set out in a separate document known as the ACT Ethos Statement, available to download from the charity’s website (www.actoxford.com). ## **Remuneration of Senior Managers** The ACT Director is the only senior manager, and on appointment his remuneration package was benchmarked against comparable roles, such as CEOs of small to medium-sized charities and senior managers within the probation service. ## **Disclosure of information** Each of the trustees has confirmed that there is no information of which they are aware which is materially relevant to the financial statements, which is not mentioned in this report or the accounts themselves. ## **Small company provisions** This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. On behalf of the Board of trustees **Stephen Foster Chair of Trustees** Date: The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. **18** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ALDATES COMMUNITY TRANSFORMATION INITIATIVES** Independent Examiner’s Report to the Trustees of Aldates Community Transformation Initiatives I report to the charity trustees on my examination of the accounts of the company for the year ended 31st December 2022 which are set out on pages 20 to 30. ## **Responsibilities and basis of report** As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **A Rodzynski FCA** Wenn Townsend, 30 St Giles, Oxford OX1 3LE **19** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** |||**Unrestricted**|**Unrestricted**|**Restricted**|**2022**|General||Unrestricted|Restricted|2021| |---|---|---|---|---|---|---|---|---|---|---| |||**General**|**Designated**|**Funds**||Funds||Designated|Funds|| |||**Funds**|**Funds**|||||Funds||| ||Note|**£**|**£**|**£**|**£**|£||£|£|£| |**Income**||||||||||| |Voluntary||**54,000**|**-**|**43,600**|**97,600**|14,500|-||84,319|98,819| |Income - Grants||||||||||| |Voluntary||**66,403**|**-**|**-**|**66,403**|60,305||-|4,897|65,202| |Income - Other||||||||||| |Voluntary|**3**|**99,910**|**-**|**-**|**99,910**|69,769||-|-|69,769| |Income -||||||||||| |Donated in Kind||||||||||| |Investment||**127**|**-**|**-**|**127**|90||-|-|90| |Income||||||||||| |Lettings Income||**194,873**|**-**|**-**|**194,873**|171,162||-|-|171,162| |**Total Income**||**415,313**|**-**|**43,600**|**458,913**|315,826||-|89,216|405,042| |**Expenditure on**||**14,000**|**-**|**-**|**14,000**|12,743||-|-|12,743| |**external**||||||||||| |**communications**||||||||||| |**and raising grants**||||||||||| |**Expenditure on**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**Charitable**|||||||||| |**Activities**|||||||||| |Staff costs|**2**|**163,326**|**-**|**32,087**|**195,413**|103,879|-|59,341|163,220| |Lettings||**185,430**|**-**|**4,332**|**189,762**|170,237|-|6,668|176,905| |expenditure|||||||||| |Other ministry||**23,456**|**-**|**6,905**|**30,361**|15,733|-|10,863|26,596| |expenses|||||||||| |Travel and||**3,491**|**-**|**-**|**3,491**|2,437|-|120|2,557| |subsistence|||||||||| |Other||**6,620**|**-**|**-**|**6,620**|11,935|-|-|11,935| |administrative|||||||||| |costs|||||||||| |||**382,323**|**-**|**43,324**|**425,647**|304,221|-|76,992|381,213| |**Total**||**396,323**|**-**|**43,324**|**439,647**|316,964|-|76,992|393,956| |**expenditure**|||||||||| |**Net income/**||**18,990**|**-**|**276**|**19,266**|(1,138)|-|12,224|11,086| |**(expenditure)**|||||||||| |Gross Transfers||**-**|**-**|**-**|**-**|-|6,153|(6,153)|-| |between funds|||||||||| |**Net movement**||**18,990**|**-**|**276**|**19,266**|(1,138)|6,153|6,071|11,086| |**in funds**|||||||||| |Total funds||**121,000**|**6,153**|**25,540**|**152,693**|122,138|-|19,469|142,607| |brought forward|||||||||| |**Total funds**||**139,990**|**6,153**|**25,816**|**171,959**|121,000|6,153|25,540|152,693| |**carried forward**|||||||||| **20** ## **BALANCE SHEET AS AT 31 DECEMBER 2022** |Note
**Current assets**
Debtors
6
Cash at bank and in hand
Total current assets
**Creditors: amounts due within one year**
7
**Net assets**
**Funds**
**Unrestricted - General**
9
**Unrestricted - Designated**
9
**Restricted**
9|**2022**
2021
**£**
£
**16,447**
9,727
**162,423**
150,831| |---|---| ||**178,870**
160,558
**(6,911)**
(7,865)| ||**171,959**
152,693| ||**139,990**
121,000
**6,153**
6,153
**25,816**
25,540| ||**171,959**
152,693| For the year ending 31 December 2022, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. - The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. - The directors acknowledge their responsibilities for complying with the requirements of the - Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. Registered Company Limited by Guarantee. Number: 07279350 Registered Charity Number: 1143136 Registered office: 40 Pembroke Street, Oxford, OX1 1BP Approved by Aldates Community Transformation Initiatives on and signed on its behalf by: Stephen Foster (Chair of Trustees) **21** ## **STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2022** |**YEAR ENDED 31 DECEMBER 2022**|| |---|---| |Note
**Cash fows from operating activities:**
Net cash provided by/(used in) operating activities
11
**Cash fows from investing activities:**
Bank interest
Net cash provided by/(used in) investing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period
11|**2022**
2021
**£**
£
**11,465**
(8,388)
**127**
90| ||**127**
90
**11,592**
(8,298)
**150,831**
159,129| ||**162,423**
150,831| **22** ## **1 ACCOUNTING POLICIES** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2019. The charity constitutes a public benefit as defined by FRS 102. The financial statements have been prepared on a going concern basis, as the trustees believe that no material going concern uncertainties exist. ## **INCOMING RESOURCES** ## **Voluntary Income** Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on Gift Aid donations is recognised when the income is recognised. ## **Lettings Income** Lettings income comes from the management of houses used to provide supported accommodation to people who have previously been in prison or street homeless. The charity collects rent as lettings income for a number of properties in Oxford on behalf of the landlords, but does not itself own any property. ## **Income from investments** Dividends and interest are accounted for when received. ## **RESOURCES EXPENDED** ## **Grants** Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the charity. ## **Governance Costs** There were no specific governance costs for the years ended 31 December 2022 or 2021. ## **Lettings Expenditure** The charity pays landlords for the use of their properties. ## **ASSETS AND LIABILITIES** ## **Current assets** Any amounts owing to the charity at 31 December in respect of fees, rents or other income are shown as debtors less any provision that might be required for amounts that might prove uncollectable. ## **Current Liabilities** Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to expenditure. **23** ## **2 SALARY AND PENSION COST** The charity staff are employed by St Aldates PCC and seconded to the charity. Some staff are funded directly by St Aldates PCC or through grants and donations received by St Aldates PCC and others are funded through grants received by the charity. The charity reimburses St Aldates PCC for the direct costs of employment for those staff members funded through grants received by the charity. The average number of staff seconded to ACT from St Aldates PCC was 4 [2021: 5]. All pension liabilities remain with St Aldates PCC. ## **3 DONATIONS-IN-KIND** Certain of the activities of the ACT Community are funded by and undertaken by the St Aldates PCC although governance of those activities rests with the trustees. The value of these activities to the charity is considered to be the same as the cost to the PCC and they have been accounted for in the charity’s SOFA as donated-in-kind income with the corresponding cost recorded within the applicable expenditure category. ## **4 INDEPENDENT EXAMINER’S REMUNERATION** Fees totalling £890 [2021: £850] were due to the Independent Examiner for the year. ## **5 TRUSTEES REMUNERATION** No remuneration was paid or expenses reimbursed to the trustees during the current or preceding year. ## **6 DEBTORS** |**6 DEBTORS**|| |---|---| |Trade Debtors
Income tax recoverable
Other debtors and prepayments|**2022**
2021
**£**
£
**1,066**
2,729
**7,033**
688
**8,348**
6,310| ||**16,447**
9,727| ## **7 LIABILITIES: AMOUNTS DUE WITHIN ONE YEAR** |Due to PCC
Trade creditors
Accruals and other creditors|**2022**
2021
**£**
£
**1,728**
5,067
**131**
1,033
**5,052**
1,765| |---|---| ||**6,911**
7,865| **24** ## **8 ANALYSIS OF NET ASSETS BY FUND** |**8 ANALYSIS OF NE**|**T ASSETS BY FUND**| |---|---| |Current assets
Less: Current liabilities
Fund Balance|**Unrestricted**
**Funds**
**Designated**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
**2022**
**£**
**£**
**£**
**£**
**146,901**
**6,153**
**25,816**
**178,870**
**6,911**
**-**
**-**
**6,911**| ||**139,990**
**6,153**
**25,816**
**171,959**| ## **PRIOR YEAR COMPARATIVE** |Current assets
Less: Current liabilities
Fund Balance|Unrestricted
Funds
Designated
Unrestricted
Funds
Restricted
Funds
Total Funds
2022
£
£
£
£
128,865
6,153
25,540
160,558
7,865
-
-
7,865| |---|---| ||121,000
6,153
25,540
152,693| **25** ## **9 ANALYSIS OF MOVEMENT IN RESERVES** |**9 ANALYSIS**|**OF MOVEMENT IN RESERVES**| |---|---| |**Year to 31 December 2022**
**Unrestricted Funds**
General Fund
Designated Fund:
New Projects
**Total Unrestricted Funds**
**Restricted funds**
Bail Project
Employment Project
Contributions to Core Costs
Street Food
No Recourse to Public Funds
Emergency Food for
Housing Clients
Bicycles for Housing Clients
Gardening Equipment
Homeless Support
Outreach
Retreat
Household Equipment
Back to Work
Energy Costs
**Total restricted funds**
**Total funds**|**Balance at**
**start of year**
**Income for**
**the year**
**Expenditure**
**Transfers**
**between**
**funds**
**Balance at**
**end of year**
**£**
**£**
**£**
**£**
£
**121,000**
**415,313**
**(396,323)**
**-**
**139,990**
**6,153**
**-**
**-**
**-**
**6,153**| ||**127,153**
**415,313**
**(396,323)**
**-**
**146,143**| ||**3,000**
**-**
**-**
**-**
**3,000**
**5,689**
**-**
**(300)**
**-**
**5,389**
**2,408**
**20,580**
**(17,910)**
**-**
**5,078**
**5,000**
**-**
**-**
**-**
**5,000**
**3,332**
**-**
**(3,332)**
**-**
**-**
**1,252**
**-**
**(1,078)**
**-**
**174**
**183**
**-**
**(120)**
**-**
**63**
**911**
**-**
**-**
**-**
**911**
**1,665**
**-**
**(278)**
**-**
**1,387**
**2,100**
**-**
**(2,100)**
**-**
**-**
**-**
**2,520**
**(2,520)**
**-**
**-**
**-**
**1,500**
**(509)**
**-**
**991**
**-**
**18,000**
**(14,177)**
**-**
**3,823**
**-**
**1,000**
**(1,000)**
**-**
**-**| ||**25,540**
**43,600**
**(43,324)**
**-**
**25,816**| ||| ||**152,693**
**458,913**
**(439,647)**
**-**
**171,959**| **26** ## **Designated Funds** |**Designated Funds**|| |---|---| |New Projects|The Trustees are considering a number of new initiatives and have| ||created this fund to ensure funding is available once a suitable| ||project is identifed.| |**Restricted Funds**|| |Bail Project|This fund comprises income received which must be used to| ||support those on bail.| |Employment Project|This fund comprises income received which must be used to assist| ||ex-offenders back into work.| |Therapeutic Community|This fund comprises income received to support work amongst| ||those suffering from addiction.| |Contributions to Core Costs|This fund represents income specifcally given to support the| ||charity’s core operating costs.| |Christmas Gifts|This fund represents money donated for the purpose of buying| ||gifts at Christmas for those in the charity’s supported housing| ||programme.| |Street Food|This fund comprises income recevied to support the provision of| ||food during the Covid lockdowns.| |Housing Project|This fund comprises income received to support the charity’s work| ||providing supported housing.| |No Recourse to Public Funds|This fund represents funding to enable the charity to house those| ||with no entitlement to State benefts.| |Emergency Food for|This fund comprises donations which enable the Charity to provide| |Housing Clients|food for Housing clients when necessary.| |Bicycles for Housing Clients|This fund enables the purchase of bicycles so as to provide| ||transport for clients.| |Gardening Equipment|This fund is to enable the purchase of tools to assist clients in| ||returning to work.| |Homeless Support|This fund is to purchase items for people who are homeless in| ||cases of immediate need.| |Outreach|This fund is funding to support the provision of an outreach meal| ||on Monday nights and once a monthly on Sunday lunchtimes.| |Retreat|This fund is funding to support an annual retreat for residents of| ||the supported housing programme.| |Household Equipment|This fund is funding to support the provision of equipment within| ||the supported houses.| |Back to Work|This fund is funding to support members of the community into| ||paid work.| |Energy Costs|This fund is funding to assist with rising energy costs of the| ||supported houses.| **27** |**Year to 31 December 2021**
**Unrestricted Funds**
General Fund
Designated Fund:
New Projects
**Total Unrestricted Funds**
**Restricted funds**
Bail Project
Employment Project
Therapeutic Community
Contributions to Core Costs
Christmas Gifts
Street Food
Housing Project
No Recourse to Public Funds
Emergency Food for
Housing Clients
Bicycles for Housing Clients
Gardening Equipment
Homeless Support
Outreach
Energy Costs
**Total restricted funds**
**Total funds**|**Balance at**
**start of year**
**Income for**
**the year**
**Expenditure**
**Transfers**
**between**
**funds**
**Balance at**
**end of year**
**£**
**£**
**£**
**£**
**£**
122,138
**315,826**
**(316,964)**
**-**
**121,000**
-
**-**
**-**
**6,153**
**6,153**| |---|---| ||**122,138**
**315,826**
**(316,964)**
**6,153**
**127,153**| ||3,000
-
-
-
3,000
10,000
3,250
(7,561)
-
5,689
6,153
-
-
(6,153)
-
316
31,054
(28,962)
-
2,408
-
1,647
(1,647)
-
-
-
5,000
-
-
5,000
-
30,500
(30,500)
-
-
-
10,000
(6,668)
-
3,332
-
2,000
(748)
-
1,252
-
1,000
(817)
-
183
-
1,000
(89)
-
911
-
1,665
-
-
1,665
-
2,100
-
-
2,100
-
-
-
-
-| ||19,469
89,216
(76,992)
(6,153)
25,540| ||| ||141,607
405,042
(393,956)
-
152,693| **28** ## **10 RELATED PARTY TRANSACTIONS** St Aldates PCC (registered charity 1131154) are deemed a related party of the charity as they have a number of common trustees. During the year, St Aldates PCC paid expenses totalling £28,270 [2021: £34,741] on behalf of the Charity and these amounts were recorded as owing to the PCC. During the year the charity paid £5,067 to the PCC in settlement of the opening amount due to the PCC and a further £26,542 in part settlement of the expenses incurred with the balance remaining outstanding at the yearend. During the year the Charity awarded and paid a grant of £109,701 (2021: £101,514) to the PCC in respect of staff seconded by the PCC to the charity (see note 2). At the balance sheet date the amount owed to the PCC was £1,728 [2021: £5,067]. During the year a close relative of a Trustee was paid £14,000 (2021: £12,743) for provision of fundraising and communications services on normal commercial terms. **29** ## **11 NOTE TO THE STATEMENT OF CASH FLOWS** ## **Reconciliation of net income to net cash flow from operating activities** |Net income/(expenditure) for the reporting period
(as per the statement of fnancial activities)
Adjustments for:
Bank interest
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Net cash provided by (used in) operating activities|**2022**
2021
**£**
**£**
**19,266**
11,086
**(127)**
(90)
**(6,720)**
10,182
**(954)**
(29,566)| |---|---| ||**11,465**
(8,388)| **30** ## **actoxford.com** _Registered charity 1143136 | Registered company 07279350_