2021-12-31-accounts

Charity registration number 1142974

Company registration number 04993949 (England and Wales)

EVERSLEY SPORTS ASSOCIATION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

EVERSLEY SPORTS ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees	G Ford
	K Neville
	J Ballard
	J Spencer
	E Lynskey
	M Elcox
	S Buckland
	M Perkin
	D Craston
	A Bolt
	J Last	(Appointed 4 March 2021)
Secretary	M Perkin
Charity number	1142974
Company number	04993949
Independent examiner	Rice Associates Limited
	Market Chambers
	3-4 Market Place
	Wokingham
	Berkshire
	RG40 1AL

EVERSLEY SPORTS ASSOCIATION

CONTENTS

	Page
Trustees' report	1 - 3
Independent examiner's report	4
Statement of financial activities	5
Balance sheet	6 - 7
Notes to the accounts	8 - 14

EVERSLEY SPORTS ASSOCIATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2021

The trustees present their annual report and financial statements for the year ended 31 December 2021.

The financial statements comply with the Charity Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Small Entities.

The trustees are of the view that appropriate actions were taken through the period of the SARS-CoV-2 pandemic in 2020, and consequently the assessment of the Trustees is that the charity is a going concern.

The Charity consists of 3 Members, The Eversley Cricket Club (ECC), The Eversley and California Football Club (E&CFC, who have separate senior and junior sections) and the Yateley Hockey Club (YHC) and is managed by a board of thirteen trustees. Up to four trustees are elected by each of the three Clubs and the Eversley Parish Council (EPC) elects the remaining trustee. The trustees have co-opted other members to the Board to serve specific roles including the management of the Sports Grounds. The management of the ESA and all the Clubs is provided by volunteers, who receive no remuneration for their work. A Company called Safe Hands is employed as Bookkeepers. A company called Supersportz manages the indoor cricket centre on behalf of the Association.

The Eversley Sports Association receives annual income from the three Clubs for facilities maintenance as fees and donations from events run by Clubs and by the ESA. In addition, the ESA receives funds from the service provider agreement for the management of the Indoor Training Centre and from the Feed in Tariff. For some of 2021 the Indoor Training Centre was closed and consequently it generated no surplus.

Repayment of loans to ECB for the solar panels were delayed by ECB in recognition of the financial challenges impacting sports associations during the pandemic. Repayments started again at the end of 2021. The Trustees confirm that to date the loan repayment schedule has been maintained and that sufficient funds are accumulating in the current and deposit accounts to meet the ESA's commitments.

Objectives and activities

The objectives and activities of the ESA include widening and deepening access to sport for both sexes, for players and spectators young and old. The ESA recognise the huge contribution that well managed competitive sport can make to society in a raft of measures including health, behaviour, education, management training, entertainment, happiness and general well being, etc. The significance of sport cannot be over emphasised and the ESA is proud to have built a Focus for Sport in the Community. The ESA is a major social services provider in the Area and requires careful fostering to deliver the Community's needs in the decades ahead.

The ESA clubs have child protection policies and those individuals of the ESA who work with children are CRB checked and receive training on working with children. No person or organisation connected with the ESA receives private benefit.

The ESA also has policies for the protection of equal opportunities, health and safety and protection of the environment.

To date, ESA has raised funds from sports bodies, lottery funds, local authorities, private sector donations, private donations and fund-raising events, as well as from its member clubs via the annual club pitch fees and donations. Ordinarily the ESA benefits from the operation of the Clubhouse and bar and receives income from the feed in tariff and from the hiring of its Astroturf and Indoor Cricket Centre.

The ESA endeavours to promote community participation in healthy recreation by the provision of facilities for the playing of colts and senior cricket, football, hockey and other sports which can improve physical health and fitness; and other purposes as are charitable according to the laws of England and Wales for the benefit of the public. Our governing document is the Memorandum and Articles of Association, registration number 4993949.

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EVERSLEY SPORTS ASSOCIATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

The Facilities

• The clubs were able to use the facilities during the periods between national lockdowns and these were maintained in an operational state despite the challenges of preventing unwanted and illegal ingresses by third parties whilst the grounds were closed.

• The access roads have been maintained to a useable standard with the help of Inert. A donation was received of £50,000 which will be used in 2021 to upgrade the access to Fox Lane. This, and the direction of Astro revenues to the associated sink fund has led to an improvement of the cash position as compared with year end 2020. It is important for the ESA to build funds for repair/replacement of elements of its assets including the lighting, flooring and nets in the cricket centre, and the carpet and fencing of the Astro.

• The Astro has been put to the best use possible by the YHC and other local clubs and schools.

• Other projects in the pipeline such as 3G football pitch, a new Clubhouse, Gym and a Golf project were all put on hold given operational restrictions.

• The solar panel installations continue to provide a valuable contribution to income for the ESA

Events

• The individual Clubs hold tournaments and special sports events to raise funds for their individual activities, and for the ESA.

Achievements and performance

Financial review

It is the policy of the Charity that liquid funds within unrestricted funds which has not been designated for a specific use should be maintained at a level equivalent to between three and six months' expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. In addition, improved financial management is allowing the build of reserves to replace depreciated assets as they come to the end of their natural lifetime.

Capital projects are only commenced when all necessary funds have been raised.

The Board of Trustees has assessed the major risk to which the charity is exposed and is satisfied that systems

are in place to mitigate exposure to the major risks.

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is a company limited by guarantee.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

G Ford

M Slater (Resigned 4 March 2021) K Neville J Ballard J Spencer E Lynskey M Elcox S Buckland M Perkin

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EVERSLEY SPORTS ASSOCIATION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

D Craston A Bolt J Ellis (Resigned 25 April 2022) J Last (Appointed 4 March 2021)

None of the trustees has any beneficial interest in the Company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

• The ESA provides facilities for playing football, cricket and hockey. These facilities and sports meet the definition of sport in section 2(3)(d) of the Charities Act 2006.

• The pursuit of football, hockey and cricket promote the health of participants.

• The playing of football, hockey and cricket involves physical exertion and/or skill.

• ESA advances 'amateur' sport, the playing members are not professionals and do not receive payment.

• ESA is also organised on an amateur basis and is not profit making, all surplus return to the provision of better facilities and training.

• The ESA is concerned with advancing amateur sport through forming and running local amateur teams and clubs, as well as forming and running leagues and competitions in which local clubs or teams participate against one another, and where prizes and cups are awarded.

• The ESA does not have any additional, non-charitable activity, such as the promotion of international sporting success.

• ESA is advancing amateur sport for the public benefit and the opportunity to benefit is not therefore unreasonably restricted by geographical restrictions. The opportunity to benefit is also not unreasonably restricted by ability to pay the fees charged.

• Membership of clubs forming the ESA is open to all who wish to join. Any waiting list for membership only exists where membership is oversubscribed, and the next available membership place is always offered on a first come, first served basis.

The Trustees' report was approved by the Board of Trustees.

.............................. M Perkin

Dated: .........................

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EVERSLEY SPORTS ASSOCIATION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF EVERSLEY SPORTS ASSOCIATION

I report to the trustees on my examination of the financial statements of Eversley Sports Association the for year ended 31 December 2021.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

• 2 the financial statements do not accord with those records; or

• 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

• 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Rice Associates Limited

Market Chambers 3-4 Market Place Wokingham Berkshire RG40 1AL

Dated: .........................

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EVERSLEY SPORTS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted Restricted funds funds 2021 2021 Notes £ £	Unrestricted Restricted funds funds 2021 2021 Notes £ £	Unrestricted Restricted funds funds 2021 2021 Notes £ £	Total Unrestricted Restricted	Total Unrestricted Restricted	Total Unrestricted Restricted	Total 2020 £ 9,278 41,278 11,776 34,198 120,357 216,887 185,231 55,669 240,900
	funds	funds		funds	funds
	2021	2021	2021	2020	2020
	£	£	£	£	£
Income and endowments from:
Donations and legacies 2	-	-	-	9,278	-
Charitable activities 6	19,601	-	19,601	41,278	-
Other trading activities 4	21,862	-	21,862	11,776	-
Rental income 5	28,035	-	28,035	34,198	-
Other income 7	85,776	-	85,776	120,357	-
Total income	155,274	-	155,274	216,887	-
Expenditure on:
Charitable activities 10	240,019	-	240,019	185,231	-
Other 11	-	-	-	55,669	-
Total expenditure	240,019	-	240,019	240,900	-
Net expenditure for the year/ Net movement in funds Fund balances at 1 January 2021		-			-
	(84,745)		(84,745)	(24,013)		(24,013)
						1,580,694 1,556,681
	996,816	559,865	1,556,681	1,020,829	559,865
Fund balances at 31 December 2021
	912,071	559,865	1,471,936	996,816	559,865

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

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EVERSLEY SPORTS ASSOCIATION

BALANCE SHEET

AS AT 31 DECEMBER 2021

Notes	2021	2021	2020 £ £ 1,444,908 18,175 137,116 155,291 (19,974) 135,317 1,580,225 (23,544) 1,556,681 559,865 996,816 1,556,681	2020 £ £ 1,444,908 18,175 137,116 155,291 (19,974) 135,317 1,580,225 (23,544) 1,556,681 559,865 996,816 1,556,681
	£	£	£
Fixed assets
Tangible assets 12 Current assets	17,846 105,919 123,765 (32,157)	1,397,987 91,608 1,489,595 (17,659) 1,471,936 559,865 912,071 1,471,936	18,175 137,116 155,291 (19,974)
Debtors 13
Cash at bank and in hand Creditors: amounts falling due within one year 14
Net current assets
Total assets less current liabilities Creditors: amounts falling due after more than one year 16 Net assets
				(23,544)
				1,556,681 559,865 996,816 1,556,681
Income funds
Restricted funds
Unrestricted funds

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EVERSLEY SPORTS ASSOCIATION

BALANCE SHEET (CONTINUED)

AS AT 31 DECEMBER 2021

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.

The Trustees' acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

..............................

M Perkin Trustee

Company registration number 04993949

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EVERSLEY SPORTS ASSOCIATION

BALANCE SHEET (CONTINUED)

AS AT 31 DECEMBER 2021

1 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

2 Donations and legacies

	Total	Unrestricted
		funds
	2021	2020
	£	£
Job rentention scheme grant	-	9,278

3 Accounting policies

Charity information

Eversley Sports Association is a company limited by guarantee incorporated in England and Wales. The registered office is Market Chambers, 3-4 Market Place, Wokingham, Berkshire RG40 1AL.

3.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention.

3.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. There is net current assets of £91,608 in the accounts. Creditors falling due within one year of £32,157 and the creditors falling due after one year of £17,659.

3.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

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EVERSLEY SPORTS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

3 Accounting policies

(Continued)

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

3.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.

3.5 Resources expended

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

3.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings Over remaining term of the lease Plant and machinery Between 5% and 25% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

3.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

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EVERSLEY SPORTS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

3 Accounting policies

(Continued)

Impairment of financial assets

Financial assets, other than those held at fair value through income and expenditure, are assessed for indicators of impairment at each reporting date. Financial assets are impaired where there is objective evidence that, as a result of one or more events that occurred after the initial recognition of the financial asset, the estimated future cash flows have been affected.

If an asset is impaired, the impairment loss is the difference between the carrying amount and the present value of the estimated cash flows discounted at the asset’s original effective interest rate. The impairment loss is recognised in net income/(expenditure) for the year.

If there is a decrease in the impairment loss arising from an event occurring after the impairment was recognised, the impairment is reversed. The reversal is such that the current carrying amount does not exceed what the carrying amount would have been, had the impairment not previously been recognised. The impairment reversal is recognised in net income/(expenditure) for the year.

Derecognition of financial assets

Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

Derecognition of financial liabilities

Financial liabilities are derecognised when the contractual obligations expire or are discharged or cancelled.

4 Other trading activities

	Unrestricted	Unrestricted
	funds	funds
	2021	2020
	£	£
Non-charitable trading activities	21,862	11,776

5 Rental income

	Unrestricted	Unrestricted
	funds	funds
	2021	2020
	£	£
Rental income	28,035	34,198

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EVERSLEY SPORTS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

6 Charitable activities

	Donations	Donations to projects
	to projects
	2021	2020
	£	£
Performance related grants	19,601	41,278

7 Other income

Unrestricted Unrestricted funds funds 2021 2020 £ £	Unrestricted Unrestricted funds funds 2021 2020 £ £	Unrestricted Unrestricted funds funds 2021 2020 £ £
	funds	funds
	2021	2020
	£	£
Other income	62,602	60,920
Sports academies and camps	8,962	42,292
Solar panels	14,212	17,145
	85,776	120,357

8 Trustees

None of the trustees (or any persons connected with them) received any remunerations during the year.

9 Employees

The average monthly number of employees during the year was:

	2021	2020
	Number	Number
	1	1
Employment costs	2021	2020
	£	£
Wages and salaries	9,088	13,956

There are no employees who received employee benefits.

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EVERSLEY SPORTS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

10 Charitable activities

	2021	2020
	£	£
Staff costs	9,088	13,956
Depreciation and impairment	86,832	78,343
Heating and Lighting	37,887	20,354
Repairs and Maintenance	63,695	35,996
Legal and Professional	4,765	4,709
Insurance	5,099	5,341
Other	32,653	26,532
	240,019	185,231
	240,019	185,231

The administrative costs include the independent examiner's fees of £2,665 (2020: £2,535).

None of the trustees received any remunerations or reimbursements of expenses during the year.

11 Other

	Total Unrestricted	Total Unrestricted
		funds
	£
	2021	2020
Net loss on disposal of tangible fixed assets	-	55,669
	-	55,669

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EVERSLEY SPORTS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

12 Tangible fixed assets
Cost At 1 January 2021 Additions At 31 December 2021 Depreciation and impairment At 1 January 2021 Depreciation charged in the year At 31 December 2021 Carrying amount At 31 December 2021 At 31 December 2020 13 Debtors Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income	Land and buildings	Plant and machinery	Total
	£	£	£
	1,297,207	855,355	2,152,562
	-	39,911	39,911
	1,297,207	895,266	2,192,473
	407,306	300,348	707,654
	33,743	53,089	86,832
	441,049	353,437	794,486
	856,158	541,829	1,397,987
	889,901	555,007	1,444,908
		2021	2020
		£	£
		11,552	12,965
		1,602	1,049
		4,692	4,161
		17,846	18,175
14 Creditors: amounts falling due within one year
Trade creditors Other creditors Accruals and deferred income		2021	2020
		£	£
		22,524	7,204
		6,686	9,635
		2,947	3,135
		32,157	19,974

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EVERSLEY SPORTS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

15 Loans and overdrafts

Loans and overdrafts
	2021	2020
	£	£
Other loans	31,640	31,640
Payable after one year	17,659	23,544

Loan due to England and Wales Cricket Trust for £23,544 is due to be repaid by 31 December 2025.

16 Creditors: amounts falling due after more than one year

Borrowings	Borrowings	Borrowings					2021	2020
							£	£
							17,659	23,544
17 Analysis of net assets between funds
Unrestricted funds Restricted funds 2021 2021 £ £ Fund balances at 31 December 2021 are represented by: Tangible assets 870,056 527,931 Current assets/(liabilities) 91,608 - Long term liabilities (17,659) - 944,005 527,931			Total Unrestricted funds				Restricted funds	Total
	2021	2021	2021		2020		2020	2020
	£	£	£		£		£	£
	870,056	527,931	1,397,987		861,308		583,600	1,444,908
	91,608	-	91,608		135,317		-	135,317
	(17,659)	-	(17,659)		(23,544)		-	(23,544)
	944,005	527,931	1,471,936		973,081		583,600	1,556,681
18 Analysis of changes in net funds
Cash at bank and in hand Loans falling due after more than one year			At 1		January 2021	Cash flows At 31 December 2021
					£	£		£
						(31,197)		105,919
						5,885
				(23,544)				(17,659)
				113,572
						(25,312)		88,260

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