Charity number 1142707
Slaithwaite Brass Band
A company limited by guarantee number 07532611
Annual Report and Financial Statements
for the period 28 February 2020 to 28 February 2021
Slaithwaite Brass Band
Annual Report and Financial Statements for the period 28 February 2020 to 28 February 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 11 |
Prepared by West Yorkshire Community Accounting Service
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Slaithwaite Brass Band
Trustees' report for the period ended 28 February 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Colin Tracey Chair Appointed 7 February 2020 Andrew Booth Secretary Andrew Hudson Treasurer Hannah Bamforth Daniel Booth Deborah Booth Graham Chadwick Appointed 16 March 2020 Resigned 30 December 2020 Mark Eastwood Neil Hardy June Hardy Clive Hartley Appointed 16 March 2020 Resigned 30 December 2020 Gillian Henderson Diane Hudson Philip Hudson Appointed 16 March 2020 Tracey Jane Tracey Charity number 1142707 Registered in England and Wales Company number 07532611 Registered in England and Wales Registered and principal address Bankers The Bandroom HSBC Inghead Road 65 Westbourne Road Slaithwaite Marsh Huddersfield Huddersfield HD7 5DS HD1 4LG
Independent examiner
E J Beverley FCCA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 16 February 2011. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Slaithwaite Brass Band
Trustees' report (continued) for the period ended 28 February 2021
Objectives and activities
The charity's objects
To educate the public in the art and science of Brass Band musicianship by the presentation of concerts and related activities.
To provide and maintain a bandroom for the use of the inhabitants of Slaithwaite in the Metropolitan District of Kirklees and the surrounding area without distinction of political, religious or other opinions, including use for:
a) meetings, lectures and classes and
b) other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the inhabitants.
The charity's main activities
Slaithwaite Brass Band’s main activities are performing concerts and contests in the local area at a wide variety of venues and for different audiences.
The charity provides and maintains a band room in Slaithwaite for the use of the band and the local community. As well as being used for twice-weekly brass band rehearsals, the band room is regularly used for dance classes, additional brass ensemble rehearsals and recordings, meetings and private functions. The bandroom has a bar, which is run through a trading subsidiary.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education in the art and science of brass band musicianship.
Financial review
The net income for the year was £24,470, including net income of £20,312 on unrestricted funds and net income of £4,158 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £40,577.
Having regard to their legal duties of prudence and care the Trustees believe it is prudent for the charity to maintain minimum reserves equivalent to at least 3 months’ core expenditure and ideally aim to accumulate unrestricted reserves equivalent of at least 6 months’ expenditure to provide the ability to:
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ensure that the Charitable Company does not become insolvent;
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meet unforeseen expenditure fund short-term deficits in income;
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ensure that the Charitable Company can meet its financial commitments;
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cover short term timing differences between income receipts and outgoing payments;
In addition, the trustees aim to build reserves to fund capital and refurbishments costs for the fabric of the band room as needs arise.
Reserves are to be maintained through generation of surplus from trading activities and fundraising appeals and events.
Reserves are currently above the policy level, however, due to the impact of Covid-19 the normal activities of the charity through the completion of band engagements and fundraising events combined with the businesses which rent the building having to have temporarily ceased for periods of time; the income of the charity for the foreseeable future will be significantly reduced.
As a result of this the reserves held within the charity going forward will also be reduced until normal activities can return to a pre pandemic level.
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Slaithwaite Brass Band
Trustees' report (continued) for the period ended 28 February 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 01/11/2021
Andrew Booth (Trustee)
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Slaithwaite Brass Band
Independent examiner's report to the trustees of Slaithwaite Brass Band
I report to the charity trustees on my examination of the accounts of the charitable company for the period ended 28 February 2021, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
04/11/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Slaithwaite Brass Band
Statement of Financial Activities
(including summary income and expenditure account) for the period 28 February 2020 to 28 February 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 28,434 Band fees 2,541 Fundraising 1,675 CD sales 11 Room hire 464 Bank interest 12 Services 1,200 Insurance claim - Total income 34,337 Expenditure on: Rent, rates and water 513 Light and heat 2,814 Insurances 1,974 Telephone 383 Printing, postage and stationery 23 Repairs and maintenance 3,444 Band aid and tuition 550 Band supplies and expenses 1,186 Sundry expenses 56 Accountancy 552 Licences 362 Depreciation 2,168 Total expenditure 14,025 Net income / (expenditure) 20,312 Fund balances brought forward 81,162 Fund balances carried forward (3) 101,474 |
2021 Restricted funds £ 5,368 - - - - - - - 5,368 - - - - - - - 1,210 - - - - 1,210 4,158 - 4,158 |
2021 Total funds £ 33,802 2,541 1,675 11 464 12 1,200 - 39,705 513 2,814 1,974 383 23 3,444 550 2,396 56 552 362 2,168 15,235 24,470 81,162 105,632 |
2020 Total funds £ 6,288 5,330 1,870 70 1,889 21 1,200 7,340 24,008 235 2,948 1,937 399 96 5,012 5,893 2,461 475 552 754 2,243 23,005 1,003 80,159 81,162 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Slaithwaite Brass Band
Balance sheet
| as at 28 February 2021 2021 Unrestricted £ Fixed assets Tangible assets (4) 60,897 Total fixed assets 60,897 Current assets Prepayments 2,015 Cash at bank and in hand (5) 39,333 Total current assets 41,348 Current liabilities: amounts falling due within one year Accruals 771 Total current liabilities 771 Net current assets / (liabilities) 40,577 Net assets 101,474 Funds Unrestricted funds General unrestricted funds 93,922 Designated funds (6) 7,552 Total unrestricted funds 101,474 Restricted funds (4) - Total funds 101,474 |
2021 Restricted £ - - - 4,158 4,158 - - 4,158 4,158 - - - 4,158 4,158 |
2021 Total £ 60,897 60,897 2,015 43,491 45,506 771 771 44,735 105,632 93,922 7,552 101,474 4,158 105,632 |
2020 Total £ 63,065 63,065 2,060 16,589 18,649 552 552 18,097 81,162 74,210 6,952 81,162 - 81,162 |
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For the period ending 28 February 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 01/11/2021
Andrew Booth (Trustee)
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Slaithwaite Brass Band
Notes to the accounts
for the period ended 28 February 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £750 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land: nil Musical instruments: nil Fixtures and Fittings: 25% reducing balance Building improvements: 10% straight line
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the trustees for particular purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Slaithwaite Brass Band
Notes to the accounts continued
for the period ended 28 February 2021
| 2 3 4 **5 ** |
Grants and donations 2021 2021 Unrestricted Restricted funds funds £ £ Kirklees Council Covid 19 grant 14,120 - One Community Foundation - 5,368 Donations 14,314 - 28,434 5,368 Restricted funds Balance b/f Incoming Outgoing £ £ £ One Community Fdn (1) - 4,000 - Once Community Fdn (2) - 1,368 1,210 - 5,368 1,210 Fund name Purpose of restriction One Community Fdn (1) Towards tuition fees for a junior band. Once Community Fdn (2) Towards new music stands. Tangible assets Cost £ £ £ At 28 February 2020 19,430 6,044 45,780 At 28 February 2021 19,430 6,044 45,780 Depreciation At 28 February 2020 8,723 5,145 - Charge for year 1,943 225 - At 28 February 2021 10,666 5,370 - Net book value At 28 February 2021 8,764 674 45,780 At 27 February 2020 10,707 899 45,780 Cash at bank and in hand Cash at bank Cash in hand Instruments Fixtures and fittings Building improvements |
2021 Total funds £ 14,120 5,368 14,314 33,802 Transfers £ - - - £ 5,679 5,679 - - - 5,679 5,679 2021 £ 43,312 179 43,491 Freehold Property |
2020 Total funds £ - - 6,288 6,288 Balance c/f £ 4,000 158 4,158 Total £ 76,933 76,933 13,868 2,168 16,036 60,897 63,065 2020 £ 16,530 59 16,589 |
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Slaithwaite Brass Band
Notes to the accounts continued
for the period ended 28 February 2021
| 6 Designated funds Instruments and uniforms Bar refurbishments Fund name Instruments and uniforms Bar refurbishments |
Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 1,800 - - 600 2,400 5,152 - - - 5,152 6,952 - - 600 7,552 Purpose of restriction £50 per month from the player donations to be designated towards the cost of new instruments and uniforms. Donations from the trading arm to be designated for future improvements to the band club bars. |
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7 Trustee expenses
No trustee received any expenses during this year or the previous year.
8 Trustee remuneration and benefits
No trustee received any remuneration or benefits during this year or the previous year.
9 Related party transactions
The charity is parent company to Slaithwaite Brass Band (Trading) Limited, a company limited by guarantee, company number 07729594.
N Hardy, A Booth, C Tracey and P Hudson, trustees of this charitable company, are directors of the subsidiary company.
The trading subsidiary is currently paying £100 per month to the charity towards utility costs and donates any surplus profit at the year end to the charity.
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Slaithwaite Brass Band
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the period ended 28 February 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 28,434 6,288 Bank interest 12 21 Band fees 2,541 5,330 Fundraising 1,675 1,870 CD sales 11 70 Room hire 464 1,889 Services 1,200 1,200 Insurance claim - 7,340 Total income 34,337 24,008 Expenditure Rent, rates and water 513 235 Light and heat 2,814 2,948 Insurances 1,974 1,937 Telephone 383 399 Printing, postage and stationery 23 96 Repairs and maintenance 3,444 5,012 Band aid and tuition 550 5,893 Band supplies and expenses 1,186 2,461 Sundry expenses 56 475 Accountancy 552 552 Licences 362 754 Depreciation 2,168 2,243 Total expenditure 14,025 23,005 Net income / (expenditure) 20,312 1,003 Fund balances brought forward 81,162 80,159 Fund balances carried forward 101,474 81,162 |
2021 Restricted funds £ 5,368 - - - - - - - 5,368 - - - - - - - 1,210 - - - - 1,210 4,158 - 4,158 |
2020 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - |
2021 Total funds £ 33,802 12 2,541 1,675 11 464 1,200 - 39,705 513 2,814 1,974 383 23 3,444 550 2,396 56 552 362 2,168 15,235 24,470 81,162 105,632 |
2020 Total funds £ 6,288 21 5,330 1,870 70 1,889 1,200 7,340 24,008 235 2,948 1,937 399 96 5,012 5,893 2,461 475 552 754 2,243 23,005 1,003 80,159 81,162 |
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