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2021-12-31-accounts

Annual Report and Financial Statements For the year ended 31 December 2021

The Parochial Church Council of the Ecclesiastical Parish of St. Paul, Harlow Town Centre with St. Mary, Little Parndon

Registered Charity number 1142836

Trustees’ Annual Report 2021

Contents

Team Rector’s Introduction ............................................................................................................................... 3
1
Introduction ............................................................................................................................................... 4
2
Aim and Purposes ...................................................................................................................................... 4
3
Objectives and Activities ............................................................................................................................ 4
4
Achievements and performance ............................................................................................................... 6
5
Financial Review ........................................................................................................................................ 7
6
Reserves Policy .......................................................................................................................................... 8
7
Plans for Future Periods ............................................................................................................................ 8
8
Risk Management ...................................................................................................................................... 9
9
Structure, Governance, and Management .............................................................................................. 10
10 Administrative Information ..................................................................................................................... 12
Independent Examiner’s Report ...................................................................................................................... 13
STATEMENT OF FINANCIAL ACTIVITIES ........................................................................................................... 14
BALANCE SHEET AT 31 DECEMBER 2021 ......................................................................................................... 15
CASH FLOW STATEMENT ................................................................................................................................. 16
NOTES TO THE FINANCIAL STATEMENTS ........................................................................................................ 17

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Trustees’ Annual Report 2021

Team Rector’s Introduction

Dear friends

We are pilgrims together on a journey to the promised land of a new creation where there is no more pain or suffering, and where our planet no longer struggles.

Like the Israelites of the scriptures, our pilgrimage may often seem to be through a wilderness, as the pressures of work, health, relationships and more press in upon us.

Paul urges us in Colossians 3.1 to keep our hearts and minds focused on the heavenlies – by which he means the power and presence of God which is with us today and which beckons us on into the future. We can, he encourages us, “hold our heads high“. This is because the People of God are at the heart of God’s eternal purposes. It does not depend on our faith: it is simply something that is true - though we do need to open our eyes to this deep reality. These testing times, be they due to the pandemic or “rumours of wars, ands wars” bring home how important this is.

Hence our verse for the year urges us to keep encouraging one another to love and good works (Hebrews 10:24). This is what happens as we gather be it in person or online. In our meeting together we are lifting our own hearts and minds, and those of one another, to espy the heavenlies.

And at the beginning of 2021 we were unable to meet in person for our Sunday worship and services were totally online. But this did mean that we were able to rejoice in the gifts of many in ways we wouldn’t otherwise have seen or heard.

In our local community we have been on the frontline in health, community action and much besides. These have presented challenges for us as individuals. The pandemic has revealed the fault lines in society as inequalities have become all the more evident. Sadly there has been increased use of Foodbank. But we are glad to partner in this ministry, as we do in the Maybury Drop-In which was able to reopen during the year.

Our preaching has sought to address some of the areas of inequality, especially with regard to racism. May we continue to reflect on these things.

The pandemic has also enabled us to get on top of some of the Issues facing our buildings in the shorter and the longer term.

In the wider church we welcomed the new Bishop of Chelmsford, Bishop Guli, and the appointment of the new Bishop of Barking, Bishop Lynn, was announced.

Our finances continued to be challenged as bookings had reduced. But a combination of generosity by God’s people, and by one of our partners, plus a major one-off booking meant that, to our surprise and delight we were able to meet all our commitments, including those to the Diocese. God is good, all the time.

As we gradually ‘emerge’ we find ourselves different people. God has been at work. There can be no return to the past. There is the new… No, not normal. Life in God’s kingdom is never “normal”.

Let is keep looking up, espying the heavenlies. Our salvation is nearer today than when we first believed.

Love, Martin

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Trustees’ Annual Report 2021

1 Introduction

The members of St. Paul’s and St. Mary’s Parochial Church Council as trustees are pleased to present their report for the year ended 31[st] December 2021.

2 Aim and Purposes

St. Paul’s and St. Mary’s Parochial Church Council (PCC) has the responsibility of cooperating with the Team Rector, the Reverend Martin Harris, and Team Vicar, the Reverend Jokey Poyntz, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of St. Paul’s Church, Harlow Town Centre, and St. Mary’s Church, Little Parndon. The primary object of the PCC is to promote the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England.

3 Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at our churches and to become part of our parish community at St. Paul’s and St. Mary’s.

When planning its activities for the year, the PCC has considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion.

In particular, the PCC tries to enable all the people of God to live out their faith as part of our parish community through:

To facilitate this work, it is important that the PCC maintains, renews and extends the fabric of St. Paul’s and St. Mary’s churches.

Regular Activities include:

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Trustees’ Annual Report 2021

Some regular activities have had to be suspended due to Covid, but we hope to resume these when the pandemic situation improves. These include:

Specific objectives of the PCC in 2021 were:

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Trustees’ Annual Report 2021

4 Achievements and performance

4.1 Attendance and Other Statistics

----- Start of picture text -----
St. Paul’s St. Mary’s Combined
Average Sunday Attendance
 Online only (Jan – Mar): YouTube views 138
 After re-opening (April): Adults 45 16
 After re-opening (April): Children 9 1
 Online in parallel with attended services (April – July) 62
 Livestream concurrent views (from August) 10
 Youtube views of recorded livestream (from August) 46
Baptisms 3 1
Marriages 1 4 5
Dedication of marriage 1 1
Church Funerals 1 1
Other Funerals 12
Confirmations 5 0
Children admitted to communion 3 0
----- End of picture text -----

There were 131 members on the electoral roll at the time of the 2021 Annual Parish Church Meeting of whom 59 lived outside the parish (2020: 135, 60).

4.2 Special Activities

In addition to our regular activities, there were various special activities in 2021:

Our response to our specific above objectives included:

4.3 Mission and Charity Support

Over the year the PCC supported in prayer and/or financially:  Bible Society £300

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Trustees’ Annual Report 2021

In addition £140 was given to Five Talents (designation of the Confirmation service offering); £140 was given to Jews for Jesus, £69 to All Nations Christian College (these two were the designation of an honorarium, travel expenses and book sales by a visiting speaker). £69 was raised for Children’s Society (Christingle services), and £154 was given for Foodbank (both to be distributed in 2022).

4.4 Development of our Premises

St Paul’s

The north-west lobby of St Paul’s was redecorated. We are most grateful to Tony & Dee Colley and Victor Knight for this work.

Renewals were carried out in the St Paul’s kitchen including significant rewiring, and the installation of a new cooker. The old one was in need of replacement. Significant funding was provided by Harlow Holiday Lunch Clubs, who make significant use of the kitchen.

With regard to the proposed rewiring, relighting and improved audio-visuals, a public consultation was held in St Paul’s, which was very helpful and positive. We are engaging with the Council which is looking towards the re-development of the area immediately to the west of the church (i.e. coming up to the main entrance), so that our developments might be as appropriate as possible as the town develops around us. We are also exploring the possibility of receiving “s106 funding”, or similar. This is the funding which developers are obliged to contribute towards the local community.

There have been consultations with the Diocesan advisers. The next task is fundraising and the PCC agreed in principle to the appointment of a fund raiser for St. Paul’s electrics, lighting and audio visual upgrade, targeting grant making bodies, any major local and regional donors, and corporate organisations with local associations.

St Mary’s

The new Overthrow at St Mary’s, providing an entrance way from the new estate to the church, was officially dedicated and opened. The artwork, which puts us on the Harlow Sculpture Trail, is entitled ‘Day Starts with Morning’. The artist is David Murphy who was appointed after a competition. The opening ceremony was well attended. The new entrance is already being well used both by those attending church (including newcomers) and also those walking down to the River Stort.

4.5 Deanery Synod

The parish is part of the Harlow Deanery, which is part of the Barking Area of the Diocese of Chelmsford. One parochial representative sat on the Deanery Synod until the APCM, when one person was elected, with one vacancy. This provides the PCC with an important link between the parish and the wider structures of the Church of England.

5 Financial Review

During 2021 the net incoming resources of the PCC were £15,131 (2020: net incoming resources £2,157).

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Trustees’ Annual Report 2021

The general fund income exceeded expenditure by £3,054 (2020: net income 1,822) making an end of year balance of £9,025 (2021: £5,971).

Whilst our church buildings were closed for worship from January to March, our donated income was about £1,000 more than pre-pandemic (2019), with giving by card and increased sundry donations more than compensating for reduced loose collections. Our letting income was c £8,000 more than 2020, most of the difference due to payment for use of St. Paul’s for filming. We also welcomed some new regular bookings, which helped make up for income lost when the buildings were closed for most users.

This improved income position compared to 2021, together with the deferral of some expense repairs at St. Paul’s enabled us to meet our Parish Share in full and finish the year with a surplus. Assuming there are no further lock-downs due to the pandemic, and with tenants once again in the church flat, the PCC is beginning 2022 in a much stronger financial position than in 2021.

In summary, the PCC used its income to fund the church’s activities including:

6 Reserves Policy

The PCC aims to support the day to day demands of the parish primarily from current giving and church members respond to additional needs as they can. The PCC aims to retain a reserve of £5,000 (in 2021 £9,017) in the General Fund for cashflow. Large scale projects which are planned and executed over a period of years, particularly the enhancement of the parish buildings, are financed through St. Paul’s Development Fund and the St. Mary's Building Fund, which are restricted funds and hold reserves in anticipation of and during projects.

7 Plans for Future Periods

We wish to reflect and seek to respond pastorally to our own congregation and the parish in the midst of and following the trauma of the pandemic. As we seek to navigate a future where God has allowed everything to be re-thought, this will include our presence online, the use of social media and live-streamed services.

Last year the PCC reflected on issues of racism and diversity so that we may truly and more deeply reflect the unity that is in Christ. This combined with a sermon series in church, spanning the early summer and early Autumn. We recognise that there is further work to do and will keep this before us.

Likewise we have reflected on ecological issues, and will do so further in the light of a sermon series, planned for immediately after Easter.

We give thanks that a Kintsugi Hope well-being group, which we explored and is being taken forward by Heart4Harlow at St Stephen’s Tye Green, is underway, with a view to facilitating more such groups in the area. At an appropriate moment we will consider whether this is something we might host.

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Trustees’ Annual Report 2021

For St Mary’s, we are planning:

At St Paul’s we are planning:

8 Risk Management

The PCC recognises its responsibilities for managing risk, and regularly reviews its policies. The principal risks facing the PCC fall into the areas outlined here.

8.1 COVID-19

Measures taken to slow the spread of the Covid-19 continued to have a major impact on the church’s activities with physical gatherings being suspended or numbers restricted. Church services returned to being online January - March, and pastoral support measures have continued to maintain contact and support those isolating, those who are more vulnerable and those who do not have access to the internet. Midweek online prayer meetings have continued, and live streaming of Sunday worship from St Paul’s began in July. Foodbank have continued uninterrupted at St. Paul’s.

However the financial impact in 2021 has not been as great as anticipated at the start of the year, and it is expected that use of the premises will return to near normal levels in 2022, and more normal levels of letting income.

8.2 Governance

Loss of records - registers and historic records are stored in a fireproof safe.

Church off Computer documents are back up on cloud based storage (OneDrive) as are scans of all financial records.

8.3 Operations

Much of our ministry is centred around our church buildings, so it is important that our buildings are safe and fit for purpose.

St. Mary’s is in a good state of repair, but lacks basic facilities, which we are seeking to address by adding a hall with kitchen and toilet facilities. A portable toilet has been rented for several months following a generous donation.

St. Paul’s has some major issues (spalling concrete tracery, failing electrical circuits, uneven paving outside). We have a development programme for the renewal of the site, and funding is being sought to address these and other issues. We have fixed some protective screens around loose concrete, introduced temporary lighting, and electrical extension to provide power to the back of church.

For both sites we carry out routine safety checks including 5-yearly electrical inspections in 2018, annual fire appliance maintenance, and portable appliance testing. St. Paul’s lightning conductor is checked every four years. We have a plan for evacuating the premises in the event of fire and fire notices are displayed on both sites.

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Trustees’ Annual Report 2021

A quinquennial inspection of the buildings is carried out, and we have a buildings team to progress the issues raised (the last inspection was in 2021). Asbestos management surveys have been recently carried out at both sites. St. Paul’s has a roof alarm to protect against vandalism and metal theft, and a CCTV security camera has been installed at the hall entrance.

The PCC has appointed a health and safety officer with expertise in this field.

With the continuing exceptional circumstances surrounding the Covid-19 pandemic, diocesan, national church and government guidance continued to be carefully followed. Risk assessments have been carried out prior to any activity restarting in our premises, and various safety measures continue to be implemented (including extra cleaning, signage, installation of hand sanitizing equipment, improved ventilation, and closing off pews to enable social distancing), and we are continuously monitoring the situation. A cleaner has been employed for 6 hours per week at St. Paul’s (previously 4 hours), and in the summer services were held outside at St. Mary’s. Refreshments after services have been served outside, weather permitting.

8.4 Finance Risks

A large portion of the PCC’s income is the result of voluntary giving. The PCC recognises that income can fluctuate. The church teaches regularly on Christian stewardship and encourages church members to review their financial support. An autumn gift day is often utilised to meet shortfalls.

The handling of cash is subject to dual control procedures to minimise the risk of loss or fraud. Expenditure is also subject to strict controls with a scheme of delegation defining spending approval limits. The PCC operates a comprehensive management accounting system that enables the Treasurer and PCC to monitor and actively manage income and expenditure against budget.

8.5 External Risks

Parking at St. Mary’s became an issue with changes to regulations in Parndon Mill Lane. A protocol for shared use of the Council land adjacent to the church has been agreed with Kier, and continued use of the land under a formal licence agreed with Harlow Council (expiring in October 2024).

8.6 Regulatory Risks

Given the programme of ministry with children and young people and vulnerable adults provided at St. Paul’s and St. Mary’s, the health, safety and protection of these individuals is regarded as being of paramount importance. The PCC has complied with its duty under section 5 of the safeguarding and clergy discipline measure 2016 to have regard to the house of bishops guidance on safeguarding children and vulnerable adults. The PCC operates a formal policy for the safeguarding of children and vulnerable adults, in line with Diocesan, national and statutory guidelines, a Safer Recruitment Policy introduced in 2018, and an equal opportunities policy. A lone working policy was agreed in 2020. Review of Safeguarding policies, procedures and practice is ongoing and overseen by the PCC.

Data Protection - The PCC has an appointed Data Protection Officer, and a Data Protection Policy. A Personal Data Breach and Management Procedure was approved by the PCC in 2019. The PCC periodically audits its data processing activities to ensure compliance with the GDPR.

The PCC has an equal opportunities policy.

A Serious Incident reporting procedure was agreed in 2019.

9 Structure, Governance, and Management

The Parochial Church Council is established by the Church of England and its governing document is the Parochial Church Council (Powers) Measure 1956. The PCC is a Registered Charity, and as such its members must fulfil the duties and responsibilities as trustees under the Charity Act 2011.

The method of appointment of PCC members is set out in the Church Representation Rules. PCC members are recruited in a number of ways. The clergy and the churchwardens are members by virtue of their office.

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Trustees’ Annual Report 2021

Deanery Synod representatives are elected by the annual parochial church meeting (APCM) and hold office for three years. Other members of the PCC are elected for a three-year term at the APCM (i.e. for a third of the elected positions each year).

The PCC makes all decisions corporately except that the Standing Committee has delegated powers to make decisions between PCC meetings subject to keeping the PCC informed as fully as necessary.

The PCC is responsible for all parish finance, its management and control, including the appointment of a treasurer. Members of the PCC are responsible for keeping accounting records, which disclose with reasonable accuracy the financial position of the PCC and which enable us to ascertain our financial position and to ensure that our financial statements comply with the Church Accounting Regulations 2006, the Charities Act 2011 and the Charities SORP (FRS102) 2019: (i.e.: Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland” – 2[nd] Edition October 2019).

The PCC is also responsible for safeguarding PCC assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The PCC is also required to ensure that the financial statements are examined by an independent examiner or auditor prior to presentation to the Annual Parochial Church Meeting.

In preparing the financial statements, the PCC is required to:

The PCC has the following committees, chaired by a PCC member:

The Standing Committee consists of the ex officio members of the PCC and at least two other PCC members, appointed by the PCC. It has power to transact the business of the PCC between PCC meetings, reporting to the full PCC as appropriate.

St. Mary’s Committee organises the care and maintenance of St. Mary’s church and churchyard.

The Development Action Team was formed in 2008 to take forward the renewal of the town centre site. It is now also taking forward the development of the St. Mary’s site.

The parish also has a Ministry Leadership Team , a partnership of the clergy and lay members, appointed by the PCC, to further the mission and ministry of the Parish.

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Trustees’ Annual Report 2021

10 Administrative Information

The PCC is registered with the Charity Commission (Charity 1142836). It was registered on 12 July 2011 to comply with the Charities Act because its income exceeded £100,000, and in anticipation of the registration of all PCCs (which had been excepted from registration previously). Following this the PCC's accounts need to comply with the Church Accounting Regulations 2006, the Charities Act 2011 and the Charities SORP (FRS102) 2019.

Under section 144(2) Charities Act 2011 an audit is not required and instead an independent examination is needed.

The address of the church office is St. Paul’s Church, College Square, Harlow, Essex CM20 1LP.

The trustees, members of the PCC, who served in the period to which this report relates were as follows:

----- Start of picture text -----
Basis of appointment
The Revd Martin Harris, Team Rector Ex officio
The Revd Jokey Poyntz,Team Vicar Ex officio
The Revd Barbara Aylett, Associate Minister Ex officio
The Revd Nathan Joss-Pothen, Associate Curate Ex officio
The Revd Anne Keeble, Associate Curate Ex officio
Pat Balkwill, Churchwarden Ex officio / Deanery Synod rep 2021
Caroline Hatton, Churchwarden Ex officio
Kehinde Ajayi Elected in 2019
Richard Amissah Elected in 2019
Robert Brock Re-elected in 2020
Janet Broomhead Appointed Deanery Synod rep May 27 [th] 2021
Tony Colley, Standing Committee Elected in 2018, stood down in 2021
Wendy Coxhill Re-elected in 2020
Emma Etuk Elected in 2020
Mandy Harris Elected in 2020
Carole Henderson, Electoral Roll officer, Standing Re-elected in 2021
Committee
Ann Hynd Elected in 2019
Donna Redding Elected in 2019
Peter Smith, Treasurer Re-elected in 2021
Carol Squires Deanery Synod rep 2021
----- End of picture text -----

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Trustees’ Annual Report 2021

Independent Examiner’s Report

to the Parochial Church Council (PCC) of the Ecclesiastical Parish of St Paul, Harlow Town Centre with St Mary, Little Parndon

Charity No. 1142836

I report to the PCC on my examination of the accounts of the Charity for the year ended 31 December 2021, which are set out on pages 14 to 23, and which I carried out in accordance with the Church Accounting Regulations 2006 (“the Regulations”) and section 145 of the Charities Act 2011 (“the Act”).

Responsibilities and basis of report

As members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement under Section 144(2) of the Act does not apply and that an independent examination is needed.

It is my responsibility to:

Independent Examiner’s Statement

I have completed my examination I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

I have no concerns and come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

John Robert Eke

Fellow of the Association of Charity Independent Examiners Soarview, Stable Court, Malborough, Devon TQ7 3FB

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Trustees’ Annual Report 2021

PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON STATEMENT OF FINANCIAL ACTIVITIES

For the year ending 31 December 2021

Note
INCOME AND ENDOWMENTS
Donations and legacies
2(a)
Church activities
2(b)
Other trading activities
2(c)
Investments
2(d)
TOTAL INCOME
EXPENDITURE
Raising funds
3(a)
Church activities
3(b)
TOTAL EXPENDITURE
NET INCOMING/(OUTGOING) RESOURCES
NET GAINS ON INVESTMENTS
TRANSFERS BETWEEN FUNDS
10
NET MOVEMENT IN FUNDS
TOTAL FUNDS BROUGHT FORWARD
10
TOTAL FUNDS CARRIED FORWARD		 2021
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
75,487
32,770
-
1,892
15
-
25,603
1,621
-
5
4
-
102,986
34,409
0
-
226
-
99,933
22,106
-
99,933
22,332
0
3,054
12,077
-
-
-
-
-
-
3,054
12,077
-
5,971
51,318
-
9,025
63,395
0		 2020

The notes on pages 17 to 23 form part of these accounts.

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Trustees’ Annual Report 2021

PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON BALANCE SHEET AT 31 DECEMBER 2021

Note
CURRENT ASSETS
Investments
6
Debtors and prepayments
7
Cash at bank and in hand
LIABILITIES
Creditors - amounts falling due in one year
8
NET CURRENT ASSETS
TOTAL NET ASSETS
PARISH FUNDS
Unrestricted
9,10
Restricted
9,10
Endowment
9,10		 2021
£
26
11,346
69,435
80,808
8,388
72,420
72,420
9,025
63,395
-
72,420		 2020
£
26
6,276
61,950
68,252
10,963
57,289
57,289
5,971
51,318
-
57,289

The notes on pages 17 to 23 form part of these accounts.

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Trustees’ Annual Report 2021

PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON CASH FLOW STATEMENT

For the year ending 31 December 2021

Note
Net cash from operating activities
Cash flows from investing activities
Interest received
Proceeds from the sale of tangible fixed investments
Fixed asset investments
Net cash provided by investing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at 1 January
Cash and cash equivalents at 31 December
Analysis of cash and cash equivalents:
Cash at bank and in hand
Reconciliation of net income before investment gains
Net income before investment losses
Adjustments for:
Depreciation
Dividends and interest
Increase in debtors
Increase in creditors
Net cash provided by / (used in) operating activities		 £
8
-
-		 2021
£
7,477
8
7,485
61,950
69,435
69,435		 £
31
-		 2020
£
4,505
31
-
4,536
57,414
61,950
61,950
2021
£
15,131
-
(8)
(5,070)
(2,576)
7,477		 2,020
£
2,167
-
(31)
1,816
553
4,505

The notes on pages 17 to 23 form part of these accounts.

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Trustees’ Annual Report 2021

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 December 2021

1. ACCOUNTING POLICIES

The PCC is a public benefit entity within the meaning of FRS 102. The financial statements have been prepared in compliance with the Church Accounting Regulations 2006, the Charities Act 2011 and the Charities SORP (FRS102) 2019.

Funds

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided in note 9.

Endowment funds are funds that must be retained as trust capital either permanently or subject to a discretionary power to spend capital as income, and where the use of any income or other benefit derived from the capital may be restricted or unrestricted. Details of the restrictions are explained in note 9.

The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.

Incoming resources

Voluntary income and capital sources

Other income

Rental income from the letting of church premises is recognised when the rental is due.

Resources used

Grants

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.

Activities directly relating to the work of the Church

The diocesan parish share is accounted for when due. Any parish share unpaid at 31 December is provided for in these financial statements as an operational (though not a legal) liability and is shown as a creditor in the balance sheet.

Liability Recognition

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Trustees’ Annual Report 2021

Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.

Fixed assets

Consecrated and benefice property

In so far as consecrated and benefice property of any kind is excluded from the statutory definition of ‘charity’ by Section 10(2) (a) and (c) of the Charities Act 2011, such assets are not capitalised in the financial statements.

Movable church furnishings

No value is placed on movable church furnishings held by the Incumbents and Churchwardens on special trust for the PCC, and which require a faculty for disposal, since the PCC considers this to be inalienable property. All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £4,000 or on the repair of movable church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

Other fixtures, fittings and office equipment

Equipment used within the church premises is depreciated on a straight line basis over 4 years. Individual items of equipment with a purchase price of £4,000 or less are written off when the asset is acquired.

Investments

Investments are valued at market value at 31 December 2021.

Current assets

Amounts owing to the PCC at 31 December 2021 in respect of fees, rents or other income are shown as debtor.

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PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON NOTES TO THE FINANCIAL STATEMENTS (continued)

For the year ending 31 December 2021

2. INCOME AND ENDOWMENTS

2(a)
Donations and Legacies
Planned giving
By banker's order
By envelope scheme
Income tax receivable
Collections (open plate)
Gift days
Grants
Donations & appeals
Legacies
2(b)
Church Activities
Fees for weddings and funerals
Catering
Insurance claims
Other Activity Income
2(c)
Other Trading Activities
Lettings of church facilities
St Paul’s Flat Letting Income
Filming at St. Paul’s
Fund raising events
2(d)
Investments
Interest received
TOTAL INCOME		 2021
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
36,117
1,020
-
5,156
-
-
13,101
724
-
4,466
195
-
4,690
-
-
616
26,597
-
11,341
4,234
-
-
-
-		 2020
75,487
32,770
-
1,827
-
-
-
-
-
16
-
-
49
15
-
1,892
15
-
13,613
-
-
5,790
6,200
-
1,621
-
25,603
1,621
-
5
4
-
102,986
34,409
-

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PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON NOTES TO THE FINANCIAL STATEMENTS (continued)

For the year ending 31 December 2021

3. EXPENDITURE

3(a)
Raising funds
Fund raising costs - general
3(b)
Church activities
Missionary and charitable giving
Ministry:
diocesan parish share
church services and activities
clergy expenses
telephones
clergy housing maintenance
Church and hall maintenance
Church flat maintenance
New equipment and building projects
Fuel and water
Insurance
Secretarial support
Stationery
Photocopier charges
Subscription, fees and other administration
Bank charges and interest
Independent examiner's fee
TOTAL EXPENDITURE		 2021
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
-
226
-
2,275
1,519
-
-
-
65,775
-
-
1,591
13,891
-
2,152
164
-
41
-
-
-
-
-
9,411
3,148
-
2,514
-
-
44
3,380
-
6,798
-
-
3,407
-
-
3,276
-
-
180
-
-
596
-
-
1,261
-
-
361
5
-
250
-
-
99,933
22,106
0
99,933
22,332
0		 2020

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Trustees’ Annual Report 2021

EXPENDITURE NOTES (CONTINUED)

New Equipment and building projects included:

4. STAFF COSTS

Wages and salaries 2021
£
6,736		 2020
£
6,656

During the year the PCC employed a parish administrator, a cleaner and a facilities manager on a part time basis.

All costs were salary and wages (no employers’ NI contributions were due, no employee qualified for automatic enrolment in a pension, and no employee opted to enrol).

5. PAYMENTS TO PCC MEMBERS

Patricia Balkwill, a member of the PCC, was the paid office administrator of the parish for two mornings a week, at the time of the registration of the PCC as a charity in 2011. This private benefit was declared to the Charity Commission at the time and continued through 2021. She also received £200 for stewarding at weddings and funerals. The total of payments made to her in the year was £3,476 (2020:£3,930).

Donna Redding, a member of the PCC, was paid £25 for stewarding at a wedding.

The PCC has the power to make payments for these services, which are within the normal core activities of a parish, under section 3A of the Parochial Church Council (Powers) Measure 1956.

No other trustees have been paid any remuneration or received any other benefits from an employment with the PCC. The following ministry expenses were reimbursed to ordained members of the PCC:

Revd. Barbara Aylett
Revd. Martin Harris
Revd. Jokey Poyntz
Revd. Nathan Joss-Pothen
Revd. Anne Keeble		 2021
£
-
982
906
338
-
2,226		 2020
£
-
1,265
1,174
150
-
2,589

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Trustees’ Annual Report 2021

6. INVESTMENTS

CBF Church of England Deposit Fund
Unrestricted funds
Restricted funds
Endowment funds
. DEBTORS
Prepaid insurance
Tax recoverable under Gift Aid
Other debtors		 2021
£
26
26
26
-
-
26
2021
£
1,988
7,213
2,145
11,346		 2020
£
26
26
2020
£
1,987
3,994
295
6,276

7. DEBTORS

8. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR

Letting deposits
Prepaid Rent
Accrued charges		 2021
£
2,078
-
6,310
8,388		 2020
£
1,625
-
9,338
10,963

Accrued charges include outstanding Harlow Holiday Lunch Club expenses (£1,087), grants from general funds to mission (£900), gas (£2,206), other utilities & services (£617) and payroll (tax payable to HMRC (344), and clergy expenses (£701).

9. FUNDS

The general funds of the PCC are unrestricted funds held for the general purposes of the PCC.

The restricted funds at 31st December 2021 comprise :

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Trustees’ Annual Report 2021

Other restricted funds comprise gifts given for specific purposes. The balance of £5,619 at 31 December 2020 includes £1,578 to support the Music Minister (transferred from the separate restricted fund), , a £1,000 donation for an altar frontal, £653 remaining from a legacy for fabric at St. Paul’s, £408 remaining from a grant for a project Manager, £638 to support the homeless and various other smaller donations.

10. SUMMARY OF FUND MOVEMENTS

Unrestricted - General
Restricted - Mission
Restricted - St. Paul's Development
Restricted - St Mary's General
Restricted - St Mary's Building
Restricted - Teddy Bear Club
Restricted - Harlow Holiday Lunch Club
Restricted - All others		 Balance at
1 January
2021
Incoming
resources
Resources
expended
Investment
gains
Transfers
Balance at
31
December
2021
£
£
£
£
£
£
5,971
102,986
(99,933)
-
-
9,025
-
(0)
0
-
-
-
12,647
1,667
0
-
-
14,314
3,432
0
(1,036)
-
-
2,396
24,339
2,794
(591)
-
-
26,542
476
-
0
-
-
476
-
25,850
(16,174)
4,373
14,048
10,424
4,098
(4,531)
-
(4,373)
5,619
57,289
137,396
(122,265)
-
-
72,420

END OF DOCUMENT

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