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2022-03-31-accounts

South Norwood & Woodside Community Association

(A company limited by guarantee)

Report of the Trustees and Unaudited Financial Statements

Year ended 31 March 2022

Company no: 7258983

Charity no. 1142735

DSK Partners LLP Chartered Accountants D S House 306 High Street Croydon Surrey CR0 1NG

South Norwood & Woodside Community Association
Company Number 7258983
Charity Number 1142735
Contents
Company Information 1
Report of the Trustees 2-4
Independent Examiner’s report 5
Statement of financial activities 6
Statement of financial position 7
Notes forming part of the financial statements 8-12

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

COMPANY INFORMATION

COMPANY REGISTRATION NUMBER

7258983

CHARITY REGISTRATION NUMBER

1142735

TRUSTEES

Robert Elliott Joanna Freeman Simon Hall Patricia Hay-Justice Allison Howe

REGISTERED OFFICE

c/o Spurgeon’s College 189 South Norwood Hill London SE25 6DJ

BANKERS

Unity Bank PLC Nine Brindleyplace Birmingham B1 2HB

Cashplus One London Wall London EC2Y 5EB

Independent examiner

DSK Partners LLP D S House 306 High Street Croydon Surrey CR0 1NG

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

REPORT OF THE TRUSTEES

The trustees who are also directors of the charity for the purpose of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Governing Document

The organisation is constituted as a company limited by guarantee (“SNWCA”) and is therefore governed by a Memorandum and Articles of Association.

Trustees and Officers

The Trustees are as follows:

Robert Elliott Chair Joanna Freeman Simon Hall Allison Howe Patricia Hay-Justice

Objectives and Activities

The objects are as follows:

Public Benefit & Review of Activities

In a usual year, these objectives are pursued by maintaining a Pop-In in focused on providing neighborhood care principally for older persons but also for persons with learning disabilities. The following activities are run from there: -

The ongoing effect of Covid-19 means that, although Centre-based services resumed, SNWCA continued to deliver its services in a variety of ways to ensure that it continued to deliver for its users and the public benefit in accordance with its objectives.

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Review of Operations

SNWCA has maintained active throughout the year, whilst adapting to the Covid-19 pandemic. It resumed Centre-based activities. Its main activities in the year were:

We are very grateful for the volunteers who continued to support SNWCA.

Since April 2021, SNWCA has been gradually resuming its activities, in a Covid-19-safe way and intends to increase its activities, especially as restrictions are lifted.

Since reopening, we have been operating from Spurgeon’s College, who are currently providing facilities at no cost, for which we are most grateful.

Main Grants, Commissioned Services and Donations

SNWCA has had funding from Croydon Council for many years. The current funding agreement is a three-year agreement which commenced on 1 April 2020. The value of this is £29,750 per annum. However, in the year ended 31 March 2022, this was reduced by £1,668, as Croydon Council clawed back over 50% of the amounts received from HMRC is respect of the Covid Job Retention Scheme (“CJRS”). We appreciate this support.

SNWCA received CJRS grants totaling £3,271 from HMRC. As stated above, 54% of this was clawed back by Croydon Council.

The Ros Harding Trust has been a generous funder of SNWCA for many years. In the year ended 31 March 2022, we received £5,500. We appreciate their ongoing support.

LV has been supporting SNWCA in many ways in the last few years. In the year ended 31 March 2022, they provided £550 to support Christmas celebrations for the users.

Financial Performance

In the year to 31 March, we had income of £45,127(2021 - £47,827).

SNWCA costs rose from £42,340 to £47,522. This increase reflects the resumption of Centre-based services and despite tight cost control. The majority of the costs in the year were employment costs.

In the year to 31 March 2022, SNWCA had a deficit of £2,395 (2021 - surplus of £5,487).

The net assets of SNWCA are £21,285, of which the majority is in cash or cash equivalents.

Going Concern Review

The Trustees have assessed the viability of SNWCA.

They have reviewed the budget for the year ending 31 March 2023, which is currently forecasting a deficit similar to the current year and are considering the prospects for 2023/24, where Croydon Council has indicated it is not renewing the three-year agreement for services. The trustees are actively looking at ways to ensure that a service of some sort continues after 31 March 2023.

Based on the information currently available to them, including the make-up of the balance sheet and the level of reserves, the Trustees are satisfied that the charity is a going concern.

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Risk Management

The Trustees have actively examined all major financial risks, as well as other operational and business risks faced by the charity. The Trustees previously identified that the charity is overly reliant on its core funding agreement with Croydon Council. To mitigate this risk, the Trustees have sought to broaden its funding base, although the pandemic has meant that, at least in the short term, the charity is more dependent than ever on the Croydon Council. Apart from this financial risk, the Trustees believe that they have established systems to alleviate the significant risks as far as is possible.

Reserves policy

The Trustees have maintained the policy of having a designated reserve equivalent to the redundancy costs were all the staff to be made redundant and another designated reserve for two months fixed cash costs (notably salaries and insurance).

Trustees’ Responsibilities in relation to the financial statements

The Trustees are required by company law to prepare financial statements for each financial year, which give a true and fair view of the financial activities of the company and its financial position at the end of the year. In preparing those statements the Trustees are required to:

The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the company and enable them to ensure that the financial statements comply with S419(2) of the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report was approved by the Board of Trustees and signed on its behalf.

Signed for and on behalf of the Trustees

Robert Elliott, Chair 02 March 2023

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH NORWOOD AND WOODSIDE COMMUNITY ASSOCIATION ('THE COMPANY')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act: or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Romit Basu FCA DSK Partners LLP D S House 306 High Street Croydon Surrey CR0 1NG

Date: 02 March 2023

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Statement of Financial Activities (including summary income and expenditure account) for the year ended 31 March 2022

account) for the year ended 31 March 2022
Notes
INCOMING RESOURCES
Resources from generated funds
General donations and gifts
Fundraising
Resources from charitable activities
Grants, Commissioned Services and Similar
2
Other Income
Total Incoming Resources
RESOURCES EXPENDED
Cost of generating funds:
Charitable activities
Fundraising costs
Governance costs
Interest on hire purchase and finance leases agreements
Total Outgoing Resources
3,4
Net movement in Funds
Funds brought forward
Funds carried forward
10		 2022 2021
Unrestricted
and Total
£
104
632
37,403
6,988		 Total
£
9,980
-
37,847
-
45,127 47,827
45,932
44
1,538
8		 40,422
-
1,483
435
47,522 42,340
(2,395)
23,680
21,285		 5,487
18,193
23,680

All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above.

Statement of changes in resources applied for fixed assets for charity use for the year ended 31 March 2022

Net movement in funds for the year
Depreciation
Resources used for acquisitions of tangible fixed assets
Net movement in funds available for future activities		 2022 2021
Unrestricted
and Total
£
(2,395)
2,824
-
429		 Total
£
5,487
2,824
(1,224)
7,087

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Statement of Financial Position as at 31 March 2022

Note
Fixed Assets
Investments
5
Tangible Assets
6
Current Assets
Debtors
7
Cash in bank and at hand
Creditors: amounts falling due
within one year
8
Net current assets
Net Assets
Funds:
Unrestricted Funds
Restricted Funds
Net Assets
10		 2022
£
£
4,000
5,891
9,891
1,331
14,344
15,675
(4,281)
11,394
21,285
21,285
-
21,285		 2022
£
£
4,000
5,891
9,891
1,331
14,344
15,675
(4,281)
11,394
21,285
21,285
-
21,285		 2021
£
£
4,000
8,715
12,715
3,229
16,423
19,652
(8,687)
10,965		 2021
£
£
4,000
8,715
12,715
3,229
16,423
19,652
(8,687)
10,965
9,891
11,394		 12,715
10,965
15,675
(4,281)		 19,652
(8,687)
21,285 23,680
21,285
-		 23,680
-
21,285 23,680

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2016.

The Trustees acknowledge their responsibilities for:

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies. The financial statements were approved by the Board of Trustees on 02 March 2023 and were signed on its behalf by:

Robert Elliott Trustee

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Notes forming part of the financial statements for the year ended 31 March 2022

1. Accounting policies

1.1 Basis of preparation

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in Pound sterling (£) which is also the functional currency of the company and rounded to the nearest pound.

1.2 Company status

SNWCA is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member.

1.3 Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers.

1.4 Resources expended

Resources expended are included in the Statement of Financial Activities on an accrual’s basis, inclusive of any VAT which cannot be recovered.

1.5 Deferred Income

In accordance with the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, grants received in advance and specified by the donor as relating to specific accounting periods or alternatively which are subject to conditions which are still to be met are deferred on an accrual’s basis to the period to which they relate. Such deferrals are shown in the notes to the accounts.

1.6 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. These funds are held to finance both working capital and capital investment.

Designated funds are unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each such fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund, where permitted by the relevant agreements. The aim and use of each such fund is set out in the notes to the financial statements.

Investment income and gains are allocated to the appropriate fund.

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Notes forming part of the financial statements for the year ended 31 March 2022 (cont.)

1.7 Tangible fixed assets

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost over their expected useful economic lives.

Minibus 20% straight line basis
Equipment 25% straight line basis
Computers 25% straight line basis

Where assets are acquired under a finance lease or hire purchase agreement, the depreciation rate will be increased if required to ensure that the assets are fully depreciated at the end of the lease period.

At each statement of financial position date, the company reviews the carrying amount of its tangible fixed assets to determine whether there is any indication that any items have suffered an impairment loss. If any such indication exists, the recoverable amount of an asset is estimated in order to determine the extent of the impairment loss, if any. Where it is not possible to estimate the recoverable amount of the asset, the company estimates the recoverable amount of the cash-generating unit to which the asset belongs. However, consumables and similar that may or may be usable for more than one year are taken direct to the Income and Expenditure Account.

1.8 Hire purchase and finance lease agreements

Assets held under hire purchase agreements are capitalized and disclosed under tangible fixed assets at their fair value. The capital element of the future payments is treated as a liability and the interest is charged to the profit and loss account on an accruals basis.

1.9 Taxation

The charitable company is exempt from corporation tax on all its charitable activities.

1.10 Pension costs and other post-retirement benefits

The company operates a defined contribution pension scheme. Contributions payable to the company’s pension scheme are charged to profit or loss in the period to which they relate.

2. Grants and Commissioned Services

London Borough of Croydon
Ros Harding Trust
Grants from Croydon Councillors’ ward budgets
Liverpool Victoria
HMRC CJRS
Total		 2022
£
28,082
5,500
-
550
3,271
37,403		 2021
£
24,384
3,000
400
-
10,063
37,847

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Notes forming part of the financial statements for the year ended 31 March 2022 (cont.)

3. Charitable expenditure including management and administration

Staff Costs
Direct Charitable Operating Costs
Support costs: Premises Costs
Support costs: Administrative Costs
Fundraising Costs
Governance Costs
Finance Costs
Total
Other direct costs include:
Independent Examiners’ fees (including VAT)
Depreciation of owned assets
Depreciation of Operating lease rentals – Land and Buildings
Total		 2022
Unrestricted
& Total
£
32,404
9,885
546
3,097
44
1,538
8
T
47,522
2022
£
942
2,824
600
£4,366		 2021
Total
£
32,404
4,688
705
2,625
-
1,483
435
T
42,340
2021
£
942
2,824
600
£4,366

4. Staff and trustee remuneration

4.1 Staff costs

Wages and salaries
Employer Pension costs
Total		 2022
£
31,824
580
32,404		 2021
£
31,824
580
32,404

There were no employees whose emoluments as defined for taxation purposes amounted to over £60,000 in either year.

The average number of full-time equivalent employees was 2.0 (2021 – 1.6), all working on charitable activities and general management.

4.2 Trustees’ remuneration

The trustees neither received nor waived any emoluments for services as trustees during the year (2021: Nil).

5. Investments

Investments
2022 2021
£ £
National Savings Income Bonds 4,000 4,000

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Notes forming part of the financial statements for the year ended 31 March 2022 (cont.)

6.
Tangible fixed assets

Cost
As at 01 April 2021
Additions
As at 31 March 2022
Depreciation
As at 1 April 2021
Depreciation charge for the year
As at 31 March 2022
Net Book Value
As at 31 March 2022
As at 31 March 2021
7.
Debtors
Sundry Debtors
Prepayments and accrued income
8.
Creditors: amounts falling due within one year
Accruals and deferred income
9.
Capital commitments		 Computer
£
476
476		 Minibus
£
14,118
14,118		 Total
£
14,594
14,594
5,879
2,824
8,703
5,891
8,715
2021
£
2,310
919
3,229
2021
£
8,687
8,687
476 5,403
2,824
476 8,227
- 5,891
- 8,715
2022
£
400
931
1,331
2022
£
4,281
4,281

The capital commitments are £nil (2021 - £nil).

10. Operating Lease Commitments

There are operating lease commitments of £600 per annum on a rolling tenancy, which is now coming to an end in Autumn 2022 by mutual agreement.

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South Norwood & Woodside Community Association Company Number 7258983 Charity Number 1142735

Notes forming part of the financial statements for the year ended 31 March 2022 (cont.)

11. Funds

Funds
Unrestricted Funds
Redundancy Reserve
Operational Reserve
Total designated funds
General Reserve
Total unrestricted funds		 As at 1
April 2021
Income Expenditure
Transfers
As at 31
March 2022
£
£
£
£
£
11,502
-
-
918
12,420
6,600
-
-
(600)
6,000
18,102
-
-
318
18,420
5,578
45,127
(47,522)
(318)
2,865
23,680
45,127
(47,522)
-
21,285

The redundancy reserve is the total amount payable if all staff were made redundant. The operational reserve is two months’ fixed cash costs (principally salaries, rent, insurance, telephone, printer).

12. Contingent Liabilities

The trustees are not aware of any contingent liabilities.

13. Related party transactions

The ttrustees neither received nor waived any emoluments for services as trustees during the period. The only related party transactions were reimbursements of expenses incurred on behalf of SNWCA.

14. Ultimate Controlling Party

SNWCA does not consider it has an ultimate controlling party.

15. Subsequent Event

In November 2022, Croydon Council announced that it was not renewing the Community Fund which funded several dozen voluntary groups in the borough, including being the main funder of South Norwood & Woodside Community Association. The current funding cycle was scheduled to end in March 2023, but it was originally expected that there would be an extension or a new fund that South Norwood & Woodside Community Association could apply for. This is despite the need for the services provided by these voluntary groups being at a record high.

As a result, the trustees are looking for other sources of funding, but these will not come close to matching the scale of funding from the Council. Therefore, the trustees are undertaking a major restructure, which including redundancies and moving to a volunteerdriven scaled down and simplified service from April 2023.

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