Charity registration number 1142974
Company registration number 04993949 (England and Wales)
EVERSLEY SPORTS ASSOCIATION
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
EVERSLEY SPORTS ASSOCIATION
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | G Ford |
|---|---|
| K Neville | |
| J Ballard | |
| J Spencer | |
| E Lynskey | |
| M Elcox | |
| S Buckland | |
| M Perkin | |
| D Craston | |
| A Bolt | |
| J Last | |
| Secretary | M Perkin |
| Charity number | 1142974 |
| Company number | 04993949 |
| Independent examiner | Rice Associates Limited |
| Market Chambers | |
| 3-4 Market Place | |
| Wokingham | |
| Berkshire | |
| RG40 1AL |
EVERSLEY SPORTS ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 - 7 |
| Notes to the accounts | 8 - 14 |
EVERSLEY SPORTS ASSOCIATION
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022
The trustees present their annual report and financial statements for the year ended 31 December 2022.
The financial statements comply with the Charity Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Small Entities.
The trustees are of the view that appropriate actions were taken throughout the accounting period, and consequently the assessment of the Trustees is that the charity is a going concern.
The Charity consists of 3 Members, The Eversley Cricket Club (ECC), The Eversley and California Football Club (E&CFC, who are operating as two separate senior and junior sections) and the Yateley Hockey Club (YHC) and is managed by a board of up to thirteen trustees. Up to four trustees are elected by each of the three Clubs and the Eversley Parish Council (EPC) elects the remaining trustee. The trustees have co-opted other members to the Board to serve specific roles including the management of the Sports Grounds. The management of the ESA and all the Clubs is provided by volunteers, who receive no remuneration for their work. A Company called Safe Hands is employed as Bookkeepers. A company called Supersportz manages the indoor cricket centre (now named the Alan Budge Centre) on behalf of the Association.
The Eversley Sports Association receives annual income from the Cricket and Hockey Clubs, and from the two sections of the Football Club for facilities maintenance as fees and donations from events run by Clubs and by the ESA. In addition, the ESA receives funds from the service provider agreement for the management of the Indoor Training Centre and from the Feed in Tariff.
Trustees confirm that to date the loan repayment to ECB for the solar panels has been maintained and that sufficient funds are accumulating in the current and deposit accounts to meet the ESA's commitments.
Objectives and activities
The objectives and activities of the ESA include widening and deepening access to sport for all sexes, for players and spectators young and old. The ESA recognise the huge contribution that well managed competitive sport can make to society in a raft of measures including health, behaviour, education, management training, entertainment, happiness and general well being, etc. The significance of sport cannot be over emphasised and the ESA is proud to have built a Focus for Sport in the Community. The ESA is a major social services provider in the Area and requires careful fostering to deliver the Community's needs in the decades ahead.
The ESA clubs have child protection policies and those individuals of the ESA who work with children are CRB checked and receive training on working with children. No person or organisation connected with the ESA receives private benefit.
The ESA also has policies for the protection of equal opportunities, health and safety and protection of the environment.
To date, the ESA has raised funds from sports bodies, lottery funds, local authorities, private sector donations, private donations and fund-raising events, as well as from its member clubs via the annual club pitch fees and donations. The ESA benefits from the operation of the Clubhouse and bar and receives income from the feed in tariff and from the hiring of its Astroturf and Indoor Cricket Centre.
The ESA endeavours to promote community participation in healthy recreation by the provision of facilities for the playing of junior and senior cricket, football and hockey and is open to make facilities open to any other sports which can improve physical health and fitness; and other purposes as are charitable according to the laws of England and Wales for the benefit of the public. Our governing document is the Memorandum and Articles of Association, registration number 4993949.
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EVERSLEY SPORTS ASSOCIATION
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The Facilities
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The assets of the ESA were maintained in an operational state throughout 2022. During this time the lights in the indoor cricket centre were replaced using money made available through the associated sinking fund. As in prior years, excess funds from Astro revenues were directed to the pitch sink fund and this has led to an improvement of the cash position as compared with year end 2020. It is important for the ESA to build funds for repair / replacement of elements of its assets including the lighting, flooring and nets in the cricket centre, and the carpet and fencing of the Astro.
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The Astro has been put to the best use possible by the YHC and other local clubs and schools.
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Other projects in the pipeline such as 3G football pitch.
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The solar panel installations continue to provide a valuable contribution to income for the ESA.
Events
- The individual Clubs hold tournaments and special sports events to raise funds for their individual activities, and for the ESA.
Achievements and performance
Financial review
It is the policy of the Charity that liquid funds within unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between two and six months' expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. In addition, improved financial management is allowing the build of reserves to replace depreciated assets as they come to the end of their natural lifetime.
Capital projects are only commenced when all necessary funds have been raised.
The Board of Trustees has assessed the major risk to which the charity is exposed and is satisfied that systems are in place to mitigate exposure to the major risks.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The charity is a company limited by guarantee.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
G Ford
K Neville J Ballard J Spencer E Lynskey M Elcox S Buckland M Perkin D Craston A Bolt J Ellis (Resigned 25 April 2022) J Last
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EVERSLEY SPORTS ASSOCIATION
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
None of the trustees have any beneficial interest in the Company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
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The ESA provides facilities for playing football, cricket and hockey. These facilities and sports meet the definition of sport in section 2(3)(d) of the Charities Act 2006.
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The pursuit of football, hockey and cricket promote the health of participants.
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The playing of football, hockey and cricket involves physical exertion and/or skill.
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The ESA advances 'amateur' sport, the playing members are not professionals and do not receive payment.
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The ESA is also organised on an amateur basis and is not profit making, all surplus return to the provision of better facilities and training.
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The ESA is concerned with advancing amateur sport through forming and running local amateur teams and clubs, as well as forming and running leagues and competitions in which local clubs or teams participate against one another, and where prizes and cups are awarded.
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The ESA does not have any additional, non-charitable activity, such as the promotion of international sporting success.
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The ESA is advancing amateur sport for the public benefit and the opportunity to benefit is not therefore unreasonably restricted by geographical restrictions. The opportunity to benefit is also not unreasonably restricted by ability to pay the fees charged.
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Membership of clubs forming the ESA is open to all who wish to join. Any waiting list for membership only exists where membership is oversubscribed, and the next available membership place is always offered on a first come, first served basis.
The Trustees' report was approved by the Board of Trustees.
..............................
M Perkin
Dated: .........................
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EVERSLEY SPORTS ASSOCIATION
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EVERSLEY SPORTS ASSOCIATION
I report to the trustees on my examination of the financial statements of Eversley Sports Association the for year ended 31 December 2022.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Rice Associates Limited
Market Chambers 3-4 Market Place Wokingham Berkshire RG40 1AL
Dated: .........................
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EVERSLEY SPORTS ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2022
| Unrestricted Restricted funds funds 2022 2022 Notes £ £ Income and endowments from: Charitable activities 5 57,048 - Other trading activities 3 24,526 - Rental income 4 52,569 - Other income 6 81,390 - Total income 215,533 - Expenditure on: Charitable activities 9 245,915 - Net expenditure for the year/ Net movement in funds (30,382) - Fund balances at 1 January 2022 912,071 559,865 Fund balances at 31 December 2022 881,689 559,865 |
Total Unrestricted Restricted funds funds 2022 2021 2021 £ £ £ 57,048 19,601 - 24,526 21,862 - 52,569 28,035 - 81,390 85,776 - 215,533 155,274 - 245,915 240,019 - (30,382) (84,745) - 1,471,936 996,816 559,865 1,441,554 912,071 559,865 |
Total 2021 £ 19,601 21,862 28,035 85,776 155,274 240,019 (84,745) 1,556,681 1,471,936 |
|---|---|---|
| Charitable activities 5 Other trading activities 3 Rental income 4 Other income 6 Total income Expenditure on: Charitable activities 9 Net expenditure for the year/ Net movement in funds Fund balances at 1 January 2022 Fund balances at 31 December 2022 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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EVERSLEY SPORTS ASSOCIATION
BALANCE SHEET
AS AT 31 DECEMBER 2022
| Notes Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors: amounts falling due within one year 13 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 15 Net assets Income funds Restricted funds Unrestricted funds |
2022 £ £ 1,383,302 14,902 89,982 104,884 (36,331) 68,553 1,451,855 (10,301) 1,441,554 559,865 881,689 1,441,554 |
2021 £ £ 1,397,987 17,846 105,919 123,765 (32,157) 91,608 1,489,595 (17,659) 1,471,936 559,865 912,071 1,471,936 |
|---|---|---|
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EVERSLEY SPORTS ASSOCIATION
BALANCE SHEET (CONTINUED)
AS AT 31 DECEMBER 2022
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2022. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The Trustees' acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on .........................
..............................
M Perkin Trustee
Company registration number 04993949
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EVERSLEY SPORTS ASSOCIATION
BALANCE SHEET (CONTINUED) AS AT 31 DECEMBER 2022
1 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
2 Accounting policies
Charity information
Eversley Sports Association is a company limited by guarantee incorporated in England and Wales. The registered office is Market Chambers, 3-4 Market Place, Wokingham, Berkshire RG40 1AL.
2.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention.
2.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. There is net current assets of £68,553 in the accounts. Creditors falling due within one year of £36,331 and the creditors falling due after one year of £10,301.
2.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
2.4 Incoming resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
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EVERSLEY SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
2 Accounting policies
(Continued)
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.
2.5 Resources expended
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
2.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Land and buildings Over remaining term of the lease Plant and machinery Between 5% and 25% straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
2.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
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EVERSLEY SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
2 Accounting policies
(Continued)
Impairment of financial assets
Financial assets, other than those held at fair value through income and expenditure, are assessed for indicators of impairment at each reporting date. Financial assets are impaired where there is objective evidence that, as a result of one or more events that occurred after the initial recognition of the financial asset, the estimated future cash flows have been affected.
If an asset is impaired, the impairment loss is the difference between the carrying amount and the present value of the estimated cash flows discounted at the asset’s original effective interest rate. The impairment loss is recognised in net income/(expenditure) for the year.
If there is a decrease in the impairment loss arising from an event occurring after the impairment was recognised, the impairment is reversed. The reversal is such that the current carrying amount does not exceed what the carrying amount would have been, had the impairment not previously been recognised. The impairment reversal is recognised in net income/(expenditure) for the year.
Derecognition of financial assets
Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.
Derecognition of financial liabilities
Financial liabilities are derecognised when the contractual obligations expire or are discharged or cancelled.
3 Other trading activities
| **Unrestricted ** | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2022 | 2021 | |
| £ | £ | |
| Non-charitable trading activities | 24,526 | 21,862 |
4 Rental income
| **Unrestricted ** | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2022 | 2021 | |
| £ | £ | |
| Rental income | 52,569 | 28,035 |
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EVERSLEY SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
5 Charitable activities
| Donations | Donations to projects | |
|---|---|---|
| to projects | ||
| 2022 | 2021 | |
| £ | £ | |
| Performance related grants | 57,048 | 19,601 |
6 Other income
| **Unrestricted ** | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2022 | 2021 | |
| £ | £ | |
| Other income | 50,610 | 62,602 |
| Sports academies and camps | 13,997 | 8,962 |
| Solar panels | 16,783 | 14,212 |
| 81,390 | 85,776 |
7 Trustees
None of the trustees (or any persons connected with them) received any remunerations during the year.
8 Employees
The average monthly number of employees during the year was:
| 2022 | 2021 | |
|---|---|---|
| Number | Number | |
| 1 | 1 | |
| Employment costs | 2022 | 2021 |
| £ | £ | |
| Wages and salaries | 4,638 | 9,088 |
There are no employees who received employee benefits.
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EVERSLEY SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
9 Charitable activities
| Staff costs Depreciation and impairment Heating and Lighting Repairs and Maintenance Legal and Professional Insurance Other |
2022 £ 4,638 85,017 46,830 65,512 4,959 8,476 30,483 245,915 245,915 |
2021 £ 9,088 86,832 37,887 63,695 4,765 5,099 32,653 |
|---|---|---|
| 240,019 | ||
| 240,019 |
The administrative costs include the independent examiner's fees of £2,665 (2021: £2,535).
None of the trustees received any remunerations or reimbursements of expenses during the year.
10 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
11 Tangible fixed assets
| Cost At 1 January 2022 Additions Disposals At 31 December 2022 Depreciation and impairment At 1 January 2022 Depreciation charged in the year Eliminated in respect of disposals At 31 December 2022 Carrying amount At 31 December 2022 At 31 December 2021 |
Land and buildings £ 1,297,207 - (740) 1,296,467 441,073 32,940 (740) 473,273 823,194 856,158 |
Plant and machinery £ 895,266 70,355 - 965,621 353,437 52,076 - 405,513 560,108 541,829 |
Total £ 2,192,473 70,355 (740) |
|---|---|---|---|
| 2,262,088 | |||
| 794,510 85,016 (740) |
|||
| 878,786 | |||
| 1,383,302 | |||
| 1,397,987 |
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EVERSLEY SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
| 11 Tangible fixed assets 12 Debtors Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 13 Creditors: amounts falling due within one year Trade creditors Other creditors Accruals and deferred income 14 Loans and overdrafts Other loans Payable after one year |
(Continued) 2022 2021 £ £ 6,109 11,552 2,527 1,602 6,266 4,692 14,902 17,846 2022 2021 £ £ 27,295 22,524 5,886 6,686 3,150 2,947 36,331 32,157 2022 2021 £ £ 10,301 17,659 10,301 17,659 |
(Continued) 2022 2021 £ £ 6,109 11,552 2,527 1,602 6,266 4,692 14,902 17,846 2022 2021 £ £ 27,295 22,524 5,886 6,686 3,150 2,947 36,331 32,157 2022 2021 £ £ 10,301 17,659 10,301 17,659 |
|---|---|---|
| 17,846 | ||
| 2021 £ 22,524 6,686 2,947 |
||
| 32,157 | ||
| 2021 £ 17,659 |
||
| 17,659 |
Loan due to England and Wales Cricket Trust for £16,187 is due to be repaid by 31 December 2025.
15 Creditors: amounts falling due after more than one year
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Borrowings | 10,301 | 17,659 |
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EVERSLEY SPORTS ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
| 16 Analysis of net assets between funds Unrestricted funds Restricted funds 2022 2022 £ £ Fund balances at 31 December 2022 are represented by: Tangible assets 823,437 559,865 Current assets/(liabilities) 68,553 - Long term liabilities (10,301) - 881,689 559,865 |
Total Unrestricted funds 2022 2021 £ £ 1,383,302 814,387 68,553 91,608 (10,301) (17,659) 1,441,554 888,336 |
Restricted funds 2021 £ 583,600 - - 583,600 |
Total 2021 £ 1,397,987 91,608 (17,659) 1,471,936 |
|---|---|---|---|
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