Annual Report 2020 / 2021
Registered Company Number 07628290 Charity Registration 1142923
- - Be Positive Be Creative Be Equal
Dormans Youth Arts Centre, Dormans, Gossops Green, Crawley RH11 8HZ 01293 526388 | info@ccys.org.uk | www.ccys.org.uk Crawley Community Youth Service Limited | Company No. 07628290 | Charity Reg. 1142923
31[st] March 2021
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Directors Report for the year ended 31[st] March 2021
The Directors present their annual report together with the accounts and independent examiner’s report of the charitable company for the period 1 April 2020 to 31 March 2021.
Structure
Crawley Community Youth Service is a company limited by guarantee incorporated on 10[th] May 2011 and a registered charity. The Company’s memorandum and articles of association are the primary governing documents of the service and these define the charitable objectives of the company. Members appoint Directors at the Annual General Meeting. Directors oversee the charitable activities of Crawley Community Youth Service and are also the Trustees of the charity.
Details of the current Directors who served during the year are:
Chair Chris Cook Treasurer Pippa Forde Secretary Rachel Gardiner Director Rachel Thomas Director Clare O’Driscoll
Members' Liability
Every member of the charity promises, if the charity is
dissolved while he or she or it is a member or within twelve months after he or she or it ceases to be a member, to contribute such sum (not exceeding £10) as may be demanded of him or her or it towards the payment of the debts and liabilities of the charity incurred before he or she or it ceases to be a member, and of the costs charges and expenses of winding up, and the adjustment of the rights of the contributories among themselves.
Trustees' Indemnities
Trustees indemnity insurance has been taken out for the sum of £2m to insure the Board of Directors.
Objects of the Charity
The Charity’s objects are specifically restricted to the following:
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To act as a resource for young people up to the age of 19 living in Crawley by providing advice and assistance and organising programmes of physical, educational and other activities as a means of:
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a. advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals;
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b. advancing education;
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c. relieving unemployment;
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d. providing recreational and leisure time activity in the interests of social welfare for people living in the area of benefit who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons;
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CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
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To consult young members belonging to programmes provided by the Charity as well as young people in the community of Crawley North-West in all matters pertaining to policy and provision of activities through open meetings at public venues or through surveys of opinion;
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To involve young people up to the age of 19 in the day-to-day operations of the Charity as volunteers ensuring the appropriate training, induction and support is provided to enable them to participate independently as mature and responsible individuals.
Young people identified what they wanted from a youth service, they wanted a space where they could be positive, be creative and be equal. Above all they wanted to “enjoy being young”.
Financial Review
There are four main areas of income: hall hire, donations, grants and management fees. Our largest items of expenditure are salaries and session delivery costs.
Principal Risks and Uncertainties
CCYS is focused on improving its income through hall hire, fundraising and further grant applications to secure its future. CCYS is embarking on a programme of recruiting volunteers to allow it to offer more services and to improve resilience in staffing of sessions offered by CCYS throughout the week.
Financial and Risk Management Policies
A financial controls policy was adopted to ensure that funds were properly managed. Directors are developing a Reserves Policy, but generally CCYS has worked to ensure that it continues to meet all liabilities and commitments. Finances to date have not allowed us to develop any material or sustainable reserves. The Trustees have complied with their duty having due regard to the guidance on public benefit whilst exercising their powers or duties.
Chief Executive Review of the year 2020-21
2019-20 saw us end the year in a positive way. Finances were good and becoming more secure, our staff and volunteer team was growing and becoming more experienced, and we were engaging more young people in an ever-growing variety of clubs and events.
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CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
However, 2020-21 has seen us face enormous challenges to adapt the way we support Crawley’s Young People.
Covid-19
We closed all our sessions during the second week of March and furloughed all staff except for our CEO who remained as official point of contact. When advice changed in July 2020, we spent two weeks consulting on the best way to reintroduce Covid safe sessions.
We reopened four live sessions per week in August 2020. We limited ourselves to running clubs from our Dormans building, as the Bewbush site was deemed too small to allow social distancing. Government advice
was to limit attendance to 15 YP per session. This required an enormous effort on behalf of staff to manage and balance groups into social bubbles. We also instigated our “walking bus” to enable YP to travel safely from Bewbush to our larger Dormans building. We adjusted sessions to cope with continuing changes to advice and are now quite skilled at dealing with the ‘new normal’.
The four live sessions per week were aimed at our junior members. In order to cope with social distancing, they were pre-planned and included specific activities such as art or cooking, which could be carried out individually. We also reintroduced sport sessions, working with Kicks and the Wickets programme. We continued to support the older YP via one to one or small group sessions, usually outside our buildings, due to their lack of regard for any covid safe restrictions.
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CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Our buildings were used most days to facilitate services offered by WSCC funded organisations, which support groups for special needs and mental health wellbeing.
As the pandemic worsened throughout the autumn, we gradually limited face to face sessions, finally closing in January 2021 and not reopening until the middle of March 2021. During this time, we continued to support the most at-risk young people and families via our social media and virtually. One particular success was our zoom cooking sessions, hosted jointly with Kicks. This involved planning a simple recipe, then buying and delivering all the ingredients to the family home and facilitating the YP to create a family meal. The project was so well received that Comic Relief (the funder) insisted we film it for their future broadcast. It is now clear that despite the challenges set by the pandemic, we are able to adapt as required to continue to support our most at-risk members.
The impact of the pandemic on Crawley’s young people is very concerning. Within the first couple of weeks of restarting sessions, we quickly learned the situation with young people's health, particularly mental health, was far worse than we had expected.
We found huge levels of anxiety, particularly around exams, returning to school and moving on to secondary school. Also, there were several documented cases of abuse whilst in lockdown. We encountered multiple examples of YP either being thrown out of their family home or forced to "sofa surf” as a consequence of confrontation. Particularly worrying were cases where YP, who we would ordinarily consider to be reasonably well behaved, refusing to attend school, having developed a lack of respect for parents and authority. We also found that whilst our junior groups coped quite well with the requirements of social distancing, seniors would not enter the buildings, preferring instead to remain outside within their own space.
This led us to change our approach to supporting seniors via one-to-one counselling sessions.
Indicative of these issues is a big increase in requests for support from various local authority departments and the fact that we have felt it necessary to make two MASH referrals for the first time.
Some better news!
2020-21 wasn’t all bleak! We did manage to continue operating socially distanced sessions through until Christmas. These included running our first Youth Arts Festival which was filmed by ITV as a “good news” story and culminated in multiple Halloween parties. These involved the YP creating the Halloween decorations and producing a film about their activities during lockdown, which was shown as part of the Creative Crawley Right Here Festival in January 2021.
We ended the year with an adapted Covid safe version of our usual Christmas celebrations. This year's party became a series of ten sit down meals for which the YP planned and cooked the food and made the decorations. Also, with support from the Hawth, we enabled over 50 YP to attend the Pantomime as socially distanced family groups.
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Supporting volunteering and community involvement
Although the Pandemic has reduced our ability to engage volunteers due to limits on numbers during sessions, we have had success in connecting more groups to our allotment programme, most notably the Crawley Gardening Group who are now constituted and volunteer during our sessions.
We’ve supported Crawley’s Men’s Shed Group with their move to a new site and have assisted The Crawley Model Engineering Group to complete their first grant application and helped found the Creative Crawley Group. The Pandemic has also given us chance to review our policy on volunteer engagement, particularly when training and DBS checking.
Promoting cultural development, the arts and heritage
This year has seen us instigate and become Trustee of the Creative Crawley Group. This led to the YP being part of the Right Here Festival and lobbying Government as cultural advisors to the Crawley Town Investment Board. We are currently supporting CBC Community Development Staff by helping to constitute The Voice of the Youth group in Langley Green.
We also delivered our first Youth Arts festival as part of our long-term funding agreement with Youth Music Foundation. This has led to an even closer relationship with several other local youth clubs, and with support from the Tate Gallery and The Arts Council we are in discussions about a
national event. We’ve also successfully persuaded the Foreign Office to fund our Chagossian Music and art project, which will culminate in a community event.
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CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
We have completed a successful graffiti programme which gave the YP an opportunity to discuss their anxiety re covid and we have supported the formation of the Crawley Film Initiative who will use our new recording studio to edit their films.
Enabling Voluntary Youth Action
T his has been particularly challenging through the pandemic. We have managed to run some limited sessions which our young leaders have instigated and the YP have spent time developing our Community Warriors Programme with lots of ideas for when things return to normal. They’ve also been meeting online to develop ideas for the next youth art festival. We’re developing a plan for a young volunteer programme which we hope will help groups and young volunteers better understand the expectations and challenges of younger volunteers.
In summary the pandemic has reduced our ability to offer services by around 50% whilst keeping our costs about the same. Financially we are secure although most of the emergency Covid funding we have been able to access is short term and provides little long-term security.
Our staff and volunteers have weathered the storm well and are ready for the challenges that lay ahead
However, it’s clear for our interactions with the Young People in Crawley that as we emerge from the Pandemic the need for our services will be greater than ever.
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CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT 31" March 2021 RACIS Page 8 of 15
31[st] March 2021
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Statement by Treasurer
The following financial accounts represent the income and expenditure of Crawley Community Youth Service for the period 2019/20.
Signed Date: 10/09/2021
Crawley Community Youth Service Ltd – BALANCE SHEET
As of 31[st] March, 2021
| As of 31st March, 2021 Cash at bank and in hand Business Bank Account Business Reserve CAF Bank Petty Cash POCKIT MAIN ACCOUNT (Pippa) POCKIT Dave Savage POCKIT Laura Carter Total Cash at bank and in hand Debtors Other Debtors and Prepayments Total Debtors Net current assets Creditors: amounts falling due within one year Trade Creditors Creditors Total Trade Creditors Current Liabilities Net Pay Payroll Liabilities Pension Liability VAT Control Total Current Liabilities Total Creditors: amounts falling due within one year Total net assets (liabilities) Capital and Reserves Opening Balance Equity Retained Earnings Profit for the year Total Capital and Reserves |
**Total ** |
|---|---|
| As of Mar 31, 2021 As of Mar 31, 2020 (PY) |
|
| £8,249.68 £5,770.31 £120,173.76 £65,141.90 £200.29 £200.29 £0.00 £0.00 £98.59 £82.48 £0.00 £99.70 £0.00 £114.72 |
|
| £128,722.32 £71,409.40 £3,072.66 £2,880.00 |
|
| £3,072.66 £2,880.00 |
|
| £131,794.98 £74,289.40 £3,335.17 £3,707.79 |
|
| £3,335.17 £3,707.79 £0.00 £0.00 £697.84 £917.85 £191.20 £94.88 £0.00 £0.00 |
|
| £889.04 £1,012.73 |
|
| £4,224.21 £4,720.52 |
|
| £127,570.77 £69,568.88 £0.00 £0.00 £69,568.88 £60,192.73 £58,001.89 £9,376.15 |
|
| £127,570.77 £69,568.88 |
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31[st] March 2021
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Crawley Community Youth Service Ltd – FUNDS
April 2020 - March 2021
| Restricted Funds Total Restricted Funds Unrestricted Funds Total Unrestricted Funds TOTAL ALL FUNDS |
Name Allotment Grant Be More - Reaching Communities Bewbush Community Warriors Boxing Club Funding Building Fund Crawley BC Children in Need Community Initiative Foundation Cooking Project Covid Crawley Art Forest School Gossop Rocks National Music Foundation Sport England Studio 2020 Name |
This Year £7,955.65 £12,335.00 £3,672.00 £0.00 -£10,000.00 £800.00 £6,449.38 £4,555.90 £1,698.70 £681.98 £6,673.56 £0.00 £828.00 £28,575.27 £2,465.00 £12,235.00 £78,925.44 Amount £30,000.00 £8,000.00 £10,645.33 £48,645.33 £127,570.77 |
**Last Year ** |
|---|---|---|---|
| £0.00 £7,000.00 £1,714.34 £10,195.18 £5,167.90 £524.13 £5,665.74 £886.00 £25,230.31 £2,465.00 |
|||
| £58,848.60 Amount |
|||
| Building Renovations Fund Financial Reserve General |
£10,000.00 £720.28 |
||
| £10,720.28 £69,568.88 |
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31[st] March 2021
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Crawley Community Youth Service Ltd - Income & Expenditure
April 2020 - March 2021
| NOTES Income Charitable Activities Donations and Legacies 1 Contributions from Funds Workshop Provision Miscellaneous Other Trading Activities Fundraising Hall Hire Preschool Hall Hire Investment Income Bank Interest Total Income Resources Expenses Costs of Charitable Activities Direct Costs 2 Outside Resources Premises (Overheads) Support Costs Governance Other Costs Depreciation Total Expenses Expended Net Income Resources Balance B/F Balance C/F |
Unrestricted £33,681.98 £26,042.07 £0.00 £20.00 £0.00 £7,816.66 £0.00 £0.00 £31.86 £67,592.57 £8,607.29 £0.00 £15,903.74 £4,729.49 £427.00 £0.00 £29,667.52 £37,925.05 £10,720.28 £48,645.33 |
Restricted £152,522.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £152,522.00 £90,668.43 £3,890.00 £23,870.95 £14,015.78 £0.00 £0.00 £132,445.16 £20,076.84 £58,848.60 £78,925.44 |
Total This Year £186,203.98 £26,042.07 £0.00 £20.00 £0.00 £7,816.66 £0.00 £0.00 £31.86 £220,114.57 £99,275.72 £3,890.00 £39,774.69 £18,745.27 £427.00 £0.00 £162,112.68 £58,001.89 £69,568.88 £127,570.77 |
Total Last Year |
|---|---|---|---|---|
| £120,175.30 £0.00 £1,483.50 £624.00 £13.75 £13,052.80 £0.00 £0.00 £132.85 |
||||
| £135,482.20 | ||||
| £102,104.25 £4,710.00 £12,308.43 £6,216.69 £766.68 £0.00 |
||||
| £126,106.05 | ||||
| £9,376.15 £60,192.73 £69,568.88 |
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31[st] March 2021
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Crawley Community Youth Service Ltd Note 1 - Donations and Legacies
April 2020 - March 2021
| Income Charitable Activities Donations and Legacies Allotment Be More - Reaching Communities BBC Children in Need Bewbush Community Warriors Crawley BC Crawley Arts Cooking Project Covid -19 Gossop Rocks July 2020 Forest School National Music Foundation Sport England Studio 2020 Just Giving Local Giving Moto in the Community Chagossian Support Gatwick Airport Community HMRC JRS Grant PayPal Total Donations and Legacies |
Unrestricted £0.00 £0.00 £0.00 £0.00 £10,000.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £2,130.00 £1,500.00 £19,484.14 £567.84 £33,681.98 |
Restricted |
|---|---|---|
| £8,160.00 £12,335.00 £23,289.00 £1,058.00 £39,536.00 £10,000.00 £3,600.00 £15,000.00 £0.00 £0.00 £26,139.00 £0.00 £13,405.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 |
||
| £152,522.00 |
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31[st] March 2021
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT
Crawley Community Youth Service Ltd Note 2 - Direct Costs
| April 2020 - March 2021 Income Direct Costs Advertising and Promo Bank charges DBS Checks Entertaining Fundraising Costs Insurance Mobile Studio (Van) Musical Equipment Other Professional Services Rent or Lease of Buildings Salaries and Wages Session Resources Staff Training Travel and Accommodation Trips / Activities Legal Youth Centre Equipment Total Direct Costs |
Unrestricted 0.00 105.50 474.00 0.00 21.00 0.00 25.16 18.09 0.00 0.00 2,818.98 2,958.86 0.00 0.00 56.33 51.00 2,078.37 8,607.29 |
Restricted 0.00 0.00 250.00 0.00 0.00 0.00 66.13 2,148.61 0.00 0.00 76,301.46 6,914.04 2,254.92 0.00 2,439.77 0.00 293.50 90,668.43 |
Total This Year 0.00 105.50 724.00 0.00 21.00 0.00 91.29 2,166.70 0.00 0.00 79,120.44 9,872.90 2,254.92 0.00 2,496.10 51.00 2,371.87 99,275.72 |
Total Last Year |
|---|---|---|---|---|
| 0.00 88.76 0.00 0.00 40.00 0.00 2,349.97 2,003.44 50.00 0.00 71,653.40 18,977.09 966.00 0.00 3,590.53 0.00 2,385.06 |
||||
| 102,104.25 |
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CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT 31" March 2021 Statement by Independent Examiner CHARIIY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts S¢¢tion A Independent E¥aminer'$ Report Rèport to th• tru•t• NoLL4U Ch•rity no {il •nyl On account• lor th• y•r 31 11142qz3 S•t out on p•g•• I relt to the Iru8t•trs my ¥x•min•bon of th• acawnts of the 4tth charity llhe Tru¥l) for ltro •nd•d Rtspon•lbllrtb •nd As tho charty trystees ol the Trus1. YJU are regFtyJn$iblg for th• prgpar•ttrJn of r•port of th• account$ in aCCLdanCe th• wuwwnents of the Chanties 2011 Ilh• ktl. und•r wdKJn 145 of the 2011 kl and in can9 out my examinatKJn. I hava th appk8bl• th.r•cl$ by the Chafty CoMmiss)n undor ¥•clwJn 14gSllbl ol th• kl. Ind•ynd•nt I hawj c4)mpknt•d my •xaminalK)n. I conffim that no material matters have •xamlnerf• •t•l•nni lo my attentw)n lolhw th•n that di8¢los•d tknw'l in connectKJn V4)th the •y9mwI¥ gr4 me IUe to belthffj thal in, •ny m•t•rwl respecl.. aCCn.j Toclxds not k•pt in ith s•C1K 130 01 Ihe kt LV Mth the tX¥min8t1 to attenlh)n shwld te dravm in ordw lo •n8bl• 8 propw underntandiThJ of ihe xc¥)unls lo b& raached. ' FYe8se delelo thè words in the b81S dihey (ky nol 90y. Slgn•d: Ro1gv*nt prof•Mion•l qualffication(¥l or body Ill •nyl: IER 0¢tor 2018 Page 4 of 15
CRAWLEY COMMUNITY YOUTH SERVICE ANNUAL REPORT 31" March 2021 Section B Oisclosure Onfy complete rf the examiner needs lo hyhlKJhl matters ol con(*m {$00 CC32, IndeFendent exInat of charty accotsnts.. d5rectS and gUan lor examiners). Give hern brl•f d•tail• of any itsm# thatth• xaminer wi•he• to di•clo40. JQ S IDzilcoz2 IER OCtor 2018 Page 15of 15