CODYS Produc�ons – Registered Charity 1143016
Financial Statements for the 12 month period end 31 March 2023
Contents
Reference and administra�on
Chairperson’s Report
Treasurer’s Report
Chartered Accountant/Independent Examiner’s Report
Financial Statements
CODYS Produc�ons – Registered Charity 1143016
Reference and administra�on
The trustees who served during the year and to the date of this report were:
Gemma Thorniley – Chairperson (resigned 1[st] October 2022)
Nick Cupit – Chairperson ( resigned as secretary and elected Chair from 1[st] October 2022)
Tim Barrow – Business Development (resigned 1[st] October 2022)
Jennifer Woodward – Vice Chair (from 1[st] October 2022)
Iris Dorrington – Treasurer (resigned 1[st] October 2022)
Melanie Pollard – Treasurer (from 1[st] October 2022)
Michael Pirks – Secretary (from 1[st] October 2022)
Premises: 4 Bawtry Court, Padgate, Warrington, Cheshire
Bankers:
Coopera�ve Bank (no branch)
Accountant
Samantha Wolstenholme
12 Molesworth Close, Great Sankey, Warrington WA5 3YH
Chairperson’s report
Structure and Governance
The Charity’s organisa�onal structure is a three �ered approach as follows:
Trustees
Execu�ve Commi�ee
Management Commi�ee
The Charity is subject to Child Protec�on poliicies with the Secretary holding responsibility for management of this policy and Vice Chair holding ul�mate responsibility for all Child Protec�on ma�ers.
Objec�ves and Ac�vi�es
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(1) To advance in life and help young people in par�cular but not exclusively through:
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a. Encouraging them to take part in the performing arts to increase their self-esteem and develop their skills and abili�es;
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b. The provision of recrea�onal and leisure �me ac�vi�es provided In the interest of social welfare, designed to improve their condi�ons of life; and
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c. Providing support and ac�vi�es which develop their sills, as mature and responsible adults.
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(2) To promote the arts – in par�cular the drama�c and opera�c arts.
Achievements and performance
During the period we performed only one show – Rock of Ages. Unfortunately our planned performance of Footloose planned for March 2023 had to be postponed for six months due to financial constraints placed upon us by the pandemic and subsequent decline in �cket sales for shows. (Footloose was subsequently performed in September 2023.
Rock of Ages was well received cri�cally but unfortunately this did not translate into �cket sales. Audience buying habits appear to have changed since the pandemic and it has been decided that to compensate for this the charity will now only perform once “large theatre” show per year to make savings in produc�on costs going forward. A further small scale show will be performed to con�nue to allow our members to engage in performing and ensure that opportuni�es to perform remain.
Nick Cupit
Chairperson
Treasurer’s report
ended 31[st] March 2023.
The accounts have been prepared in advance with the cons�tu�on, as registered with the Charity Commissioners, applicable law, and the “Statement of Recommended Prac�ce, Accoun�ng and Repor�ng to Chari�es” issued in March 2005.
Management Through Commi�ee
The management is through a commi�ee of volunteers – the day to day running of the charity is through a team of volunteers. None of the management commi�ee receives any remunera�on or
During the period the charity returned a surplus of £1,723.58. This was an improvement on the previous 12 months due mainly to the Commi�ee’s efforts to claw back some of the losses incurred by the period of the pandemic.
Only one show was performed during this period in September 2022 - “Rock of Ages” which unfortunately s�ll struggled with poor �cket sales, and incurred some expense.
decision was also taken to give up our rented premises and find a new home – this happened in November 2022. We were lucky enough to be offered a new home rent free for the next 12 months.
Our next show was to be “Footloose” and this was due to be performed in March 2023. In January 2023 the Commi�ee made the tough decision to postpone this performance for six months and spend the �me fundraising, rehearsing and recrui�ng new members. By the end of the period 31[st] March 2023 we were in a healthier posi�on with reserves of £4966.82.
Reserves Policy
The policy is to have £6,000 in cash, which equates to the upfront cash costs of produc�ons. This fell slightly short by the end of the period.
The Management Commi�ee’s responsibili�es
These are governed by the organisa�ons’ cons�tu�on and the requirements of the Charity Commission. The organisa�on is required to prepare financial statements which give a true and fair view of the state of its ac�vi�es and of the income and expenditure for that period. In preparing these statements, it is required to:
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Select suitable accoun�ng policies and apply them consistently
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Make judgments and es�mates that are reasonable and prudent
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State whether any applicable accoun�ng standards have been followed, subject to any material departures disclosed and explained in the financial statements and prepare the financial statements on an ongoing basis, unless it is inappropriate to assume that CODYS Produc�ons will con�nue its opera�ons.
CODYS Produc�ons is responsible for keeping proper accoun�ng records which disclose with reasonable accuracy at any �me its financial posi�on. They are responsible for safeguarding its
assets and for taking reasonable steps for the preven�on and detec�on of fraud or other irregulari�es.
Melanie Pollard
Treasurer
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CODY's Productions
Receipt and Payment Account
Year Ended 31st March 2023
Receipts £ Payments £
Balance B/F 3,243.29
Rent - Rent 8,424.93
Membership fees 13,820.00 Membership fees 45.00
Uniform 775.00 Uniform 633.60
Fundraising 5,139.01 Fundraising 100.00
Production Costs 172.80 Production Costs 11,962.65
Advertising/DVD/Photo/Leaflet - Advertising/DVD/Photo/Leaflet 523.69
Ticket sales 3,124.55 Ticket sales -
Admin - Admin 164.65
Other 1,650.00 Other 677.35
Show fee 265.00 Show fee -
Insurance/DBS - Insurance/DBS 950.91
DVD Sales 260.00 DVD Sales -
Balance C/F 4,966.87
28,449.65 28,449.65
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Chartered Accountants Report
To assist you to fulfil your duties to comply with the requirements of the Charity Commissioners, I have independently examined the accounts of CODYS Productions for the year ended March 2023. These comprise a statement of Receipts and Payments, in compliance with the recommended Charity Commissioner’s format for those charities which do not prepare accounts on an accruals basis.
To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Trustees, as a body, for the work or for this report.
Respective responsibilities of Trustees and Examiner
The Charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed. It is my responsibility to:
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Examine the accounts under section 145 of the Charities Act
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Follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the Charities Act
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State whether matters have come to my attention
Basis of Independent Examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that Would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matters have come to my attention which give me cause to believe that in any material respect the requirements:
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Accounting records were not kept in accordance with section 130 of the Charities Act
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The accounts to not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached.
Classification - Public
Signed
Date 5[th] January 2023
S Wolstenholme ACCA,FCCA Chartered Accountant
Classification - Public