TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Providing food for people who are unable to afford to eat properly without support
www.foodshare.charity
Financial Statement for the year ended 31 March 2024
Contents
| Page | |
|---|---|
| Charity information | 3 |
| Trustees' report | 4-8 |
| Statement of Financial Activities | 9 |
| Balance sheet | 10 |
| Notes to the accounts | 11-15 |
| Independent Examiner's Report | 16-17 |
Page 2
Trustees’ Report for the year ended 31 March 2024
CHARITY INFORMATION
| TRUSTEES | Lester Tanner (Chair) |
|---|---|
| Debbie Gee | |
| Nigel Cohen (Secretary) | |
| FOUNDER PATRON | Sue Brett BEM |
| REGISTERED NAME | Foodshare |
| REGISTERED OFFICE | Chalk Pit Nursery |
| Chalk Pit Lane | |
| Burnham, Bucks | |
| SL1 8NH | |
| REGISTERED CHARITY NO | 1142868 |
| CONTACT DETAILS | e: info@foodshare.charity |
| w: www.foodshare.charity | |
| BANKERS | Unity Trust Bank, Birmingham B1 2JB |
| HSBC, Maidenhead, SL6 1JQ | |
| Metro Bank, Slough, SL1 3TA | |
| INDEPENDENT EXAMINER | Anna Chapman FCA |
| Chapman Worth Limited | |
| Unit 2 The Old Estate Yard | |
| High Street, East Hendred | |
| OX12 8JY |
Page 3
Trustees’ Report for the year ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year to 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
REFERENCE AND ADMINISTRATIVE DETAILS
The Charity was set up by Deed of Trust on 12 July 2011. Its reference and administrative details are set out on page 3.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The Charity is a Trust, governed by a Trust Deed dated 12 July 2011.
Recruitment and appointment of new trustees
Under the Deed, one third of the trustees must retire by rotation every year and are immediately eligible to be reappointed by the remaining trustees.
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES
Objectives and Aims
The principal objectives of the Charity are to promote and protect the physical and mental health and wellbeing of people who are homeless, elderly, living in poverty, who have a drug or alcohol dependency or who are in some other way socially or economically disadvantaged in Berkshire or Buckinghamshire.
Page 4
Trustees’ Report for the year ended 31 March 2024
ACTIVITIES AND ACHIEVEMENTS
We continue to provide food for people who are in poverty or in other forms of physical or mental distress. During the year, we expanded our activities to include the Burnham foodbank administered by the Burnham Health Promotion Trust, operating as Burnham Care & Share.
The charity's activities include:
a) People who are Homeless
- We provide sandwiches and cooked breakfasts for an average of 10 people each week for people who are homeless or otherwise disadvantaged
b) People who are in Poverty
-
Food Hub : We provided fresh and non-perishable food to people who are unable properly to feed themselves or their families every day. We distribute the food through three channels to reflect the very different needs of the people we help. We have a membership shop which allows people to pay a modest amount for their food, where they can afford to do so. We have a traditional foodbank which is set out using a supermarket format to allow choice. And we deliver food directly to people who are not able to leave home and who have no one who can collect their food for them. During the year, we distributed food to 1,836 people (2023: 1,478), providing around 210,000 meals (2023: 100,000) at an estimated value of around £830,000 (2023: £456,000). The majority of food we distributed came from food donations. During the year, we spent around £35,200 on food (2023: £15,600). Within the figures above, we distributed food to 362 people in Burnham at an estimated value of around £41,000.
-
Fruit and Vegetables : Wherever possible, we include fresh fruit and vegetables in the food we distribute.
-
Schools Support : We provide food support to several schools directly, and to their families in need of support. We also provide deodorants and sanitary pads/tampons and other supplies of personal hygiene for teenagers. This provided invaluable support for children who would otherwise be without access to this most basic need.
-
Holiday Hunger : During the school holidays, we provide additional food for families with school children to make up the meals they would get during term time.
Page 5
Trustees’ Report for the year ended 31 March 2024
- Community Meals : We provide occasional meals for people living in poverty in the community. This year, all the food for community meals was donated.
c) Other
-
Other Charities : We have started working with other charities in Maidenhead to provide additional support for people in poverty. During the year, we have worked with and provided support for the Brett Foundation (general needs), DASH (domestic abuse), Citizens Advice (financial support) and the Samaritans (mental health).
-
Loneliness : We have launched a campaign to address loneliness by strengthening our sense of community in Maidenhead. During the year, we worked on two projects to try to reach more people who need food support but who feel too embarrassed or humiliated to ask for help.
FINANCIAL REVIEW
The Statement of Financial Activities is set out on page 9 and Balance Sheet on page 10.
Reserves policy
The Trustees have a policy to retain sufficient reserves to meeting anticipated expenditure and other outgoings for the coming year after taking account of forecasts of income levels they believe to be reasonably assured. We aim to have sufficient reserves to allow us to buy food for the demand for food we project for the coming six months, in addition to reserves for specific initiatives either planned or being considered.
We operate from premises in Maidenhead, the main area of which is due for redevelopment in the foreseeable future. As explained in a note below, the Trustees have used the majority of the property fund to purchase a long leasehold in Maidenhead from which to run the food hub.
Reserves
As at 31 March 2024, we had unrestricted general reserves of £25,100 (2023: £11,053) and unrestricted designated property reserve of £884,132 (2023: £721,730). We had restricted reserves of £80,213 (2023: £48,659), making a total of £989,445 (2023: £781,442).
Page 6
Trustees’ Report for the year ended 31 March 2024
PROPERTY
As at the year end, the food hub operated from the Nicholson Centre. The notice period to leave is 21 days. We have been notified that we will need to leave the premises sometime between now and mid-2025. We have searched for many years for free accommodation into which to move. A while ago, it became clear that we would not find such premises.
During the last few years, we built up a property reserve to secure our future. We are delighted to report that, after the year end, we have purchased a long leasehold for a property in Reform Road. The property was purchased through a new charitable company, Foodshare CIO, set up to hold the lease on behalf of the current charity. The charity has since made a grant of £775,000 to Foodshare CIO to purchase the lease on the condition it is used for the charity. If there is space surplus to the needs of the charity, the space must be used to support other charities and not-for-profit organisations operating in the Royal Borough of Windsor and Maidenhead at the discretion and on terms decided by the trustees of Foodshare CIO. At present, the trustees of Foodshare CIO are the same as the trustees of Foodshare.
RISK ASSESSMENT
The Trustees have carried out a risk assessment during the year and are satisfied that the systems are in place commensurate to the level of risks.
There are five major risks which the Trustees have identified.
We do not receive regular financial support from any organisation or government body. We continually review our finances. We avoid high profile or aggressive fund raising activities, seeking instead a large numbers of small donors to protect us against over-dependence on a single source of income.
Almost all support for Foodshare comes from unpaid volunteers. We do not have the same level of control over volunteers as staff. We regularly monitor our procedures to mitigate the risk of breach of legal obligations due to lack of awareness, or lack of control of our volunteers. At present, the legal environment does not compare the potential risk to the health and safety of people who are helped by Foodshare with the probable risk of their not being helped. The Trustees are continually balancing the needs of the people we help with the legal risks associated with helping people in poverty.
Page 7
Trustees’ Report for the year ended 31 March 2024
It is difficult to evaluate the degree of poverty of everyone we help. We take great care to establish that people we help are in need of help, either by gaining first hand knowledge of their circumstances, or by working with local charities and government bodies who have first hand knowledge of people requesting help. Our primary control is to work with around 60 different organisations who refer people to us for help. Each organisation has direct contact with the everyone they refer to us, and are best place to judge their needs. We occasionally provide food directly to people in cases of immediate need, where we assess there is not enough time for the request through to be processed through the normal channels.
We comply with all health and safety requirements relating to food hygiene. Our procedures are inspected regularly. All our cooks are required to reach minimum food hygiene standards/qualifications. As with all organisations that prepare or provide food, we have a number of procedures in place to identify and mitigate the risk of unfit food being distributed.
VALUES-BASED CHARITY
We are a values based charity. That means we based our activities on explicit values. Our values have been developed with input from our entire base of volunteers, recipients and Trustees. Our values are listed on our website.
Our defining ethos is that we treat everyone with whom we engage with unconditional respect, kindness and compassion.
Approved by order of the board of trustees on 1 July 2024 and signed on its behalf by:
Lester Tanner Chair
Page 8
Statement of Financial Activities for the year ended 31 March 2024
| Notes Incoming resources Income and endowments from: Donations and Legacies 3 Other trading activities Interest Resources expended Expenditure on charitable activities Charitable activities 4 Other trading activities 4 Governance 5 Fundraising costs 5 Support costs 5 Net Movement in Funds Reconciliation of Funds Total funds brought forward Net Movement in Funds Reserve Transfers Total funds carried forward |
Unrestricted Designated Restricted Total Total Funds Funds Funds Funds Funds 2024 2023 £ £ £ £ £ 198,512 - 49,920 248,432 252,224 9,342 - - 9,342 6,040 - 31,588 469 32,057 2,656 |
|---|---|
| 207,854 31,588 50,389 289,831 260,920 |
|
| 35,121 - 19,117 54,238 36,891 10,120 - - 10,120 7,136 2 - - 2 35 - - - - 44 3,283 14,185 - 17,468 4,650 |
|
| 48,526 14,185 19,117 81,828 48,756 |
|
| 159,328 17,403 31,272 208,003 212,164 |
|
| 11,053 721,730 48,659 781,442 569,278 159,328 17,403 31,272 208,003 212,164 (145,281) 144,999 282 - - |
|
| 25,100 884,132 80,213 989,445 781,442 |
The notes on pages 11 to 14 form part of these financial statements.
Page 9
Balance Sheet as at 31 March 2024
| Note Current Assets Debtors 8 Cash at bank Total current assets 9 Total net assets Funds of the Charity Funds Creditors: Amounts falling due within one year |
Unrestricted Designated Restricted Total Total Funds Funds Funds Funds Funds 2024 2023 £ £ £ £ £ 667 - - 667 1,163 25,233 884,132 80,213 989,578 781,079 |
|---|---|
| 25,900 884,132 80,213 990,245 782,242 800 - - 800 800 |
|
| 25,100 884,132 80,213 989,445 781,442 |
|
| 25,100 884,132 80,213 989,445 781,442 |
The notes on pages 11 to 15 form part of these Financial Statements.
The financial statements were approved by the Trustees on 1 July 2024.
Lester Tanner Nigel Cohen Chair Trustee
Page 10
Notes to the financial statements for the year ended 31 March 2024
1. BASIS OF ACCOUNTING
The charity constitutes a public benefit entity as defined by FRS102.
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and with the Charities Act 2011. The charity has taken advantage of the provision in the SORP for charities applying FRS102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
2. ACCOUNTING POLICIES
The accounts present a true and fair view, and the accounting policies adopted are those outlined below.
Recognition of income
These are included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources.
Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met.
Tax reclaims on donations
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Restricted funds
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 11
Notes to the financial statements for the year ended 31 March 2024
3. ANALYSIS OF INCOME
Income for the year comprised:
| Unrestricted | Designated | Restricted | Total | Total | ||
|---|---|---|---|---|---|---|
| 2024 | 2023 | |||||
| £ | £ | £ | £ | £ | ||
| Donations | 198,512 | - | 49,920 | 248,432 | 252,224 | |
| Trading Activities | 9,342 | - | - | 9,342 | 6,040 | |
| Interest | - | 31,588 | 469 | 32,057 | 2,656 | |
| Total income | 207,854 | 31,588 | 50,389 | 289,831 | 260,920 |
4. CHARITABLE EXPENDITURE
Charitable expenditure for the year comprised:
| Direct costs Food Equipment Premises Electricity Personal Care Items School Support Grant Payroll costs Computer expenses Telephone Printing, postage and stationery Bank charges Shame initiative Total |
Designated Totals Totals Unrestricted Unrestricted Restricted 2024 2023 £ £ £ £ 16,147 - 13,060 29,207 26,445 4,486 - 5,166 9,652 6,338 - - - - 2,658 4,441 - - 4,441 5,021 - - 297 297 458 46 - - 46 - - 462 462 - 6,712 - - 6,712 1,358 1,678 - - 1,678 64 765 - - 765 622 846 - - 846 565 - - 132 132 466 - - - - 32 |
|---|---|
| 35,121 - 19,117 54,238 44,027 |
Page 12
Notes to the financial statements for the year ended 31 March 2024
| Of which: Charitable expenditure Foodbank Homeless Support Schools Support Loneliness Initiative Other trading activities Food shop |
35,075 - 18,655 53,730 32,871 - - 462 462 1,340 46 - - 46 2,359 - - - - 321 |
|---|---|
| 35,121 - 19,117 54,238 36,891 10,120 - 10,120 7,136 |
|
| 45,241 - 19,117 64,358 44,027 |
5. ANALYSIS OF EXPENDITURE
Expenditure for the year comprised:
| Designated | ||||||
|---|---|---|---|---|---|---|
| Unrestricted | Unrestricted | Restricted | 2024 | 2023 | ||
| Governance | £ | £ | £ | £ | ||
| Statutory fees | 2 | - | - | 2 | 35 | |
| 2 | - | - | 2 | 35 | ||
| Fundraising | £ | £ | £ | £ | £ | |
| Printing, Postage and Stationery | - | - | - | - | 44 | |
| - | - | - | - | 44 | ||
| Support costs | £ | £ | £ | £ | £ | |
| Interest, bank and credit card charges | 450 | - | - | 450 | 220 | |
| Accountant’s Review | 918 | - | - | 918 | 800 | |
| Book-keeping and Accounting | 848 | - | - | 848 | 728 | |
| Legal and Professional | - | 14,185 | - | 14,185 | - | |
| Volunteer Welfare | - | - | - | - | 250 | |
| Insurance | 1,044 | - | - | 1,044 | 836 | |
| Computer Expenses | - | - | - | - | 1,642 | |
| Print, Postage and Stationery | - | - | - | - | 174 | |
| Advertising | 23 | - | - | 23 | - | |
| 3,283 | 14,185 | - | 17,468 | 4,650 |
Page 13
Notes to the financial statements for the year ended 31 March 2024
6. DETAILS OF CERTAIN ITEMS OF EXPENDITURE
| Accountants Fees Fee for the independent examination of the accounts Book-keeping services |
2024 2023 £ £ 918 800 848 728 |
|---|---|
| 1,766 1,528 |
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 (2023: £nil).
During the year, the charity commissioned Digital Glacier to upgrade the charity’s computer system that managed the Foodbank. The company is one in which our trustee Nigel Cohen’s daughter has an interest. During the year, the charity paid maintenance fees of £1,200 (2023: £1,200) to the company, which was charged at a 50% discount on its normal rates. Nigel Cohen was not involved in any of the discussions with Digital Glacier about the decision about whether to use the charity or about the rates charged and obtains no personal benefit from this contract.
8 DEBTORS AND PREPAYMENTS
| Tax and and social security Gift Aid |
Total Total 2024 2023 £ £ 121 1,163 546 - |
|---|---|
| 667 1,163 |
9. CREDITORS AND ACCRUALS
| Accruals | Total Total 2024 2023 £ £ 800 800 |
|---|---|
| 800 800 |
Page 14
Notes to the financial statements for the year ended 31 March 2024
10. RESTRICTED FUNDS
| Total funds brought forward Net Movement in Funds Reserve Transfers Total funds carried forward |
Unrestricted Designated Restricted Total Funds Funds Funds Funds 2024 £ £ £ £ 11,053 721,730 48,659 781,442 159,328 17,403 31,272 208,003 (145,281) 144,999 282 - |
|---|---|
| 25,100 884,132 80,213 989,445 |
Analysis of Restricted Funds
| Donations Interest Food Food Vouchers Equipment Personal Care Items Bank Charges Grants Movement in the year Reserves brought forward Reserves transfers in the year Reserves carried forward |
Burnham Homeless Care & Share Shelter Total £ £ £ 49,434 486 49,920 469 - 469 |
|---|---|
| 49,903 486 50,389 |
|
| 9,795 - 9,795 3,265 - 3,265 5,166 - 5,166 297 - 297 132 - 132 - 462 462 |
|
| 18,655 462 19,117 |
|
| 31,248 24 31,272 48,659 - 48,659 282 - 282 |
|
| 80,189 24 80,213 |
Burnham Care & Share
We receive donations to run a foodbank in Burnham. The foodbank operates under the name Burham Care & Sha
Homeless Shelter
We receive donations for a homeless shelter. Since Foodshare no longer runs a shelter, we donate the funds by way of grant to the Brett Foundation, a local charity that provides extensive support to rough sleepers living in Maidenhead. Nigel Cohen, a Trustee, Sue Brett, our founder patron, are both trustees of the Brett Foundation.
Page 15
Independent Examiner’s Report for the year ended 31 March 2024
I report on the Trustees’ Report, Accounts and Notes of the Trust for the year ended 31st. March 2024 as set out on pages 9 - 15.
Respective responsibilities of Trustees and Independent Examiner
The charity’s Trustees are responsible for preparing the accounts. The charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to :
-
Examine the accounts under section 145 of the 2011 Charities Act
-
Follow the procedures laid down in general directions given by the Charity Commission under section 145(5)(b) of the 2011 Charities Act and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
(i) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
(ii) the accounts do not accord with those records; or
-
(iii) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
Independent Examiner’s Report for the year ended 31 March 2024
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Anna Chapman FCA Chapman Worth Limited Unit 2 The Old Estate Yard High Street, East Hendred OX12 8JY
1 July 2024