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2020-12-31-accounts

Annual Report and Financial Statements For the year ended 31 December 2020

The Parochial Church Council of the Ecclesiastical Parish of St. Paul, Harlow Town Centre with St. Mary, Little Parndon

Registered Charity number 1142836

Trustees’ Annual Report 2020

Contents

Team Rector’s Introduction ............................................................................................................................... 3
1
Introduction ............................................................................................................................................... 4
2
Aim and Purposes ...................................................................................................................................... 4
3
Objectives and Activities ............................................................................................................................ 4
4
Achievements and performance ............................................................................................................... 5
5
Financial Review ........................................................................................................................................ 7
6
Reserves Policy .......................................................................................................................................... 7
7
Plans for Future Periods ............................................................................................................................ 7
8
Risk Management ...................................................................................................................................... 8
9
Structure, Governance, and Management .............................................................................................. 10
10 Administrative Information ..................................................................................................................... 11
Independent Examiner’s Report ...................................................................................................................... 12
STATEMENT OF FINANCIAL ACTIVITIES ........................................................................................................... 13
BALANCE SHEET AT 31 DECEMBER 2020 ......................................................................................................... 14
CASH FLOW STATEMENT ................................................................................................................................. 15
NOTES TO THE FINANCIAL STATEMENTS ........................................................................................................ 16

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Trustees’ Annual Report 2020

Team Rector’s Introduction

Dear friends,

“Man Proposes, God Disposes” is an 1864 painting by Edwin Landseer. It was inspired by the search for an Arctic expedition which disappeared following its last sighting in 1845. It pictures polar bears and it’s the ice tearing at the wreckage of the ship. The underlying message is of humanity defeated by "nature, red in tooth and claw", and can be seen as a comment on British imperialism in the middle of the 19th century.

In 2020 nature overwhelmed much of the world. The Covid-19 virus pandemic struck. Women and men had many plans but everything changed.

In our own community we have sought to respond in a number of ways –

First, we have sought to keep in touch with everyone who wishes it by regular phone calls. I am most grateful to those who have taken on this ministry.

Secondly, we learnt as quickly as we could how to develop online worship. We are also most grateful to Gemini Web TV for the substantial and valuable support and practical coaching in a development of social media, which they have given at no financial cost to us. This is still underway.

Sadly our buildings have needed to be closed much of the time. I am grateful for the hard work of our wardens to enable us to be open as much as possible, and to Peter as chair of the Buildings Team for his and their work, particularly as to refurbishing the flat. But much has been lost, not least the Confirmation folk were preparing for. We are now hopeful of this being in May.

These things together with shielding meant we were unable to gather to say farewell to Robert Findlay who retired as Communities Chaplain after many years of very fruitful ministry in Harlow. We were though able to say a big virtual farewell to him online. Our prayers are with him and Chris following their move to Ipswich.

We are very grateful for ongoing offerings we continue to receive regularly which have been a great encouragement. Nevertheless because of a very big drop in rental income, we were unable (for the first time in many years) to pay all of our contribution to the diocese towards the costs of clergy. This is widespread, and is already having an impact on the likely number of clergy across Diocese.

In this shaking from God we continue to be a people of hope. Someone has said that “hope is protest”. Hope is not optimism, or boosterism, certainty or mere desire. Hope involves commitment, eagerness with expectancy. To this end we have continued to press forward with our proposals for a new hall at St Mary’s, and renewed audio-visual systems and lighting at St Paul’s. Just as Jeremiah purchased a plot of land just before his country was invaded (a sign of hope in the future) so we plan for the future and all God will do.

God works in all things and provides all we need. He has prepared us for these moments – not least in the move by Foodbank into St Paul’s church a few years ago, which means we can host this vital ministry. The work Jokey did towards “Make Lunch” prepared for “Harlow Boxes of Hope” and “Holiday Lunch Clubs”.

Never can our Text For The Year have been more relevant: Those who hope in the Lord will renew their strength. They will soar on wings like eagles, they will run and not grow weary, they will walk and not be faint. (Isaiah 40:31)

Martin Harris, Team Rector

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Trustees’ Annual Report 2020

1 Introduction

The members of St. Paul’s and St. Mary’s Parochial Church Council as trustees are pleased to present their report for the year ended 31[st] December 2020.

2 Aim and Purposes

St. Paul’s and St. Mary’s Parochial Church Council (PCC) has the responsibility of cooperating with the Team Rector, the Reverend Martin Harris, and Team Vicar, the Reverend Jokey Poyntz, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of St. Paul’s Church, Harlow Town Centre, and St. Mary’s Church, Little Parndon. The primary object of the PCC is to promote the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England.

3 Objectives and Activities

The PCC is committed to enabling as many people as possible to worship at our churches and to become part of our parish community at St. Paul’s and St. Mary’s.

When planning its activities for the year, the PCC has considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion.

In particular, the PCC tries to enable all the people of God to live out their faith as part of our parish community through:

To facilitate this work, it is important that the PCC maintains, renews and extends the fabric of St. Paul’s and St. Mary’s churches.

Regular Activities include:

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Specific objectives of the PCC in 2020 were:

4 Achievements and performance

4.1 Attendance and Other Statistics

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St. Paul’s St. Mary’s Combined
Average Sunday Attendance
 Until 1 [st] lockdown: Adults 75 20
 Until 1 [st] lockdown: Children 19 1
 After re-opening: Adults 26 8
 After re-opening: Children 2 1
 YouTube (views) 132
Baptisms 0 0
Marriages 0 2
Dedication of marriage 0 0
Church Funerals 1 3
Other Funerals 16 16
Confirmations 0 0
Children admitted to communion 0 0
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There were 135 members on the electoral roll at the time of the 2020 Annual Parish Church Meeting of whom 60 lived outside the parish (2019: 133, 55).

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4.2 Special Activities

In addition to our regular activities, there were various special activities in 2020:

4.3 Mission and Charity Support

Over the year the PCC supported in prayer and/or financially:

It did not prove possible to send money to Anglican Development Services Mt Kenya East, as reported in the 2019 accounts. This money (£200) was used instead to support school children Anna & Sarah Chingwaba, who received £1,754 for their education.

In addition £54 was collected for LMDC (Charity for Licenced Ministers in the Diocese of Chelmsford, formerly known as the Essex Clergy Charity Corporation).

4.4 Development of our Premises

Development plans for each building have been progressing.

For St. Paul’s we worked towards the relighting of the church, rewiring, and a new audio-visual system (costing c. £150,000). A Business plan was prepared for grant applications to possible funders. Several funding applications were made. A specification for a sound system, hearing loops, audio visual and WiFi has been drafted, and a grant has been offered towards this (£5,000), dependent upon the whole scheme being taken forward. The possibility of a change of St. Paul’s listing grade from II to II* is being explored.

For St. Mary’s, a new architect was appointed following the semi-retirement of one of the architectural team, to work on the new hall (costing c. £450,000). A faculty for the “Overthrow” for the new wall opening has been granted, and planning permission is being applied for. The overthrow (fees, fabrication, installation) is being funded by Kier Living as part of their Section 106 commitment to public art (c. £42,000).

Work is underway to produce publicity/fund raising brochures for both projects.

Diocesan recommendation for the removal of a pew at St Paul’s to improve accessibility was obtained and a faculty applied for.

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4.5 Deanery Synod

The parish is part of the Harlow Deanery, which is part of the Barking Area of the Diocese of Chelmsford. Three parochial representatives sat on the Deanery Synod until the APCM, when one person was elected, with two vacancies. This provides the PCC with an important link between the parish and the wider structures of the Church of England.

5 Financial Review

During 2020 the net incoming resources of the PCC were £2,157 (2019: net outgoing resources £19,975).

The general fund expenditure exceeded income by £1,822 (2019: net income £1,479) making an end of year balance of £5,971 (2019: £7,793).

With church buildings shut, and smaller congregations since re-opening, open plate collections were considerably reduced in 2020 compared with 2019, but increased sundry donations and our Gift Day meant that unrestricted donated income was only £1,615 less than 2019. However letting income was c. £19,500 less than 2019 (we were unable to let the premises to major users, and the flat was vacant for the final three months of the year). Our general fund outgoings were less in some areas (utilities) due to the shut-down, and the PCC found other savings to reduce outgoings by c. £15,500 compared with 2019, however we ended the year with a shortfall of £6,000 on the parish share payment.

In summary, the PCC used its income to fund the church’s activities including:

In planning for 2021 the PCC has assumed reduced letting income (c. £6,000 less than a normal year), and reduced donated income (c. £10,000 less than 2019). Whilst there are some savings on utilities with the church premises not being used, the PCC anticipates a shortfall on the 2021 parish share c. £16,000.

6 Reserves Policy

The PCC aims to support the day to day demands of the parish primarily from current giving and church members respond to additional needs as they can. The PCC aims to retain a reserve of £5,000 (in 2020 £5,971) in the General Fund for cashflow. Large scale projects which are planned and executed over a period of years, particularly the enhancement of the parish buildings, are financed through St. Paul’s Development Fund and the St Mary's Building Fund, which are restricted funds and hold reserves in anticipation and during the course of projects.

7 Plans for Future Periods

In 2021 the PCC hopes to work further on a 5-year vision statement.

The PCC proposes deep reflection on issues of racism and diversity so that we may truly and more deeply reflect the unity that is in Christ.

We wish to respond pastorally to our own congregation and to the parish in the midst of and following the trauma of the pandemic. We will continue to reflect on how this can best be done.

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We wish to work towards a refurbishment of the kitchen at St Paul’s, costing c. £3,000; however, the pandemic has put a hold on our preparations.

We are seeking to take forward Kintsugi Hope well-being groups in partnership with Heart4Harlow.

Following our committing to the evangelistic ministry online of CV global, we are seeking to develop a group of people to participate.

We wish to broaden the availability of live streaming from our services and have this in situ including for the audit visual renewals at St Pauls.

We will continue to seek to make our premises accessible to all, implementing the priorities in the Access Audit carried during 2019.

At St. Paul’s we will continue to progress the lighting and rewiring work (estimated cost £150,000), and work towards funding the major repairs and development of the site (estimated cost £1.1m)

At St. Mary’s we will develop a plan to fund the work to build a new hall (estimated cost c. £450,000).

We will work on making our premises more environmentally friendly.

8 Risk Management

The PCC recognises its responsibilities for managing risk, and regularly reviews its policies. The principal risks facing the PCC fall into the areas outlined here.

8.1 COVID-19

Measures taken to slow the spread of the Covid-19 have had a major impact on the church’s activities with physical gatherings being suspended or numbers restricted. However church services have continued online, and new pastoral support measures have been put in place to maintain contact and support those isolating, those who are more vulnerable and those who do not have access to the internet. Midweek online prayer meetings have also been established. Foodbank has been able to continue uninterrupted at St. Paul’s.

However the pandemic has affected the PCC finances in various ways:

As an immediate response, new giving channels were set up (for contactless card giving, online giving and Text giving), direct payments to the church bank account were encouraged, and the Gift Day was given a higher profile. The PCC paid £6,000 less than requested for the Parish Share.

The PCC expects this income to remain reduced in 2021 but recovering towards the end of the year. This will be closely monitored. A shortfall on the 2021 parish share c. £16,000 is anticipated, as well as using the small General Fund reserve, with a return to a healthier position in 2022.

8.2 Governance

Loss of records - registers and historic records are stored in a fireproof safe.

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8.3 Operations

Much of our ministry is centred around our church buildings, so it is important that our buildings are safe and fit for purpose.

St. Mary’s is in a good state of repair, but lacks basic facilities, which we are seeking to address by adding a hall with kitchen and toilet facilities.

St. Paul’s has some major issues (spalling concrete tracery, failing electrical circuits, uneven paving outside). We have a development programme for the renewal of the site, and funding is being sought to address these and other issues. We have fixed some protective screens around loose concrete, introduced temporary lighting, and electrical extension to provide power to the back of church.

For both sites we carry out routine safety checks including 5-yearly electrical inspections in 2018, annual fire appliance maintenance, and portable appliance testing. St. Paul’s lightning conductor is checked every four years. We have a plan for evacuating the premises in the event of fire and fire notices are displayed on both sites.

A quinquennial inspection of the buildings is carried out, and we have a buildings team to progress the issues raised (the last inspection was in 2016). Asbestos management surveys have been recently carried out at both sites. St. Paul’s has a roof alarm to protect against vandalism and metal theft, and the PCC is considering CCTV for both premises.

The PCC has appointed a health and safety officer with expertise in this field.

With the exceptional circumstances in 2020 surrounding the Covid-19 pandemic, diocesan, national church and government guidance was carefully followed. Risk assessments were carried out prior to any activity restarting in our premises, and various safety measures have been implemented (including extra cleaning, signage, installation of hand sanitizing equipment, improved ventilation, and closing off pews to enable social distancing), and we are continuously monitoring the situation.

8.4 Finance Risks

A large portion of the PCC’s income is the result of voluntary giving. The PCC recognises that income can fluctuate. The church teaches regularly on Christian stewardship and encourages church members to review their financial support. An autumn gift day is often utilised to meet shortfalls.

The handling of cash is subject to dual control procedures to minimise the risk of loss or fraud. Expenditure is also subject to strict controls with a scheme of delegation defining spending approval limits. The PCC operates a comprehensive management accounting system that enables the Treasurer and PCC to monitor and actively manage income and expenditure against budget.

Online banking was introduced in 2019, giving the PCC more timely information, as well as speed, efficiency and security of online payments.

8.5 External Risks

Parking at St. Mary’s became an issue with changes to regulations in Parndon Mill Lane. A protocol for shared use of the Council land adjacent to the church has been agreed with Kier, and continued use of the land under a form licence is being negotiated with Harlow Council.

8.6 Regulatory Risks

Given the programme of ministry with children and young people and vulnerable adults provided at St. Paul’s and St. Mary’s, the health, safety and protection of these individuals is regarded as being of paramount importance. The PCC has complied with its duty under section 5 of the safeguarding and clergy discipline measure 2016 to have regard to the house of bishops guidance on safeguarding children and vulnerable adults. The PCC operates a formal policy for the safeguarding of children and vulnerable adults, in line with Diocesan, national and statutory guidelines, a Safer Recruitment Policy introduced in 2018, and

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an equal opportunities policy. A lone working policy was agreed in 2020. Review of Safeguarding policies, procedures and practice is ongoing and overseen by the PCC.

Data Protection - The PCC has an appointed Data Protection Officer, and a Data Protection Policy. A Personal Data Breach and Management Procedure was approved by the PCC in 2019. The PCC periodically audits its data processing activities to ensure compliance with the GDPR.

The PCC has an equal opportunities policy.

A Serious Incident reporting procedure was agreed in 2019.

9 Structure, Governance, and Management

The Parochial Church Council is established by the Church of England and its governing document is the Parochial Church Council (Powers) Measure 1956. The PCC is a Registered Charity, and as such its members must fulfil the duties and responsibilities as trustees under the Charity Act 2011.

The method of appointment of PCC members is set out in the Church Representation Rules. PCC members are recruited in a number of ways. The clergy and the churchwardens are members by virtue of their office. Deanery Synod representatives are elected by the annual parochial church meeting (APCM) and hold office for three years. Other members of the PCC are elected for a three-year term at the APCM (i.e. for a third of the elected positions each year).

The PCC makes all decisions corporately except that the Standing Committee has delegated powers to make decisions between PCC meetings subject to keeping the PCC informed as fully as necessary.

The PCC is responsible for all parish finance, its management and control, including the appointment of a treasurer. Members of the PCC are responsible for keeping accounting records, which disclose with reasonable accuracy the financial position of the PCC and which enable us to ascertain our financial position and to ensure that our financial statements comply with the Church Accounting Regulations 2006, the Charities Act 2011 and Statement of Recommended Accounting Practice (SORP) 2015.

The PCC is also responsible for safeguarding PCC assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The PCC is also required to ensure that the financial statements are examined by an independent examiner or auditor prior to presentation to the Annual Parochial Church Meeting.

In preparing the financial statements, the PCC is required to:

The PCC has the following committees, chaired by a PCC member:

The Standing Committee consists of the ex officio members of the PCC and at least two other PCC members, appointed by the PCC. It has power to transact the business of the PCC between PCC meetings, reporting to the full PCC as appropriate.

St Mary’s Committee organises the care and maintenance of St. Mary’s church and churchyard.

The Development Action Team was formed in 2008 to take forward the renewal of the town centre site. It is now also taking forward the development of the St Mary’s site.

The parish also has a Ministry Leadership Team , a partnership of the clergy and lay members, appointed by the PCC, to further the mission and ministry of the Parish.

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Trustees’ Annual Report 2020

10 Administrative Information

The PCC is registered with the Charity Commission (Charity 1142836). It was registered on 12 July 2011 to comply with the Charities Act because its income exceeded £100,000, and in anticipation of the registration of all PCCs (which had been excepted from registration previously). Following this the PCC's accounts need to comply with the Church Accounting Regulations 2006, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard 102. Under section 144(2) Charities Act 2011 an audit is not required and instead an independent examination is needed.

The address of the church office is St. Paul’s Church, College Square, Harlow, Essex CM20 1LP.

The trustees, members of the PCC, who served in the period to which this report relates were as follows:

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Basis of appointment
The Revd Martin Harris, Team Rector Ex officio
The Revd Jokey Poyntz,Team Vicar Ex officio
The Revd Barbara Aylett, Associate Minister Ex officio
The Revd Nathan Joss-Pothen, Associate Curate Ex officio
Emma Etuk, Churchwarden until APCM Ex officio / Elected in 2020
Chinwe Onyema, Churchwarden until APCM Ex officio
Pat Balkwill, Churchwarden Ex officio / Deanery Synod rep 2020
Jeanne Smith, Churchwarden Ex officio
Kehinde Ajayi Elected in 2019
Richard Amissah Elected in 2019
Robert Brock Re-elected in 2020
Margaret Carter Deanery Synod rep 2017
Tony Colley, Standing Committee Elected in 2018
Wendy Coxhill Re-elected in 2020
Mandy Harris Deanery Synod to APCM. Elected in 2020
Carole Henderson, Electoral Roll officer, Standing Elected in 2018
Committee
Margaret Ann Hynd Elected in 2019
Donna Redding Elected in 2019
Peter Smith, Treasurer Elected in 2018
Carol Squires Elected in 2017
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Approved by the PCC by email and signed on 4[th] March 2021 on the PCC’s behalf by the Reverend Martin Harris (PCC Chair)

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Independent Examiner’s Report

to the Parochial Church Council (PCC) of the Ecclesiastical Parish of St Paul, Harlow Town Centre with St Mary, Little Parndon

Charity No. 1142836

I report to the PCC on my examination of the accounts of the Charity for the year ended 31 December 2020, which are set out on pages 13 to 22, and which I carried out in accordance with the Church Accounting Regulations 2006 (“the Regulations”) and section 145 of the Charities Act 2011 (“the Act”).

Responsibilities and basis of report

As members of the PCC you are responsible for the preparation of the financial statements. You consider that the audit requirement under Section 144(2) of the Act does not apply and that an independent examination is needed.

It is my responsibility to:

Independent Examiner’s Statement

I have completed my examination I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:

I have no concerns and come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

Signed: Date:

John Robert Eke Fellow of the Association of Charity Independent Examiners 168 Dragon Road, Hatfield, AL10 9NZ

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Trustees’ Annual Report 2020

PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON STATEMENT OF FINANCIAL ACTIVITIES

For the year ending 31 December 2020

Note
INCOME AND ENDOWMENTS
Donations and legacies
2(a)
Church activities
2(b)
Other trading activities
2(c)
Investments
2(d)
TOTAL INCOME
EXPENDITURE
Raising funds
3(a)
Church activities
3(b)
TOTAL EXPENDITURE
NET INCOMING/(OUTGOING) RESOURCES
NET GAINS ON INVESTMENTS
TRANSFERS BETWEEN FUNDS
10
NET MOVEMENT IN FUNDS
TOTAL FUNDS BROUGHT FORWARD
10
TOTAL FUNDS CARRIED FORWARD		 2020
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
72,751
20,550
-
1,450
58
-
17,503
0
-
5
26
-
91,709
20,634
0
-
-
-
93,531
16,645
-
93,531
16,645
0
(1,822)
3,989
-
-
-
-
-
-
(1,822)
3,989
-
7,793
47,329
-
5,971
51,318
0		 2019

The notes on pages 16 to 22 form part of these accounts.

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PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON BALANCE SHEET AT 31 DECEMBER 2020

Note
CURRENT ASSETS
Investments
6
Debtors and prepayments
7
Cash at bank and in hand
LIABILITIES
Creditors - amounts falling due in one year
8
NET CURRENT ASSETS
TOTAL NET ASSETS
PARISH FUNDS
Unrestricted
9,10
Restricted
9,10
Endowment
9,10		 2020
£
26
6,276
61,950
68,252
10,963
57,289
57,289
5,971
51,318
-
57,289		 2019
£
26
8,092
57,414
65,533
10,411
55,122
55,122
7,793
47,329
-
55,122

The notes on pages 16 to 22 form part of these accounts.

Approved by the PCC by email and signed on 4[th] March 2021 on the PCC’s behalf by the Reverend Martin Harris (PCC Chair)

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Trustees’ Annual Report 2020

PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON CASH FLOW STATEMENT

For the year ending 31 December 2020

Note
Net cash from operating activities
Cash flows from investing activities
Interest received
Proceeds from the sale of tangible fixed investments
Fixed asset investments
Net cash provided by investing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at 1 January
Cash and cash equivalents at 31 December
Analysis of cash and cash equivalents:
Cash at bank and in hand
Reconciliation of net income before investment gains
Net income before investment losses
Adjustments for:
Depreciation
Dividends and interest
Increase in debtors
Increase in creditors
Net cash provided by / (used in) operating activities		 £
31
-
-		 2020
£
4,505
31
4,536
57,414		 £
60
42
-		 2019
£
(8,086)
102
(7,984)
65,398
61,950
61,950		 57,414
57,414
2020
£
2,167
-
(31)
1,817
553
4,505		 2019
£
(19,975)
-
(60)
9,437
2,512
(8,086)

The notes on pages 16 to 22 form part of these accounts.

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Trustees’ Annual Report 2020

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 December 2020

1. ACCOUNTING POLICIES

The PCC is a public benefit entity within the meaning of FRS 102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations' 'true and fair view' provisions, together with FRS 102 (2016) as the applicable accounting standards and the 2019 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS 102)).

Funds

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided in note 9.

Endowment funds are funds that must be retained as trust capital either permanently or subject to a discretionary power to spend capital as income, and where the use of any income or other benefit derived from the capital may be restricted or unrestricted. Details of the restrictions are explained in note 9.

The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members.

Incoming resources

Voluntary income and capital sources

Other income

Rental income from the letting of church premises is recognised when the rental is due.

Resources used

Grants

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.

Activities directly relating to the work of the Church

The diocesan parish share is accounted for when due. Any parish share unpaid at 31 December is provided for in these financial statements as an operational (though not a legal) liability and is shown as a creditor in the balance sheet.

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Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.

Fixed assets

Consecrated and benefice property

In so far as consecrated and benefice property of any kind is excluded from the statutory definition of ‘charity’ by Section 10(2) (a) and (c) of the Charities Act 2011, such assets are not capitalised in the financial statements.

Movable church furnishings

No value is placed on movable church furnishings held by the Incumbents and Churchwardens on special trust for the PCC, and which require a faculty for disposal, since the PCC considers this to be inalienable property. All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £4,000 or on the repair of movable church furnishings, whether maintenance or improvement, is written off as expenditure in the Statement of Financial Activities and separately disclosed.

Other fixtures, fittings and office equipment

Equipment used within the church premises is depreciated on a straight line basis over 4 years. Individual items of equipment with a purchase price of £4,000 or less are written off when the asset is acquired.

Investments

Investments are valued at market value at 31 December 2020.

Current assets

Amounts owing to the PCC at 31 December 2020 in respect of fees, rents or other income are shown as debtor

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PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON NOTES TO THE FINANCIAL STATEMENTS (continued)

For the year ending 31 December 2020

2. INCOME AND ENDOWMENTS

2(a)
Donations and Legacies
Planned giving
By banker's order
By envelope scheme
Income tax receivable
Collections (open plate)
Gift days
Grants
Donations & appeals
Legacies
2(b)
Church Activities
Fees for weddings and funerals
Catering
Insurance claims
Other Activity Income
2(c)
Other Trading Activities
Lettings of church facilities
Fund raising events
2(d)
Investments
Interest received
TOTAL INCOME		 2020
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
35,912
1,140
-
5,655
-
-
12,185
445
-
5,140
212
-
3,965
-
-
455
9,400
-
9,439
8,853
-
-
500
-		 2019
72,751
20,550
-
1,099
-
-
285
-
-
51
-
-
14
58
-
1,450
58
-
17,503
-
-
-
0
-
17,503
0
-
5
26
-
91,709
20,634
-

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PAROCHIAL CHURCH COUNCIL OF ST PAUL, HARLOW TOWN CENTRE, WITH ST MARY LITTLE PARNDON NOTES TO THE FINANCIAL STATEMENTS (continued)

For the year ending 31 December 2020

3. EXPENDITURE

3(a)
Raising funds
Fund raising costs - general
3(b)
Church activities
Missionary and charitable giving
Ministry:
diocesan parish share
church services and activities
clergy expenses
telephones
clergy housing maintenance
Church and hall maintenance
Church flat maintenance
New equipment and building projects
Fuel and water
Insurance
Secretarial support
Stationery
Photocopier charges
Subscription, fees and other administration
Bank charges and interest
Independent examiner's fee
TOTAL EXPENDITURE		 2020
Unrestricted
Funds
Restricted
Funds
Endowment
Funds
£
£
£
-
-
-
2,279
1,667
-
-
-
60,126
-
-
1,411
9,463
-
2,505
234
-
369
-
-
-
-
-
9,117
460
-
1,588
830
-
243
3,130
-
5,624
200
-
3,389
-
-
3,680
-
-
237
-
-
598
-
-
1,791
660
-
324
2
-
250
-
-
93,531
16,645
0
93,531
16,645
0		 2019

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Trustees’ Annual Report 2020

EXPENDITURE NOTES (CONTINUED)

New Equipment and building projects included:

4. STAFF COSTS

Wages and salaries 2020
£
6,656		 2019
£
8,007

During the year the PCC employed a parish administrator, a cleaner and a facilities manager on a part time basis. The severe weather emergency provision also required the employment of three administrators working in rotation on a part time basis on fixed term contracts.

Virtually all costs were salary and wages (employers’ NI contribution £10 total, no employee qualified for automatic enrolment in a pension, and no employee opted to enrol).

The church also paid for a cleaner via an agency (ExtraStaff) costing £140 at the start of the year.

5. PAYMENTS TO PCC MEMBERS

Patricia Balkwill, a member of the PCC, was the paid office administrator of the parish for two mornings a week, at the time of the registration of the PCC as a charity in 2011. This private benefit was declared to the Charity Commission at the time and continued through 2020. Her contract was extended to include severe weather emergency provision administration. She also received £40 for stewarding at weddings and funerals. The total of payments made to her in the year was £3,930 (2019:£4,666).

The PCC has the power to make payments for these services, which are within the normal core activities of a parish, under section 3A of the Parochial Church Council (Powers) Measure 1956.

No other trustees have been paid any remuneration or received any other benefits from an employment with the PCC. The following ministry expenses were reimbursed to ordained members of the PCC:

Revd. Barbara Aylett
Revd. Martin Harris
Revd. Jokey Poyntz
Revd. Nathan Joss-Pothen		 2020
£
-
1,265
1,174
150
2,589		 2019
£
-
1,842
1,614
88
3,544

In addition £150 was paid to the Deanery to support the work of the Deanery Missioner.

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Trustees’ Annual Report 2020

6. INVESTMENTS

CBF Church of England Deposit Fund
Unrestricted funds
Restricted funds
Endowment funds
. DEBTORS
Prepaid insurance
Tax recoverable under Gift Aid
Other debtors
. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
Letting deposits
PrepaidRent
Accruedcharges		 2020
£
26
26
26
-
-
26
2020
£
1,987
3,994
295
6,276
2020
£
1,625
-
9,338
10,963		 2019
£
26
26
2019
£
1,970
6,123
-
8,092
2019
£
1,625
375
8,411
10,411

7. DEBTORS

8. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR

Accrued charges include outstanding Harlow Holiday Lunch Club expenses (£3,053), grants from general funds to mission (£1,050), building maintenance (£2,880) utilities & services (£1,121) and payroll (tax payable to HMRC (364), and clergy expenses (£607).

9. FUNDS

The general funds of the PCC are unrestricted funds held for the general purposes of the PCC.

The restricted funds at 31st December 2020 comprise :

Other restricted funds comprise gifts given for specific purposes. The balance of £6,042 at 31 December 2020 includes £1,578 to support the Music Minister (transferred from the separate restricted fund), , a

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Trustees’ Annual Report 2020

£1,000 donation for an altar frontal, a £1,000 legacy for fabric at St. Paul’s, £408 remaining from a grant for a project Manager, £651 to support the homeless and various other smaller donations.

10. SUMMARY OF FUND MOVEMENTS

Unrestricted - General
Restricted - Mission
Restricted - St. Paul's Development
Restricted - St Mary's General
Restricted - St Mary's Building
Restricted - Teddy Bear Club
Restricted - Music Fund
Restricted - Harlow Holiday Lunch
Club
Restricted - Anna & Sarah
Chingwabe
Restricted - All others		 Balance at
1 January
2020
Incoming
resources
Resources
expended
Investment
gains
Transfers
Balance at
31 December
2020
£
£
£
£
£
£
7,793
91,709
(93,531)
-
-
5,971
10
210
(220)
-
-
-
10,452
2,195
0
-
-
12,647
3,858
0
(426)
-
-
3,432
25,081
1,659
(2,401)
-
-
24,339
421
58
(3)
-
-
476
1,578
-
-
-
(1,578)
-
-
12,853
(8,480)
-
-
4,373
94
1,341
(1,425)
-
-
10
5,834
2,320
(3,690)
-
1,578
6,042
55,122
112,343
(110,176)
-
-
57,289

END OF DOCUMENT

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