Southgate Communty Partnership {a company limited by gua￿ntee) Report and Financial Statements For the year ended 31 March 2024 Comparsy registration number.. 7469255 Charity number. 1142873 Sguthgat• Communlty Partnorship Trustees. Rgport for the year ended 31 March 2024 The trustees present their report and financial statements for the period ended 31 Mar¢h 2024. The financial Statements have been prepared in accordance with the accounting policies set out in the noles to the accounts and comply with the charity's goveming document. the Charities Act 2011 and Accounting and Repottng by Charitses.. Statement of Recommended Pra¢tice applicable lo CharIt￿S preparing their accounts in accordance wrth the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland IFRS 1021. Trustee8 Andy Abbott- Chaimian - Southgate Community Terry Ball -vice Chairman - Southgale Church Bob Jones- Secretary- Southgale Church Cllr Richard Rout- Suffolk County Council Cllr Patrick Chung - West Suffolk Council and Bury St Edmunds Town Coun¢il Cllr Sarah Stamp- co-CSPted - West Suffolk Council and Bury St Edmunds Town Council Bob Heavisides- COwOPted - Chair of Governors of Hardwick Primary School David Dutton- Southgale Church David Rogers- Southgate Church Jessica Rudd- SoLrthgate Communlty Erica Short- Southgate Community and Tegular hirer Abi Smith - Soulhgate Community Company Secretary: R H Jon8S Principal address: SoLrthgate Community Centre, Caie Walk, Bury Sl Edmund$, Suffolk, IP33 2PJ R•glstrred ¢harity number. 1142873 R￿18t•r9d company numbor: 7469255 Independent Examiner. The Laurel Partnership, 16 Broad Street, Eye, IP23 7AF structure. Goveman¢e and Management Southgate Community Partnership is a charitable company limited by guarantee incorporated on 14 December 2010. and registered as a charity on 14 July 2011. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under rts Arti¢les of Association. In the event of the company being wound up members are required lo contribute an amount not exceeding £1. From 1st October 2011 the charitable company has undertaken the activities previousty undertaken by the unin¢orporated charity. number 265996. Southgate Community Partnorshlp Tru$tee$' Report for the year endod 31 M•r¢h 2024 Southgate Community Partnership has a Board of Trustees with four members elected from each of the Community, and Southgale Church,. one from Wesl Suffolk Coun¢il', one from Suffolk County Council., an(J ￿0 cckopted. The Trustees met six times during the period plus the Annual General Meeting. A chairman, vice chaimian and secretary are elected. A treasurer is appointed by Trustses on an annual basis, but is Current￿ vacant as a professional bookkeeper is now engaged by the charity on a part lime basis. Meetings of the Board take place regularly. Two sub committees have been established.. Events and Finance and General Purposes The Board may admit to membership any person resident in the Area of Benefit and any local authority, firm. corporate body or unincorporated association working or with an interest in the Area of Benefit who applies to the Charity in the fomi required ty the Trustees. Members are entilled to attend and vote at general meetlngs either personalty or lin the case of a member organisation) by an authorised representative. They elect Trustees as prescribed in the goveming do¢ument. A general meeting of members 1$ held at least annually. Trustee5 ensure that a comprehensive insurance policy 18 in place covering the buildings and contents as well as trustee indeffln￿ liability. All groups regularly hiring the centre are able to 8pply for affiliation on the payment of an annual fee detennined by the Board. The Twstees review the major risks to which the charity is exposed on a regular basis and. where appropriate. establish systems or procedures to manage those risks. Oblecllve8 and aclivltlos The obje¢t$ of the Charity are to further or benefit the residents of the Southgate area of Bury St Edmunds and its environs, without distinction of sex, sexual orientstion, race or of politr'cal, religious or other opinions. By associating together, wilh residents and the local authorities, voluntary and other organisations we strive for a common effort to advance education and to provide facilities in the interests of social welfare for recreats"on, leisure time occupation Wbth the objective of improving the conditions of life for the ￿SIdents. In furtherance of these obje¢ts bul not otherwise, the trustees shall have power., to establish or secure the establishment of a community centre and to maintsin or manage or co-operate with any statutory authority in the maintenance and management of such a centre ft>r activities promoted by the charity in furtherarbce of the above. Southg•ts Community Partnershlp Trustoes. Report for th• ye•r ended 31 March 2024 Achiov•m•nts and porformance Our flagship Community cent￿ has had a fabulous year tr￿t has seen new inspiring initiatives and an influx of different hirers and users. We have continued lo enhan* the environment of the facilty inside and outside, our dedication lo ensuring our stralegic community facility is an enviable amenity inclusive to all is paramount. 1. There has been an increase in enquiries for new useTS, meetings and activities and the number of different groups hiring - we a￿ proud to provide excellent safe facilities for a wide range of hirers as well as provision of health and social care. The local community and beyond are using the Centre even more with a particular rise in demand for children's parties, celebrations and wedding receptions. 2. We continue the partnership wrth a local commercial publisher in supporting a monthly community magazine known as the Southgate Directory informing the local Community and beyond of news from the Community Cent￿. 3. Hosting weekly positive step$-based exercise classes as a falls, prevention service, these have Continued as an essential user group. 4. Co￿peratIng wtth Southgate Church which occupies part of the building and has fir$t use of the Community Centre on Sunday$. assisting it to provide services to overcome social isolation, as well as a number of facilitw and initiatives for young people and families. We continue to embrace 8 unique parlnership b8tw8en the Centre, Southgate Church, Hardwck Primary School and local community. 5.Supporting and instigating many initiatives hugely popular and appreciated by the local community- including Spooky Fun Day, Christmas Famity Disco, Coronation Bank Holiday Fun Day and celebrations, Harvest Bam Dance, and Wreath Making Workshops. The monthly Bingo continues to be very popular.. the bi4nnual coach trips a sell-out. 6.Offering the Centre free to ¢harilable and ¢ommunity support requests. including West Suffolk Hospital MYWISH Charity, Motor Neurone Disease Association, Marie Curie Can￿r Care. St John Ambulance Restart a Heart CPFUDefibrillator training, Havebury droFFin for residents and a new Southgate Book Exchange inrtiative. 7.Continuing the Mulb. Community Food Bank and Winter Hardship inrtiative for the benefit of those struggling or in need notjUSt over Christmas and New Year but beyond with the increasing economic crisis. cO￿rdinating the distribution of food parcels to families and individuals and liaising wrth the pastoral care leads at Hardwck Primary School to support families. 8.Ensuring the Cenlre is available for the NHS East Anglian Diabetic Eye S¢reening Servr* to run vo clinics daily. 9.Liaising with the nearby Wesl Suffolk Hospital and Suffolk Joint Emergen¢y Planning Unit to update the Southgale Community Centre Emergency Rest Centre availability. 10.Continuing the programme of building improvement to make the facility more attractive for local communty groups and Centre users. Ladies toilets refvrbished with new flooring and facilities. Followng an opportunist break-in in December extra security measures including CCTV installation effected. As afv4ays extra diligence ensuring that the building is mainlained. cleaned and safe at all times as well as conlinuing to transform the outside of thè Centre and the immediate environmenL Trustees consider that the range of activities they provide ¢onfer publi¢ beneffft as defined by the Charity Commission to the populats'on they seNe. Southgal• Communlty Partnership Trustg0$' Roport for the year ended 31 March 2024 Flnanclal Review Property The freehold propety, which was owned by the fomer St Edmundsbury Borough Council, was tr8nsferred to the Trustees on 30 September 2011. Results andrgsorvo$ For the year ended to 31st March 2024 there was income of £76,85D and expenditure of £63.541 with a surplus of £13,309. Trustees had a polw of maintaining a reseNe to cover three months overheads. The challenge as atways is to gr¢)w in¢ome lo support the existing commitments of the Partnership and to continue to Improve the fabric of the Community Centre. This report was approved by the trustees on 12111124 and stgned on their t*half by.. Andy Abbott Trustee Southgata Communlty Partnernhip Independent Examinerfs Report to the Tru8toes of Southgate Communlty Partnershlp for the year ended 31 March 2024 I report on the accounts ofthe Southgate Community Partnership for the year ended 31 Marth 2024, which are set out on pages 6 to 11. Respectlve re$ponsibiliti95 of trustees and examin•r As the charity's trustees of the Company (who are also the directors of the company for the purposes of company lawl, you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 Iyhe 2006 A¢f}. Having satisfied ryself that Ihe accounts of the Company are not required to be audited for this year under Part 16 of the 20C6 Act and are eligible for independent examination, I pport in respect of my examinatron of your tharity's accounts as carried out under section 145of the Charities Act 2011 1.the 2011 AcV}. In carying out my examination, I have ft)Ilowed the Dire¢tions given by the Charity Commission (under section 145151 Ib) ofthe 2011 Act. Basls of Indgpendgnl oxaminer's $tstomfrnt My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting re¢ords kept by the eharty and a comparison of the aecounts presented with Ihose records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees Con￿mIng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion Is given as to whether the accounts present a 'true and fair, view and the report is limited lo those matters sel out in the statement below. Independent examineffs stat•ment In wnnection with my examination. no material matters have com8 to my attention which gNes me cause to believe that in, any material re$pe¢t: {il the accounting records were not kept in accordan¢e with section 386 of the Companies Act 2006. or {iil the accounis did not accord with the accounb'ng records., OT {iiil the accounts do not comply with relevant a¢¢ounling reqU1￿ments Ltnder section 396 of the Compante$ Act 2006 other than any ￿quIrernent that the accounts give a 'lrue and fairf view whrch is not a matter considered as part of an independent examination., or (iv) the accounts have not been prepared in accordance with the Charitie$ SORP (FRS102). I have no concerns and have come acro55 no other matters in connection with the examination lo which attenb.on should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Matthew Ajdous 16 Broad Street Eye Suffolk IP23 7AF Southgate Community P•rtnorghlp Statemont of Fin•n¢lal Actlvltles for th• y•or ended 31 March 2024 Unrn8trlcted Restrictsd Funds Funds 2024 2024 Total Funds 2024 Total Funds 2023 Incoming Ro$our¢ Charitable Activities Investment income Other incoming resources 64,786 6,345 64,786 6.345 5,719 61,338 3,118 4,400 6.719 Total In¢omlng resources 71,131 5.719 76,850 68,854 Resourc0¥ •xpended Charitable acfvits'es Governance costs 57,120 3,025 3,396 60,516 3.025 70,460 3,508 Total resources exp•ndod 60,145 3,396 63,541 73,968 Net Incomel{outgoingi mources before tran8fer8 10,986 2,323 13,309 15,1141 Not Incomlng resources 12,749 560 13,309 5,114 Fund balances as at 1 April 2023 161,407 500.281 661,688 666,802 Fund balan¢e8 as at 31 Ma￿h 2024 10 174,156 500,841 674 997 661.688 Southgale Community Partnorshlp Balance Sh•frt as at 31 March 2024 2024 2023 Tangible assets 502,487 501.691 Current assfjts Debtors and prepayments Cash at bank and in hand 8,292 172975 7,310 158,963 Creditorn: amounts falling du• wllhln one year ,757 6,276 Net Current assets 172,510 159,997 Net assets 674.997 661,688 Funds Unrestricted 10 174,156 161,407 500,281 661,688 Restricted 10 674 997 In approving these finanaal statements a5 trustees of Ihe ¢haritable company we hereby confirm.. (i} the Company was entitled to exemption from audit under $477 of Ihe Companies Act 2006 relating to small companies. lill the members have not required the company to obtain an audit in ac¢ordan* with section 476 of the Companies Act 20C6. {iiil Ihe directors acknowledge their ￿SponsIbl11t￿es for comptying with the requirements of the Companies Act with the respe¢t to accounting records and preparation of accounts. (iv) these accounts have been prepared in accordance with the provisions applicable lo small companies subject to the small companies regime and in accordance with FRS102 SORP. The financial statements were approved by the Board on 12111124 and signed on 11$ behalf by: ". 476Mn Andy Abbott Chair Southgat• Comrnunlty P•rtner*hip Notes to the aceounts a¥ ¥t 31 March 2024 Ae¢ounilng pol5¢1 Basls ofpreparatlon The ffinancial statements have bepn praparad in accordan￿ with the th8riWs g0￿ming dotsjrnent, the Charibes Act 2011 and'Accounting and Reptsrting by Chanties." Statement of ReCornrrffjnd￿ Pr8etice applicab￿ to charities preparin9 their accounts in O¢cordan￿ with th6 Financial Reporting Stsnilaro applicable in th8 UK and Republic of Irgland IFRS 1021" las arn*ndèd for aceounling periods commencirg frorn 1 January 20161. The charity is a Public Entity as dafinèd by FRS 102. The charity has tsken advants9e of the provisKJns in the SORP for ch3rilio9 applyiw FRS 102 Update Bulletin 1 notto prepare 8 Statement Cash Flows. Th• financ4al statements have been prèparèd underthe historical co8t ￿nVentir￿. The prtndpal accounting Pol￿e$ adopted ore set out below. Fund ae¢ountlng Funds held by the c*arriy arè". Unrestrict811 g8n8ral funds- these are ftjnds whith can Used in accordance with thg charitablè objèets at the discrtion of the trustees. DesvJnatèd fuThas- Comprise unrestncled fvnds that havo tsen set asl(k by the trustee3 for paTbwlar purpowd. R•$th¢tsd funds- these are fund5 that can onty used for particular restrictsd purposes hmlhin th$ obiocts of tho charty. Rastrthns appty when specnled by th¢ donor or vthen funds are raised foT particular rgStrict8d purposos. Inromlng r•sourc Income is reco9nised in the p8riod rn which the charty is entffjed to Teceipt and the amount ean be measured wilh reasona￿? certainty. Income is only deferred when the charty has to fu￿1 ￿nditionS t4fore becoming entitl8d to Tt orwhere Ihe donor ha8 5F¢cir￿￿ thgt tho in¢om& is to be expended in a future p8riod. Resourres •xp•nd•d All èxpenditure is accounted frir on an aecruals basi8 and is recogni8ed vkn¢ft thère is 8 legal or eonstrucknve obligation to pay. Expend4tUTe has been clas8ifi8d undar headings that ag9regatg abl ￿$ts rèlatéd to that category. Costs of activib'es in fvrtherance of th8 char￿9 Ob￿￿1Ve$ include stsff costs. Support costs are those costs incurred indiredy in support of eynditur& on the objects ol the ch8rity and include the costs of Nnning the office ar￿ 8dmini8lral10n. Governanco ¢0sts 4rtr th088 Incurrod in connection with compliance with tonstsbjbonal and ststutory roquirÈm•nts. T•nglbl• ftY•das80ts The cost of tangible fixed 8558ts is wntt•n off over their expected usoful 8eonomic lives, on a straight line bask8. as fo11M.' Freehokl pro￿rtY Computèr and other 8quipmE Tr￿tee$ have ?gr8¢d not to dgpreoate as they believe il wll not d¢¢line in valua over S year¥ Th• chaiity is not lIab￿ to tax on its actMtig¥ forlha y•ar. Southgats Communlty P•rlner•hip Note8 to the accounts 08 at 31 hlarch 2024 incorning mourc•$- Charttable Athltl•¥ UnroStrÉ¢t•d Funds 2024 R•strl¢t•d Fundj 2024 Tot•1 Fund# 2024 Total Funds 2023 Hlrers Fee In￿rne Mist•llan•tsus income Communty Events 63,516 471 10,799 53,516 471 10,799 50,237 127 10,974 64,786 64.786 61.338 Ineorning ro¥our¢o•- Oth•r Unrn8trl¢tod Fund8 2024 R￿trIct•d Funds 2024 Total Funds 2024 Total Fund• 2023 Grants and donations 5,719 5,719 5,719 5.719 4,400 Rg*OUTC•S •xp•nd•d- Charltable a¢ttvlties 2024 2023 Costs ofaGliviliss in furth•ranco of tho Charibes objeGts Wages Cleaning SupplieB maintenan￿ conlr?cts Eloctricty G8S Water Refuse Cdlecfj'on Repairs & Maintsnancè community Evont Costs Lic•nsa$ Fa8S Bad Debt Write Off 16.469 696 90 2.928 3.813 1.219 408 12,946 825 2,151 899 355 26,955 9,092 1,137 235 10.687 1.408 195 56,523 2024 2023 Support costs allo¢algd to écli￿1￿$ Salaries Tel6phon& and intsmet Insuran Posta9e, Photocopying & Stationary Computer Maintonanee Ad￿rtIsing & Marketlng Bank Charg•s Mis￿lIaneOUS CharIta￿e L)onation$ Depreciation T￿ft assoeAated ￿sts g.S22 906 2.260 120 120 216 123 331 8.858 904 2,109 147 120 243 74 356 100 1.026 1.323 Totsl c￿1 of Chartable Activities 70.460 Southgate Community P*rtn•rghlp Not•¥ to thg accounts a$ at 31 Mareh 2024 Gov•manc• co•ts 2024 2023 Independent Examinets fee amd bookkeeping Legal and professional tsè$ 3.012 13 2.403 13 Govtsrnan¢g eosts indude paymtsnts lo the Independent Examin8r of £B6412023'. £840} for examinalKin fegs. staff ¢o•ts 2024 2023 Numb•r ofemployee* The aver•Je numbar of employees durin9 the yearwa$." 2024 2023 Wages and salarie8 Social securTty costs 25,981 22,155 2S.981 22.155 7 TN$tees Remungr4tlon On& trustse r8c8iv8d rernunerati¢)n during th• y•ar of£15,725 {2023.. £12,946). No Iru$tsos12023.' nil) were reimbursed •xp•nsos in the year12023.. £nil}. T•ngibl• fix•d ass•ts Comput•r Freehold othèr Prop•rty equlpment Totsl C￿t Additions Disposals Cthyd 2,119 2,119 D•pr4¢latlon Bl￿d Charge ftsrth• year On disposals Cl￿d 7A37 1.323 1.323 Net book valu• Cifwd Blfvvd SIJO,000 502,487 10 Southgots Communlty Partn•nhlp Not•* to th• 8e¢ounts a8 at 31 March 2024 9 Credltorn 2024 2023 Tax and so¢ial security c￿ltOrS and accruaLs 1,183 7,574 1,020 5,256 8,757 8,278 10 Stat•rnont of Fund• Fund bAl8n¢08 at 31 Mar¢h 2024 Fund balanc•• at 1 Aprll 2023 In¢omlng our Rosour¢o oxp•ndod TrIb￿f•r¥ Unmstrictgd funds General 127,851 71,131 160,1451 1,763 140.600 De¥ign8t8d fvnds Building Community garden 32,558 1,000 32,886 1.000 R88tricledfvnds F￿eh￿d property Defibrilator Hardbrick *go dub Coronatr'on ov¥nt CCTV Loc81ty 5CQ.000 81 200 soo.000 81 1.650 2,069 2,000 11,9031 1531 11.4401 253 {2,0161 661,688 76.850 63.541 674 997 11 Anal￿1* of n•t a•8•t• b•tw￿n fund* Unr•¥triet fund8 2024 R•strlet•d fundo 2024 Unmtrict•d R•¥tri¢tsd lund8 lund8 2023 2023 Totsl 2024 Total 2023 Fund balan￿9 at 31 March 2024 are repre8ented by.. TaThJible assats 500,000 502A87 1.691 soo,000 501,891 Current assetsllliabilitie¥) 171.669 172,S10 159.718 281 159,997 674 997 161.407 500,281 61688 12 R•lat•d ￿rty tranu¢tton$ Thgre no rslated party tran$actKJns during either p8riod that require dixkisur¢.